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HomeMy WebLinkAboutCOMMISSION_MINUTES_2004-07-22 Park and Recreation Commission Meeting Minutes July 22, 2004 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Kunza, Edmond, Long, Silvis, Steeves, Lee Absent: Aukee, Dazenski, McIntyre 2. Approval of May 27, 2004 Meeting Minutes: Page 1, section 4,third item from the bottom—change "Ask"to "Ash" Motion to approve: Kunz 2nd: Long Motion passed unanimously Commissioner Kunz noted that the agenda for July 22, 2004 should be revised. Commissioner"Kunza"made a motion to recommend dedication of$40,000 for the Greenfield Park Playground Equipment Replacement Project—Not Commissioner"Kunz". 3. Unfinished Business: a) Greenfield Park Play Equipment • The motion to recommend dedication of$40,000 from the City Park dedication Fund in 2005 for the Greenfield Park Playground Equipment Replacement Project is being presented to the City Council on Monday July 26, 2004. • The Staff report is included in the packet • There were questions as to the scope of the project. Did it include swings? The"Donation Letter" states that swings and a hydraulic speed control merry-go-round are included in the proposal. The attached display picture did not show these items. • There was a question as to what ages this playground equipment would serve. This should be determined/and or noted in the proposal. • There are three main issues presented to the City Council in the Staff report: Dedication of$40,000 for the play equipment, Dedication of$8,000 for fiberfill and border, and expending approximately$500 of City funds to finance the printing and mailing of the donation letter to City businesses. • The recommendation of dedicating $40,000 for the play equipment was made by the Commissioners on July 8, 2004. • The dedication of$8,000 for the addition of fiberfill and border was discussed. There are two possible funding sources for this; 1 Park Dedication Fund, and the City General Fund. Staff was recommending that it be derived from the Park Dedication Fund. • A motion to recommend the dedication of an additional $8,000 for the addition of fiberfill and a border around the playground was made by Commissioner Kunz. Motion to approve: Kunz 2nd: Long Motion passed unanimously • The Commissioners recommended that the dollar amounts in the donation letter be revised- from $40,000 to $48,000. • The Commission had some issues with the City financing and being involved in the donation letter mailing. They thought that it should not be on City letterhead. They also felt there are issues with the financing of donation solicitations. • A motion to provide a mailing list of Mounds View businesses was made. The motion also recommended the denial of the use of City envelopes and the denial to finance the printing and mailing of the donation letter. This motion was made by Commissioner Kunz. Motion to approve: Kunz 2nd: Edmond Motion passed unanimously • Should the City Council dedicate recommended funds to this playground equipment replacement project, after which time, the Parks and Recreation will review and perhaps vise their previous recommendation to allocate $5,000 from Park Dedication Fund in 2005 for spring toys and other playground equipment for smaller children. This was previously recommended as part of the Parks Needs Analysis that was performed last years. b) Groveland Park Building Replacement. • On May 10, 2004,the City Council approved Resolution No. 6203 Authorizing the Preparation of a Site Plan, Construction Plans, Specifications, and Consultant Selection for the Groveland Park Shelter Building Replacement Project. . • TKDA has submitted a Letter Agreement, which included a cost estimate of$19,600 for completing the plans specifications. • This Letter Agreement was presented to the City Council on June 28th for approval. The City Council rejected it. • On July 12, 2004, the City Council approved a resolution to rescind Resolution No. 6203 and authorize the preparation of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. • The RFP is scheduled to be presented and perhaps approved by City Council on August 9, 2004. • The RFP will be sent top the Commissioners for review. 2 c) Facility Guide Update • A draft will absolutely be distributed at the August 26th meeting. d) Park Usage Data Collection Sheets • August 26, 2004 has been set as the collection date for these sheets. Fill them out and bring them to the next meeting. e) Community Survey • This was included in the May/June addition of the Mounds View Matters. • As of 6/23/2004 a total of 26 surveys were filled out and returned to the City. • The deadline for submittal is September 3, 2004. • The City will be publishing a reminder in the newspaper(Bulletin) to fill these out. f) YMCA Committee Update • Jeanette handed out a summary of the last YMCA meeting and went through it with the Commissioners. g) Lakeside Lions Park Parking Lot • This was awarded by City County on June 14, 2004. • The reconstructive work on the parking lot is estimated to begin by mid August. h) Lakeside Fishing Pier • The sign should read"Cities" and not"City" • The installation of the pier is approximately scheduled for late July. 4. New Business: a.)NONE 5. Commissioner/Staff Reports a) The blue port-o-potty is very unsightly in front of the Hillview Park Building. Can it be moved to the backside of the building or moved closer to the baseball fields? b) The volleyball courts at City Hall have railroad ties as a border. Can this be replaced with something safer? Perhaps rope? c) An update to the Purple Loostrife Beetle Project was provided in the packet. d) The playground equipment at Greenfield Park that was damaged by vandalism has been corrected. 3 6. Request for future agenda items/other business Possible Items for August 26th Agenda • The Commissioners would like an update on the items that were identified in the 2004 Needs Analysis. What is the status of receiving and installing them? • Discuss the potential redevelopment of Oakwood Park Announced that the Next regular scheduled meeting will be August 26, 2004. Motion to adjourn: Long 2nd: Silvis Motion passed unanimously Respectfully submitted by: Greg Lee 4