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HomeMy WebLinkAboutCOMMISSION_MINUTES_1998-04-23MOUNDS VIEW PARKS AND RECREATION COMMISSION MEETING MINUTES Thursday, April 23, 1998 City Hall, 6:30 p.m. CALL TO ORDER: Chair Silvis called the meeting to order. ROLL CALL: All members were present. Also present, Director Saarion and Mr. & Mrs. Charles Schultz. APPROVAL OF MINUTES: Commissioner Stevenson made a motion, seconded by Commissioner Dentz to approve the minutes of February 26, 1998. Motion passed unanimously. COACHES CLINICS - POLICY: SILVER ESTATES PARK DED. FEE: SPRING LK PK KNOLL PARK Staff asked Commissioners whether or not they would like staff to control Coaches Clinics so that cost and revenues to coaches, along with recruitment practices are monitored so that children/youth athletes are not being taken advantage of. Commissioners, upon review of recent inappropriate clinic planning, requested staff to evaluate and administer coaches clinics so that they were designed to be advantageous and beneficial to youth, and not a revenue source for coaches. Commissioner Long made a motion, seconded by Commissioner Benz to request staff to formulate guidelines for programs that are instructed by school district coaches. Motion was passed unanimously. This item was simply to inform the Commission that the Silver Estates project will provide a revenue of $68,400 in Park Dedication Fees. Commissioners and staff will need to prioritize park capital improvements for the 1999 budget. DED. FEES: Mr. & Mrs. Schultz attended the meeting requesting the Parks and Recreation Commission to recommend a reduced park dedication fee for their lot sub -division. Commissioner Stevenson informed the Parks and Recreation Commissioners that the Planning Commission had asked the Parks & Recreation Commission to review this first case using the new Ordinance (whose revision was suggested by the Planning Department and City Attorney) which increased Park Dedication Fees for residential subdivisions to be more consistent commercial and in comparison to other cities. Because this is the first case, Commissioners felt that it was inappropriate to recommend negotiation of the Park Dedication fee as outlined in the newly revised ordinance. Commissioner Starr made a motion, seconded by Commissioner Dentz that the Commission recommend that the City Council hold firm to the newly revised Park Dedication Ordinance and administer it as written. Motion passed unanimously. THEATER PROJECT REVIEW: As requested by the Department of Community Development, the Parks & Recreation Commissioners were asked to review and provide comment regarding the Theater project plans. The plan was reviewed and current updates regarding the signal light on Hwy 10 were discussed. Commissioners were concerned that the project was in jeopardy because of the threat that MNDOT will repeal former approval of the signal light on Hwy 10 which is important to the development of the Theater project. Commissioners recommended that City Council members approve the funding of the signal light if need be with the expectation that the City would be able to recoup revenues in property taxes and potential development along Highway 10 to cover the cost of the signal light. In addition, Commissioners discussed possible second entry/exit and unanimously agreed that the best spot for another entry/exit is along County Road H2 next to Donatelles. SCHOOL COOK. FEES: Director Saarion informed the Parks and Recreation Commission that school fees for wages of School Coordinators exceeded the budget by over $1,000. The increase was due to the increased use by Irondale Basketball Association. Director Saarion requested direction from the Commission regarding use by IBA and whether or not to require IBA to cover the cost of monies that exceed the budget. Director Saarion informed the Commission that IBA uses over 2/3's of the budget for School use fees. Commissioners replied that the IBA is serving many youth of the community with a beneficial program. BEVERAGE PROPOSAL FOR COMM CNTR: Director Saarion reviewed the information prepared by Finance Director Kessel regarding proposals for supplying beverage services for both the Golf Course and the Community Center. Commissioner Benz made a r� motion seconded by Commissioner Starr to recommend the City Council award the beverage contract to Coke Motion passed S ayes and 2 nays. The two nays explained that they personally preferred drinking Pepsi rather than Coke. ATHLETIC UPDATE: Director Saarion informed the Commission that there were many fewer adult softball teams returning from prior years to play in leagues this year. The reason for this decrease is unknown. Seasonal staff person Jenny Olson has spent time evaluating the program and receiving feedback from team managers. Some have indicated that they prefer a double header schedule of games, others prefer more exciting league play to include tournaments and playoffs. Jenny will be devoting much of her time this summer evaluating the programs and providing recommendation for next year's program. Director Saarion also informed the Commission that she had received more than usual numbers of adult soccer field use requests. It seems that adult soccer leagues are increasing and that adult teams must find their own home game fields. Because soccer fields are in high demand, there is not enough larger adult fields to meet the current demand. This is an issue that is being discussed in the athletic facility coalition with the school district and neighboring communities. YOUTH COMM. CONCEPT: Director Saarion informed the Commission of a Youth Commission that Mayor McCarty wishes to initiate in the coming year. Columbia Heights has a model program which can be reviewed for possible implementation. The program would give youth the opportunity to organize and initiate action, activities, and programs that address youth issues and concerns. This program is a hands-on learning experience for youth to develop community activism and make positive changes. Commissioners asked for more information. Director Saarion replied that she would provide more information materials and schedule a presentation by the Columbia Heights participants of this model program. PARK OPEN SPACE: Director Saarion requested Commissioners regarding future use of the open space park dedicated land between the golf course and Sysco. The Commission had earlier decided to delay planning until Coral Sea St. became completely developed so that plans could take into consideration the drainage needs of development. It was affirmed that Commissioners expect this open space to be preserved as open space park land, to provide opportunity for community residents a place to walk trails, sit and enjoy nature. ALCOHOL IN PARKS: Director Saarion informed the Commission of the request by the Mounds View Festival, Incorporated to hold a beer gardens at the Festival this summer. Director Saarion informed the Commissioners that currently the Park Ordinance prohibits all alcohol in all city parks. For this reason an ordinance change is required to allow a beer garden at City Hall Park during Festival. Commissioner Stevenson made a motion, seconded by Commissioner Long recommending that ordinance revision be written to allow alcohol in City Hall Park only for Festival in the Park event Motion passed unanimously. ADJOURNMENT: Commissioner MacDonald made a motion, seconded by Commissioner Dentz to adjourn the meeting. Motion passed unanimously.