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Park and Recreation Commission Meeting Minutes
October 27, 2005
Meeting Called to order:
1. Roll Call:
Present: Kunz, Palm, Silvis, Long, Aukee
Absent: Kroeger, Kunza
Staff Present: Lee, Dazenski, Weldon
Commissioners Kunz was the acting Chairperson
2. Approval of minutes from the September 22, 2005 meeting –
Motion to approve: Silvis
nd
2: Palm
Motion passed unanimously
3. Public Input - None
4. YMCA Advisory Committee Update – The Committee last met on September 6,
2005. There was no meeting in October. Items discussed included:
Weldon did state that the YMCA created brochures.
The issue of showing the Banquette Center to prospective renters was
discussed. The Commissioners suggested that contact information for the
Banquette Center be added to the brochure.
Kunz announced that Commissioner Aukee just joined the meeting.
5. Unfinished Business:
a) Groveland Park Building Replacement. –
Commissioners Kunz read ”This was presented to the City Council on
October 3, 2005. The City Council wanted more information.
Specifically, the City Council wanted to know how much it would cost
to create plans and specifications for a “stick” constructed building.
TKDA (Rich Grey) stated that it would be approximately $8,000-
$9,000 to re-do the plans and specifications and re-bid the project. At
the October 10, 2005 City Council meeting, the contactor who will be
building an office building in between Walgreen’s and The
Community Center stated that he would bid approximately $230,000
to build the Groveland building.”
The Commissioners discussed the cost of $8,000 to $9,000 to develop
the plans and specifications with “stick” materials. The
Commissioners commented that this was very expensive and was a
waste on money.
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A motion was made to direct staff to bring this issue back to the
City Council with the Commissioner’s previous recommendation
to re-bid this project in an effort to obtain more favorable bids.
This would be done by changing the specifications to give the
contractor the entire 2006 construction season to complete the
project. There would also be an advertisement campaign to reach
the smaller contractors who typically do not bid on public
contracts.
Motion made by: Palm
nd
2: Long
Motion passed unanimously
Dazenski presented pictures of two park buildings that were recently
constructed in Arden Hills. One was built for $650,000 and the other
was $350,000.
The Commissioners wanted to stress the point to the City Council that
a “stick constructed” building does not make a good nor durable park
building.
b) Random Park Building / Golf Course Building –
Commissioners Kunz read ”This too was presented to the City Council
on October 3, 2005. The City Council wanted to pursue this
possibility. On October 13, 2005 Staff met with the firm of
Bonrestroo, Rosene, Anderlik and Associates (BRAA) to review the
Clubhouse, the Random building site, and to discuss the City needs in
determining. BRAA will be submitting a letter proposal to the City
prior to Thursday, October 27, 2005.”
BRAA did not submit the letter proposal at the time of the meeting. It
is anticipated that this will be submitted early the week of October
st
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The Commissioners discussed setting up a neighborhood meeting at
Random Park
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The dates that were selected were Wednesday, November 9 or
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Thursday, November 10. The date will be selected based on
availability of the Random Park building.
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Notices could be sent out to nearby properties on Friday October 28.
Advertisement for the meeting will also be added to the City’s web site
and cable TV.
A motion was made to direct staff to coordinate with the YMCA
and advertise for a Neighborhood Meeting at Random Park to
discuss the proposal to move the Golf Course Clubhouse to
Random Park.
Motion made by: Aukee
nd
2: Long
Motion passed unanimously
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c) Oakwood Park Renovation Project
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Staff will present this information at the November 17 meeting.
Some of the components of the proposal were discussed.
There was a question pertaining to the utilization of bridges from
the golf course. There are two bridges that the city will retain from
the golf course. One will be moved to Silver View Park and used
as part of the disk golf course. The other bridge will be retained
and perhaps used in Greenfield park.
d) County Road 10 Corridor Improvement Program –
Commissioners Kunz read ”The City’s engineering consultant
provided the City Council a project status update at the September
6, 2005 City Work Session. The City has applied for a grant for
construction of a 10’ wide bituminous trailway on the north side of
County Road 10 from County Road H to Silver Lake Road. The
estimated project cost is $625,000. If successful, grant funds
($500,00) would be allocated in 2009/2010 -perhaps sooner under
special conditions.”
The City will know by late December / early January if we were
successful in securing a grant for the trailway.
If successful in obtaining a grant, a neighborhood meeting would
be conducted to present the project and to obtain input for
consideration.
The Theme Committee would also reconvene at that time.
e) Groveland Park Field – creating an athletic field in the northwest corner of
Groveland Park.
The Commissioners asked if a fence would need to be installed.
Staff did not think so since there is a hedge just east of the field.
Staff will discuss the details of striping this with the YMCA
f) Unfinished Business Currently On Hold:
Facility Guide Update – to remain on hold?
With uncertainties pertaining to the Groveland and Random
Park Buildings, and the Sysco Outlot A property, the
Commissioners wanted to wait until the Spring of 2006 to
have the updated Facility Guide ready.
Discuss at the December meeting.
Sent it out in March
Email the latest version out to the Commissioners.
6. New Business:
a) City Property East of Sysco –
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Commissioners Kunz read ”Staff walked the site on September 19,
2005. It appears likely that nearly this entire site is wetland. Any
development of this site may be difficult. A citizen’s group
challenged the sale of the golf course. All associated activities
have been placed on hold until a ruling from the court was
received. This occurred on Friday, October 21, 2005 in favor of the
City Council’s decision to sell the golf course. Staff will request
authorization to seek assistance in determining the feasibility of
developing this site.”
Staff will contact the firm of RLK to see if they could review the
site and provide the City with site data and recommendations
pertaining to the feasibility of developing park items on this site.
Staff will bring this item to the City Council in November.
This should be discussed at the December meeting.
b) Trailway Program – Review Trailway Comprehensive Plan
Commissioners (and Staff) to read the Trailway Proposal
document created by the Trailway Advocacy Group in May of
1992.
Discus this at the November meeting.
c) LaPort Meadows Concept Development Plan
The relocation of the compost site might be difficult.
The Commissioners were concerned about giving up a park
Residents may be upset by a proposal which eliminates a park and
relocates the existing compost site.
7. Commissioner/Staff Reports:
a) Storm Damage Reports – The storm damage activities were completed on
October 11, 2005. There will be some minor tree removal and clean up
activities occurring in Silver View Park over the next several months. The
total cost of the clean up is estimated to be $95,000. Brush can be brought to
the Arden Hills compost site at Hudson Avenue and New Brighton Road
(location of Arden Hill compost site not stated at the meeting).
b) Commissioner Silvis and Park Supervisor Dazenski attended a meeting
regarding Spring Lake last month. Issues discussed included introduction of
water to raise the lake levels and winter aeration. As a first course of action, a
Lake Owners Association must be created before the DNR will consider the
introduction of water.
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8. Request for future agenda items/other business
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Possible Items for November 17 Agenda (Please note that the meeting
was moved in observance of the Thanksgiving holiday)
Bethlehem Baptist Church Donations – add to agenda to identify a
Commission member(s) who would volunteer to serve on this
committee.
Park Needs Analysis
Facility Guide Review
Oakwood Park Proposal
Trailway Advocacy Group proposal
Motion to adjourn: Silvis
nd
2: Aukee
Motion passed unanimously
Adjourned 8:10 PM
Respectfully submitted by:
Greg Lee
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