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HomeMy WebLinkAboutCOMMISSION_MINUTES_2003-01-23Park and Recreation Commission Meeting Minutes January 23, 2003 Meeting Called to order: Kroeger Roll Call: Kunz, Kroeger, Long, Silvis, Dazenski, Lee, Roepke, Jeanette Steeves Absent: Szczepanski, Kahn Approval of the November, 2002 minutes Motioned: Silvis 2"a: Kunz Unfinished Business: Community Lee wanted all Commissioners to review questions once more before he submits them to the Council at a work session in March. Lee noted that the 2003 budget has $7500 set aside for this survey. Kroeger stated that these survey questions may not be final because the professional survey company or the Council could refine them as necessary. Silvis asked if question 7 be kept regarding the Golf Course? Kroeger suggested revising the question to include the words "privatize or enlarge" the existing Golf Course. He also stated that the survey will be a good overall opinion of the residents regarding the City's parks. Long asked if more questions should be included about the Community Center, he noted that there is only 1. Kroeger suggested including the words "What other features would you like to see at the Community Center." Long suggested adding the question regarding the desire for a skate park. Krueger asked if we would want the answer from the Community before we go through with the project? Lee stated that the timing is fine because it goes hand-in-hand with the earlier decision by the Commission to make the skate park a 1 year trial. Long said to make question 11 "Do you want a skate park in Mounds View?" Krueger also asked to re -define question 5 to "which park is closer to you and which park do you use the most". Kroeger asked Lee to revise questions and present them to Council. He asked Lee if he knew of a company to perform the survey. Lee said he did and Kroeger asked that Lee call them for a cost estimate. Silvis agreed. Krueger stated no motion would be necessary. Skate Park Lee stated that he emailed the Commissioners a memo outlining the costs for modifying the Community Center basketball courts to construct a skate park. Kroeger asked if the slope repair is needed? Suggested addressing this question as we get further into the project. Does the fence need to be 10 feet high? Lee stated that a 6 foot fence would be the minimum height due to the possibility of BMX bikes being tossed over the fence to use in the course. The City of Coon Rapids has problems with this because of a 4 foot fence they had. Kroeger asked about the impact of using the emergency door as an exit door to the park. Lee replied that an emergency exit door cannot exit into a fenced area and that the door would have to be moved. Kroeger stated that the key cost is the surface preparation. Will it impact the basketball players if repaired? Roepke asked how much bigger is Groveland compared to the Community Center. Kroeger: Groveland 107x119 and Community Center is 34x104. Kroeger inquired on how the surface is at the Groveland tennis courts. Cracks? Will this need to be repaired too? Definitely need feed back from the residents regarding a skate park placement. Lee stated that a skate park meeting notice will be placed in the March/April 2003 Mounds View Matters. Long asked why was the Silver View Park basketball courts decided against. Dazenski replied because of the lack of visibility and therefore vandalism. Groveland doesn't have a lot of vandalism because of the surrounding homes and visibility. Silver View has problems with vandalism. Also the basketball courts at Silver View are used greatly. Kroeger reiterated that the skate park meeting notice will be broadcasted in the following: March/April Mounds View Matters Cable New Brighton Bulletin City's Web Site Electronic Message Board Lee will bring this to the Council at the March 3 work session to get them up to speed on this project. Kroeger asked if the Commissioner's wanted to discuss the supervision issues of the skate park now or at another meeting? It was decided by the Commission to bring ideas and concerns to the next meeting regarding supervision, access, and rules for the skate park patrons. Also, ideas as to how the Commission would like the skate park meeting conducted on March 6, 2003. Bylaws Lee was going to present the changes that the Park and Rec Commission made earlier but realized that there were more bylaws listed that were not presented to the Commission. The Commissioners went through the individual bylaws and made changes. Kroeger asked that Lee make the changes to the bylaws and present them to Council for approval Motioned: Silvis 2nd: Kunz Discussion: None Motion unanimously passed. New Business Kroeger stated the Mayor and Council will assign reappointments for Silvis and Long to the Park and Rec Commission, along with the new member. Lee stated that he has Long's application and a new application but still needs an application from Silvis. Kroeger stated that Jerry Kahn has not attended 9 meetings in 2002 and discussion is needed regarding his removal from the Commission. Lee said he has been working with the City for 13 months and Kahn has never attended a meeting. He said that Kahn had contacted him on September 3, 2002 and assured Greg he would be at the next meeting; Kahn did not attend. Kroeger stated that the Commission need's to address Kahn's non-attendance. Kunz suggested making the seat open. Kroeger stated that it falls under Chapter 405.05, sub 2 of the bylaws. Motion to remove Jerry Kahn from the Park and Rec Commission due to non-attendance and appointment someone to fill the remainder of his term. Motion: Kunz 2nd: Long Motion unanimously passed. Commission and Staff Reports The board agreed that if no meeting occurs, those that can attend should come anyways so this can be noted in the minutes. 2003 Budget Lee was not clear at the November 21, 2002 meeting what the Commission was requesting. Kroeger stated that he wants to know what the Community Center expenses are (previous years and actual) and also what the revenues are from the Park and Rec programs. / Lee stated that the 2003 budget is now complete and that the Finance Director is in the process of printing off this information. Greg will pass it on to the Commission when he receives it. Kroeger asked how the new Hillview Shelter building is working out? Jeanette Steeves replied great; no complaints. Dazenski stated that the building was opened last year too. Kunz stated that he appreciated the interaction by the other staff present and appreciates input. (City and YMCA staff) Future Business Silvis suggested having Rick Whriskey, Forester, attend the next meeting to discuss future projects or tree sale. Lee will contact the Forester. Adjourn Meeting Motion: Silvis 2nd: Long Motion unanimously passed. The next meeting will be February 27, 2003 Respectfully Submitted, Tracy Juell, Secretary