HomeMy WebLinkAboutAgenda Packets - 2024/05/06
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, May 6, 2024
6:00 p.m.
ROLL CALL: Lindstrom, Cermak, Gunn, Meehlhause, Clark
Council Work Sessions are informal gatherings of the council at which no final
decisions are made, rather consensus discussion to direct staff on council
decision items.
AGENDA ITEMS DISCUSSED BY CONSENSUS
1. Organized Trash – Next Steps - Nyle
2. Twin Cities Gateway funds allocation - Gayle
3. 5 Year Capital Improvement Plan - Gayle
4. Street Projects - Don
5. Silver Lake Road Sanitary Sewer - Don
6. Park Master Plan – Steering Committee – Don
7. Event Permit - Nyle
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please share
your full name and address. Also, please limit your comments to three minutes.
NEXT COUNCIL WORK SESSION: Monday, June 3rd, 2024 at 6:00 pm
NEXT COUNCIL MEETING: Monday, May 13, 2024 at 6:00 pm
THIS PAGE LEFT BLANK INTENTIONALLY
The Mounds View Vision
A Thriving Desirable Community
Item No: 01
11Meeting Date: May 6, 2024
Type of Business Work Session
City Administrator Review
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Organized Trash RFP
Introduction:
Council has been engaged in Organized Trash Collection for over a year, the next step is
issuance of an RFP
Discussion:
Council has terminated negotiations after failure to obtain an agreement. The Options
Committee resumed meeting and completed their work and final report (Attachment 1).
To continue the process of obtaining a price the next step is issuance of an Request for
Proposal. A “pre-bid” meeting was held on Wednesday May1, 2024 at which 13 haulers were
invited to give advice and feedback to staff. Waster Management, Republic, Ace, Walters,
Buckingham, College Hunks, and several other attended.
Kennedy and Graven has prepared an RFP for transmission, based on research of other cities
in conjunction with the feedback received from the pre-bid meeting. They have also prepared a
draft contract consistent with the RFP. The draft RFP is included and the following list can
serve as a focal for discussion.
1. Determine dates and schedule for RFP issuance, questions, proposals, and
selection.
2. Confirm summary of City’s goals.
3. Confirm that contract length will be at least 5 years, will allow 3 one-year
renewals.
4. Confirm number of copies and other submission criteria.
5. Determine whether you would like Proposers to consent to the City publicly
releasing all proposals.
6. List web site where responses to questions will be posted.
7. Determine whether to allow Mounds View trash to be comingled with trash
from other communities. This will lead to less reliable weight tickets.
8. Determine whether the City will determine cart sizes for each RDU prior to
roll out.
Next Steps:
Issuance of an RFP
Council Direction:
If council is so inclined, consensus to move forward with RFP.
1
City of Mounds View
OPTIONS COMMITTEE REPORT - 2024
Background:
The City of Mounds View began the process of exploring Organized Trash Collection in the spring of 2023. At the
January 8, 2024 the Mounds View City Council adopted Resolution 9859 establishing an Options Committee and
appointed Mounds View Residents Julie Clark, Blake Downes, Gerald Arel, and Gary Stevenson along with Council
Member Gary Meehlhause, and Mayor Zach Lindstrom. Staff attending included City Administrator Nyle
Zikmund, Finance Director Gayle Baumann, and Public Works Director Don Peterson.
Meetings:
January 17 2024 – Overview provided by staff followed by discussion.
January 24, 2024 – Haulers input (Republic, Ace, Walters, Curbside) and Rachel Lindholm – City of Richfield
January 31, 2024 – General Discussion
February 7, 2024
Statutory Duties Detailed and actions taken
Duty #1 - determine which methods of solid waste collection to examine, which must include:
(i) the existing system of collection;
The existing system of collection is an “open” system; that is – residents negotiate/purchase their refuse
disposal with an approved/licensed contractor. The City has seven (7) licensed refuse haulers of which 5
provide residential services; Ace, Curbside, Republic, Walters, and Waste Management.
(ii) a system in which a single collector collects solid waste from all sections of a city or town; and
Sometimes referred to as single hauler organized. Blaine is an example. Walters services the entire city
under a contract between the two entities. Implementing this option will require an RFP for a single
collector and a city-wide contract. The committee should also evaluate whether to issue a single RFP for
trash plus recycling, or separate RFP’s for trash and recycling. Note – issuance of an RFP can only occur
after City has taken formal action (adopting a resolution) terminating/ending negotiations.
(iii) a system in which multiple collectors, either singly or as members of an organization of
collectors, collect solid waste from different sections of a city or town;
Often referred to as a consortium organized system. The City of Mounds View has been meeting with
the 5 licensed haulers since October towards a contract that would apportion the city, based on current
market share, for them to operate individually in a specified geographic area but cooperatively in the
sense the entire city is then serviced. Richfield, St. Paul are two examples of Cities which have a
Consortium model of organized solid waste collection. Richfield has 3 haulers and St. Paul has 15
haulers. Implementing this option will require either an agreement with the existing haulers, or an RFP
for one or more haulers. The committee should consider whether such an RFP should be split into two
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or more separate RFP’s for different geographic areas. The committee should also evaluate whether to
issue a single RFP for trash plus recycling, or separate RFP’s for trash and recycling.
Duty #2 - establish a list of criteria on which the solid waste collection methods selected for
examination will be evaluated, which may include:
(i) costs to residential subscribers,
a. City/committee will compare current resident refuse bills to consortium contract prices of if no
contract, RFP process prices.
i. City has been collecting resident refuse bills since March 2023
b. City will conduct a literature review on studies relating to organized solid waste collection costs
as compared to non-organized.
i. City conducted literature review spring 2023
1. 1979 GAO Heavy Truck Traffic Impact
2. 2003 Impact of Buses on Highway Infrastructure: Case Study for New Jersey
3. 2004 Journal of Mechanical and Civil Engineering 2004 Pavement Deterioration
4. 2006 Cambridge Systems MN Truck Size and Weight Report
5. 2009 Analysis of Waste Collection Systems Arrangements - MPCA
6. 2010 – Too Big for the Road – North Carolina
7. 2012 MPCA – Benefits of Organized Collection
8. 2014 MNDOT Estimating the Impact of Heavy Vehicles on Local Roads
9. 2015 Taking out the Trash – Macalester Groveland/MPCA
10. 2016 – MPCA Solid Waste Plan 2016 to 2036
11. 2017 Texas Impact of Hauling
12. 2019 Solid Waste Report MN MPCA
13. 2020 Effects of Increased Weights of Alternative Fuel Trucks on Pavement and
Bridges.
(ii) impacts on residential subscribers' ability to choose a provider of solid waste service based on the
desired level of service,
a. City has held 3 informational meetings, 2 work sessions, 3 council meetings – all at which
resident feedback was allowed.
b. City created solid waste collection survey and continues to collect resident feedback.
(iii) costs and other factors,
a. Council established service cost, environmental concerns (noise and pollution), and infrastructure
impact – road wear and tear.
i. Road impact includes; costs associated with increasing design standards to handle
additional weight, impact of weight during spring road restrictions, costs related to
ongoing maintenance.
(iv) the impact of miles driven on city streets and alleys and the incremental impact of miles driven by
collection vehicles,
a. Council directed staff to conduct a literature review
i. Summary findings – Refuse trucks have substantive impact on roads
3
(v) initial and operating costs to the city of implementing the solid waste collection system,
a. Initial costs include staff time for process and negotiations as well as legal costs related to
implementation and contract.
(vi) providing incentives for waste reduction,
a. The contract can directly connect the amount of trash disposed of city-wide to the annual cost of
collection.
b. Pricing distribution can be adjusted to provide incentives to choose smaller cart sizes.
c. Republic has stated they have data demonstrating greater success in reducing waste and
increase of recycling in organized versus open system.
(vii) impacts on solid waste collectors,
a. Haulers will no longer compete for business in Mounds View so cannot grow their business here,
however will save on advertising costs.
b. Haulers will achieve labor efficiencies with a contiguous route as well as reduced fuel
consumption and wear and tear on vehicles.
c. Haulers will no longer be able to stop services to customers who do not pay, however will be
reimbursed for unpaid amounts by the City.
d. Any system other than a consortium of all current haulers will mean some or all will no longer
serve residential customers in Mounds View.
(viii) and other physical, economic, fiscal, social, environmental, and aesthetic impacts;
a. Resident survey, informational session feedback, council meeting and council workshop public
comment feedback.
Duty #3 collect information regarding the operation and efficacy of existing methods of solid waste
collection in other cities and towns;
a. Literature search/review - distributed/discussed at January 17, 2024 meeting
b. 2023 Twin City Metro Area Survey (24 cities) - distributed/discussed at January 17, 2024
meeting
c. 2024 Twin City Metro Area Survey price comparison organized versus open 5-7 cities -
distributed/discussed at January 17, 2024 meeting
(4) seek input from, at a minimum:
(i) the governing body of the city or town;
a. 2 workshops, meet and confer, 3 council meetings
(ii) the local official of the city or town responsible for solid waste issues;
a. Public Works Director, City Engineer (Stantec Tyler McLeete), and City Administrator
(iii) persons currently licensed to operate solid waste collection and recycling services in the city or town; and
4
a. Meet and Confer with haulers who were invited to address and did so with the committee at their
January 24, 2024 meeting
(iv) residents of the city or town who currently pay for residential solid waste collection services; and
a. Community Information meetings (3)
b. Resident Survey
c. Social media posts
d. Council Meetings
e. Workshops
f. Resident testimony will be permitted at committee meetings, and city has created email address for
email comments regarding organized collection.
g. Mounds View Matters Summer 2023 Issue
(5) issue a report on the committee's research, findings, and any recommendations to the governing
body of the city or town.
5
REPORT
Organized Collection Pros/Cons
Pro thoughts regarding organized collection in general
• Reducing truck traffic, and the benefits it would bring
• Equitable pricing for all residents
• All households have legal disposal method
• Potential to work with the hauler(s) directly to increase communication with residents to encourage proper
recycling and waste reduction overall
• Remove the need for residents to negotiate with haulers to manage price
• Potential for lowest price overall
Con thoughts regarding organized collection in general
• Residents lose option to choose hauler {autonomy)
• Residents may lose a valued relationship with hauler
• Residents lose ability to directly negotiate with haulers to manage price
• Concerns about impact on service quality
• Concerns about price (short/long-term)
• Concerns about added costs of contract management
• Concern for preserving local/smaller companies in a consolidating industry
• Residents may lose their ability to opt out or request bin sharing
• Tax increase for staff time required for customer service and Admin, approximately 20 hours per week.
General Organized Collection Comments/Suggestions/Thoughts
Consortium
• Allows small haulers to keep their market share
• Requires more staff time
• If a consortium agreement is pursued, please require haulers to use County Roads to access their routes in
order to reduce trucks on Mounds View Roads.
• Reduce required reporting to quarterly or annually to minimize city staff time
Single Hauler
• Reduces trucks on all roads in Mounds View
• Risk of service interruption - Putting all your eggs in one basket
• Reduce staff time compared to consortium
• Potential for lowest price overall
• Potential drop off "pay by the bag" for low use customers
• Preferred Recommendation of some members
Open Market
• Consider the majority of people who do not want organized collection. The city survey was confusing, but
the comments at the end are clear. Over 2x more people voiced their opinion of not wanting organized
collection as opposed to being in favor of it
6
Recommendations Regarding Existing Collections
Review current hauler licensing process to see if some of the desired benefits can be achieved, over time, with
licensing, code updated, and communication.
• Consider limiting number of residential licensed haulers
o Limiting licensed haulers could reduce number of trucks on the road in an open market
o Setting a limit on hauler licenses would not allow opportunity for new small businesses to start in
Mounds View
o Limiting licenses would not guarantee reduced number of trucks in the near future
• Update Solid Waste Management Standards document, last updated in 2019
o Document says to recycle, "aerosol cans; and other household scrap metal and pots, pans and
silverware" but the city website says those are not recyclable items
o Add - Require all haulers to use County Roads to access their routes in order to reduce trucks on
Mounds View Roads.
o Set minimum RDU percentage at some renewal point 3-5 years
o Require regular reporting of RDUs served
o Require or encourage annual posting of standard rate sheet
• Increase communication to residents and businesses to encourage proper recycling, composting, and waste
reduction overall - use infographics and pictures to communicate through: Solid Waste Page on the city
website, mailers, and the Mounds View Matters newsletter (add a tip section into each newsletter)
• Require yearly information mailer about waste reduction, recycling and use of app if available
• Explore designated drop-off pay-by-the-bag or weight trash disposal for low waste producers
• Update and enforce City Code
o Code 50.006 B1F "Price. Garbage collection service shall be priced on the basis of volume consistent
with state law. All billings shall be itemized so as to show all individual charges and the garbage
service level unit basis (such as, dollar per size of cart)."
o 50.006 B1I "Education and information to customers. All licensees shall provide information to all
customers that may be required by county, state or federal governments, including requirements to
recycle, methods by which to recycle, disposal and processing locations, tax and fee schedules or
information required in the standards." Our Multiple-unit dwellings are required to educate their
tenants. In the SWM Requirements Document it states "4.7 The educational information must be
provided to all residents at least once every six (6) months and to new residents within two (2)
weeks of residence."
o 50.006 B1G "Special service collection. Arrangements shall be made for customers to accommodate
documented physical health concerns, including “back door” collection if needed." (non-negotiable)
• Consider developing a dedicated task force for waste management and sustainability
• Explore organized recycling
• Encourage residents to support each other in obtaining equitable pricing
• If organized collection does not move forward in 2024, do not revisit for 5 years unless required by law
• If charter amendment does not pass, consider still putting the choice of organized collection on the ballot in
November 2024
7
Recommendations Regarding Request for Proposal (RFP)
• Issue a Request for Proposal (RFP) for Organized Collection
o Request to include
Flexibility in single day of the week or multi-day pickup options
Basic service = 1 trash tote and 1 recycling tote per household
Add-on services and pricing
• Yard waste and additional tote(s)
• Additional trash tote(s)
• Additional recycling tote(s)
• Large and bulky items
• Walk-up service
Option for bi-weekly low waste producing households, small tote every 2 weeks
Spring and Fall Cleanup Days
Senior and Veteran discounts
Seasonal service
Yearly communication mailer
o Suggest length of contract to be 5 years or less
o Require Price stability – Limit any escalator increases to _% or index to inflation
o Be open to bids with and without vendor provided customer service and billing
o Be open to consortium bids
o Optional
Dedicated local service number
Include 4-plex units in bid
Offer an opt-out option
o Priority Considerations
Price
Service
Price Stability
Availability of add-on services and pricing
Communication
Staff Impact
Waste Reduction
• Host a community engagement event to review proposals
8
2024 Organized Trash Options Committee Report
Signature Page – April 8, 2024
_____________________________________
Julie Clark – Community Member
_____________________________________
Blake Downes – Community Member
_____________________________________
Gerald Arel – Community Member
________________________________
Gary Stevenson – Community Member
________________________________________
Mayor Zach Lindstrom – Council Member
_______________________________________
Council Member Gary Meehlhause – Council Member
_______________________________________
City Administrator Nyle Zikmund – Staff Liaison
MU210\313\945437.v5
Draft
Request for Proposals
Residential Solid Waste and Recycling
Services
City of Mounds View
2401 Mounds View Boulevard
Mounds View, MN 55112
Released: May XX, 2024
Proposals due: June XX, 2024; 4 p.m.
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TABLE OF CONTENTS
SUMMARY.......................................................................................................................... 1
1. INTRODUCTION AND BACKGROUND INFORMATION ..................................... 2
1.1 General Scope of Service .................................................................................. 2
1.2 Background Census Information ....................................................................... 3
1.3 RFP Service Level Assumptions ....................................................................... 3
1.3.1 Clean-Up Event .................................................................................. 4
2. INSTRUCTIONS TO PROPOSERS ............................................................................ 4
2.1 Deadline ............................................................................................................ 4
2.2 Complete Proposals Required ........................................................................... 4
2.3 Preparation and Submission of Proposals ......................................................... 4
2.4 Proposals Held Confidentially ........................................................................... 4
2.5 Restricted Communication ................................................................................ 5
2.6 City Responses to Questions ............................................................................. 5
2.7 Minimum Qualifications of Responsive Proposers ........................................... 5
2.8 Contract Period/Renewals ................................................................................. 5
2.9 Proposal Evaluation Criteria ............................................................................. 5
2.10 Proposers May Inspect City Routes and Facilities ............................................. 6
2.11 Amendments to the Scope of Services .............................................................. 6
2.12 The City is Providing Best Available Information in this RFP .......................... 6
2.13 Straight Loads of Mounds View Refuse and Designated Disposal ................... 6
2.14 Equipment and Route Description .................................................................... 6
2.15 Road Weight Restrictions .................................................................................. 6
2.16 Cart Ownership, Management, and Administration .......................................... 6
2.17 Public Education Plan ....................................................................................... 7
2.18 Operations Management Plan ........................................................................... 7
2.19 Price Proposals .................................................................................................. 7
ATTACHMENTS
ATTACHMENT A: Proposal Forms .............................................................................................. X
FORM A: Proposal Content Checklist ............................................................................ X
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FORM B: Proposal Submittal Form and Affidavit of Non-Collusion ............................ X
FORM C: Proposer Questionnaire .................................................................................. X
FORM D: Certification of Binding Signature ................................................................. X
FORM E: Price Worksheet ............................................................................................. X
FORM F: Itemized Listing of Collection Equipment ..................................................... X
FORM G: Certification of Acceptance of/Proposed Exception to the Draft Contract ..... X
FORM H: Acknowledgement of Receipt of Addenda (If Published) ............................... X
ATTACHMENT B: Draft Contract for Solid Waste and Recycling Collection Services ............ X
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SUMMARY
Request for Proposals (RFP)
The City of Mounds View , Minnesota is soliciting sealed proposals for:
Residential Solid Waste and Recycling Services.
RFP contents are inclusive:
Full contents of this RFP include all attachments incorporated into this RFP by reference.
Responders must review and familiarize themselves with the full RFP packet including all
attachments and any addenda issued.
Issue and receiving office:
City of Mounds View, City Administrator
2401 Mounds View Boulevard
Mounds View, MN 55112
Sole City contact person for all RFP communications:
All communications about this RFP after its release and up through the due date shall be in
writing through the City’s designated contact person:
Nyle Zikmund, City Administrator
Nyle.Zikmund@moundsviewmn.org
The City of Mounds View is requesting proposals from qualified providers for the collection
of Mixed Municipal Solid Waste (MSW), Yard Waste, and Bulky Waste from residential 1–
4-unit properties; and collection of recyclable s from residential 1–4-unit properties. The city
is interested in receiving proposals from companies that have demonstrated experience
providing collection services to municipalities and that place a high priority on customer
service.
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To the best of its ability, the City will implement the following schedule for the release of
the RFP as shown in Table 1. These dates may be subject to change as the City deems
necessary.
Current RFP Schedule*
(All dates in 2024)
Event Date/Time
RFP issued May XX
Proposers’ questions regarding RFP to be submitted to City May XX by 4:00 p.m.
City answers to questions May XX
Proposals due to City June XX by 4:00 p.m.
Interviews of finalists Week of June XX
City Council meeting to authorize Final Contract negotiations June/July XX
Final Contract negotiations July XX
City Council to authorize Final Contract August XX
Note: * These dates are subject to change as the City deems necessary
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1. INTRODUCTION AND BACKGROUND INFORMATION
The City of Mounds View has determined that the public health and safety of the City will
be promoted and preserved by the organized collection and transportation of solid waste
and recyclables generated at residential properties within the City. The City’s goals are to
provide excellent solid waste and recycling collection services to residents, to provide cost-
effective services, and to reduce truck traffic as a means to reduce noise pollution,
greenhouse gas emissions, and wear and tear on roadways.
The City is seeking competitive proposals from qualified companies (referred to as
“Proposers") to provide comprehensive solid waste and recycling collection services to all
residential single-family and multi-family households of four units or less within the City
limits. This document, together with all Attachments and Forms, shall serve as the
“Request for Proposal” (RFP) for the services.
The term “Proposer” means a company or team submitting a proposal. The term
“Contractor” means a company later contracted with the City of Mounds View to provide
solid waste and recycling collection services once the new, final Contract is fully executed
by both parties. These and all other terms defined for this entire RFP packet are included
in Attachment A – Draft Contract for Residential Solid Waste and Recycling Services.
The new Contract shall commence operations on April 1, 2025, will be for an initial term of
no less 5 and no more than 7 years, with three one-year optional renewal terms.
1.1 General Scope of Service
The City intends to transition to a one hauler system through this RFP process. The list of
contract services includes but is not limited to the following:
♦ City-wide, weekly or every-other-week (EOW) Solid Waste Collection service and
delivery to a disposal facility.
♦ City-wide, every-other-week Recycling Collection service and delivery to a
materials recovery facility.
♦ Subscription, weekly seasonal (April through November) Yard Waste Collection
service and delivery to a Composting Facility.
♦ When available in Ramsey County, city-wide curbside Organics Recycling.
♦ Ownership and management of all Solid Waste, Recycling, and Yard Waste Carts.
♦ Upon request “on-call” Bulky Waste Collection service and delivery to a disposal
facility.
♦ Billing and customer service.
♦ Public education services.
The “city-wide” services (i.e., Solid Waste and Recycling) means regularly scheduled
Collections that are provided to every RDU that sets out Solid Waste or Recyclable
materials as specified in this RFP.
The “subscription” services (i.e., Yard Waste and Bulky Waste) mean that these Collections
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shall be made available to every RDU but provided to only those households that sign-up
with the Contractor and voluntarily pay the extra fees specified in the Contract for these
additional, optional services.
The Contractor is responsible for billing Mounds View RDUs directly. RDUs are required
to pay for solid waste and recycling services to the Contractor. Proposers should read the
entire RFP to understand all service specifications and requirements.
1.2 Background Census Information
The City of Mounds View is a metropolitan community in Ramsey County. The City is
approximately 4.15 square miles in area. T he population of Mounds View is 13,249 and
has 5,375 households (Source: 2020 Decennial Census). The number of households does
not represent the actual number of Solid Waste or Recycling accounts.
1.3 Applicable Households
Proposers shall use the following assumptions to estimate service levels for purposes of
estimating efforts in Collection operations. The table below displays the current number of
Solid Waste accounts by service level. These are best available estimates only, submitted
by the current contractors, and do not represent any form of guarantee of minimum
accounts. The City makes no guarantee of the number of RDUs under this RFP. The
Contract requires the Contractor to provide annual RDU counts by type of material and
service level.
Current Estimated Solid Waste Accounts
Household Type
Number of
Estimated
Accounts
Single Family 2,862
Mobile Homes 597
Condo 33
Uniplex 83
Duplex 29
Townhome 82
Fourplex 28
TOTAL 3,714
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2. INSTRUCTIONS TO PROPOSERS
2.1 Deadline
The deadline for submitting proposals is 4:00 p.m. on June XX, 2022. Late proposals will
not be considered.
2.2 Complete Proposals Required
Proposers are invited to submit a proposal for these services. Specifications, terms,
conditions, and instructions for submitting proposals are contained in this RFP, including
all Forms (Attachment A) and the Draft Contract (Attachment B).
All responsive Proposers shall submit a complete proposal by submitting all the
information required within this RFP, including all Forms, before the deadline. Failure to
submit a complete proposal may result in the City rejecting that incomplete proposal as
non-responsive. Proposers may also submit an alternate proposal that has value-add to the
City.
2.3 Preparation and Submission of Proposals
Proposals shall be legibly prepared, provide the complete address of the Proposer, and be
legally signed. All copies must be submitted in sealed envelopes or boxes and plainly
marked with the project name: “Proposal for Solid Waste and Recycling Services.”
Facsimile (i.e., “fax”) and emailed proposals will not be accepted.
One (1), unbound copy; three (3), bound hard copies of each proposal; and one (1)
electronic copy via USB thumb drive must be submitted and delivered to the following
address:
City of Mounds View
2401 Mounds View Boulevard
Mounds View, MN 55112
2.4 Proposals Held Confidentially
Immediately after the deadline for proposals to be submitted, only the corporate names of
Proposers submitting proposals will be made public consistent with the Minnesota
Government Data Practices Act (Minnesota Statutes Section 13.591, subdivision 3(b)). All
proposal documents shall be held as confidential until a new, final Contract is fully
executed.
If a Proposer wants the City to consider a portion of its proposal as confidential (e.g., trade
secret or proprietary data) pursuant to the Minnesota Government Data Practices Act, these
sections of their proposal must be submitted within a separate envelope and cover letter
explaining the reason for the request.
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The City will review any such request and make a final judgment on whether these sections
shall be held by the City as confidential pursuant to the Minnesota Government Data
Practices Act. Requesting all or substantially the entire proposal be deemed confidential
may result in the proposal being considered non-responsive by the City.
2.5 Restricted Communication
The City intends to provide equal and consistent communications to all prospective
Proposers throughout this RFP process. Therefore, it is critical all communications about
this RFP after its release and up through final execution of the new contract be in writing
through the City’s designated contact person:
Nyle Zikmund, City Administrator
Nyle.Zikmund@moundsviewmn.org
2.6 City Responses to Questions
Questions received and responses provided by City staff will be provided, in writing, on
the following City website which is available to all interested Proposers:
________________.
2.7 Minimum Qualifications of Responsive Proposers
Proposals will only be considered and reviewed from companies that have relevant
experience in providing solid waste and Recycling services comparable to those described
in this RFP packet. A minimum of three (3) references for current or past local
governmental agency (cities, counties, school districts, housing authorities, etc.)
customers is required. Proposers shall possess all relevant mixed municipal solid waste
collection and transportation licenses from the City and Ramsey County.
2.8 Contract Period/Renewals
The term of the Contract shall be for a period of five -seven years, commencing operations
on April 1, 2025, and expiring no earlier than March 31, 2030. At the conclusion of the
initial term, the parties may renew this Agreement for an additional three (3) one-year
terms, upon the parties’ mutual agreement as to terms for said renewal. Negotiations for
said renewal term shall begin by January 1st of each year prior to the end of each term, the
first potential date being January 1, 2029, unless otherwise mutually agreed.
2.9 Proposal Evaluation Criteria
The City Council will determine, in its sole discretion, which Proposer shall be awarding the
Contract, considering various factors such as (without limitation) those set forth below. The
following criteria will be used to evaluate proposals:
♦ Price Schedules
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Estimated total costs over the contract period. The City will also consider any
additional proposed services that add value for City Customers.
♦ Disruption of Service
Disruption to RDUs as a result of any necessary service changes that may occur as a
result of the final Contract.
♦ Experience and Capacity
Experience providing service under a Contract with a municipality, and demonstrated
capability to avoid service disruptions, and the company’s financial condition.
♦ Thoroughness and Responsiveness to this RFP
Demonstrated understanding of the City’s needs, goals, objectives, service
specifications, and quality standards, specific to the “Draft Contract for Residential
Solid Waste and Recycling Collection Services” provided as Attachment B to this RFP.
♦ References
A minimum of three (3) local governmental agency (cities, counties, school districts,
housing authorities, etc.) references for current or past customers is required.
No single criterion will be determinative of the best proposal, and the foregoing list is
not exhaustive. All complete proposals received prior to the deadline in accordance
with this RFP will be reviewed and compared with competing proposals in order for
the City Council to determine, in its sole discretion, which proposal is in the best
interests of the residents of Mounds View. The City of Mounds View reserves the right
to contract with a solid waste hauler who does not submit the lowest cost proposal.
2.10 Proposers May Inspect City Routes and Facilities
Prospective Proposers are encouraged to tour the City’s residential routes to become
familiar with the solid waste and Recycling Collection work described in this RFP packet.
2.11 Amendments to the Scope of Services
The City may, at its own discretion, add services to or delete services from the scope of
work described in this RFP packet. The City will post amendments to this RFP on the
City’s RFP website.
2.12 The City is Providing Best Available Information in this RFP
Throughout this RFP, the City has exerted its best efforts to present information and data
applicable to this project that is as current and as accurate as possible. The City is providing
the information contained herein as a courtesy to the Proposers. It is the Proposer’s
responsibility to use and verify this information during the proposal period.
2.13 Straight Loads of Mounds View Solid Waste and Designated Disposal
This RFP requires that residential Solid Waste collected from Mounds View under this
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Contract will be kept separate from other materials. The Contractor must comply with
appropriate county solid waste designation ordinances and other solid waste requirements.
All Solid Waste must be delivered to the appropriate resource recovery facility.
2.14 Equipment
The Proposer shall submit equipment specifications for all the equipment to be used. The
City prefers alternative fuel vehicles that lessen impacts to the environment. This may be
proposed as a “value added” option. The Itemized Listing of Trucks and Other Collection
Equipment (Form F) is to be used for this purpose.
2.15 Road Weight Restrictions
The Proposer shall state how the vehicle design and operation will meet all City, county,
and state load weight limits. The fully loaded gross vehicle weight and weight per axle
shall be listed for each of the trucks proposed to be used.
2.16 Cart Ownership, Management, and Administration
This RFP requires that the Contractor shall be responsible and pay for all aspects of Cart
management and operations including, but not limited to, transportation assembly,
distribution (aka Cart “roll out”), excess inventory, spare parts inventory, warranty
maintenance, other repairs, and, if applicable, removal at the termination and/or end of the
Contract. The City will/will not notify the Contractor of the cart size selection for each
RDU.
This RFP requires that Proposers submit a Cart management and transition plan as
specified in the Questionnaire Form (Form B). For example, Proposers shall include a
summary that adequately describes a plan for the receipt, assembly, distribution, storage,
maintenance, and replacement of Carts. The Contractor shall be responsible for all aspects
of the transition operations but shall keep the City fully informed of field operations during
the transition period.
2.17 Public Education Plan
The proposal must describe public education services as specified in this RFP. The City
encourages Proposers to be creative and assertive in proposing other public education tools.
Examples of other, optional Contractor-provided public education tools could include (but
are not limited to) Contractor’s own web page specific to Mounds View, other
electronic/social media (e.g., email blasts, blogs, mobile device applications, etc.), and/or
residential Recycling awards as additional incentives to participate in the City’s Recycling
program.
2.18 Operations Management, Saftey & Customer Service Plan
The operations management plan must include a description of the proposed management
structure and approach, as well as a statement of the problems that the Proposer believes
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are likely to arise during cart roll-out, Collection, and for ongoing operations and the
methods proposed to deal with those problems. This should include, at a minimum, such
problems as employee absenteeism, equipment breakdowns, and capability to provide
Collection of optional/additional materials. It should also include a comprehensive safety
plan for employes and the public.
The operations management plan must address specifically how the Proposer will work
with the City to identify and resolve consistent sources of problems. A staffing plan
indicating number of employees and how they will be staffed to ensure. Collections
capacity and customer service must also be included in the operations management plan.
2.19 Price Proposals
All proposed prices shall be submitted on the Price Worksheet (Form E), along with a list
of bulky and electronic waste fees and executed by an authorized official.
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ATTACHMENT A
PROPOSAL FORMS
Instructions: Please use this Word document to enter your responses to the RFP questions. When you are
done, please print and sign the final forms for submittal with your proposal.
You may also print out this document, fill in your numeric answers by hand, attach additional sheets for
typed narrative answers, and then sign the forms. All forms completed manually must be clear and legible.
All forms must be completed and submitted for the proposal to be deemed responsive. The Proposer must
indicate clearly on the form(s) if any information is not applicable. All forms must be executed by an official
authorized to bind the Proposer and must be submitted as part of the proposal.
Table of Contents
Form A: Proposal Content Checklist ...............................................................................................................F-1
Form B: Proposal Submittal form and Affidavit of non-collusion ........................................................... F-2
Form C: Proposer Questionnaire ............................... .............................................................................. F-X
Form D: Certification Of Binding Signature................................................................................................F-X
Form E: Price Worksheet........................................................................................................................... F-X
Form F: Itemized Listing Of Collection Equipment..................................................... ............................. F-X
Form G: Certification Of Acceptance of /Proposed Exceptions to The Draft Contract ........................... F-X
Form H: Acknowledgement Of Receipt Of Addenda (If Published)......................................................... F-X
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FORM A: Proposal Content Checklist
Proposers must prepare submissions that follow the format, attachment titles, and sequence specified in this
RFP. Proposers must complete and submit this checklist of items for inclusion in the proposal. Each item
must be submitted on a separate page. The Proposer must submit each of the following documents in order
to be considered responsive:
Completed Proposal Submittal Form and Affidavit of Non-Collusion (Form B).
Statement as to any litigation in the past five years within the State of Minnesota and the current
status of that litigation.
List of firm’s principal officers’ names, titles, addresses, and contact information (telephone and
email) for designated contact person.
A comprehensive cart rollout plan and schedule for the initial cart ‘distribution, including cart
switch outs if a new Contractor replaces the current contractor.
A statement clearly specifying the location(s) of its recyclables Materials Recovery Facility (MRF)
or subcontractor’s MRF) where material collected from the City will be delivered and / or
processed. If a third party MRF is used, a letter of agreement or understanding from the MRF
subcontractor.
Letter certifying all recyclables to be collected in the City’s recycling program will have adequate
end markets. The letter should include a statement on the Proposer’s proposed end market locations
as a strategy to help sustain the city’s Recycling program for the long-term.
Examples of Proposer’s public education materials including education tags used during curbside
collection operations if unacceptable materials are rejected by collection crews.
List of at least 3 references.
Proposer Questionnaire (Form C).
Certificate of Binding Signature (Form D)
Price Worksheet (Form E).
Bulky and Electronic Waste Fee Schedule.
List of Collection Equipment (Form F).
Acceptance of, or Exception to, Draft Contract (Form G).
Acknowledgement of Receipt of RFP Addenda (Form H).
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Form B
Proposal Submittal Form and Affidavit of Non-Collusion
Proposal Submittal Form:
TO: Nyle Zikmund, City Administrator
City of Mounds View
2401 Mounds View Blvd.
Mounds View, MN 55112
Dear Mr. Zikmund:
1. The following proposal is made for Solid Waste and Recycling Collection Services as described in
the RFP packet provided to the prospective Proposers.
2. The undersigned certifies that the specifications contained herein have been carefully examined
and understood and that at no time will misunderstanding of said specifications be pleaded.
3. In submitting this proposal, it is understood that the right is reserved by the City to reject any or all
proposals and to waive any informalities and technicalities without explanation.
4. If a corporation, what is the State of Incorporation?
5. If a partnership, state full names of all co-partners:
6. The Proposer, in compliance with the Notice Requesting Proposals for Solid Waste and Recycling
Collection Services, hereby submits the following proposal:
Official Address: Firm Name:
By:
Title:
Date:
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Affidavit of Non-Collusion:
I hereby swear (or affirm) under the penalty of perjury:
1. That I am the Proposer (if the Proposer is an individual), a partner with the Proposer (if the Proposer
is a partnership), or an officer or employee of the proposing corporation having authority to sign on its
behalf (if the Proposer is a corporation);
2. That the attached proposal or proposals have been arrived at by the Proposer, independently, and
have been submitted without collusion with, and without any agreement, understanding, or planned
common course of action with, any other vendor of materials, supplies, equipment, or services described in
the request for proposals, designed to limit independent proposing or competition;
3. That the contents of the proposal or proposals have not been communicated by the Proposer or its
employees or agents to any person not an employee or agent of the Proposer or its surety on any bond
furnished with the proposal or official reviewing the proposal or proposals; and
4. That I have fully informed myself regarding the accuracy of the statements made in this affidavit.
Signed:
Firm Name:
Subscribed and sworn to before me this
day of , 20___
Notary Public
My Commission expires , 20
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Form C
Proposer Questionnaire
Instructions: Use this form and attach additional pages as necessary to respond to each of the following
questions.
GENERAL CONTACT INFORMATION
Name of Company Proposing:
Name of Parent Company (if applicable):
Address:
Telephone:
Email:
Website:
Name of Contact Person:
Title:
Authorized Signature:
Date:
REFERENCES
On separate page(s), provide a minimum of three collection references for current or past government
agency customers (cities, counties, school districts, housing authorities, etc.). References should include
municipality, capacity (total number of households served), contract structure between the organization and
the municipality or public agency being serviced, type and frequency of service provided, etc.
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BUSINESS INFORMATION
♦ State the length of time you have been in business under your present company name.
♦ Within the past five years, has the company submitting this proposal failed to complete a contract?
☐ Yes ☐ No
If yes, state name of parties to the contract, the date of the contract and the reason for non- completion.
If a bond was posted, state the contact information for the bond company.
♦ Within the past five years has the company submitting this proposal, or any facility or property owned or
operated by this company, failed to perform any of its contractual obligations to any municipality, county,
or other public entity?
☐ Yes ☐No
If yes, state the nature of the failure to perform and the contractual obligation that was not performed.
♦ Within the last five years, has proposer, or any facility or property owned or operated by proposer, ever
been the subject of administrative, judicial, or other legal action for (1) alleged violations of the
conditions of a permit issued by a governmental entity, or (2) alleged violation(s) of any employment,
environmental, zoning, or public health laws or other laws or regulations?
☐ Yes ☐No
If yes, state the details and disposition of the action.
♦ Has the company submitting this proposal or any of its subsidiaries been a party to any lawsuits within
the last five years that may affect its ability to perform the obligations described in the proposal?
☐ Yes ☐No
If yes, list these lawsuits and how each may affect the ability to perform.
♦ List names and business addresses of all individuals financially associated with the company (including
subcontractors) that is submitting this proposal.
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QUALIFICATIONS AND PROPOSAL ELEMENTS
1. General Management. What is the proposing company’s management structure? At a minimum,
describe successful working relationships with municipalities and/or public solid waste agencies as well
as past and anticipated approaches to customer service.
2. Financial Stability and Strength. Demonstrate sufficient financial resources to fulfill the
responsibilities as outlined in this RFP. Include the following:
• A specific letter from a surety company or a guarantor indicating the intent to provide the
Proposer’s performance bond must be provided in the proposal.
• If equipment will be purchased in order to provide Services, evidence of the ability to finance
the equipment needed by submitting a financing plan for necessary equipment.
• Where the Proposer is a corporation, submit evidence that the Proposer is in good standing
under the laws of the state of incorporation.
• Any litigation history (with explanation) for the last five years regarding any company, partner,
subcontractor(s), or subsidiary involved in this venture, and/or any corporate officer.
3. Solid Waste and Recyclables Collection Experience. Describe the Proposer’s overall experience
in the solid waste industry and experience in the successful operation of the type of services solicited in
this RFP.
4. Understanding of Proposed Services. Provide sufficient information to demonstrate the Proposer’s
clear understanding of the services requested by the City through this RFP, including, but not limited
to the following items.
• Collection proposal.
• Proposed solid waste processing plan (e.g., straight loads to R&E Center collected from
households)
• Equipment and route description.
• Road weight restrictions - What are your plans for reducing impacts on roads and means to
comply with road weight restrictions?
• Implementation plan (e.g., switching to city-wide coverage by one hauler)
• Cart management plan (including switching out with new carts, etc.)
• Public education plan
• Frequency of customer invoices for Solid Waste, Recycling, Yard Waste, and other solid waste
Collection services
• Operations management plan
5. Organics Recycling. Summarize your experience with Organics Recycling.
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6. Name and location of the material recovery facility (MRF).
Signature of person duly authorized to sign submittal on behalf of the Proposer:
Authorized Signature
Print Name Date
MU210\313\945437.v5
FORM D:
Certification of Binding Signature
Instructions: All forms provided in this RFP are required to be completed and be executed by an official
authorized to bind the Proposer. All completed forms shall be made a part of the Proposer’s proposal. All
proposal forms must be signed by the same authorized person.
The undersigned Authorized Person certifies that they have read the information submitted by the Proposer
and have personal knowledge that the information submitted is true and correct.
I swear that I am authorized to execute all proposal forms included in this proposal response to the RFP and
to bind the company to these agreements; and swear that I have read the information contained in this
proposal and that I have personal knowledge that it is true and correct as of the date of this proposal.
Signature of Authorized Person
Printed Name of Authorized Person
Title
Proposer Company Name
Date
MU210\313\945437.v5
FORM E:
Price Worksheet
Instructions: All Proposers must fully complete this form in order for the proposal to be considered.
All proposed Solid Waste prices listed on this form shall exclude the State Solid Waste Management Tax
and county environmental charges. County charges and State taxes are to be billed to residents by the
Contractor and itemized separately in invoices as required by law. No other administrative fees, fuel
surcharges, environmental fees or other charges are allowed. Proposers must submit a separate document
detailing proposed formula(s) for fee increases.
Solid Waste Collection Prices and proposed fee increase formula:
Proposed solid waste collection prices must be itemized separately from the proposed Solid Waste disposal
price for each service level (i.e., by container size and collection frequency) shown in the worksheet.
Solid Waste Disposal Prices and proposed fee increase formula:
Solid Waste disposal prices will be adjusted each year after 2025 proportional to the change in the R&E
Center tipping fees (net cost after any County rebates).
Recycling Prices and proposed fee increase formula:
The proposed Recycling prices shall be inclusive of the costs of Collection, processing, and marketing of
Recyclables and should not include a risk/revenue sharing option.
Proposers may submit an additional scenario price worksheet with risk/revenue sharing to accommodate
the fluctuating value of recyclables. The risk/revenue sharing option must be clearly described, prices and
formulae itemized, and include at least two example annual calculations based on 2022 and 2023 market
prices. The City requires that any risk/revenue proposal be in addition to proposed prices without
risk/revenue sharing. Alternate risk/revenue share proposals alone may be deemed non-responsive.
Yard Waste Prices and proposed fee increase formula:
The proposed Yard Waste prices shall be inclusive of all costs of collection and composting of Yard Waste.
The Yard Waste service levels options are specified in the worksheet below.
Bulky and Electronic Waste Prices and proposed fee increase formula:
The proposed Bulky and Electronic Waste prices shall be inclusive of all costs of collection and disposal.
The Contractor will provide a comprehensive list of the items to be collected and a standard per pick up
cost for the Customer.
MU210\313\945437.v5
Price Worksheet
Solid Waste: (Proposed prices before taxes or environmental fees)
Service Level
(Approximate cart size)
Collection
Frequency Collection Fee
Only
Disposal Fee
Only Units
Small cart (35-galllon) Every other week $ $ per household per month
Small cart (35- gallon ) Weekly $ $ per household per month
Medium cart (65- gallon ) Weekly $ $ per household per month
Large cart (95- gallon ) Weekly $ $ per household per month
Additional Solid Waste Cart Weekly $ $ per household per month
Recyclables: (Including collection, processing, and marketing. No risk/revenue sharing.)
Collection Frequency Recycling Fee Units
Every other week $ per household per month
Yard Waste: (Includes collection and processing at a composting facility)
Service Level Collection Frequency Yard Waste Fee Units
Full season subscription with a cart
(Up to five extra bags included per week)
Weekly
$
per household per year
Overflow yard waste bags
(On-call, or subscription with over five bags per
week)
As needed (on call)
$
per bag Weekly (subscription)
Bulky Waste & Additional Service Options: (On call service. Attach Schedule)
Service Level Collection Frequency Fee Units
Bulky & Electronic Waste Per Request See Schedule per item
Overflow Trash Per Request $ per item
Walk-up Service for non-eligible Weekly $ per month
Cart Size Change (2nd per year) Per request $ per cart
Extra Cart Delivery (not change) Per request $ per cart
Late Set-Out Pickup Per request $ per pickup
MU210\313\945437.v5
FORM F:
Itemized Listing of Collection Equipment
Instructions: This form shall be executed by the official authorized to bind the Proposer organization.
Information should be completed for each different model of equipment proposed (including any spares).
Make of
Chassis &
Body Model Year #
Capacity/Cubic
Yards
Fuel
Type
Delivery Schedule,
if not Currently
Owned
Signature of person duly authorized to sign submittal on behalf of the Proposer:
____________________________________________
Authorized Signature
___________________________________________ ____________________________
Print Name Date
MU210\313\945437.v5
FORM G:
Certification of Acceptance of the Draft Contract or
Notification of Proposed Exceptions
Proposer has reviewed the draft City of Mounds View Solid Waste and Recycling Collection Services
Contract in this RFP Packet (Attachment B).
☐ We have no changes to request to the Draft Contract and no exceptions to the proposed
Contract language. We hereby certify legal counsel for our company has reviewed Draft
Contract and accepts language “as is.” If awarded the Contract by the City, we hereby certify
we will execute the final Contract without any changes.
Or
☐ We have exceptions to the Draft Contract language. We have proposed changes to the Draft
Contract. We have attached a redlined (“tracked changes”) version of the Draft Contract that
itemizes our changes or exceptions. We hereby certify legal counsel for our company has
reviewed the Draft Contract and accepts language with proposed changes. No other
exceptions or changes are or will be proposed. If awarded the Contract, we hereby certify we
will execute the final Contract if our proposed changes are accepted by the City.
Signature of person duly authorized to sign submittal on behalf of the Proposer:
Authorized Signature
Print Name Date
MU210\313\945437.v5
FORM H:
Acknowledgement of Receipt of Addenda (If Published)
Please acknowledge receipt of addenda to the City’s RFP for Solid Waste and Recycling Collection
Services with your signature. An opportunity to acknowledge up to five addenda is included in this form
but does not necessarily mean that any addenda will be provided.
☐ Addendum 1 _________________________________
(Date)
☐ Addendum 2 _________________________________
(Date)
☐ Addendum 3 _________________________________
(Date)
☐ Addendum 4 _________________________________
(Date)
☐ Addendum 5 _________________________________
(Date)
Signature of person duly authorized to sign submittal on behalf of the Proposer:
______________________________________________
Authorized Signature
Print Name Date
______________________________________________ _______________________
Email Address Telephone
MU210\313\945437.v5
ATTACHMENT B
DRAFT CONTRACT FOR RESIDENTIAL SOLID WASTE AND RECYCLING
COLLECTION SERVICES
Item No. 2.
Meeting Date: May 6, 2024
Type of Business: Council Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Gayle Bauman, Finance Director
Item Title/Subject: Twin Cities Gateway Funds Allocation
Introduction
Council approved the 2024 Member City Grant Agreement with Twin Cities Gateway in the amount of
$10,620 on April 8, 2024. Per the Grant Agreement, the funds shall be used for the purpose of marketing
and promoting the City as a tourist or convention center. Twin Cities Gateway has specified that grant
funds must be used for advertising, marketing, and promotional efforts to increase participation,
attendance, or visitation to an event, activity, or facility located within the City, and/or to add new
activities to enhance existing events. The advertising, marketing, and promotional efforts for which said
grant funding is used must extend beyond the borders, or boundaries of the City.
Background
The City received $7,595 in 2022. Of this amount, $5,920 went to the Mounds View Festival and $1,675
went to the Community Center.
The City received $10,090 in 2023. Of this amount, $6,520 went to the Mounds View Festival and $3,570
went to the Community Center.
Conclusion
Staff is looking for direction from the Council on how to allocate the grant funds for 2024 in the amount
of $10,620.
Respectfully Submitted,
Gayle Bauman, Finance Director
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The Mounds View Vision
A Thriving Desirable Community
Item No 03
Meeting Date May 6, 2024
Type of Business Work Session
City Administrator Review
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Gayle Bauman, Finance Director
Item Title/Subject: 5 Year Capital Improvement Plan
Background
Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and
forecasting. The focus of the CIP is on the maintenance and protection of the City’s existing
assets, redevelopment, and investment in new initiatives. The CIP is part of the budget process,
but it is not a budget, it is a plan, and one that changes often. The CIP does not commit the
council to the proposed projects, nor implement the assumptions made during the preparation;
however, this is the basis for the 2025 Budget as we continue with its preparation.
The city has a finite amount of resources, so prioritizing and then being able to finance projects
is crucial for ensuring the city’s long-term sustainability and being responsible stewards of the
city’s investments. Staff continues to review the City’s current and future needs for infrastructure
projects to better estimate project costs and ensure more accurate forecasting of available fund
balances.
Discussion
Information for the preliminary plan has been prepared and is attached which includes a summary
of projects, sources of funds, and estimated fund balances (since the operating budgets have not
yet been completed, these fund balances are subject to change). Information is included on
projects going out ten (10) years even though our CIP is only for five years. Please note that
project timelines are subject to change and that the current timeline is City Staff’s best estimate.
Park Development Fund
The fund has a small balance at the end of 2023 which can be utilized for some minor projects.
No significant inflow of park development fees are anticipated in the near future. Any major park
projects will need to be funded out of the Special Projects Fund.
Special Projects Fund
• The Park System Master Plan is in process. The outcome of that plan will hopefully assist the
council in determining what projects are needed and when. The park projects currently listed
in the draft CIP may change. The projects, costs and timing are all speculation at this point.
• The Police Department training and garage addition is in early discussion stages. It is
unknown when or if this project will move forward.
• The current $75,000 tax levy/transfer in does not support the needs of this fund.
Item 03
Page 2 of 3
The Mounds View Vision
A Thriving Desirable Community
Street Improvement Fund
• The current property tax levy is $150,000. Based on potential projects, this amount should
be increased.
• We continue to have sufficient projects to utilize our MSA street construction aid each year.
It is projected that the projects in the plan will exceed the funding available and we will be
drawing into future years to cover our costs. The City may want to explore an MSA advance.
• Staff is proposing to direct a portion of the LGA funds the city receives to this capital fund.
LGA has been unalloted in the past and staff would recommend trying to reduce reliance on
these funds for general operations and instead, direct them more toward capital projects.
• There is a definite need to stay on top of street improvement projects to ensure streets reach
their useful lives and don’t require costly premature full reconstructions.
Utility Funds
• For all three utility funds, we are assuming a 4.5% increase in user charges and a 3.0%
inflationary increase in costs each of the 10 years.
• Water Fund – requires a much larger user charge increase than the 4.5% being assumed.
• Sewer Fund – no I&I grant funds have been included in the plan as the amounts are
unpredictable.
• Surface Water Fund – the plan is assuming a 50% grant fund match for each of the future
major dredging projects. Without grant funds, the City will need to postpone projects or
increase user charges.
Vehicle & Equipment Replacement Fund
• Based on information received from the various departments, this fund is able to cover the
costs of the vehicles and equipment anticipated to be replaced over the next 10 years.
• The breakdown of transfers into this fund ($470,000) to cover the costs is as follows:
General Fund $280,000
Water Fund $ 90,000
Sewer Fund $ 60,000
Surface Water Fund $ 40,000
Conclusion
Staff is seeking direction from the City Council regarding the following items:
2025 projects
As we review the 2025 projects, does the Council have any questions, comments or
concerns about including them during budget preparation?
2025 property tax levy/transfers in
The levies/transfers currently being proposed for 2025 are: Vehicle/Equipment Replacement
($280,000); Special Projects ($75,000); and Street Improvement ($150,000). Levy/transfer
increases are needed for the Special Projects and Street Improvement funds. What increases,
if any, should staff assume?
2025 Local Government Aid (LGA)
There was a significant increase in local government aid funding for 2024. 90% of this funding is
being included in the General Fund. LGA has been unalloted in the past and staff would
recommend trying to reduce reliance on these funds for general operations and instead, direct
them more toward capital projects. The previously unbudgeted 10% is being included in the
Street Improvement Fund with the hope that this amount can increase with future budgets. Does
the Council have a preference on where the funds should go?
Item 03
Page 3 of 3
The Mounds View Vision
A Thriving Desirable Community
Utility Funds
The 10 year plan is assuming a 4.5% increase in user charges for all funds each year. Staff will
continue to evaluate the funds annually and propose increases only when needed. It does appear
that the Water Fund will require a fairly significant rate increase. Does the Council have any
direction for staff regarding utility rates?
Additional Funding Mechanisms
There are additional funding mechanisms available to cities to take some of the burden off of the
property tax levy. Options such as Franchise Fees, Special Assessments and Local Sales Taxes
can bring in monies from exempt properties and non property owners. During the 2023 legislative
session, a moratorium was placed on local sales tax authorizations through the 2025 legislative
session.
Does the Council want staff to begin exploring additional funding mechanisms such as
Special Assessments?
Attachments
A. Project list
B. Vehicle & Equipment list
C. Sources and Uses of Funds
D. Powerpoint
CITY OF MOUNDS VIEW, MINNESOTACAPITAL IMPROVEMENT PROGRAM WORKSHEET2025 - 2029FUND PROJECTCOST 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034PARK DEVELOPMENTHodges shelter flooring 12,500 12,500 - - - - - - - - - - Groveland shelter flooring12,500 - 12,500 - - - - - - - - - Greenfield Park shelter siding10,000 - - 10,000 - - - - - - - - Misc park improvements20,000 10,000 10,000 - - - - - - - - - TOTAL PARK DEVELOPMENT22,500 22,500 10,000 - - - - - - - - SPECIAL PROJECTSPark System Master Plan106,500 106,500 - - - - - - - - - - MVCC front counter upgrades117,000 117,000 - - - - - - - - - - MVCC skylight repairs50,000 50,000 - - - - - - - - - - MVCC painting front entry30,000 30,000 - - - - - - - - - - MVCC fitness center - remove wall, new equipment75,000 - 75,000 - - - - - - - - - MVCC HVAC VAV's175,000 - - 175,000 - - - - - - - - MVCC misc improvements225,000 - - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Wall mgmt program (annual)215,000 15,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Roof mgmt program (annual)215,000 15,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 PD training & garage addition1,300,000 - - 1,300,000 - - - - - - - - PW Building remodel offices75,000 - 75,000 - - - - - - - - - PW Building re-coat wash bay trench25,000 - -- 25,000 - - - - - - - City Hall Park irrigation & landscaping45,000 - -- - - 45,000 - - - - - City Hall boilers130,000 - - 130,000 - - - - - - - - City Hall & PD irrigation/landscaping/lighting37,000 - -- - - 37,000 - - - - - Finance software upgrade100,000 - 100,000 - - - -- - - - - Hillview Park playground rehab175,000 - 175,000 - - - -- - - - - Silver View Park pickle ball court125,000 - 125,000 - - - -- - - - - City Hall challenge course400,000 - 400,000 - - - -- - - - - Tribute Park memorial258,160 - 258,160 - - - -- - - - - Ball field fencing190,000 - 190,000 - - - -- - - - - Park signage20,000 - -- - - 20,000 - - - - - TOTAL SPECIAL PROJECTS333,500 1,438,160 1,670,000 90,000 65,000 167,000 65,000 65,000 65,000 65,000 65,000 ATTACHMENT A
FUND PROJECT COST 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034STREET IMPROVEMENTS2023 Spring Lake Road S of MV Blvd closeout 218,390 218,390 - - - - - - - - - - Annual fogging & striping - JPA 550,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Reclamite - pavement maintenance (in house) 776,209 42,690 87,949 57,504 54,574 83,492 75,000 75,000 75,000 75,000 75,000 75,000 Trails/Sidewalks/Lots 750,000 - 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 ADA sidewalk transition 825,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 2024 Bronson-Edgewood + parking on Bronson 1,011,601 1,011,601 - - - - - - - - - - 2024 Edgewood & Pinewood cul de sacs 276,288 276,288 - - - - - - - - - - 2025 Street - Bronson-MVB; MV Dr; Silver View Dr 1,819,103 - 1,819,103 - - - - - - - - - 2026 Street - Park View; misc cul-de-sacs 1,500,000 - - 1,500,000 - - - - - - - - Design H2 90,000 - - 90,000 - - - - - - - - 2027 Street - H2, Pleasant View to MVB (MSA) 2,616,000 - - - 2,616,000 - - - - - - - 2028 Street - H2, MVB to Program (MSA) 1,236,000 - - - - 1,236,000 - - - - - - 2029 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA) 1,865,535 - - - - - 1,865,535 - - - - - Ramsey County - intersection lights 818,750 - 818,750 - - - - - - - - - TOTAL STREET IMPROVEMENTS 1,673,969 2,925,802 1,847,504 2,870,574 1,519,492 2,140,535 275,000 275,000 275,000 275,000 275,000 WATERGate valves 215,000 15,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Meter replacements 921,160 921,160 - - - - - - - - - - Treatment plant project close out 108,276 108,276 - - - - - - - - - - Well pump rehab (each well (6) every 7 years) 570,000 60,000 50,000 100,000 50,000 50,000 - - 65,000 65,000 65,000 65,000 TOTAL WATER 1,104,436 70,000 120,000 70,000 70,000 20,000 20,000 85,000 85,000 85,000 85,000 SEWERSewer I&I lining - close out prior year 616,216 616,216 - - - - - - - - - - Sewer I&I lining 2,750,000 500,000 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 - - Manhole lining 330,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 TOTAL SEWER 1,146,216 530,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 30,000 30,000 SURFACE WATERPW Building storm water repairs 25,000 25,000 - - - - - - - - - - Collection System Rehab 370,000 75,000 25,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 Ardan Park Pond (AA-1.P1 & AA-1.P2) 414,716 8,006 406,710 - - - - - - - - - Silver View Pond (EW-4.P4) 556,085 71,735 459,350 25,000 - - - - - - - - Woodcrest (SC-2.P1 & SC-2.P2) 392,000 117,000 - 275,000 - - - - - - - - County Rd H (EW-11.P1 & EW-11.P3) 387,800 - - 61,500 - 326,300 - - - - - -
FUND PROJECT COST 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Pinewood/Edgewood (GF-4.P2) 260,100 - - - - 38,600 - 221,500 - - - - Hidden Hollow (SC-4.P3) 164,900 - - - - - - 27,400 - 137,500 - - Conveyance System Improvement - dredging 500,000 - - - - - - 100,000 100,000 100,000 100,000 100,000 Upland Vegetation Assessment & Restoration 75,000 - - - - - - 15,000 15,000 15,000 15,000 15,000 Water Quality Assessment & Restoration 275,000 - 50,000 200,000 25,000 - - - - - - - Arden Park Wetland Banking lots, wetland work, trail) 792,000 200,000 342,000 - 250,000 - - - - - - - TOTAL SURFACE WATER 496,741 1,283,060 591,500 305,000 394,900 30,000 393,900 145,000 282,500 145,000 145,000 TOTAL 4,777,362 6,269,522 4,519,004 3,615,574 2,329,392 2,637,535 1,033,900 850,000 987,500 600,000 600,000
City of Mounds ViewVehicle and Equipment Replacement FundEstVehOrig Year Replace ReplaceDept Class No Make Model Cost Acq Life Year Cost 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034ComDev Staff102 FORDRanger Pickup12,287.50 2006 192025- - - - - - - - - - - ComDev Staff109 FORDInterceptor29,837.61 2013 122025- - - - - - - - - - - ComDev Staff110 FORDInterceptor36,262.00 2014 112025- - - - - - - - - - - - CentServ Phone CiscoIP Phones11,250.00 2024 11203518,000 18,000 - - - - - - - - - - CentServ Copiers VariousCopiers (5) add PW and MVCC in 202415,732.36 2024 5202919,000 19,000 - - - - 19,000 - - - - 19,000 CentServ Hardware VariousComputer, servers, switches18,159.85 2019 5202415,900 15,900 CentServ Hardware VariousComputer, servers, switches15,279.00 2020 5202522,200 - 22,200CentServ Hardware VariousComputer, servers, switches28,489.85 2021 5202622,800 - - 22,800 CentServ Hardware VariousComputer, servers, switches19,964.27 2022 5202733,719 - - - 33,719 CentServ Hardware VariousComputer, servers, switches23,318.72 2023 5202820,000 - - - - 20,000 151,619 Police Forfeit 115 FORDF150 pickup2007 102017- - - - - - - - - - - Police Invest 145 CHEVYImpala (detective) Sonata ordered22,562.82 2024 10203445,000 45,000 - - - - - - - - - 45,000 Police Resource 112 CHEVYTahoe (Resource Officer)34,454.75 2011 14202575,500 - 75,500- - - - - - - - - Police Training 143 FORDInterceptor (practice car)29,837.61 2013 122025- - - - - - - - - - - - Police Admin 162 CHEVYImpala (deputy chief)27,678.37 2015 10202548,000 - 48,000- - - - - - - - - Police Squad 191 FORDInterceptor27,368.45 2019 6202572,370 - 72,370- - - - - 72,370 - - - Police Squad 192 FORDInterceptor23,848.45 2019 7202672,370 - -72,370 - - - - - - 72,370 - Police Squad 193 FORDInterceptor23,848.45 2019 7202672,370 - -72,370 - - - - - - 72,370 - Police Squad 161 FORDInterceptor (K9 take home)40,508.44 2015 11202672,370 - -72,370 - - - - - - - - Police Squad 163 FORDInterceptor (K9 take home)35,037.00 2016 11202772,370 - -- 72,370 - - - - - - - Police Invest 171 FORDFusion (detective)25,983.02 2017 10202748,000 - -- 48,000 - - - - - - - Police Squad 201 FORDInterceptor48,316.96 2020 8202872,370 - -- - 72,370 - - - - - - Police Squad 202 FORDInterceptor48,751.25 2020 8202872,370 - -- - 72,370 - - - - - - Police Forfeit 119 CHRYSLERPacifica (VCET)2018 102028- -- - - - - - - - - Police Squad 172 FORDInterceptor replaced by 23165,049.92 2023 6202972,370 - -- - - 72,370 - - - - - Police Squad 211 FORDInterceptor35,259.24 2021 8202972,370 - -- - - 72,370 - - - - - Police Radios MOTOROLA 800 Mhz radios (25)92,839.25 2021 102031125,000 - -- - - -- 125,000 - - - Police Generator ONANGenerator for EOC (used)26,692.04 2011 202031150,000 - -- - - -- 150,000 - - - Police Admin 131 FORDInterceptor replaced by 232??47,595.24 2024 10203469,000 10,000 - - - - - - - - - 69,000 Police SirenCivil Defense Siren (upgrade 2017)26,261.37 2017 20203740,000 - - - - - - - - - - - Police SirenCivil Defense Siren (upgrade 2018)15,593.00 2018 20203840,000 - - - - - - - - - - - Police SirenCivil Defense Siren (upgrade 2018)15,749.00 2018 21203940,000 - - - - - - - - - - - 1,331,830 Parks Mower 314 JACOBSENTurfcat JRM372 4WD 21,343.81 2024 11203529,000 29,000 - - - - - - - - - - Parks Pickup 308 FORDF250 4X4 Pickup (CC)25,723.77 2024 19204385,000 85,000 - - - - - - - - - - Parks Mower 318 TOROGroundmaster 400057,212.00 2015 10202571,500 - 71,500- - - - - - - - - Parks Mower 319 TOROGroundmaster 400057,212.00 2015 10202571,500 - 71,500- - - - - - - - - Current VehicleATTACHMENT B
EstVehOrig Year Replace ReplaceDept Class No Make Model Cost Acq Life Year Cost 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Current VehicleParks 307 AEBI TERRATRAC TT75 (Not replacing)74,839.81 2005 202025- - - - - - - - - - - - Parks Equip Chipper (NEW EQUIPMENT) 202565,000 - 65,000 - - - - - - - - - Parks Pickup 317 FORD F350 w/service body and compressor65,593.98 2014 13202787,000 - - - 87,000 - - - - - - - Parks Trailer 306 US CARGO Cargo trailer2,923.00 2003 2520285,000 - - - - 5,000 - - - - - - Parks Bobcat 315 BOB CAT 3400 Utility Vehicle7,500.00 2013 15202812,000 - - - - 12,000 - - - - - - Parks 316 AEBI TERRATRAC TT705 (not replacing)130,384.23 2013 152028- - - - - - - - - - - - Parks AEBI AEBI/SMWA Rev CF225 mower (not replacing)10,686.49 2013 152028- - - - - - - - - - - - Parks AEBI Lastec 126" Batwing mower (not replacing)16,975.00 2013 152028- - - - - - - - - - - - Parks Mower 321 JOHN DEERE Z920M Mower11,510.96 2019 10202915,000 - - - - - 15,000 - - - - - Parks Tanker 309 FORD Sterling/Precision (Tanker)126,221.86 2006 232029200,000 - - - - - 200,000 - - - - - Parks 322 KROMER FO-136,660.50 2019 10202947,000 - - - - - 47,000 - - - - - Parks Bobcat 320 BOB CAT 3400 Utility Vehicle (added 2017)7,900.00 2017 15203214,000 - - - - - - - - 14,000 - - Parks Pickup 323 FORD F350 Pickup54,976.89 2020 13203372,000 - - - - - - - - - 72,000 - Parks Mower 324 JOHN DEERE 5090M Utility Tractor82,042.00 2021 152036100,000 - - - - - - - - - - - Parks Mower DIAMOND Rear Swing Flail Mower16,615.00 2021 15203622,000 - - - - - - - - - - - Parks Snow NORMAND N86-280H Snow blower9,810.00 2021 15203612,000 - - - - - - - - - - - Parks Snow M-B USA 72" Broom6,825.00 2021 1520369,000 - - - - - - - - - - - 917,000 Streets Auto Lube 202410,000 10,000 - - - - - - - - - - Streets Bucket 447 FORD Bucket truck (used 2006)(replace used)48,840.66 2024 12203675,000 75,000 - - - - - - - - - - Streets Pickup 448 FORD F350 Pickup37,353.06 2012 13202575,000 - 75,000 - - - - - - - - - Streets Admin 455 FORD Interceptor (NOT REPLACING)29,837.61 2013 122025- - - - - - - - - - - - Streets Bobcat 430 BOBCAT S595 T4 Skid Steer37,197.40 2019 7202652,000 - - 52,000 - - - - - - 52,000 - Streets Pickup 450 FORD F150 Pickup (Sup)(to PW Admin)26,355.96 2014 13202735,000 - - - 35,000 - - - - - - - Streets Pickup 451 FORD F550 w/dump box and compressor73,368.85 2014 13202792,000 - - - 92,000 - - - - - - - Streets Dump 445 FREIGHTLINER Dump truck133,244.95 2012 152027240,000 - - - 240,000 - - - - - - - Streets Hot Box 443 SPAULDING RMV Road Saver (Hot Box)19,191.30 2007 20202730,000 - - - 30,000 - - - - - - - Streets Trailer 439 BIG TOW Bobcat trailer4,024.25 2004 2520298,000 - - - - - 8,000 - - - - - Streets Pickup 452 FORD F150 4x4 Super Cab replaces 43833,860.05 2017 13203045,000 - - - - - - 45,000 - - - - Streets Dump 453 MACK GU532 SBA (dump truck)201,553.00 2017 152032280,000 - - - - - - - - 280,000 - - Streets 446 DOOSAN Air Compressor12,673.23 2012 20203232,000 - - - - - - - - 32,000 - - Streets Pickup 456 FORD F350 Pickup49,606.54 2020 13203369,500 - - - - - - - - - 69,500 - Streets Trailer 444 REDIHAUL Trailer (tilt bed)3,414.00 2008 2520336,000 - - - - - - - - - 6,000 - Streets Bobcat 427 BOBCAT BCA125 Compactor Wacker Tandem Roller19,547.50 2023 10203325,000 - - - - - - - - - 25,000 - Streets Dump 458 MACK Dump truck GR4289219,032.00 2021 152036315,000 - - - - - - - - - - - Streets Loader 457 CAT Loader 926M216,619.00 2021 202041330,000 - - - - - - - - - - - Streets Trailer 454 FELLING FT16-2 Trailer12,826.80 2017 25204220,000 - - - - - - - - - - - 1,739,500 Storm Pickup 646 FORD F25025,923.55 2011 14202568,000 - 68,000 - - - - - - - - - Storm 647 TYMCO 500X mounted on International 4300-M7 Chassis272,612.45 2015 122027400,000 - - - 400,000 - - - - - - - Storm Loader 648 CAT 2023 T76 T4 Compact Track Loader (split with Water)40,994.90 2023 7203047,500 - - - - - - 47,500 - - - - 515,500
EstVehOrig Year Replace ReplaceDept Class No Make Model Cost Acq Life Year Cost 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Current VehicleWater Bobcat BOBCAT Hydraulic Frost Breaker5,888.39 2024 1720417,500 7,500 - - - - - - - - - - Water Trailer 705 REDIHAUL WOLFPAC Trailer (Not replaced)2,129.75 1989 362025 - - - - - - - - - - - Water Bobcat 703 CAT 446B Backhoe88,281.05 1995 312026150,000 - - 150,000 - - - - - - - - Water Bobcat 708 BOBCAT S650 T4 skid steer40,403.10 2019 7202652,000 - - 52,000 - - - - - - 52,000 - Water Pickup 709 FORD F350 Pickup64,414.70 2014 13202785,000 - - - 85,000 - - - - - - - Water Pickup 710 FORD F150 4x4 Super Cab33,120.00 2017 13203045,000 - - - - - - 45,000 - - - - Water Loader 648 CAT 2023 T76 T4 Compact Track Loader (split with Storm)40,994.90 2023 7203047,500 - - - - - - 47,500 - - - - Water Tower CUSTOM Water tower (fluted column)517,019.07 2012 202032780,000 - - - - - - - - 780,000 - - Water Generator INTERSTATE POWER 150RJC6DT3 Generator83,125.61 2008 252033137,000 - - - - - - - - - 137,000 - Water Floor 711 NILFISK SC6000 36C Ecoflex Floor scrubber26,463.84 2019 15203445,000 - - - - - - - - - - 45,000 Water Pickup 706 FORD 4X2 3/4 ton (replaced by 460)52,857.53 2023 15203835,000 - - - - - - - - - - - Water Generator INTERSTATE POWER Generator GG10BK183A1N (Booster Station)136,885.00 2021 252046233,000 - - - - - - - - - - - 1,617,000 Sewer Jetter 836 INT'L Work Star (sewer jetter)346,416.78 2011 152026450,000 - - 450,000 - - - - - - - - Sewer Pickup 837 FORD F250 43,064.00 2016 13202957,000 - - - - - 57,000 - - - - - Sewer Pickup 834 FORD F250 4X235,500.30 2001 30203182,500 - - - - - - - 82,500 - - - Sewer Van 838 FORD Transit Van 250 (televising)182,397.74 2019 202039292,000 - - - - - - - - - - - 881,500 7,153,949 314,400 569,070 943,910 1,123,089 181,740 490,740 185,000 429,870 1,106,000 558,240 178,000
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Park Development (451)Beginning Balance 53,827 35,327 12,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 Revenues and Other Fund SourcesTransfers- - - - - - - - - - - Interest Income1,000 - - - - - - - - - - Park Dedication Fees3,000 - - - - - - - - - - Grants- - - - - - - - - - - Tax Levy- - - - - - - - - - - Total Revenues and Other Fund Sources4,000 - - - - - - - - - - Total Funds Available57,827 35,327 12,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 Expenditures and UsesHodges shelter flooring(12,500) - - - - - - - - - - Groveland shelter flooring- (12,500) - - - - - - - - - Greenfield Park shelter siding- -(10,000) - - - - - - - - Misc park improvements(10,000) (10,000) - - - - - - - - - Total Expenditures and Uses(22,500) (22,500) (10,000) - - - - - - - - Change in Fund Balance(18,500) (22,500) (10,000) - - - - - - - - Ending Balance35,327 12,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 2,827 $0.0$200.0$400.02025 2026 2027 2028 2029 2030 2031 2032 2033 2034ThousandsATTACHMENT C
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Special Projects (480)Beginning Balance2,116,555 2,084,055 720,895 (874,105) (889,105) (879,105) (971,105) (961,105) (951,105) (941,105) (931,105) Revenues and Other Fund SourcesTransfers300,000 - - - - - - - - - - Interest Income1,000 - - - - - - - - - - Grants- - - - - - - - - - - Tax Levy- 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Total Revenues and Other Fund Sources301,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Total Funds Available 2,417,555 2,159,055 795,895 (799,105) (814,105) (804,105) (896,105) (886,105) (876,105) (866,105) (856,105) Expenditures and UsesPark System Master PlanParks (106,500) - - - - - - - - - - MVCC front counter upgradesMVCC (117,000) - - - - - - - - - - MVCC skylight repairsMVCC (50,000) - - - - - - - - - - MVCC painting front entryMVCC (30,000) - - - - - - - - - - MVCC fitness center - remove wall, new equipmentMVCC - (75,000) - - - - - - - - - MVCC HVAC VAV'sMVCC - - (175,000) - - - - - - - - MVCC misc improvementsMVCC - - (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) (25,000) Wall mgmt program (annual)(15,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Roof mgmt program (annual)(15,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) PD training & garage addition- - (1,300,000) - - - - - - - - PW Building remodel offices- (75,000) - - - - - - - - - PW Building re-coat wash bay trench- - - (25,000) - - - - - - - City Hall Park irrigation & landscapingParks - - - - - (45,000) - - - - - City Hall boilers- - (130,000) - - - - - - - - City Hall & PD irrigation/landscaping/lighting- - - - - (37,000) - - - - - Finance software upgrade- (100,000) - - - - - - - - - Hillview Park playground rehabParks - (175,000) - - - - - - - - - Silver View Park pickle ball courtParks - (125,000) - - - - - - - - - City Hall challenge courseParks - (400,000) - - - - - - - - - Tribute Park memorialParks - (258,160) - - - - - - - - - Ball field fencingParks - (190,000) - - - - - - - - - Park signageParks - - - - - (20,000) - - - - - Total Expenditures and Uses(333,500) (1,438,160) (1,670,000) (90,000) (65,000) (167,000) (65,000) (65,000) (65,000) (65,000) (65,000) Change in Fund Balance(32,500) (1,363,160) (1,595,000) (15,000) 10,000 (92,000) 10,000 10,000 10,000 10,000 10,000 Ending Balance 2,084,055 720,895 (874,105) (889,105) (879,105) (971,105) (961,105) (951,105) (941,105) (931,105) (921,105) -$1.5-$1.0-$0.5$0.0$0.5$1.02025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Street Improvements (485) version 1Beginning Balance 1,286,624 1,097,368 (740,784) (1,500,638) (3,283,562) (3,715,404) (4,768,289) (3,955,639) (3,142,989) (2,330,339) (1,517,689) Revenues and Other Fund SourcesTransfers350,000 - - - - - - - - - - Interest Income5,000 - - - - - - - - - - Franchise Fees385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 Special Assessments11,000 - - - - - - - - - - MSA State Street Aid (cash basis)481,063 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 LGA102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 Grants- - - - - - - - - - - Tax Levy150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Total Revenues and Other Fund Sources1,484,713 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 Total Funds Available 2,771,337 2,185,018 346,866 (412,988) (2,195,912) (2,627,754) (3,680,639) (2,867,989) (2,055,339) (1,242,689) (430,039) Expenditures and Uses2023 Spring Lake Road S of MV Blvd closeoutStreet (218,390) - - - - - - - - - - Annual fogging & striping - JPAStreet (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Reclamite - pavement maintenance (in house)Street (42,690) (87,949) (57,504) (54,574) (83,492) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) Trails/Sidewalks/LotsTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) ADA sidewalk transitionTrail/Sidewalk (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) 2024 Bronson-Edgewood + parking on BronsonStreet (1,011,601) - - - - - - - - - - 2024 Edgewood & Pinewood cul de sacsStreet (276,288) - - - - - - - - - - 2025 Street - Bronson-MVB; MV Dr; Silver View DrStreet - (1,819,103) - - - - - - - - - 2026 Street - Park View; misc cul-de-sacsStreet - - (1,500,000) - - - - - - - - Design H2Street - - (90,000) - - - - - - - - 2027 Street - H2, Pleasant View to MVB (MSA)Street - - - (2,616,000) - - - - - - - 2028 Street - H2, MVB to Program (MSA)Street - - - - (1,236,000) - - - - - - 2029 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA)Street - - - - - (1,865,535) - - - - - Ramsey County - intersection lightsCounty - (818,750) - - - - - - - - - Total Expenditures and Uses(1,673,969) (2,925,802) (1,847,504) (2,870,574) (1,519,492) (2,140,535) (275,000) (275,000) (275,000) (275,000) (275,000) Change in Fund Balance(189,256) (1,838,152) (759,854) (1,782,924) (431,842) (1,052,885) 812,650 812,650 812,650 812,650 812,650 Ending Balance 1,097,368 (740,784) (1,500,638) (3,283,562) (3,715,404) (4,768,289) (3,955,639) (3,142,989) (2,330,339) (1,517,689) (705,039) -$5.5-$5.0-$4.5-$4.0-$3.5-$3.0-$2.5-$2.0-$1.5-$1.0-$0.5$0.02025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Street Improvements (485) version 2Beginning Balance 1,286,624 2,460,257 1,153,319 164,362 997,438 301,596 1,024,246 (779,104) 33,546 (389,804) 422,846 Revenues and Other Fund SourcesTransfers350,000 - - - - - - - - - - Interest Income5,000 - - - - - - - - - - Franchise Fees385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 385,000 Special Assessments11,000 - - - - - - - - - - MSA State Street Aid (cash basis)481,063 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 LGA102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 102,650 Grants- - - - - - - - - - - Tax Levy150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Total Revenues and Other Fund Sources1,484,713 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 Total Funds Available 2,771,337 3,547,907 2,240,969 1,252,012 2,085,088 1,389,246 2,111,896 308,546 1,121,196 697,846 1,510,496 Expenditures and Uses2023 Spring Lake Road S of MV Blvd closeoutStreet (218,390) - - - - - - - - - - Annual fogging & striping - JPAStreet (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Reclamite - pavement maintenance (in house)Street (42,690) (87,949) (57,504) (54,574) (83,492) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) Trails/Sidewalks/LotsTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) ADA sidewalk transitionTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) 2024 Bronson-Edgewood + parking on BronsonStreet - (1,011,601) - - - - - - - - - 2024 Edgewood & Pinewood cul de sacsStreet - (276,288) - - - - - - - - - 2025 Street - Bronson-MVB; MV Dr; Silver View DrStreet - - (1,819,103) - - - - - - - - 2026 Street - Park View; misc cul-de-sacsStreet - - - - (1,500,000) - - - - - - Design H2Street - - - - - (90,000) - - - - - 2027 Street - H2, Pleasant View to MVB (MSA)Street - - - - - - (2,616,000) - - - - 2028 Street - H2, MVB to Program (MSA)Street - - - - - - - - (1,236,000) - - 2029 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA)Street - - - - - - - - - - (1,865,535) Ramsey County - intersection lightsCounty - (818,750) - - - - - - - - - Total Expenditures and Uses(311,080) (2,394,588) (2,076,607) (254,574) (1,783,492) (365,000) (2,891,000) (275,000) (1,511,000) (275,000) (2,140,535) Change in Fund Balance1,173,633 (1,306,938) (988,957) 833,076 (695,842) 722,650 (1,803,350) 812,650 (423,350) 812,650 (1,052,885) Ending Balance 2,460,257 1,153,319 164,362 997,438 301,596 1,024,246 (779,104) 33,546 (389,804) 422,846 (630,039) -$1.0-$0.5$0.0$0.5$1.0$1.52025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Water Utility Fund (700)Beginning Balance 374,239 (907,918) (1,133,858) (1,379,358) (1,537,208) (1,660,378) (1,691,358) (1,682,618) (1,700,498) (1,667,738) (1,586,518) Revenues and Other Fund SourcesOperating Revenue1,540,244 1,527,320 1,595,330 1,666,400 1,740,670 1,818,280 1,899,380 1,984,130 2,072,700 2,165,250 2,261,960 Grants- - - - - - - - - - - Transfers In7,500 - 202,000 85,000 - - 92,500 - 780,000 189,000 45,000 Total Revenues and Other Fund Sources1,547,744 1,527,320 1,797,330 1,751,400 1,740,670 1,818,280 1,991,880 1,984,130 2,852,700 2,354,250 2,306,960 Total Funds Available 1,921,983 619,402 663,472 372,042 203,462 157,902 300,522 301,512 1,152,202 686,512 720,442 Expenditures and UsesPickupEquip (52,858) - - (85,000) - - (45,000) - - - - BackhoeEquip - - (150,000) - - - - - - - - Skid Steer/BobcatEquip (7,500) - (52,000) - - - (47,500) - - (52,000) - Floor scrubberEquip - - - - - - - - - - (45,000) Water TowerEquip - - - - - - - - (780,000) - - GeneratorEquip - - - - - - - - - (137,000) - Gate valves(15,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Meter replacements(921,160) - - - - - - - - - - Treatment plant project close out(108,276) - - - - - - - - - - Well pump rehab (each well (6) every 7 years)(60,000) (50,000) (100,000) (50,000) (50,000) - - (65,000) (65,000) (65,000) (65,000) Debt Service(355,000) (360,000) (370,000) (375,000) (385,000) (390,000) (400,000) (410,000) (410,000) (415,000) (420,000) Operating Expenses(1,126,849) (1,151,790) (1,177,450) (1,203,900) (1,231,450) (1,259,760) (1,288,970) (1,322,880) (1,358,240) (1,394,690) (1,432,060) Transfers out(183,258) (171,470) (173,380) (175,350) (177,390) (179,500) (181,670) (184,130) (186,700) (189,340) (192,050) Total Expenditures and Uses(2,829,901) (1,753,260) (2,042,830) (1,909,250) (1,863,840) (1,849,260) (1,983,140) (2,002,010) (2,819,940) (2,273,030) (2,174,110) Change in Fund Balance(1,282,157) (225,940) (245,500) (157,850) (123,170) (30,980) 8,740 (17,880) 32,760 81,220 132,850 Ending Balance (907,918) (1,133,858) (1,379,358) (1,537,208) (1,660,378) (1,691,358) (1,682,618) (1,700,498) (1,667,738) (1,586,518) (1,453,668) -$2.0-$1.5-$1.0-$0.5$0.02025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Sewer Utility Fund (730)Beginning Balance 2,307,983 1,180,993 745,983 597,573 488,353 421,043 398,513 423,793 500,093 630,793 1,069,453 Revenues and Other Fund SourcesOperating Revenue2,135,806 2,229,390 2,328,230 2,431,520 2,539,450 2,652,240 2,770,110 2,893,280 3,021,990 3,156,490 3,297,050 Grants- - - - - - - - - - - Transfers In- - 450,000 - - 57,000 - 82,500 - - - Total Revenues and Other Fund Sources2,135,806 2,229,390 2,778,230 2,431,520 2,539,450 2,709,240 2,770,110 2,975,780 3,021,990 3,156,490 3,297,050 Total Funds Available 4,443,789 3,410,383 3,524,213 3,029,093 3,027,803 3,130,283 3,168,623 3,399,573 3,522,083 3,787,283 4,366,503 Expenditures and UsesSewer JetterEquip - - (450,000) - - - - - - - - PickupEquip - - - - - (57,000) - (82,500) - - - Sewer I&I lining - close out prior year(616,216) - - - - - - - - - - Sewer I&I lining(500,000) (500,000) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000) - - Manhole lining(30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Operating Expenses(1,963,322) (2,022,210) (2,082,880) (2,145,370) (2,209,730) (2,276,030) (2,344,320) (2,414,660) (2,487,100) (2,561,710) (2,638,550) Transfers out(153,258) (112,190) (113,760) (115,370) (117,030) (118,740) (120,510) (122,320) (124,190) (126,120) (128,100) Total Expenditures and Uses(3,262,796) (2,664,400) (2,926,640) (2,540,740) (2,606,760) (2,731,770) (2,744,830) (2,899,480) (2,891,290) (2,717,830) (2,796,650) Change in Fund Balance(1,126,990) (435,010) (148,410) (109,220) (67,310) (22,530) 25,280 76,300 130,700 438,660 500,400 Ending Balance 1,180,993 745,983 597,573 488,353 421,043 398,513 423,793 500,093 630,793 1,069,453 1,569,853 $0.0$0.5$1.0$1.5$2.02025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Surface Water Utility Fund (745)Beginning Balance 2,082,104 1,623,940 392,640 30,340 (203,920) (335,240) (273,040) (438,530) (467,090) (551,160) (552,430) Revenues and Other Fund SourcesOperating Revenue464,969 486,080 507,100 529,060 552,010 576,000 601,070 627,260 654,630 683,230 713,120 Grants- - 168,250 - 182,450 - 124,450 - 68,750 - - Transfers In- 68,000 - 400,000 - - 47,500 - - - - Total Revenues and Other Fund Sources464,969 554,080 675,350 929,060 734,460 576,000 773,020 627,260 723,380 683,230 713,120 Total Funds Available 2,547,073 2,178,020 1,067,990 959,400 530,540 240,760 499,980 188,730 256,290 132,070 160,690 Expenditures and UsesSkid Steer/BobcatEquip - - - - - - (47,500) - - - - F250 pickup truckEquip - (68,000) - - - - - - - - - InternationalEquip - - - (400,000) - - - - - - - PW Building storm water repairs(25,000) - - - - - - - - - - Collection System Rehab(75,000) (25,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Ardan Park Pond (AA-1.P1 & AA-1.P2)2025 (8,006) (406,710) - - - - - - - - - Silver View Pond (EW-4.P4)2025 (71,735) (459,350) (25,000) - - - - - - - - Woodcrest (SC-2.P1 & SC-2.P2)2026 (117,000) - (275,000) - - - - - - - - County Rd H (EW-11.P1 & EW-11.P3)2028 - - (61,500) - (326,300) - - - - - - Pinewood/Edgewood (GF-4.P2)2030 - - - - (38,600) - (221,500) - - - - Hidden Hollow (SC-4.P3)2032 - - - - - - (27,400) - (137,500) - - Conveyance System Improvement - dredging- - - - - - (100,000) (100,000) (100,000) (100,000) (100,000) Upland Vegetation Assessment & Restoration- - - - - - (15,000) (15,000) (15,000) (15,000) (15,000) Water Quality Assessment & Restoration- (50,000) (200,000) (25,000) - - - - - - - Arden Park Wetland Banking lots, wetland work, trail)(200,000) (342,000) - (250,000) - - - - - - - Operating Expenses(366,760) (377,770) (389,100) (400,760) (412,790) (425,170) (437,920) (451,060) (464,590) (478,530) (492,880) Transfers out(59,632) (56,550) (57,050) (57,560) (58,090) (58,630) (59,190) (59,760) (60,360) (60,970) (61,600) Total Expenditures and Uses(923,132) (1,785,380) (1,037,650) (1,163,320) (865,780) (513,800) (938,510) (655,820) (807,450) (684,500) (699,480) Change in Fund Balance(458,163) (1,231,300) (362,300) (234,260) (131,320) 62,200 (165,490) (28,560) (84,070) (1,270) 13,640 Ending Balance 1,623,940 392,640 30,340 (203,920) (335,240) (273,040) (438,530) (467,090) (551,160) (552,430) (538,790) -$0.6-$0.4-$0.2$0.0$0.2$0.4$0.62025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Vehicle/Equipment Replacement Fund (460)Beginning Balance 2,557,037 2,843,888 2,744,818 2,270,908 1,617,819 1,906,079 1,865,339 2,130,339 2,150,469 1,494,469 1,386,229 Revenues and Other Fund SourcesTransfers In602,881 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 Trade in Value- - - - - - - - - - - Tax Levy- - - - - - - - - - - Total Revenues and Other Fund Sources602,881 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 470,000 Total Funds Available 3,159,918 3,313,888 3,214,818 2,740,908 2,087,819 2,376,079 2,335,339 2,600,339 2,620,469 1,964,469 1,856,229 Expenditures and UsesIP Phones(18,000) - - - - - - - - - - Copiers (5)(19,000) - - - - (19,000) - - - - (19,000) PD vehicles and equipment(56,630) (195,870) (217,110) (120,370) (144,740) (144,740) - (347,370) - (144,740) (114,000) Parks vehicles and equipment(114,000) (208,000) - (87,000) (17,000) (262,000) - - (14,000) (72,000) - Streets vehicles and equipment(85,000) (75,000) (52,000) (397,000) - (8,000) (45,000) - (312,000) (152,500) - Transfers out Fund 100 equipment(15,900) (22,200) (22,800) (33,719) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Transfers out Fund 700 equipment Water(7,500) - (202,000) (85,000) - - (92,500) - (780,000) (189,000) (45,000) Transfers out Fund 730 equipment Sewer- - (450,000) - - (57,000) - (82,500) - - - Transfers out Fund 745 equipment Storm- (68,000) - (400,000) - - (47,500) - - - - Total Expenditures and Uses(316,030) (569,070) (943,910) (1,123,089) (181,740) (510,740) (205,000) (449,870) (1,126,000) (578,240) (198,000) Change in Fund Balance286,851 (99,070) (473,910) (653,089) 288,260 (40,740) 265,000 20,130 (656,000) (108,240) 272,000 Ending Balance 2,843,888 2,744,818 2,270,908 1,617,819 1,906,079 1,865,339 2,130,339 2,150,469 1,494,469 1,386,229 1,658,229 $0.0$1.0$2.0$3.02025 2026 2027 2028 2029 2030 2031 2032 2033 2034Millions
Summary of Capital Improvement Plan ExpendituresThe above table shows the City of Mounds View’s estimated costs for capital projects and equipment for the next five years broken down by fund.Department2025 2026 2027 2028 2029 TotalPark Development22,500 10,000 0 0 032,500Vehicles and Equipment 569,070943,910 1,123,089181,740 510,7403,328,549Special Projects1,438,160 1,670,000 90,000 65,000 167,0003,430,160Street Improvements 2,925,802 1,847,504 2,870,574 1,519,492 2,140,53511,303,907Water Fund70,000 120,000 70,000 70,000 20,000350,000Sewer Fund530,000 280,000 280,000 280,000 280,0001,650,000Surface Water Fund 1,283,060 591,500 305,000 394,900 30,0002,604,460Total6,838,592 5,462,914 4,738,663 2,511,132 3,148,275 22,699,576Expenditures by Year1ATTACHMENT D
Changes from Prior Year CIPThe above table shows the differences between the 2024-2028 CIP and the 2025-2029 CIP by fund.Street projects had a significant increase in costs; the Special Projects fund is where city building improvements and park projects need to be funded from; and surface water projects were updated.2Department2024-2028 CIP2025-2029 CIP DifferencePark Development 205,000 32,500(172,500)Vehicles and Equipment 3,078,000 3,328,549 250,549Special Projects 163,000 3,430,160 3,267,160Street Improvements 5,773,352 11,303,907 5,530,555Water Fund 330,000 350,000 20,000Sewer Fund 1,750,000 1,650,000(100,000)Surface Water Fund 1,585,500 2,604,460 1,018,960Total 12,884,852 22,699,576 9,814,724Changes by Department
Park Development FundGroveland shelter flooring Park shelter flooring $12,500Miscellaneous park improvements Ongoing placeholder $10,0003The fund had a small balance at the end of 2023 which can be utilized for some minor projects. No significant inflow of park development fees are anticipated in the near future. Any major park projects will need to be funded out of the Special Projects Fund.2025 Projects:
4City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Park Development (451)Beginning Balance 53,827 35,327 12,827 2,827 2,827 2,827 Revenues and Other Fund SourcesInterest Income1,000 - - - - - Park Dedication Fees3,000 - - - - - Total Revenues and Other Fund Sources4,000 - - - - - Total Funds Available 57,827 35,327 12,827 2,827 2,827 2,827 Expenditures and UsesHodges shelter flooring(12,500) - - - - - Groveland shelter flooring- (12,500) - - - - Greenfield Park shelter siding- - (10,000) - - - Misc park improvements(10,000) (10,000) - - - - Total Expenditures and Uses(22,500) (22,500) (10,000) - - - Change in Fund Balance(18,500) (22,500) (10,000) - - - Ending Balance 35,327 12,827 2,827 2,827 2,827 2,827
Special Projects FundMVCC fitness center New equipment and remove wall $75,000Wall management program Annual placeholder $20,000Roof management program Annual placeholder $20,000PW building office remodel Remodel space to add office(s) $75,000Financial software Placeholder for new software $100,000Hillview Park playground Playground rehab $175,000Silver View Park pickleball court Pickleball court $125,000City Hall challenge course Challenge course $400,000Tribute Park Reduce cost thru fund raising $258,160Ball field fencing Update ball field fencing $190,0005The park projects listed are subject to change based on the results of the Park System Master Plan.The Police Department training and garage addition is in early discussion stages. Unsure when or if it will move forward.The current $75,000 tax levy/transfer in does not support the needs of this fund.2025 Projects:
6City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Special Projects (480)Beginning Balance2,116,555 2,084,055 720,895 (874,105) (889,105) (879,105) Revenues and Other Fund SourcesTransfers300,000 - - - - - Interest Income1,000 - - - - - Tax Levy- 75,000 75,000 75,000 75,000 75,000 Total Revenues and Other Fund Sources301,000 75,000 75,000 75,000 75,000 75,000 Total Funds Available 2,417,555 2,159,055 795,895 (799,105) (814,105) (804,105) Expenditures and UsesPark System Master PlanParks (106,500) - - - - - MVCC front counter upgradesMVCC (117,000) - - - - - MVCC skylight repairsMVCC (50,000) - - - - - MVCC painting front entryMVCC (30,000) - - - - - MVCC fitness center - remove wall, new equipmentMVCC - (75,000) - - - - MVCC HVAC VAV'sMVCC - - (175,000) - - - MVCC misc improvementsMVCC - - (25,000) (25,000) (25,000) (25,000) Wall mgmt program (annual)(15,000) (20,000) (20,000) (20,000) (20,000) (20,000) Roof mgmt program (annual)(15,000) (20,000) (20,000) (20,000) (20,000) (20,000) PD training & garage addition- - (1,300,000) - - - PW Building remodel offices- (75,000) - - - - PW Building re-coat wash bay trench- - - (25,000) - - City Hall Park irrigation & landscapingParks - - - - - (45,000) City Hall boilers- - (130,000) - - - City Hall & PD irrigation/landscaping/lighting- - - - - (37,000) Finance software upgrade- (100,000) - - - - Hillview Park playground rehabParks - (175,000) - - - - Silver View Park pickle ball courtParks - (125,000) - - - - City Hall challenge courseParks - (400,000) - - - - Tribute Park memorialParks - (258,160) - - - - Ball field fencingParks - (190,000) - - - - Park signageParks - - - - - (20,000) Total Expenditures and Uses(333,500) (1,438,160) (1,670,000) (90,000) (65,000) (167,000) Change in Fund Balance(32,500) (1,363,160) (1,595,000) (15,000) 10,000 (92,000) Ending Balance 2,084,055 720,895 (874,105) (889,105) (879,105) (971,105)
Street Improvements FundStreet JPA with Coon Rapids Annual fogging and striping $50,000Reclamite Annual pavement maintenance $87,949Trails/Sidewalks/Parking Lots Placeholder $75,000ADA sidewalk transition Placeholder $75,0002025 street project Bronson-MVB; MV Dr.; Silver View Dr. $1,819,103Intersection lights 4 intersection lights w/ Ramsey County $818,7507The current tax levy is $150,000. Based on potential projects, this amount should be increased.Proposal to put 10% unbudgeted portion of LGA here and potentially raise the amount in the future.Two versions of sources and uses for CIP plan have been prepared. Version 2 proposes a street project every other year.2025 Projects:
8City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Street Improvements (485) version 1Beginning Balance 1,286,624 1,097,368 (740,784) (1,500,638) (3,283,562) (3,715,404) Revenues and Other Fund SourcesTransfers350,000 - - - - - Interest Income5,000 - - - - - Franchise Fees385,000 385,000 385,000 385,000 385,000 385,000 Special Assessments11,000 - - - - - MSA State Street Aid (cash basis)481,063 450,000 450,000 450,000 450,000 450,000 LGA102,650 102,650 102,650 102,650 102,650 102,650 Tax Levy150,000 150,000 150,000 150,000 150,000 150,000 Total Revenues and Other Fund Sources1,484,713 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 Total Funds Available 2,771,337 2,185,018 346,866 (412,988) (2,195,912) (2,627,754) Expenditures and Uses2023 Spring Lake Road S of MV Blvd closeoutStreet (218,390) - - - - - Annual fogging & striping - JPAStreet (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Reclamite - pavement maintenance (in house)Street (42,690) (87,949) (57,504) (54,574) (83,492) (75,000) Trails/Sidewalks/LotsTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) ADA sidewalk transitionTrail/Sidewalk (75,000) (75,000) (75,000) (75,000) (75,000) (75,000) 2024 Bronson-Edgewood + parking on BronsonStreet (1,011,601) - - - - - 2024 Edgewood & Pinewood cul de sacsStreet (276,288) - - - - - 2025 Street - Bronson-MVB; MV Dr; Silver View DrStreet - (1,819,103) - - - - 2026 Street - Park View; misc cul-de-sacsStreet - - (1,500,000) - - - Design H2Street - - (90,000) - - - 2027 Street - H2, Pleasant View to MVB (MSA)Street - - - (2,616,000) - - 2028 Street - H2, MVB to Program (MSA)Street - - - - (1,236,000) - 2029 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA)Street - - - - - (1,865,535) Ramsey County - intersection lightsCounty - (818,750) - - - - Total Expenditures and Uses(1,673,969) (2,925,802) (1,847,504) (2,870,574) (1,519,492) (2,140,535) Change in Fund Balance(189,256) (1,838,152) (759,854) (1,782,924) (431,842) (1,052,885) Ending Balance 1,097,368 (740,784) (1,500,638) (3,283,562) (3,715,404) (4,768,289)
9City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Street Improvements (485) version 2Beginning Balance 1,286,624 2,460,257 1,153,319 164,362 997,438 301,596 Revenues and Other Fund SourcesTransfers350,000 - - - - - Interest Income5,000 - - - - - Franchise Fees385,000 385,000 385,000 385,000 385,000 385,000 Special Assessments11,000 - - - - - MSA State Street Aid (cash basis)481,063 450,000 450,000 450,000 450,000 450,000 LGA102,650 102,650 102,650 102,650 102,650 102,650 Tax Levy150,000 150,000 150,000 150,000 150,000 150,000 Total Revenues and Other Fund Sources1,484,713 1,087,650 1,087,650 1,087,650 1,087,650 1,087,650 Total Funds Available 2,771,337 3,547,907 2,240,969 1,252,012 2,085,088 1,389,246 Expenditures and Uses2023 Spring Lake Road S of MV Blvd closeoutStreet (218,390) - - - - - Annual fogging & striping - JPAStreet (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Reclamite - pavement maintenance (in house)Street (42,690) (87,949) (57,504) (54,574) (83,492) (75,000) Trails/Sidewalks/LotsTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) ADA sidewalk transitionTrail/Sidewalk - (75,000) (75,000) (75,000) (75,000) (75,000) 2024 Bronson-Edgewood + parking on BronsonStreet - (1,011,601) - - - - 2024 Edgewood & Pinewood cul de sacsStreet - (276,288) - - - - 2025 Street - Bronson-MVB; MV Dr; Silver View DrStreet - - (1,819,103) - - - 2026 Street - Park View; misc cul-de-sacsStreet - - - - (1,500,000) - Design H2Street - - - - - (90,000) 2027 Street - H2, Pleasant View to MVB (MSA)Street - - - - - - 2028 Street - H2, MVB to Program (MSA)Street - - - - - - 2029 Street - Co Rd I, Pleasant View to Silver Lake Rd (MSA)Street - - - - - - Ramsey County - intersection lightsCounty - (818,750) - - - - Total Expenditures and Uses(311,080) (2,394,588) (2,076,607) (254,574) (1,783,492) (365,000) Change in Fund Balance1,173,633 (1,306,938) (988,957) 833,076 (695,842) 722,650 Ending Balance 2,460,257 1,153,319 164,362 997,438 301,596 1,024,246
Water FundGate valves Annual placeholder $20,000Well pump rehabilitation Each well pump every 7 years $50,00010Assumes a 4.5% increase in user charges and a 3.0% inflationary increase in costs for each of the 10 years. This fund requires a much larger user charge increase than the 4.5% being assumed.2025 Projects:
11City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Water Utility Fund (700)Beginning Balance 374,239 (907,918) (1,133,858) (1,379,358) (1,537,208) (1,660,378) Revenues and Other Fund SourcesOperating Revenue1,540,244 1,527,320 1,595,330 1,666,400 1,740,670 1,818,280 Transfers In7,500 - 202,000 85,000 - - Total Revenues and Other Fund Sources1,547,744 1,527,320 1,797,330 1,751,400 1,740,670 1,818,280 Total Funds Available 1,921,983 619,402 663,472 372,042 203,462 157,902 Expenditures and UsesPickupEquip (52,858) - - (85,000) - - BackhoeEquip - - (150,000) - - - Skid Steer/BobcatEquip (7,500) - (52,000) - - - Gate valves(15,000) (20,000) (20,000) (20,000) (20,000) (20,000) Meter replacements(921,160) - - - - - Treatment plant project close out(108,276) - - - - - Well pump rehab (each well (6) every 7 years)(60,000) (50,000) (100,000) (50,000) (50,000) - Debt Service(355,000) (360,000) (370,000) (375,000) (385,000) (390,000) Operating Expenses(1,126,849) (1,151,790) (1,177,450) (1,203,900) (1,231,450) (1,259,760) Transfers out(183,258) (171,470) (173,380) (175,350) (177,390) (179,500) Total Expenditures and Uses(2,829,901) (1,753,260) (2,042,830) (1,909,250) (1,863,840) (1,849,260) Change in Fund Balance(1,282,157) (225,940) (245,500) (157,850) (123,170) (30,980) Ending Balance (907,918) (1,133,858) (1,379,358) (1,537,208) (1,660,378) (1,691,358)
Sewer FundSewer I & I Lining Annual sewer lining $500,000Manhole Lining Annual manhole lining $30,00012Assumes a 4.5% increase in user charges and a 3.0% inflationary increase in costs for each of the 10 years. I & I grant funds are unpredictable and none have been included in the 5 year CIP.2025 Projects:
13City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Sewer Utility Fund (730)Beginning Balance 2,307,983 1,180,993 745,983 597,573 488,353 421,043 Revenues and Other Fund SourcesOperating Revenue2,135,806 2,229,390 2,328,230 2,431,520 2,539,450 2,652,240 Grants- - - - - - Transfers In- - 450,000 - - 57,000 Total Revenues and Other Fund Sources2,135,806 2,229,390 2,778,230 2,431,520 2,539,450 2,709,240 Total Funds Available 4,443,789 3,410,383 3,524,213 3,029,093 3,027,803 3,130,283 Expenditures and UsesSewer JetterEquip - - (450,000) - - - PickupEquip - - - - - (57,000) Sewer I&I lining - close out prior year(616,216) - - - - - Sewer I&I lining(500,000) (500,000) (250,000) (250,000) (250,000) (250,000) Manhole lining(30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Operating Expenses(1,963,322) (2,022,210) (2,082,880) (2,145,370) (2,209,730) (2,276,030) Transfers out(153,258) (112,190) (113,760) (115,370) (117,030) (118,740) Total Expenditures and Uses(3,262,796) (2,664,400) (2,926,640) (2,540,740) (2,606,760) (2,731,770) Change in Fund Balance(1,126,990) (435,010) (148,410) (109,220) (67,310) (22,530) Ending Balance 1,180,993 745,983 597,573 488,353 421,043 398,513
Surface Water FundCollection System Rehab Annual placeholder $25,000Ardan Park dredging Dredging project $406,710Silver View Pond dredging Dredging project $459,350Water Quality Assess & Restore Assessment and restoration $50,000Ardan Park wetland banking Work on wetland area $342,00014Assumes a 4.5% increase in user charges and a 3.0% inflationary increase in costs for each of the 10 years. The CIP assumes a 50% grant fund match for each of the major dredging projects beginning in 2026. Without grant funds, the City will need to postpone projects or increase user charges.2025 Projects:
15City of Mounds View, MinnesotaSOURCES AND USES OF FUNDS2024 2025 2026 2027 2028 2029Surface Water Utility Fund (745)Beginning Balance 2,082,104 1,623,940 392,640 30,340 (203,920) (335,240) Revenues and Other Fund SourcesOperating Revenue464,969 486,080 507,100 529,060 552,010 576,000 Grants- - 168,250 - 182,450 - Transfers In- 68,000 - 400,000 - - Total Revenues and Other Fund Sources464,969 554,080 675,350 929,060 734,460 576,000 Total Funds Available 2,547,073 2,178,020 1,067,990 959,400 530,540 240,760 Expenditures and UsesF250 pickup truckEquip - (68,000) - - - - InternationalEquip - - - (400,000) - - PW Building storm water repairs(25,000) - - - - - Collection System Rehab(75,000) (25,000) (30,000) (30,000) (30,000) (30,000) Ardan Park Pond (AA-1.P1 & AA-1.P2)2025 (8,006) (406,710) - - - - Silver View Pond (EW-4.P4)2025 (71,735) (459,350) (25,000) - - - Woodcrest (SC-2.P1 & SC-2.P2)2026 (117,000) - (275,000) - - - County Rd H (EW-11.P1 & EW-11.P3)2028 - - (61,500) - (326,300) - Pinewood/Edgewood (GF-4.P2)2030 - - - - (38,600) - Hidden Hollow (SC-4.P3)2032 - - - - - - Water Quality Assessment & Restoration- (50,000) (200,000) (25,000) - - Arden Park Wetland Banking lots, wetland work, trail)(200,000) (342,000) - (250,000) - - Operating Expenses(366,760) (377,770) (389,100) (400,760) (412,790) (425,170) Transfers out(59,632) (56,550) (57,050) (57,560) (58,090) (58,630) Total Expenditures and Uses(923,132) (1,785,380) (1,037,650) (1,163,320) (865,780) (513,800) Change in Fund Balance(458,163) (1,231,300) (362,300) (234,260) (131,320) 62,200 Ending Balance 1,623,940 392,640 30,340 (203,920) (335,240) (273,040)
Police vehicles 3 vehicles $195,870Park vehicles & equipment 2 mowers and a chipper $208,000Street vehicles & equipment 1 pickup truck $75,000Computers, servers, switches Annual Metro Inet equipment $22,200Storm Water vehicles & equipment 1 pickup truck $68,000Vehicles & Equipment16Based on information received from the various departments, this fund is able to cover the costs of vehicles and equipment anticipated to be replaced over the next 10 years.2025 Items:
Estimated Ending Fund Balance by Year17Fund 2025 2026 2027 2028 2029Park Development 12,827 2,827 2,827 2,827 2,827Vehicles and Equipment 2,744,818 2,270,908 1,617,819 1,906,079 1,865,339Special Projects 720,895(874,105) (889,105) (879,105) (971,105)Street Improvements(740,784) (1,500,638) (3,283,562) (3,715,404) (4,768,289)Water Fund(1,133,858) (1,379,358) (1,537,208) (1,660,378) (1,691,358)Sewer Fund 745,983 597,573 488,353 421,043 398,513Surface Water Fund 392,640 30,340(203,920) (335,240) (273,040)Net Fund Surplus (Deficit) by Year
Council Considerations•Any questions, comments or concerns about the projects for 2025?•Should staff assume any levy/transfer increases for the Special Projects or Street Improvements funds?•What is council’s position on putting LGA funds into the Street Improvement Fund?•Does council have any direction for staff regarding utility rates?•Should staff explore implementing Special Assessments on street projects?18
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The Mounds View Vision
A Thriving Desirable Community
Item No: 07
11Meeting Date: May 6, 2024
Type of Business Work Session
City Administrator Review
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Event Permit/Ordinance
Introduction:
The issue of an “Event” permit/ordinance has come up as a function of a 5k fun run event and a
“pop up” farmers market. We have had events in the past that probably justified an event permit
but we have no such ordinance or permit – Ghana Fest for example.
Discussion:
The primary issue is costs related to an event, and insurance to cover damages should
something bad occur, and absent a permit, the challenge in imposing and collecting those. A
secondary issue, which could become primary – is public safety. Two examples – large crowd
event that has an “episode” or use of our public streets for an event that could lead to an
altercation of some sort.
An event ordinance/permit would be reviewed by the appropriate divisions (PD, Park and Rec.)
who would recommend staffing needs, if required, and impose a fee to ensure public safety,
trash, and other issues are addressed.
Kennedy and Graven recommends having a permit and ordinance to ensure the cities risks are
addressed and minimized.
A “draft” ordinance is attached. The fee would be a “flat fee” for the administrative portion but if
public safety and or clean up is required, that would be additional.
Council Direction:
Provide direction to staff on desire to move forward with an event permit/ordinance.
DRAFT
ORDINANCE NO. xxx
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE IX OF THE MOUNDS VIEW CITY CODE BY
ADDING A NEW CHAPTER 93 RELATING TO OUTDOOR SPECIAL EVENTS
SECTION 1. The City Council of the City of Mounds View hereby amends Title XI, with
a new Chapter 93 to the Mounds View Municipal Code by adding the underlined material
as follows:
CHAPTER 93
OUTDOOR SPECIAL EVENTS
SECTION:
93.001: Findings of Fact; Purpose
93.002: Definitions
93.003: Permit Required
93.004: Permit Not Required
93.005: Permit Application
93.006: Permit Review
93.007: Permit Issuance
93.008: Indemnification Agreement
93.009: Insurance Requirements
93.010: Cleanup Deposit
93.011: Revocation of Permit
93.012: Violations
93.001: FINDINGS OF FACT; PURPOSE: This Chapter governs the time, place
and manner of holding certain special events on public and private property when an
event’s impact upon the health, fire, law enforcement, transportation or other services
exceeds those regularly provided to that property. This Chapter is enacted in order to
promote the health, safety and welfare of all residents and visitors of the City by ensuring
that special events do not create disturbances, become nuisances, menace or threaten
life, health and property, disrupt traffic or threaten or damage private or public property.
It is not the intent of the City Council by enacting this Chapter to regulate in any manner
the content of speech or infringe upon the right to assemble, except for regulating the
time, place and manner of speech and assembly and this Chapter should not be
interpreted or construed otherwise.
Ordinance No. xxxx
Page 2
93.002: DEFINITIONS: As used in this Chapter, the following words and terms shall
have the meanings ascribed to them in this Section:
(1) PRIVATE EVENT. Any event in which the general public is not invited or
admitted.
(2) SPECIAL EVENT: Any concert, fair, show, festival, carnival, rally, 5K running
race through the City (no fee), block parties (no fee), flea market, craft sale,
concession stand (non-mobile vehicle) selling non-alcoholic beverages and/or pre-
packaged snacks, tent/sidewalk (or should this be transient Merchant?) sale, party,
tournament, street dance or other attended outdoor entertainment or celebration
that is to be held on public or private property.
93.003: PERMIT REQUIRED: Any person or organization desiring to conduct or
sponsor a Special Event in the City shall first obtain a Special Event permit from the City
(additional Fire Permit may also be required).
93.004: SPECIAL EVENT PERMIT NOT REQUIRED:
(A) A Special Event permit is not required for the following types of events:
(1) Private Events;
(2) The Mounds View Festival in the Park event; and
(3) The use of traditional public forums as alternative channels of
communication by the public, provided that such use is for the free
exercise of constitutionally protected activities and does not disrupt
or interfere with traffic on public streets or the use of public places by
other members of the public.
93.005: SPECIAL EVENT PERMIT APPLICATION:
(A) Any person or organization desiring to sponsor a Special Event that is not
exempted by this Chapter must apply to the City for a Special Event permit. The
Special Event permit application must be filed not less than 30 days in advance of
the date in which the event is to occur.
(B) Application Information: Special Event permit applications must include the
following information:
(1) Type and description of the Special Event and a list of all activities to
take place at the event;
(2) Name of the sponsoring entity, the names of at least two contact persons
and their addresses and phone numbers, along with phone numbers
where they can be reached on the date(s) of the event;
Ordinance No. xxxx
Page 3
(3) Proposed date(s) of the Special Event, together with the beginning and
ending times for each date;
(4) Proposed location of the Special Event, including a diagram of the
proposed area to be used showing the location of any barricades,
perimeter/security fencing, entertainment, stages, portable toilets,
parking areas, trash containers and any other items related to the event;
(5) Estimated numbers of Special Event staff, participants and spectators;
(6) Any public health plans, including supplying water to the site, solid waste
collection and the number of toilet facilities that will be available;
(7) Any plans for first aid facilities and the name of the person or entity
providing these services;
(8) Any fire prevention and emergency medical service plans;
(9) Security plans;
(10) Parking plans;
(11) Cleanup plans;
(12) The admission fee, donation or other consideration to be charged or
requested for admission to the Special Event, if applicable;
(13) Whether any sound amplification or public address system will be
used or if there will be any playing of any music or musical instruments;
(14) Copy of a letter to be sent by the applicant to residents within 500
feet of the Special Event informing them of the event;
(15) Signature of the applicant; and
(16) Any other information requested by the City, that it deems reasonably
necessary in order to determine the nature of the Special Event.
(C) Permit Fee: An applicant for a Special Event permit must pay a nonrefundable
permit fee in the amount established from time to time by the City’s fee schedule.
93.006: PERMIT REVIEW:
(A) . The City Council shall review the Special Event permit application and make
a determination on whether to issue the permit or deny it.
Ordinance No. xxxx
Page 4
(B) Inspection: Prior to City Council review, the site of the Special Event shall be
inspected by the City Fire Marshal/Inspector.
(C) Permit Denial: The City Council may deny an application for a Special Event
permit if it determines from a consideration of the application or other pertinent
information, that:
(1) The information contained in the application or supplemental information
requested from the applicant is false or nonexistent in any material
detail;
(2) The applicant fails to supplement the application after having been
notified by the City of additional information or documents needed;
(3) The applicant fails to agree to abide or comply with all of the conditions
and terms of the Special Event permit;
(4) The time, route, hours, location or size of the Special Event will
unnecessarily disrupt the movement of other traffic within the area of the
Special Event;
(5) The Special Event is of the size or nature that requires the diversion of
too many law enforcement officers to properly police the event, site and
contiguous areas that allowing the Special Event would unreasonably
deny law enforcement protection to the remainder of the City and its
residents;
(6) Another Special Event permit application has already been approved to
hold another Special Event at the same time and place requested by the
applicant or so close in time and place as to cause undue traffic
congestion, or the City is unable to meet the needs to provide for law
enforcement and other City services for both Special Events;
(7) The location of the Special Event would cause undue hardship for
adjacent businesses or residents;
(8) The location of the Special Event will substantially interfere with any
construction or maintenance work scheduled to take place upon or along
public property or right-of-way;
(9) The Special Event would endanger public safety or health;
(10) The Special Event would seriously inconvenience the general
public’s use of public property, services or facilities;
(11) The applicant fails to comply with the liability insurance requirements
or the applicant’s insurance lapses or is canceled;
Ordinance No. xxxx
Page 5
(12) The Special Event would create or constitute a public nuisance;
(13) The Special Event would be likely to cause significant damage to
public property or facilities; or
(14) The Special Event would engage in or encourage participants to
engage in illegal acts.
(D) Permit Conditions: The City Council may condition the issuance of a Special
Event permit by imposing reasonable conditions concerning the time, place and
manner of the Special Event, and such conditions are necessary to protect the
safety of persons and property, and the control of traffic; provided that such
conditions shall not unreasonably restrict the right of free speech. Such conditions
may include, but are not limited to:
(1) Alteration of the date(s), time(s), route or location of the Special Event
proposed;
(2) Elimination of an activity at the Special Event which cannot be mitigated to a
point as to ensure public safety and welfare, or which causes undue liability to
the City;
(3) Requirements concerning the accommodation of pedestrian or vehicular traffic;
(4) Requirements for the use of traffic cones or barricades;
(5) Requirements for the use of City personnel and equipment;
(6) Requirements for the provision of first aid or sanitary facilities;
(7) Requirements for the use of event monitors and the providing notice of the
Special Event permit conditions to the events’ participants;
(8) Requirements on the number and type of vehicles, animals or structures to be
allowed at the Special Event and the inspection and approval of structures by
the City for safety purposes;
(9) Compliance with animal protection ordinances and laws;
(10) Requirements for the use of garbage containers and the cleanup and
restoration of the property;
(11) Restrictions on the use of amplified sound and compliance with noise
ordinances, regulations and laws; and
(12) Restrictions on the sale or consumption of food and alcohol.
Ordinance No. xxxx
Page 6
93.007: PERMIT ISSUANCE: The City Administrator shall issue the Special Event
permit once the application has been approved by the City Council and the applicant has
agreed to comply with the terms and conditions of the permit as well as the requirements
of this Chapter.
93.008: INDEMNIFICATION AGREEMENT: If the Special Event, or any portion of
the event is to be held on City property or right-of-way, prior to the issuance of a Special
Event permit, the permit applicant and authorizing officer of the sponsoring organization,
if any, must sign an agreement to indemnify, defend and hold the City, its officials,
employees and agents harmless from any claim that arises in whole or in part out of the
Special Event, except any claims arising solely out of the negligent acts or omissions of
the City, its officials, employees and agents.
93.009: INSURANCE REQUIREMENTS:
(A) . Liability Insurance Required: The applicant or sponsor of a Special Event
must possess or obtain liability insurance to protect against loss from liability
imposed by law for damages on account of bodily injury or property damage arising
from the Special Event. A certificate of insurance must be filed with the City prior
to issuance of the Special Event permit. The certificate of insurance must name
the City, its officials, employees and agents as additional insureds. Insurance
coverage must be maintained for the duration of the Special Event.
(B) Minimum Limits: Insurance coverage must be a commercial general liability
policy. The minimum limits must be at least $1,000,000. The policy must also
include an endorsement for liquor liability. The City Council may require additional
endorsements depending upon the type of Special Event and proposed activities.
(C) Waiver or Reduction of Required Limits: The City may waive or reduce the
insurance requirements of this Chapter under the following circumstances:
(1) The applicant or officer of the sponsoring organization signs a verified
statement that it believes that the Special Event’s purpose is First Amendment
expression and that the cost of obtaining the insurance is so financially
burdensome that it would constitute an unreasonable burden on the right of
First Amendment expression;
(2) The applicant or an officer of the sponsoring organization signs a verified
statement that the insurance coverage required by this Chapter is impossible
to obtain; or
(3) The City Council determines that the insurance requirements are in excess of
the reasonable risk presented by the proposed Special Event.
Ordinance No. xxxx
Page 7
93.010: CLEANUP DEPOSIT: The applicant or sponsor of the Special Event
involving the sale of food or beverages for immediate consumption, erection of structures,
horses or other large animals or another activity likely to create a substantial need for
cleanup may be required by the City to provide a cleanup deposit prior to issuance of the
Special Event permit. The cleanup deposit shall be in an amount set by the City Council.
The cleanup deposit will be returned to the applicant/sponsor if the area used for the
Special Event has been cleaned and restored to the same condition as it existed prior to
the event. If the property used for the event has not been properly cleaned or restored
within 24 hours of the event completion, the applicant/sponsor will be billed for the actual
cost by the City for the cleanup and restoration. The cleanup deposit will be applied
toward payment of the bill.
93.011: PERMIT REVOCATION: Any Special Event permit issued pursuant to this
Chapter may be summarily revoked by a City law enforcement officer at any time when,
by reason of disaster, public calamity, riot or other emergency, the law enforcement officer
determines that the safety of the public or property requires such revocation. The City
Administrator may also summarily revoke any Special Event permit issued pursuant to
this Chapter if he or she finds that the permit has been issued based upon false
information or when the permittee exceeds the scope of the permit. Notice of such action
revoking a permit shall be delivered in writing to the permittee by personal service or
certified mail at the address specified by the permittee in its application.
93.012: VIOLATIONS:
(A) . Unlawful to Sponsor a Special Event without a Permit: It is unlawful for any
person to sponsor or conduct a Special Event requiring a permit pursuant to this
Chapter unless a valid Special Event permit has been issued for the event.
(B) Unlawful to Exceed the Scope of the Permit: The Special Event permit
authorizes the Special Event permittee or sponsor to conduct only such a Special
Event as is described in the permit, and in accordance with the terms and
conditions of the permit. It is unlawful for the permittee or sponsor to willfully violate
the terms and conditions of the permit.
(C) Misdemeanor. Any person convicted of violating this section shall be guilty of
a misdemeanor and shall be subject to a fine or imprisonment as specified by state
statute. Each day in which a violation continues to occur shall constitute a separate
offense. Violation of any provision of this section shall also be grounds for
revocation of the Special Event permit.
Ordinance No. xxxx
Page 8
SECTION 2. This ordinance shall take effect and be in force 30 days from and after its
passage and publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on ______________.
Second Reading and Adoption by the Mounds View City Council on _______________.
Publication Date: ________________
Zach Lindstrom, Mayor
Attest:
Nyle Zikmund, City Administrator
(seal)