HomeMy WebLinkAboutCOMMISSION_MINUTES_2001-01-24PARK AND RECREATION MEETING MINUTES
January 24, 2001
Meeting was called to order at 6:30 pm
New members were sworn in.
All members of the Commission were present and introduced
A unanimous decision of the Commission elected Dan Coughlin as Chairperson and Sherry
Gunn as Vice -Chairperson. Secretary appointment will be the staff liaison to the Commission.
Former Commission Stan MacDonald addressed the Commission and expressed his gratitude in
working with the Commission and wished them success in their future endeavors.
Minutes of the December 13, 2000 were approved
New Business: Dan Coughlin requested that Barbara Haake be placed on the next meeting
agenda to discuss issues related to Spring Lake. The Commission approved this motion.
A motion was approved to create Resolutions for the Park and Recreation Commission on items
of major decisions.
Old Business: Hillview Park Shelter Replacement
Consultants representing TKDA presented preliminary building plans for the Hillview Park
Shelter. Several Commission members and staff expressed concerns regarding the building size
and construction materials. The architects explained that a masonry building would cost
approximately 5 to 10% more than a wood building, but it would save the City money over the
longevity of the building in maintenance. The concept of designing the two remaining buildings
the same and saving future design and engineering fees was discussed. Staff was directed to
consider this and report back at the next meeting. Storage space was also addressed and staff was
to consider with the architects in amending the proposed design. The Commission also approved
the addition of a second restroom in the facility.
Separate male and female facilities are a requirement of the building code for this building. Also
approved was a motion for no net loss of usable interior space and the possibility of adding a
detached picnic shelter at a later date. Staff was directed to present the concept of replacing all
shelters at one time. This could save money in advertising, mobilization, materials, and possibly
open the bidding to larger construction companies due to a larger project. Bonding for the project
was discussed as a means to fand the construction.
Comprehensive Plan and City Survey
Staff explained the comments for the City Council work session where this was presented by
staff. The commission reiterated that a consultant should conduct this survey and subsequent
plan. The survey if authorized by the City Council could include questions regarding all City
services, not only Park and Recreation. Recommendation of the Commission was to consult the
City Council again on this matter. Information regarding the status and participation of recreation
programs and any surveys conducted by the YMCA was requested. Staff will request if this
information is available from the YMCA.
Other Old Business:
A request was made and approved to invite the City Forester to an upcoming meeting to present
the Forestry programs and schedules to the Commission. Staff will contact the City Forester to
schedule this.
Scheduling of the City Park facilities was discussed; Greenfield ball field was of major concern
along with soccer fields. A representative from the YMCA will be requested at the next meeting
to discuss these issues.
Next month's meeting was motioned to be changed to Tuesday, February 27, 2001 at 6:30 pm, as
the regularly scheduled date is Ash Wednesday.
No further business was presented
Meeting was adjourned at 8:50 pm
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