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HomeMy WebLinkAboutCOMMISSION_MINUTES_2005-07-28 Park and Recreation Commission Meeting Minutes July 28, 2005 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Palm, Silvis, Long, Aukee Absent: Kunza, Staff Present: Lee, Dazenski, McIntyre, Weldon 2. Approval of minutes from the June 23, 2005 meeting – Minutes were not available 3. Unfinished Business: a) Greenfield Park Play Equipment -  Opening ceremony was held at 5:30pm this evening.  A dedication plaque was created. It will be mounted in the near future.  Greenfield Park is not listed on the City’s web site. The Commissioners requested that this park and associated information be added. b) Facility Guide Update –  With the recent decision of the City Council not to go forward with the Groveland Park building replacement as proposed, the Commissioners are recommending to delay the printing of the Facility Guide until there is more information pertaining to the Groveland Building.  Also, with the recent approval of the Medtronic proposal to develop the golf course property and associated issues pertaining to the sale of the property and possible petition to put the sale of the property to a city-wide vote, the Commissioners wanted to look at delaying the printing to late fall of this year. c) YMCA Committee Update –  At the last YMCA Committee meeting, the committee discussed issues associated with City Hall relocating to the Community Center during the City Hall Rehabilitation Project.  There may be possible impacts to Room A and D, as well as possible impacts to part of the banquette center.  The City Council will be reviewing the City’s fee structure for room and park building rental at the next City Council Work Session – August 1, 2005. 1 d) Oakwood Park Renovation Project –  Parks Supervisor Dazenski is currently designing the field.  There needs to be elevation corrections to create the field.  City crews could do the elevation corrections this fall with the extra dirt from several City projects.  The City Forester did not think that transplanting existing trees would work well. He recommends that new trees be planted at selected locations. The existing cottonwoods would remain in place.  The existing playground would need to be removed. It currently is in very poor shape. The plan would be to replace the existing playground with a modest “tot-lot”  A plan would need to be submitted to the City Council.  The plan would include a fence along Hillview Road and a berm or smaller fence along Quincy Street. There is also a pathway planned along this segment of Quincy. The Parks Supervisor recommends that only a small fence be installed along Quincy Street.  Then next steps are as follows: 1.) Develop a layout for the plan. 2.) Develop a cost estimate for the individual items in the plan. 3.) Conduct an open house for the neighborhood to get their input. 4.) Bring the proposal to the City Council with the Commissioners recommendation and neighborhood input.  The Parks Supervisor will work on drawing up the plan for the next meeting. He will work with the engineering technician to have the plans overlaid onto an air photo (including proposed field, fences, new trees, picnic tables, benches, tot-lot…). He will consult the City Forester to develop a tree-planting plan. He will also develop a line item cost estimate.  A motion was made to direct staff to develop the aforementioned plan Motion made by: Palm nd 2: Aukee Motion passed unanimously e) County Road 10 Corridor Improvement Program – Design Theme Subcommittee Update –  A meeting was held on July 20, 2005.  The architectural / engineering firm gave some ideas for eye catching features along the corridor. These included water features, nature forms, landscaping, etc.  The subcommittee discussed the intersections of County Road 10 and County Road H2 and Silver Lake Road. They discussed the possibility of adding curb and gutter to these intersections.  The subcommittee will meet again in August or September. 2  It is anticipate that information will be brought forward to the City Council in the next few months. f) Groveland Park Building Replacement. –  On Monday July 25, 2005 the City Council reviewed a resolution to award a construction for the Groveland Park Building Replacement project.  The bids received were higher than the engineers estimate.  The City Council rejected the bids and asked the Parks, Recreation, and Forestry Commission to look at alternatives – the masonry construction was too expensive and we should look at other options.  The apparent low bidder, Unicorp Incorporated, submitted a line item list they used to develop their bid.  The Public Works crews could do demolition if necessary.  There was a question at to how the temperature was controlled within a building such as Hillview.  Need to look at what items are needed.  Is a bathroom needed? Lambert does not have a bathroom. But it is also not being used to any great extent.  If the Commission is looking at shrinking / eliminating amenities, they must also look at the impact of the usefulness of the building.  Discussion of masonry construction versus “stick construction”.  This is a public building – not private. Because of this there are additional requirements i.e. bathrooms that need to be Americans with Disabilities Act (ADA) compliant – need more floor space.  Do you need two bathrooms – look at the possibility of one bathroom.  Would TKDA need to start over with plans and specs with a stick building? Answer: No. There are many shared design / construction features of the two. How much re-work of the plans is needed to develop a stick design is uncertain at this time.  Other options - Prefab construction  Construction options: Volunteers – can this be done legally? College and/ or trade schools. What are the legal issues? There was no one present from the neighborhood at the public hearing – it might be difficult to get volunteers.  Ask TKDA “What would it cost for a stick structure”?  Steve Dazenski to get cost estimate for a stick structure versus a masonry structure.  What was the cost of the clubhouse when it was constructed?  A motion was made to direct staff to check with the City attorney to determine the legal issue with having a high school / college / trade school construct a stick building. Motion made by: Aukee nd 2: Palm Motion passed unanimously 3  A motion was made to direct staff to contact local schools and colleges if the City attorney says the legal risks are OK. – If the risks are over and above the risk of a private contractor – this would not be OK. Motion made by: Palm nd 2: Silvis Motion passed unanimously  A motion was made to direct staff to develop an estimated twenty- five (25) year maintenance cost of a masonry building and a “stick” constructed building. Motion made by: Aukee nd 2: Kunz Motion passed unanimously  A motion was made to direct staff to ask TKDA “What would it cost for a stick structure”? and report back to the Commissioners. Motion made by: Kroeger nd 2: Kunz Motion passed unanimously  The Chairperson wanted to look at prioritizing the features in the Groveland Building proposal as an exercise to reduce costs.  Does the building need to have heat and a bathroom? Unanimous Yes.  Maintain the same floor space? Unanimous Yes.  Ask Unicorp Incorporated and the other bidder is the schedule for completion of the building was a factor in developing their bid. If the bids were set up to give the contractor an entire season to complete the project, could we anticipate getting better bids? 4. New Business: a) Groveland Park Field th  Keep as new business for the August 25 meeting. b) Trailway Program th  Keep as new business for the August 25 meeting. c) Any other items?  None 4 5. Commissioner/Staff Reports: a) Park Dedication fund – revenue report  Good information to have. Should be reviewed annually. b) Letter from Dana Mandoza –  Former Commissioner returning from Ohio attended a gathering at Silver View and sent a letter commenting on the positive changes. c) Any Other Reports?  None 6. Request for future agenda items/other business th Possible Items for August 25 Agenda  Review Needs Analysis Announced that the Next regular scheduled meeting will be August 25, 2005. Motion to adjourn: Palm nd 2: Long Motion passed unanimously Respectfully submitted by: Greg Lee 5