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HomeMy WebLinkAboutCOMMISSION_MINUTES_2003-12-18Park and Recreation Commission Meeting Minutes December 18, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Mandoza, Long, Silvis, Kunza, Steeves, Lee Absent: Edmond, McIntyre, Dazenski 2. Approval of November 20, 2003 Meeting Minutes: Smoking in parks — Marta provided the information — Policy and news article Motion to approve as amended: Silvis 2"d: Kunz No discussion Motion passed unanimously 3. Unfinished Business: a) Facility Guide Update- The park trail / sidewalk map has been updated. The Golf Course data is currently being developed to be included in the brochure. It is anticipated that this will be presented to the Parks and Recreation Commission for review and comment at their January meeting. • Nothing new to report • Anticipate the draft will be submitted in January for review b) YMCA Executive Committee Meeting — Any update from the December 8, 2003 meeting? • Kurt Ulrich, the City administrator, had taken minutes. However they were not ready for submittal for review. • Talked about facility issues • Gymnasium floor needs to be resurfaced in July • Discussed lighting in the gymnasium — protecting them from damage. • Discussed bleached in the gymnasium — how to prevent kids from loitering on them. • Went over community questions. • Discussed new programs: Frisbee golf, karate ... • The contract was not discussed at this YMCA meeting. Jeanette will bring it up at the next meeting. c) Park Usage Survey/ Data Collection —Review revised collection form. Develop a data collection process. 0 Updated version was distributed. • Includes three observations, who is collecting the data, who was there was broken down by age groups. • How the data is to be collected was discussed. Mandoza made a request for citizens to help collect the data. • Add in the Mounds View Matters with a request for volunteers. • Another source would be the City's Parks Department workers. Monday through Friday during work hours. • Each commissioner to be assigned a park: Long — SilverView, Krueger — Groveland, Lakeside, Hillview Kunz — Lakeside, Arden Mandoza—Random, Silver View, Wooderest Silvis — Oakwood (both corners), Greenfield Kunza — Woodcrest, Random, Lambert, City Hall d) Community Survey — This was placed on the December 1, 2003 City Council Work Session agenda for discussion. At this time the City Council is considering a fifty (50) -question survey. The City Administrator is currently revising the survey to reflect the City Councils comments. The Park and Recreation should review the questions in the proposed survey, review the original eleven questions submitted, and provide a recommendation to the City Administrator for any revisions. Attached is a copy of the draft survey that was reviewed by City Council on December 1, 2003 along with the original eleven questions. • City administrator, Kurt Ulrich, was introduced. • Kurt looked at the survey that was done in 1988. Then tried to incorporate the eleven questions into the survey. Keeping in mind that the survey will need to be reduced to 50 questions. • Survey would be over the phone and would contact 400 residents. • Kurt went over the questions that pertained to parks. • There was a lot of detailed discussion of specific questions. • Kurt will be sitting down with an expert in writing these type of questions. • Mandoza thought there should be a question on the big ticket / expensive items. (New play ground equipment, new park building, skate park, new soccer fields, cross country bike park, upgrade park building, new baseball / softball fields, new hockey rink, maintaining park activities, do not spend any money... ) • Need to know where the people responding live. • List under No. 48 needs to be updated (add tennis courts, delete ampitheatre..) • Funding — a possible funding source could be the Park Dedication Fund. • Kurt will re -work the questions and get back to the commissioners in January or February. e) Garbage Collection Fund — City Administrator, Kurt Urich will be .. attending this meeting and providing an update. • Initiated by Mandoza • Ace would include the City in their "New Customer" program. This would be to dedicate $5 to the City's Parks Department for every new customer. • Other haulers were contacted to see if they would provide a similar program. • 20% of the City's residents are currently with Ace. • Would need to publish information in the Mounds View Matters • There was a question in the draft survey regarding the City having contracting hauling. • Legally, it appears that we are OK as long as we offer this to all haulers. f) Field Use Fees —A $10 user fee will be applied to all fields that a reservation is sought. This excludes any schools in Independent School District #621 and the YMCA. This will be added to the 2004 City Fee Schedule and will be approved by City Council in January of 2004. • The City Council has not reviewed the fee change • It will be added to the 2004 Fee Schedule g) DNR Grant Information— See report section below. • On December 3, 2003, Staff attended an open house meeting to discuss the Department of Natural Resources' 2004 Local Trailway Grant Program. • The maximum grant amount is $100,000. • The project must be completed by December 31, 2005. • City could apply for is the pathways along the County Road 10 corridor. • Trailways less than ten (10) feet in width are not eligible for grant monies. • The only trailways that would be eligible are the proposed pathways along the County Road 10 corridor. 4. New Business: a) Ice Rink Update. • Request to be on the agenda • Schedule to be opened next Saturday (12/20/2004) b) Recommend Chairperson, Select a Vice -Chairperson, and Secretary for 2004 • Annual the City Council must appoint a chairperson. • The Park and Recreation Commission must recommend a chairperson to the City Council and then select a vice chairperson and secretary. Motion to recommend John Kroeger as Park and Recreation Chairperson: Mandoza 2nd: Long John accepted Motion passed unanimously — John Kroeger abstained from voting Motion to appoint Jerry Kunz as Park and Recreation Vice -Chairperson: Kroeger 2nd: All No discussion Motion passed unanimously Motion to appoint Greg Lee (or Staff) as Park and Recreation Secretary: Silvas 2nd: All No discussion Motion passed unanimously c) Approve meeting dates for 2004 Motion to approve the 2004 Park and Recreation meeting dates: Silvas 2" d: Mandoza No discussion Motion passed unanimously 5. Commissioner/Staff Reports YMCA Representative Motion to approve Shari Kunza as the Park and Recreation representative to serve on the YMCA Committee: Kunz 2nd: Long No discussion Motion passed unanimously COUNTY ROAD H PATHWAY — FROM EDGEWOOD DRIVE TO THE WEST CITY LIMITS The City rejected all current bids, authorizing Staff to re -advertise for bids, and establish a new bid date for the County Road H Sidewalk Project. A bid date of January 8, 2004 was established. The City will be receiving bids for two segments: From Silver Lake Road to the West City Limits and from Silver Lake Road to Knollwood Drive. 11 PATHWAY PROJECT — ADDITIONAL SEGMENTS FOR CONSIDERATION • The City's Pathway Plan was discussed at the February 3, 2003 City Council Work Session. In addition to the pathway along County Road H from Edgewood Drive to the west City limits, the City Council identified four pathway segments they would consider to be a priority. These were: Along the north side of County Road H2 - from Cormty Road 10 to Program Avenue. Along the east side of Edgewood Drive - from County Road H2 to Edgewood Middle School. Along the north side of County Road 10 - adjacent to the wetland area located just southeast of Walgreen's store. Along the south side of County Road 10 — from Woodale Drive to the south, connecting into the existing trail. • The two segments along County Road 10 were completed in the fall of 2003 as a change order to the County Road H2 Project. • Staff would like to discuss the first two segments with the City Council. Staff has investigated both sites and found that the roadway segments were excessive in width. This, coupled with the narrow boulevards and current obstructions, would make the installation of a sidewalk or pathway in these areas problematic for both the City and the adjacent residents. Staff is recommending that the City install pedestrian walkways along these segments at the time the streets are scheduled for major maintenance. This would allow for the option of changing one or both curblines to accommodate a pathway. This would provide the best long- term solution for the City and the people who use and live along these street segments. In lieu of constructing these two segments, Staff is presenting the option of pursuing the construction of a pathway along Silver Lake Road from County Road H to County Road 10. The County has scheduled a mill and overlay for this segment of Silver Lake Road in 2004. Although the County project will not involve or disturb the boulevard areas, it still would be advantageous to coordinate a new sidewalk/pathway with the repaving of the street. COUNTY ROAD 10 RECONSTRUCTION AND REVITALIZATION PLAN — IMPLEMENTATION PHASE • This will be discussed that January 5t1' City Council Work Session meeting. The goal is to have a fair understanding between the City Council and County as to what the general implementation plan should be. Staff will then send out requests for proposals (RFP's) to have an engineering firm start assisting both the City and the County on implementation of the various items. LAKESIDE LIONS PARD Several new changes may be occurring to the Lakeside Lions Park: Gazebo The Lions Club is providing funds to construct a gazebo in the Lakeside Lions Park. It is proposed to be 39 feet in diameter with a two-tiered roof with louvered cupola and a 25 year shingled roof with tongue & groove pine roof deck. It is proposed to be built in the open space near the south end of the ball field. The estimated cost is $53,691.80. Fishing Pier The DRN has a program entitled, "Fishing in the Neighborhood" (FIN). As part of this program, the DNR has dedicated a grant to the Lakeside Lions Park for constructing a floating fishing pier. The pier would be 104 feet in length and have a "T" section on the end. The estimated cost is $22,000. The DNR Grant is for $12,200. The remaining $10,000 would need to be raised from several sources, some of which may include: Spring Lake Park Lions, Fridley Lions, and donations. The Mounds View Parks and Recreation Commission is in support of this project. The DNR will also be stocking the lake this spring with large mouth bass and black crappies. Parking Lot Upgrade The Parking lot at Lakeside Lions Park is in extremely poor condition. To explore the costs of upgrading it and expanding it slightly, the reconstruction of this parking lot will be added to the bid for the 2003 Street Project. Once bids are received, the cities of Spring Lake Park and Mounds View can decide if this is a project worth pursuing. At this time, no commitment has been made by either city to this project. Siding / Snowboarding • John Kroeger was approached by a previous commissioner regarding some opportunities. • High Tempo Ski and Snowboard Company / organization • They have buses that will take 9 to 16 year old kids to local ski resorts every Saturday. • Wild Mountain, Afton Alps, Welch Village • $45 initiation fee. $45 per trip (bus and lift ticket) 0 Pick up at Chippewa Middle School 6. Request for future agenda items/other business Possible Items for January 22'd Agenda • Facility Guide • Community Survey • YMCA Committee Update • Garbage Collection Fund Next regular scheduled meeting will be December 18, 2003. Motion to adjourn: Long 2nd: Silvas Motion passed unanimously Respectfully submitted by: Greg Lee 7