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HomeMy WebLinkAboutCOMMISSION_MINUTES_2003-09-25Park and Recreation Commission Meeting Minutes September 25, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Mandoza, Edmond, McIntyre, Steeves, Lee, Dazenski, Absent: Long, Silvis 2. Approval of September 25, 2003 Meeting Minutes: Under item number 3 "Motion passed unanimously" was listed twice City Council recognized Mike Szczepanski on September 22, 2003 Motion to accept with correction Motion: Kunz 2" d: Mandoza Motion passed unanimously 3. Unfinished Business: a) Park needs analysis • The parks needs were arranged and sorted by which park the need was generated from and by the category in which the Commissioners placed them at the August 21st meeting: o Category A - Maintenance (do now) o Category B — Budget Items (2004, 2005 and 2006) o Category C — Long Term Items (add to the CIP) • Steve Danzenski stated that all Category A items will be done by June 2004. • Commissioners wanted to know the status of each Category A item, but didn't want to review them at this meeting. • Category B — Budget Items to be done in the next few years. A total of 43 items including the play equipment request at Green field Park • Total estimated cost of all category B items is $120,000. • Lee pointed out that in the City's Capital Improvement Program (CIP) there is a Playground Equipment Maintenance line item for every year in the amount of $25,000. • Lee stated that the Category B items would need to be funded by the City's Park Dedication Fund or the Special Project Fund. • Lee recommended that the Category B items be arranged in to three groups based on the year that they would be implemented (2004, 2005, & 2006) • It would be advantageous to try to have the three years spending levels to be somewhat the some. • The Commissioners then proceeded to go through the list of Category B items and place them into three groupings based on the year the Commissioners would like to have them implemented. • The final listing is attached. • Greenfield Park: oldest park in terms of play structures. Major replacement scheduled for 2010. • Commission was joined by two residents • There was a discussion pertaining to replacing the oldest equipment first as a way to schedule the park equipment replacements. • Danzenski thought the condition of the equipment at Greenfield Park is "good". • I-roeger stated that the equipment should be replaced based on age unless there are some significant wear or tear. • Mandoza disagrees; it should be based more on use. • Vandalism may also be a factor when considering replacing equipment. • Commissioners agreed to recommend to commit a $5000 expenditure in Greenfield Park for 2005. • Community Survey is on hold until City Council makes a decision on this issue. 4. New Business: a) Change the November and December Meetings to the third week (i.e. Nov 20" & Dec. 18`x') Motion to accept Motion: Edmond 2nd: I-unz Motion passed unanimously 5. Commissioner/Staff Reports Purple Loostrife — Insect treatment status • Insects (beetles) will be available in the spring of 2004 • Staff will harvest mature beetles in may of June of 2004 and relocate them in problem areas. DNR is reporting that the Purple Loostrife issue is becoming less of a problem. Silver View Pond Report • Feasibility report was ordered. It will be available in Late December or January 2004. 2 Parks and Recreation Facility Guide. A consultant to set up the brochure has not been selected as of yet. The layout of the brochure will be reviewed by the Park and Recreation Commissioners • There is no status of the layout. • No Date or schedule for developing the guide at this point. • Kroeger want to keep this on under unfinished business. Commissioner Seat — Four applications were received prior to the Monday, September 22nd deadline. These were delivered to the Mayor for review and recommendation. It is anticipated that the appointment of a new Commissioner will go to the City Council on October 13d' Chair and Vice chair recommendations will also be appointed on this date. • Commissioners recommended chairperson and vice -chairperson are not official until October 13, 2003. Mike Szczepanski — On September 22, 2003, Council approved a resolution recognizing Mike for his years of service as a Park and Recreation Connnissioner. It is anticipated that the framed resolution will be presented to Mike on October 6, 2003. • Kroeger will also try to contact Mr. Szczepanski. Staff has posed the issue raise at the August meeting as to whether the City can post City parks "No Smoking". The City's legal Counsel has not responded as of yet. The Commissioners Appreciation Dinner has been set for Thursday October 16, 2003. Lee and Danzenski will not be present at the next meeting in October. Grants — Edmond obtained information regarding grants at the Anoka County Library. St. Paul Police has been successful in obtaining grants. Possible resource for the City. • Commissioners to read over the material in the next few weeks. • For City grants, the department that benefits the most from that grant administrates the grant. Dana Mandoza will be working on collecting more data regarding park usage. Executive Meeting with the YMCA — What is the status? Kurt Ulrich the new City Administrator will be setting up the next meeting. 6. Request for future agenda items/other business Possible Items for October 23`d Agenda • No Smoking in the City's Parks - legal input • Facility Guide • Grant discussion Next regular scheduled meeting will be October 23, 2003. Motion to adjourn: Motion: Kunz 2"d: Mandoza Motion passed unanimously Respectfully submitted by: Greg Lee Public Works Director 4