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HomeMy WebLinkAboutCOMMISSION_MINUTES_2007-08-23Parks and Recreation and Forestry Commission Meeting Minutes August 23, 2007 6:30 P.M. 1. Call to Order: 6:32 PM Roll Call: Kunz, Kroeger, Palm, Peterson, Arel, Staff Present: Lee, Dazenski, Weldon 2. Approval of minutes from the July 26, 2007 meeting. Changes to 5a: The Lake Owners Association has not been officially formed and should not be recognized as a group yet. Motion to approve as amended by Arel, 2nd by Peterson. Motion Passed 5-0. 3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern. A family approached the commission about putting in a skatepark. Concern with vandalism, cost and location. There has been a need expressed by resident youth at the MVCC. Direct staff to resurrect notes from past meetings and contact Shoreview and New Brighton regarding vandalism. 4. YMCA Update: Dan Weldon Summer programs have concluded and thank you to volunteer coaches. Event Center—27 weddings booked this year 2007; 8 booked for 2008. Also business meetings/seminars and some Mounds View School District meetings are held there. Safety Camp went well last week. Fall soccer: 140 children registered with 14 teams at various age groups. Played at Silverview, Hillview, and Lambert. Oakwood will be used for next summer leagues. Fall adult softball league has 6 teams 5. Unfinished Business: Disc Golf Course – At the July 26, 2007 meeting the Commission directed Staff to identify costs associated with the bridges and parking lot. There are three bridges that are proposed. The City currently has two of the bridges. The plan for the 3rd bridge would be to have it built by Stillwater Correctional Institute inmates. Costs estimates associated with this 3rd bridge are still being developed. Disc Golf Course Schedule and Overall Project Plan – The Commission may want to consider and discuss an overall plan. Possible items to discuss: Start with 9-hole at this time. Identify any issues. If successful, consider additional 9-hole at a later date Construct an interim parking lot see what the need is first before committing to construction. Cost for Class 5 would be about $2,000. Layout Schedule: Neighborhood Meeting late September, City Council Work Session in October. Order Project in October Perform some clearing this fall Most construction occurring next spring Rest Room Plan: have at least one rest room placed on site Trash Can Placement Plan – every third hole (3) – start with temporary mounting system to ensure they are placed at optimum locations (approximately $280 per can) Include Information Board? Course layout, information where get maps, reminder that success of the course depends on being good stewards on this facility… Direct staff to schedule a neighborhood meeting, invite area residents to September meeting. We will need course layout and cost estimates for this meeting. Also invite Mike Snelson from Fairway Flyerz and City Forester, Rick Wriskey to attend. 6. New Business: Recognition of Patrick Holmes for all that he has done for the City’s youth sports programs. *A card of appreciation was signed by the Commissioners Developing a Volunteer Coach of the Year award and naming it after Patrick “Homer” Holmes. To be presented at the Town Hall Meeting. Weldon will contact area YMCAs about other Coach of the Year Awards and criteria. Lee will also gather criteria for Mounds View Citizen of the year. Motion by Kroeger to direct staff to assemble a plaque recognizing Patrick Holmes and his dedication to the Mounds View community by coaching youth through our Park and Recreation/ YMCA programs to be presented either as soon as it is made or next spring at the Town Hall meeting. 2nd by Peterson. Motion Passed 5-0 Policy/program for memorials within City Parks. Should the Commission and City establish criteria and a process for residents wishing to commemorate residents via tree plantings, benches, etc. Commissioners will develop and consider a written program/paragraph establishing criteria for such memorials to review at September meeting. Reward system for informal Park Watch Program – this has been discussed with Police Department. Should the Commission wish to proceed with this program, it will be discussed with the City’s legal counsel. Questions arise about where funds should come from with respect to where vandalism takes place (i.e. park buildings, City Hall, MVCC). Specific to vandalism or other crimes in parks and within the city. Direct staff to discuss funding sources with the Finance Director. *Recovered disc golf net – a disc golf net was stolen from Silver View Park. A citizen who plays disc golf spotted the missing net on ebay and alerted staff. The alleged perpetrator has been apprehended and charges are pending. Lakeside Lions Park Playground Improvement Project – The Lakeside Lions Park Improvement Committee met on June 20, 2007. One of the issues discussed was Lakeside Lions Park Playground Improvement Project. The playground equipment is planned to be replaced. Plans have been created along with a cost estimate of $90,000. This project proposal was included in the June 28, 2007 Commission reports/updates. The Lions have donated $50,000 towards this project. The Spring Lake Park Parks and Recreation Commission indicated that they would be in favor of putting $20,000 towards this project. Does the Mounds View Parks and Recreation Commission want to consider providing $20,000 in matching funds? It would be assembled by the City of Spring Lake Park’s Public Works Department. Direct Staff to get Park Dedication Funds availability and projections according to Park Improvement Plan from City Finance Director at September meeting. Other New Business? NONE 7. Commissioner/Staff Reports: Oakwood Park – Soccer Field / Irrigation Project Update –Staff has been monitoring vegetation growth in the newly created field. There are some weeds but are annual in nature and will be abated next spring. The contractor will overseed and fertilize entire field this fall. Fencing to be done this fall. Oakwood and Hillview Playground Equipment Replacement Project Update – The equipment has been delivered. The drainage system at Oakwood has been installed. The equipment at Oakwood has been tentatively scheduled to be installed in late September. The equipment at Hillview is scheduled to be removed next week. The contractor will add border curbing on all three playground areas (Oakwood, Hillview, and Random) during the second week in September. The contractor will start installing the Hillview playground equipment shortly after that (about 3 days). The playground equipment at Oakwood will be installed by City crews in late September. . The YMCA Advisory Committee Meeting Update – There was a meeting on August 6, 2007. Park Sign Replacement Program Update – one half of the park signs are budgeted to be upgraded in 2007 and the other half in 2008. Pictures of the signs will be presented at the meeting. A third option was discussed to use the style of option 1, with only blue and green colors in option 2. Motion by Kunz, 2nd by Peterson to choose option 1. Motion Passed 3-2. Silver View Pond Aerator – Two aerators have been installed at Silver View Pond. The aerators are currently being operated on a temporary basis is to determine their effectiveness. $5,000 has been included in the proposed 2008 Budget to run electrical lines to these aerators. Direct staff to get an actual cost of installation with timers. Spring Lake – A member of the proposed Spring Lake Owners Association approached Staff on August 6, 2007 regarding submitting a permit for weed removal within the lake for 2007. Staff contacted Neil Vanderboshen of the DNR in regards to submitting a permit application. Mr. Vanderboshen stated not to submit the permit citing that the deadline for submittal was August 1, 2007. Mr. Vanderboshen also informed Staff that it was late in the year for this treatment – this type of permit expires on September 1st. This permit is for “recreational access”. Mr. Vanderboshen stated that the area near the fishing was already treated. Parks Promotional Video – A suggestion has been made to re-execute the parks video in the summer when there is activity (softball, baseball, etc) going on. The City has hired a full time cable coordinator, Vanessa Van Alstine. Ms. Van Alstine is schedule to start employment with the City on August 29th. Once settled into her new position, Ms. Van Alstine can assist in the creation of this video. The Commission may want to consider discussing the details of this video at this meeting. Bethlehem Baptist Church has donated $6,632.50 to the City of Mounds View Parks and Recreation Department. These funds will be deposited into to the Park Dedication Fund. Any Other Reports? NONE 8. Request for future agenda items/other business Items for September 27th Agenda *Oakwood neighborhood meeting *Skatepark information *Lakeside Lions Park playground *Park Promotion Video *Memorial Program *Coach of the Year Criteria 9. Motion by Arel to adjourn. 2nd by Kroeger. Motion Passed 5-0. Adjourn at 8:27 PM Concerning BBC Donations From January 27, 2007 minutes: Bethlehem Baptist Church: Dedication of Funds – Annually the Bethlehem Baptist Church makes donations to several charitable organizations. It would be advantageous for the City to create a list of civic items that would benefit from such a donation and submit this to the Bethlehem Baptist Church. Ideas include: Supporting improvements at Oakwood Park—Toddler playground equipment? Disc Golf? Improving ball fields, specifically an artificial pitching mound at Greenfield Park ($3500?) Permanent field lining JoxBox at home plates From April 26, 2007 minutes: Greenfield Baseball Field - The Commission wanted to know the cost of an artificial turf pitchers mound for Greenfield Park. That cost has been determined to be $4,000.00 (includes shipping). There is an option to have a self weighted, roll up tarp (with roller). Tarp cost $800 Roller apparatus $400. Motion by Long, 2nd by Aukee to purchase tarp / roller set up along with artificial mound. Motion Passed 5-0 Commission wanted to see if the associations would provide contributions for this item. Also look at Jox Boxes at $800 per box. Suggested ideas to work from for park memorials: The Mounds View Parks, Recreation, and Forestry Commission recommends the following policy for residents wishing to place memorials in city parks: Resident(s) will be allowed to request any city park for their memorial, to be approved by the Commission. Resident(s) will agree to pay for the cost of proposed memorial and installation. Resident(s) will work with city staff to purchase a product similar to existing park equipment so it will compliment or enhance existing park aesthetics. If a tree is requested, resident(s) will work with the city forester to purchase a tree of desirable type for preferred park location. Resident(s) will pay for a plaque, if desired, to attach on or near the memorial. The Mounds View Parks Department will provide for general upkeep of the memorial, as it fits with any regular park maintenance. The City of Mounds View will not pay to replace any memorial that is damaged beyond repair by vandalism or weather-related incidents. However, the resident(s) will be notified if such an incident occurs. The Mounds View Parks, Recreation, and Forestry Commission will make every effort to work with resident(s) to honor the memorial request and make a recommendation to the Mounds View City Council for final approval. Park Video Ideas: Showcase each park giving it’s name and location Include Lions Lakeside Park (fishing pier—hopefully some residents will be using it) and Arden Park (in the Fall when residents are dumping leaves) Ms. Van Alstine could take video footage of YMCA park activities this fall at city parks (adult and youth). She should contact Dan Weldon for field use schedule of various events. Also disc golf at SIlverview. This footage could be spliced into the Commissioner “tour” as we showcase each park with dialogue at a later date. Which park should we save for the winter to showcase the warming house and ice rink? We could do a shoot during a weekday at Greenfield Park and invite a local daycare or two for kids playing on the playground. Anyone available to do the intro? Other ideas?????