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HomeMy WebLinkAboutCOMMISSION_MINUTES_2004-01-22Park and Recreation Commission Meeting Minutes January 22, 2004 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Long, Silvis, Kunza, Edmond, Steeves, McIntyre, Dazenski, Lee Absent: Mandoza 2. Approval of December 18, 2003 Meeting Minutes: Kunza — under Park usage survey Kunza will not be doing Wooderest and Random. Spelling change — 313 "bleachers" spelling Motion to approve as amended: Silvis 2"d: Long No further discussion Motion passed unanimously 3. Unfinished Business: a) Facility Guide Update- Draft is being currently being formatted. It will be presented at the February meeting. The City is looking for picture to include in the guide. Are there pictures the Parks and Recreation Commission would like to submit? • Look at pictures from residents at Greenfield Parlc. • The City does have a digital camera, however due to the time of year outdoor pictures may be difficult to obtain. b) YMCA Executive Committee Meeting — There was a meeting on January 5, 2004. Any update from this meeting? • Page one of the meeting minutes were the minutes for December. • Talked briefly about report the Finance Director developed. • Comparison was conducted between a City run and YMCA run CC • Programs the YMCA is currently ruining • It was the Commission's understanding that this committee was to review the previous contract. • No Council representative were there. • Kroeger requested a copy the policies and the new rates. Steeves said she would have it ready tomorrow. • Edmond asked what the relationship the YMCA had with the City. ANSWER from Steeves: The City hires the YMCA to manage the City programs. Kroeger: the role of the Park and Recreation Commission: to look over the programs provided, how they are being used fee structure, how the gym is used,... No news on when the next meeting is. c) Park Usage Survey/ Data Collection— Any updates on the data collection process. Include in the March / April addition of the Mounds View Matters? • Deadline is Monday January 26, 2004 to submit information for the March / April Mounds View Matters. • Commissioners decided NOT to put the park use survey in the Mounds View Matters. • Commissioners (Kroeger / Mandoza) will develop a description on how to fill out the park usage survey — guidance information. • The Commission gave direction to staff to put an article to ask request assistance in filling out the Park Usage Form. • Forms will be available at City Hall and on the WEB site, the instructions to be developed by the commissioners will be printed on the back. d) Community Survey — On hold • Several firms have been contacted. • However, the City has not contract with any firm to do the survey. e) Garbage Collection Fund — On hold • Next step is to get a written description of their program. I) City Council Appointments —On January 12, 2004, the City Council approved Resolution No. 6162 appointing John Kroeger to another term on the Park and Recreation Commission and appointing him as Chairperson on this Commission. • The Chairperson is appointed annually g) Ice Rink Update • The rinks were established twice this year. • Now with the colder weather the rinks are doing better. • There is about 6" of ice. • The rink survey should include hockey skaters as well as pleasures skaters. • Edmond asked what causes the boils in the ice. ANSWER: Dazenski: This is caused by the fermentation of the soil underneath (gases). There's not much we can do about it. If it gets too bad it can be chopped up. 2 4. New Business: a) Groveland Park Building Replacement. — Initiate discussions on this topic. Attached is a park building usage summary. • Groveland and Random are the higher used building. • They are both old and need of repair. • The review of the park building this last year deemed that the repair was not the best solution of Groveland building. • There is $20,000 to start the design process for the Groveland Building in 2004. • There will be design costs for Groveland, regardless if the plans of the Hillview building is used. • Groveland and Hillview are currently the same size (approximately). • A serving counter similar to what is available at Silver View may be a nice amenity. The design of Groveland should include this. • Hillview plans could be used with some modification. Motion to replace the building at Groveland Park using the Hillview design: Edmond 2"d: Long Discussion: • Hillview shelter open air porch was added on. • Commissioners next month look at Hillview shelter • Amendment was added by Kroeger to use the Hillview design as a base line and to add a kitchen / serving area. 2"d: Kunz • Next meeting bring Hillview plans and any sight plans of Groveland Park. Motion passed unanimously b) Skate Park — Initiate discussions on this topic. This item is currently in the City's Capital Improvement Program scheduled for 2004. It was not recommended in 2003. Does the Commission want to proceed with this, delay it, or remove it from the Capital Improvement Program? • Spend a lot of time on this already. • It might be good to let it "simmer". • Delay it until we find a suitable location of financing. • As presented last year, this was planned to be supervised. • Public Meeting was held, at the following Park and Recreation Meeting it was decided not to proceed with it. • Maintenance of the park would be derived for the City's general fund. • There were other financial needs of the City. Motion to not discuss it at the present time: Long 2" d: Edmond Amended to look at it one year from now. Change it in the City's Capital Improvement Program from 2004 to 2005. Motion passed unanimously c) Discussion of Community Center / Recreation Operations — see attachment • This is an analysis did by the City's Finance Director to compare a City run Community Center versus the YMCA. • The result is that there isn't any financial difference. • No action is sought by the City Council. • Was discussed by City Council on January 5`' • No direction was given. • YMCA contract was a 5 -year contract that expires at the end of this year. d) YMCA Registration Process For Youth Sports Programs • McIntyre presented the policy on how youth sports are composed. • McIntyre was looking for the Commissioner's input. • Add requested are considered but not guaranteed. 5. Commissioner/Staff Reports • Kroeger gave the Maplewood program to the YMCA • Kroeger request for the Commissioners to do the Park Usage Survey. County Road HPathway—from Silver Lake Road to the West City Limits • Bids were received on January 8, 2004 for the County Road H project. • The City will be awarding a contract on January 26, 2004 2004 Pathway Project January 5, 2004 City Council Work Session Update • Construct a pathway along County Road H2 from County Road 10 to Program Avenue. • Remove consideration of a sidewalk along Edgewood Drive until the roadway is upgraded. • Construct a pathway along Silver Lake Road from County Road H to County Road 10. • Include sidewalks shown in the City's Comprehensive Plan with street projects. 0 There was a discussion of grants. The DNR Grant are mainly applicable to trailways. There was a question as to if there is a grant to aid in financing the Groveland park Building. This should be brought up when we get to the design phase of he Groveland building 6. Request for future agenda items/other business Possible Items for February 26t" Agenda Next regular scheduled meeting will be March 25, 2004. Motion to adjourn: Long 2"d: Kunza Motion passed unanimously Respectfully submitted by: Greg Lee