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HomeMy WebLinkAboutCOMMISSION_MINUTES_1989-07-27MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA July 27, 1989 Mounds View City Hall Council Chambers 6:30 p.m. CALL TO ORDER The meeting was called to order at 6:35 p.m. by Chairperson Wayne Burmeister. ROLL CALL Commissioners present: Burmeister, Long, Silvis, Starr, Stevenson and Trettel. Councilmembers present: None Staff present: Director Saarion, Administrative Assistant Linke and Student Intern Johnson. APPROVAL OF MINUTES A motion was made by Commissioner Silvis, seconded by Commissioner Long to approve the June 22, 1989 minutes as written. Motion passed: 6 ayes, 0 nayes. CHAIRPERSON'S REPORT Chairperson Burmeister reported that the Lakeside Park Beach House was 99 percent completed with only small items remaining such as door handles, locks, and some restroom fixtures which are on back order. Director Saarion stated that at this time, the door handles and locks had arrived and have been installed. Chairperson Burmeister stated that concrete curb stops around the parking lot had been added to deter cars from driving on the park grounds. He added that a dedication ceremony for the beach house will be planned at a later date, after total completion of the project. Commissioner Starr inquired about landscaping of the area. Chairperson Burmeister stated that he had measured the area for sod installation and that the Lion's will have a work day to lay the sod. -2 - Commissioner Long asked if the attendance had been down at the beach. Director Saarion stated that it had been down quite a bit. Inquiries at other beaches show low attendance also for reasons undetermined. The Commission asked about the installation of the volleyball courts. Director Saarion stated that Midwest Asphalt will remove the asphalt from the tennis court. After that, the sandlot volleyball court would be installed in that same area. AGENDA ADDITIONS Director Saarion had five additional items for the agenda which will be added to the end of the original agenda. They are: 1. Five Year Capital Improvement Plan review. 2. Long Term Financial Plan review. 3. Culvert at Silver View Park. 4. Silver View Picnic Shelter. 5. Consideration of student commission members. SILVER VIEW PARK MASTER PLAN PROPOSAL Director Saarion reviewed her memo to the Commission regarding the establishment of an in- house master plan for improvements at Silver View Park. She requested that the Commission review each item and be very specific as to changes or additions. First, staff reviewed the facilities which are currently developed at Silver View Park. These include: 1. Woodchipped pathway - the Commission requested that staff continue to budget for replacement of wood chips with ag lime (750' x 8' strip) each year in the operations budget. 2. Two adult softball fields with irrigation. 3. Landscaping - continually rearranged as needed, by forester. 4. Paved/curbed parking lot entry. -3- 5. Soccer field - plans to connect with softball field irrigation system. 6. Hard -surface play court - still needs lining. 7. Benches along the pathway - a couple of benches need to be moved, as they are beginning to be grown with bushes. 8. One (1) swing bench - the bench is in good shape, and the Commission would like to see another one installed at the other end of the park. 9. Sliding hill - Director Saarion stated that the installation of the sliding was installed because the contractor needed an area to dump construction materials, rocks, etc. This then put the original map out of proportion because that was originally a flat area. 10. Amphitheater - Staff suggested possible changes, as the steep sides of the amphitheater are a hazard. Two possible solutions were discussed: a. Use it as a "slide" hill with a variety of different slides such as wave slides and tube slides. b. Using a grader to terrace or more gently slope amphitheater. Commissioner Stevenson suggested that the "slide" hill may be combined with a tot lot to make a play area. The Commission agreed that the amphitheater be designated as an area of future redevelopment for possible play areas. 11. Portable restroom enclosures. 12. Signs - additional signs were suggested for each entry point to the park, rather than just the two main entries. -4- 13. Two pathway bridges - one bridge to be replaced with a culvert due to a request by the public works department and approved by the City Council. Staff requested that the Commission review proposed items for Silver View Park and make any additions or changes: 1. Large picnic shelter with water, sewer and electricity - the Commission strongly stated that this was of the utmost importance to the usability of the park and that the installation of the water, sewer and electricity should coincide with the construction of the picnic shelter. 2. Play equipment with accessibility for walking impaired persons. 3. Twin sand volleyball court. 4. Horseshoe pits. 5. Exercise course along the pathway north on the side of the pond - Commissioners didn't feel that this was a high priority item. 6. Bituminous pathway around the upper portion of the park, connecting activity areas. 7. Water fountain near athletic fields. 8. Gazebo type construction near softball fields. 9. Bleachers for soccer field and softball field spectators. 10. Softball field scoreboard. 11. Additional picnic tables and grills. 12. Bike racks. "FOCUS NEWSPAPER' ARTICLE OAKWOOD PARK IMPROVEMENT UPDATE PARK MAINTENANCE STANDARDS -5 - 13. Trash cans. 14. Pond management program. The Commission directed staff to write a resolution to be submitted to the City Council for approval, encompassing all of the additions and changes to the Silver View Park Master Plan as recommended by the Parks and Recreation Commission. Commissioner Long requested that staff write an article for the City Newsletter to let the public know the many projects that have been completed in the parks in the last five years. Director Saarion distributed a copy of an article which ran in the Focus Newspaper regarding Silver View Park. Director Saarion did call the reporter to request that in the future, should the reporter write articles about the parks, that she call Director Saarion to verify that the information is accurate. Director Saarion reported that the City Council approved the proposed improvements at Oakwood Park. Staff has ordered the equipment and installation will begin as soon as possible. The playground equipment will be installed by an outside contractor rather than in-house. SEH, consulting engineers for the City, estimate that 500 cubic yards of fill will be needed. Staff added that the new backstop has been ordered as well. A draft resolution accepting the standards will go to the Council on August 7. At this time, it is unsure if a meeting between the Park and Recreation Commission and Council is still planned. Staff will notify the Commission of any meeting changes. FIVE YEAR CAPITAL IMPROVEMENT PLAN M Director Saarion distributed and reviewed a memorandum that was sent to the City Council on January 26, 1989 regarding the Commissions yearly revision of the Five Year Capital Improvements Plan. The Commission made the following revisions: 1990 Silver View Park play facility $ 8,000.00 Floor replacement at: Groveland Building 1,000.00 Hillview Building 1,000.00 Woodcrest Building 1,000.00 Silver View twin volleyball sandlot court 1,500.00 A motion was made by Commissioner Long, seconded by Commissioner Stevenson to change the 1990 $8,000 designated for Oakwood play structure to be used for Silver View Park play structure and to leave the other 1990 expenditures as previously proposed. Motion passed: 6 ayes, ^v nayes. 1991 Woodcrest hockey boards replacement $5,000.00 Handicapped play equipment for Silver View Park 7,500.00 1992 - Last year of Everest Development Park Dedication monies. Play equipment for older children at Silver View $2,500.00 A motion was made by Commissioner Silvis, seconded by Commissioner Starr to use the $5,000 originally proposed for the exercise trail at Ardan Park and the $2,500 remaining funds for the construction of handicapped play equipment in 1991 at Silver View Park. -7 - It was moved that the 1992 park dedication funds, in the amount of $12,500, be used to construct play equipment for older children at Silver View Park, thus completing a three phase playground construction. It was further moved that the 1993 proposed hard court surface at Lambert Park for $7,500 and the construction of a small picnic shelter at Greenfield Park for $5,000 remain the same. The motion passed: 6 ayes, 0 nayes. 1993 - Must be requested from general fund if park improvement funds are not sufficient. Hard court surface at Lambert $7,500.00 Greenfield Picnic Shelter 5,000.00 The Commission directed staff to write a resolution to be submitted to the City Council proposing the above changes to the Five Year Capital Improvement Plan. LONG TERM FINANCIAL PLAN Staff distributed copies of the 1989 proposed Long Term Financial Plan and reviewed it with the Commission. After a lengthy discussion regarding the proposed Arsenal playfield and the SYSCO land use study and parks survey, the Commission recommended the following changes to the Long Term Financial Plan: 1990 Change Oakwood Play Facilities to Silver View Play Facilities - $8,000 - Park Dedication Fund. Remove $1,000 for feasibility study for Silver View Park pond bridge - to be done in-house. After a lengthy discussion regarding the proposed Arsenal Play Field, the Commission stated that they agreed with the concept of the combined three city Arsenal Play Field, but felt it was speculative at this time and that to tie $50,000 for the project was unrealistic. The Commission requested staff to write a resolution including these points: The playfield is still a speculative concept. - The playfield development costs are speculative. The city, as a partner to a plan that does not have a cost. Since the city is mostly interested in soccer fields, offer an amount that typically would cover development costs. Explain how the cities' interests are in the plan. Explain who would most likely receive user fees. In-kind services are as important and may possibly be of value in lieu of monetary contribution. MW The Commission recommended that monies allocated for a bridge at the Silver View Park pond narrows be removed. The Cor:unussiOn requested staff to write a resolution stating these reasons: - Higher traffic. People may jump off. People may throw trash and litter into pond. It costs a lot of money. A pathway offers an avenue around the pond at a lesser cost. - A bridge encourages "short cut" use rather than exercise. - Money could be better spent. - A bridge ruins the natural aesthetics of the pond. - A bridge may alter geese landing patterns. - A bridge breaks up the continuity look or appearance of the pond. -9 - The Commission proposed that the $20,000 for the Land Use Study and Parks Survey be delayed. The Commission does not feel that there is sufficient money currently available for development of this newly acquired land. The Commission further proposed that when the study is done, that it be funded through the General Fund, rather than the Park Dedication Fund, as other studies have been in the past. The Commission requested staff to write a resolution including these points: - The land is not yet all available. - Much of the area is wetland. - The land may be used for other city functions. - The opinion that the cost of the survey should not come from the Park Improvement Fund. - As a priority, the Commission believes the study is a low priority. The opinion that even if a study were done, where is the money for development? 1992 and 1993 No changes proposed. The Commission directed staff to write a resolution to be submitted to the City Council proposing the above changes to the 1989 Long Term Financial Plan, for approval. CULVERT INSTALLATION AT SILVER Director Saarion reviewed the past Council VIEW PARK action regarding the Public Works request for a $13,000 culvert at Silver View Park to be funded out of the Parks Improvement Plan. The Commission was opposed to the entire funds coming from the Parks Improvement Fund. The Commissioners stated that because the culvert will aid the Public Works Department and also be an asset to storm water management, that these funds should share in the expense. SILVER VIEW PICNIC SHELTER STUDENT COMMISSIONERS -10 - The Commission requested that staff research into past practices for the possibility of funding such projects from more than one funding source. The Commission directed staff to write a resolution to the City Council, with supporting documentation, to request that one-third of the funds come from the Park Dedication Fund, one-third from the General Fund and one-third from the Storm Water Management Fund. Director Saarion reviewed Mayor Hankner's resolution with the Commission regarding the utilities at Silver View Park. After a lengthy discussion, Commissioner Silvis moved to direct staff to write a resolution to the City Council stating that after revisions to the Long Term Financial Plan as proposed by the Parks and Recreation Commission, there should be sufficient funds in the Park Dedication Fund to adequately fund the installation of sewer, water, and electricity for the Silver View Park picnic shelter. The motion was seconded by C oaun issioner Long. Mlotion passed: 6 ayes, 0 nayes. The Commission was asked to consider the possibility of student representatives on the Commission. After discussion, the Commission stated that student commissioners would be acceptable, although they would suggest that students not be voting members and would not be considered necessary for a quorum. ADJOURNMENT A motion was made by Commissioner Stevenson, seconded by Commissioner Long to adjourn the meeting at 10:00 p.m. Motion passed: 6 ayes, 0 nayes. Respectfully submitted, Mary Saarion, Director Parks, Recreation and Forestry