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HomeMy WebLinkAboutCOMMISSION_MINUTES_2003-04-24Park and Recreation Commission Meeting Minutes April24, 2003 Meeting Called to order: Kroeger 1. Roll Call: Present: Kunz, Mandoza, Kroeger, Lee, Silvis, Roepke, Long (Edmond—arrived just after approval of the March 20, 2003 minutes) Absent: Szezepanski, Dazenski 2. Approval of the March 20, minutes Question on second paragraph 20- 25 trees? Trees per year? Add "per year" Correct the spelling on Rick Wriskey's name: should be Wriskey NOT Whriskey Correct the spelling on Dana Mandoza's name: should be Mandoza NOT Mendoza Page 2, first paragraph: should be (constraints) NOT (strains) Page 3, first paragraph: clarification on first sentence: Kroeger stated "should use current Community Center fee structure" did not state $1 for resident and $3 for non-resident however that is what it is. Page 3, List of Skate Park Items add dollar amount to each one Asphalt: No changes needed but would probably need a seal coat and small patching. $1000 Fencing: 4 sides, 6 foot fence. $4500 Irrigation: Need this and some landscaping. $1,500 Lighting: Need another one installed coming from the east side. $2,000 Entrance door: Reserve this option. $8,000 Security camera: $1000 Signage: Yes $400 Trash receptacle: Yes $720 Benches: Yes $1,800 Restroom and Drinking fountain: Yes to both. $700 Estimation of costs: $21,720 (doesn't include portable bathroom rental costs) Equipment: $33,000 Page 4, middle of the page: Edmond stated he doesn't see any reason why the hoops could sit idle for a while. This should state: Edmond stated he doesn't see any reason why the hoops could NOT sit idle for a while. Motion to accept as corrected Motion: Silvis 2„ n: Kunz Robert Edmond arrived 3. Selection of a Parks and Recreation Commission Secretary Tracy Juell no longer wants to perform the secretarial duties for the Commission. Kroeger made a motion to designate Greg Lee and / or Steve Dazenski as secretary for the Commission. Mandoza 2"d the motion Disscussion: None Motion passed unanimously 4. Unfinished Business: a.) Skate Park Project • There is nothing new to discuss regarding the skate park. • This was presented to Council at the April 7, 2003 Work Session. • The next time this gets brought up will need to be done by motion. • Commissioners wanted to perform a thorough review of the parks budget. • Staff has not received any additional feed back since the update was presented to the City Council on April 7, 2003. b.) Chapter 405 of City Code • Recommended changes made by the Commissioners • Presented to Council at the April 7, 2003 Work Session. • This will be presented to Council on April 28, 2003 for first reading and again on May 12`x' for second reading and approval. • Kroeger questioned Section 405.09 Subdivision 9 where it states "bath houses". It was confirmed that this meant the facilities at Lakeside Park. • Kroeger confirmed that "Forestry" was added to the title • Edmond inquired as to how often this code is revised and what prompted this proposed revisions. c.) Community Survey: • Presented to Council at the April 7, 2003 Work Session. • On hold until City determines what funding level the State will be providing. • Previous survey was performed in 1988. • Kroeger summarized the steps that got the Commission to the point of developing these questions. The general purpose is to determine what the residents want so the Commissioners can make good decisions. • Council requested other Commissions (Planning, Cable...) to develop their set of questions. • Staff will bring this issue before the City Council after the State Budget and impacts to the City's budget is known. • Kroeger gave an assignment for the Commissioners to take one more look at the questions to ensure they are posed in such a manor as to get the necessary information back to make good decisions. • Edmond had a question as to the process of including other Commissions questions • Each Commission and City Department will submit their own questions. t 5. New Business: a.) Park Building Rehabilitation — Groveland / Random • Review a letter from Kathy Osmonson, City Building Official, regarding her assessment of the Groveland and Random Buildings • Kroeger read the letter • Both buildings need repairs however are safe for use • Dazenski and Mandoza toured the two buildings • Discussed railing at Randon and the plan for correction. This was placed in the 2003 budget for repair / replacement. Commission directed staff to correct. • Electric wire coming out of the building that needs to be addressed. b.) 2003 Park Dedication Budget Review • Reviewed the budget sheet for the Park Dedication Fund • Mandoza requested data for 2002 — when will it be available. Staff will check with the Finance Department. • Kroeger asked what the Parks dedication funds can be used for. • Staff explained the funds that are used for park expenditures. • Has a balance of about $420,000. • Lee explained that park related items are derived from three main sources: Park Dedication Fund, Special Project Fund, and Parks Operating budget. c.) Long Term Financial Plan for Parks — Start Discussion • A spread sheet containing park items and projects was submitted to the Commission for their review and discussion • Lee explained that this was an abbreviated version of the City's Capital Improvement Program (CIP). It's a "plan," it is a "tool" to help the City plan major expenditures. • There are several programs included into the long-range plan. Specific projects will need to be developed for each program. • Kroeger read through the plan. • Long asked how was the funding source determined —Finance director selected them. • Lee explained that the focus should be identifying the needs and then to prioritize them. The funding will be determined by the finance department at a later date. • Mandoza prompted a discussion on how the parks needs are identified • Kroeger suggested that the Commission review several parks — similar to what was done last year. • There were several parks the Commission did not visit last year. • A tour of selected city parks was set for May 8, 2003 at 5:30 pm. The parks selected were: Greenfield, Lions Lakeside, Lambert, Groveland, Silver View, Oakwood. 0 Staff will start a master sheet / list of parks needs 6. Commissioner/Staff Reports • Ramsey County is seeking individuals to serve on various committees and boards. Kroeger read the committees and boards that are available as well as contacts. • Kunz gave an update from the YMCA Executive Conrrnittee. The Committee is still reviewing the responsibilities of the YMCA and the City. Contract is up for renewal December 31". • Edmond had someone call him in regards to limes disease / deer ticks. They could call Ramsey County Health Service. • Roepke presented the usage summary for Park Buildings and Park fields from 2002. Kroeger asked about procedure and deposit for using the shelters. Mandoza pointed out that there is no usage of Silver View soccer field in April. Shannon noted that these reports are "official usage", there may be people using the fields without contacting him for reservations. Greenfield is the only field the City charges for ($5). • Kroeger requested interested parties to get involved in coaching — contact Shannon. Request for future agenda items/other business Possible Items for May 22nd Agenda • No additional requests made. Next meeting will include a summary of the park tour and continue budget related discussions. Commission will be meeting on May 8, 2003 at 5:30 pm to review various parks. Next regular scheduled meeting will be May 22, 2003. Silvis motioned to adjourn Long 2" d Motion unanimously passed Respectfully submitted by: Greg Lee Public Works Director El