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HomeMy WebLinkAboutCOMMISSION_MINUTES_2008-02-2811 N 3. Parks and Recreation and Forestry Commission Meeting Minutes February 28, 2008 6:30 P.M. Call to order 6:30 P.M. Roll Call: Peterson, Long, Arel, K.roeger, Kunz, Palm (7:40), Aukee Staff present: Lee, Weldon, Szurek, Pringle Approval of minutes from the January 24, 2008 meeting. Motion by Kroeger, 2nd by Long to approve the minutes. Motion Passed 6-0. Public Input - Citizens are encouraged to speak to the Parks and Recreation and Forestry Commissioners on issues of concern. No residents present 4. YMCA Update Weldon: Ice skating season wrapped up on Sunday, February 24`x'. This year was a great success in terms of weather and usage. The rinks were officially in operation for 71 days this season. This compares to about 50 days last year. The overall usage was: RINK No. of Participants Average No. of Participants per day Lambert 765 approximately 10 Hillview 573 approximately 8 Groveland 206 approximately 3 The rinks are still in a usable condition. Commissioner Aukee requested that they be dusted off so they could be used the next weekend. Pringle: Pat Pringle of the YMCA presented the 2008 Summer Park Programs. He handed out an informational flyer (attached). Unfinished business: a.) Greenfield Park — The Parks and Recreation Commission conducted a Public Meeting on January 24, 2008 to discuss what should be the long term vision for the parkland and existing trailway located north of Oakwood Park and east / northeast of Greenfield Park. The Commission discussed the Feedback Forms that were submitted by residents. The general consensus of the feedback received was to fix up the pathway so it can be used more for pedestrians and bicyclists - but not necessarily pave it. More general up keep is needed in this area of the park. Commissioner Aukee introduced the concept of adding a new access from Sherwood Dive. There was general discussion pertaining to tree plantings, and adding lighting to this area — perhaps using solar lights. There was a lot of discussion pertaining to bridges; purposes and benefits for upgrading existing bridges, use of the two bridges the City retained from the golf course, when to install bridges, and how the installation of the bridges would relate to upgrading of the trailway from a construction standpoint. It was pointed out by Pete Szurek that adding aggregate to the trailway, especially in the area north / northeast of the ball field, may impact existing drainage patterns and that this should be looked at and perhaps culverts added. Motion by Kroeger, 2nd by Long to direct Staff to develop plans for Greenfield by defining pathway layout options. Plans should provide options with and without bridges. Include costs, Sherwood access, 8-10' wide pathway, also costs to refurbish existing bridge. Motion Passed 6-0. The intent is to do something this season. Other items such as lighting and trees could be reviewed and added later. Assignment for the Commission is to review their calendars with the intent of setting up a Clean tip Day for this park at the next meeting. b.) Volunteer Coach of the Year Award - and naming it after Patrick "Homer" Holmes: Verbiage was drafted for the award plaque. This was reviewed and revised by the Commission. Motion by Long, 2nd by Aukee to accept the verbiage for the Volunteer Coach of the Year Award as revised. 6. New Business: a.) Meeting with City Council — Annually the Commission meets with the City Council to discus various issues. This meeting has tentatively been set for April 7, 2008. The Commission confirmed and agreed to this date. Commissioner Peterson will email out a list of accomplishments achieved last year (a recap of last year) to discuss with the Council. Commissioner Peterson will also start a list of new items to discuss with Council. b.) Bethlehem Baptist Church Donation Committee — The Committee will consist of Jim Ericson, Steve Dazenski, Council Member Haul, Dan Weldon, and one P&R. Commissioner. Cindy Palm will be the primary member with John Kroeger as a secondary. c.) City Hall Playground Equipment Replacement Project — This has been budgeted for in 2008 ($38,000). The Commission would like this completed before 50"' Anniversary celebration at MV Festival in the Park. Assignment for the Commission is to review the Game Time website at htti)://www.gametime.com/ to start looking at what type of play equipment the Commission will recommend. Staff will determine what is the estimated costs are for the playground boarder, fiberfill, and any other non -equipment items. This amount can then be subtracted from total budgeted amount to determine the estimated budget for the play equipment. 7. Commissioner/Staff Deports: a) Park Sign Replacement Program Update – The four signs that were budgeted in 2007 have been delivered. These were for: Silver View, Random, Hillview, and Groveland parks. Only the Hillview sign was installed before the fall freeze up. The remaining fours signs have been included in the 2008 budget. These are for: Lambert, Oakwood, Woodcrest and Greenfield. A second sign for Silver View Park to be located on County Road H2 will be made in lieu of a new sign at Arden Park. b) ALRC Biking Committee—Darren Peterson will be a representative for that committee. Next meeting is March 16`x' at the Roseville City Hall. c) Parks Promotional Video – All footage has been shot. John Kroeger will meet with Ms. Van Alstine to do the voice over for Arden Park. She will edit the video so it is ready for the Town Hall meeting. She will bring a draft to the March Meeting for our approval. d) Any Other Reports? Soccer Goals for Oakwood Park – The Commissioners discussed the email that Steve had sent out regarding the estimated cost of soccer goal. The Commissioners wanted to explore more options. Staff will provide more information / options at the March 27`x' meeting. Commissioners can look in to this too. City crews have been clearing brush/trees around the Silver View Park trailway. City crews have cleaned up the park shelters. Pedestrian lights on County Road 10 are still not operational. Waiting on Xcel to connect and add meter. 8. Request for future agenda items/other business Possible Items for the March 27`1' Agenda: Set Greenfield Park Clean -Up Day Annual Meeting with City Council – finalize topic list Oakwood Soccer Goals – review options 9. Motion to adjourn by Long, 2"d by Palm at 8:30 P.M. 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