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HomeMy WebLinkAboutCOMMISSION_MINUTES_2006-12-21Parks, Recreation, and Forestry Commission Meeting Minutes December 21, 2006 1. Call to order 6:33 p.m. Roll Call: Arel, Kunz, Kroeger, Kunza, Palm, Aukee; Absent: Long Staff present: Lee, Dazenski, McIntyre 2. Approval of minutes from the November 16, 2006 meeting. Motion by Kunz, 2nd by Arel. Motion passed 6-0 3. Public Input - Citizens are encouraged to speak to the Park, Recreation and Forestry Commissioners on issues of concern. No citizens present 4. YMCA Update: McIntyre: new indoor playground installed, new fitness equipment available for resident use, new staff will be hired, waiting for ice rinks. Starting fundraising campaign which helps residents afford YMCA programs. Garage sale in February. 5. Unfinished Business: Oakwood Park Proposal Phase I A topographical survey of where the soccer fields are proposed to be located was completed. This information has been sent out to several grading contractor to solicit quotes for grading activities associated with Phase I activities for Oakwood Park. Quotes for other Phase I items such as irrigation, fencing, and seeding will be submitted to the Commission on January 25th for review along with the grading quotes. If this project proceeds, construction of Phase I items is planned to commence first thing in the spring of 2007. Phase II Phase II is the creation of a playground area adjacent to the proposed soccer fields. Staff has developed plan that shows possible playground equipment choices that cover the age group the Parks and Recreation Commission requested - for ages 10 and under with swing set including 2 belts and 2 bucket seats. Staff presented playground at $44,900 including fiberfill and edging. (playground equipment $33,600 with age 2-5 and up to 12). Not including staff installation. July minutes indicated playground budget around $14,700, however the commission indicated an older age range. Commissioners can check out other options on-line www.gametime.com. Request staff to ask for 2 options in the $15,000 and $25,000. Phase III Disc Golf – Information of New Brighton’s disc golf use / demand will be presented at the meeting. Staff is still waiting on receiving a sketch of a possible / proposed course. New Brighton does not have a measured use of their disc golf, but did indicate it does get heavy use. b) T-Mobile’s proposal to construct a building and antenna pole at Groveland Park Motion by Palm, 2nd by Kunza to reject any and all proposals to rent Groveland Park space for the installation of communication equipment. Discussion included encouraging T-Mobile to explore other options such as Abiding Savior Church. Commission needs to be careful to consider this type of usage in any of our parks, including Arden Park as it could set precedence. T-Mobile has changed their options regarding the building/structure which would interfere with the park aesthetics and usage, despite monetary benefits. Groveland is a park and needs to stay a park. Motion Passed 6-0. 6. New Business: County Road 10 Trailway Project: Segments 9&10 Plan Review – Review the draft plans and provide recommendation. Motion by Aukee, 2nd by Kunz to eliminate the drinking fountain and bike racks as currently shown for segments 9 &10. Motion Passed 6-0. County Road 10 Trailway Project: Segments 1-5 DNR Grant Application – The City will be submitting a DNR Trailway grant application for this project. Letters of support from various agencies (including the Commission) will increase our probability of being successful. Commission reviewed letter of recommendation for previous grant and suggested staff revise and bring to January meeting for commission approval. c.) Set 2007 Meeting Dates – a draft schedule has been developed with the meeting scheduled for the forth Thursday of the month (except for March, November and December which will be the third Thursday) Commission to recommend a Chairperson, Appoint a Vice-Chairperson, and Secretary Motion by Kroeger, 2nd by Kunza to appoint Jerry Kunz for Chairperson, Arel for Vice-Chairperson, and Palm as Secretary. Motion Passed 6-0 7. Commissioner/Staff Reports: Random Park Building Status Report As part of an Eagle Scout Project, the interior space of the Random Park Building was primed this last weekend. The process went well. The same group will be painting the building next Saturday. The carpet contractor will be installing the carpet on Thursday, December 29th. Suggested to invite the scouts to attend next meeting for recognition with a certificate. Groveland Park Building Status Report There was a glitch with the overhang; the material was not thick enough to accommodate the length of nails specified. The contractor had to put a layer of 5/8" plywood on the overhang before it could be shingled. The rest of the project is going well. The A/C unit has been installed and most of the mechanical work nearly completed. There was vandalism at Groveland shelter over the weekend, two screens were slashed and one window was broken. Indoor Playground Equipment at the Mounds View Community Center Report The playground equipment has been put together. There just needs a few things tweaked and the foam covering can be installed. Cost is $1.00 for ages 1-9 years for 45-minute time block. Residents can rent this space as part of birthday party rental at MVCC. Skating Rink Update Weather permitting; the City is planning on opening the skating rinks the day after Christmas. Rental Fee Structure The Rental Fee Structure, as submitted by the Parks and Recreation and Forestry Commission, was approved by the City Council on December 11th. These fees go into effect on January 1, 2007. Facility Guide Update 3,000 copies are being printed. Copies may be available at the meeting. Copies will be available at City Hall and at the Mounds View Community Center. They will also be available at special events such as the Annual Town Hall Meeting and the Festival in the Park. It will also be made available on the City’s web site. Recycling Containers in Park Buildings – The recycling budget allows for placement of recycling containers within the park building. They have been ordered for Hillview, Groveland, and Random Park Buildings and the Mounds View Community Center for glass and aluminum. Hillview Parking Lot On November 16th the Commission made a motion to recommend construction of a parking lot at Hillview Park as part the 2007-2008 Street and Utility Improvement Project. This motion was based on receiving neighborhood support and utilizing Municipal State Funds to finance the construction. The City Council has indicated support for this recommendation. Official approval would be obtained on February 13, 2007, should the City Council order the street and utility project. Shari Kunza has decided not to extend her term on Parks and Recreation and Forestry Commission. The Parks and Recreation and Forestry Commission, along with staff, would like to thank Shari for her hard work, dedication, and commitment to improving park amenities and recreation activities in the City of Mounds View. The City Council will officially recognize Shari via a Resolution of Appreciation on January 8, 2007. Vacant Parks and Recreation and Forestry Commission Seat This will be re-advertised with an extended deadline of January 19, 2007, to submit applications. (Invite interested parties to fill out an application for vacant seat on the commission) k) Other reports? Kroeger—requests Park Dedication Fund status at January meeting. 8. Request for future agenda items/other business Possible Items for January 25th Agenda Oakwood Park Ball field development Park-watch program Need to appoint representative to YMCA committee 9. Motion by Kunza, 2nd by Aukee to adjourn. Motion passed 6-0. Adjourn 8:10 p.m.