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HomeMy WebLinkAbout08-24-2023 PRF Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I AUGUST 24, 2023 I MOUNDS VIEW CITY HALL _ MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Anderson ,Arel, Lillemo, Lundberg, Palm, Mills, Wake Wiesner Staff: Peterson I Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES July 27, 2023 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. Special Business — Presentation Community Center Expansion- City Administrator Zikmund 7. STAFF REPORTS A. Parks and Recreation - Andy B. Public Works — Pete 8. UNFINISHED BUSINESS A. Fencing at Hodges Park— Long Lake Road B. Inclusive Play Grounds — Madison's Place, Woodbury 9. NEW BUSINESS A. Review Fee Schedule for 2024 (Due 9-18-23) 10. COMMISSIONER REPORTS A. Report from Director 1. Benches along Mounds View Blvd- City Council Staff Report August 14, 2023 2. Ardan Park and Silver View Park Storm Water Ponds 11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 12. Next Regular Commission Meeting: September 22, 2023 13. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I JULY 27, 2023 I MOUNDS VIEW CITY HALL = `*` MEETING MINUTES MOUNDS VIEW 1. CALL TO ORDER at 6:30 PM 2. ROLL CALL: Commissioners: Anderson, Arel, *Lillemo, Lundberg, Mills, *Palm, *Wake Wiesner Staff: Peterson I Thomas *to be absent 3. APPROVAL OF AGENDA: Motion to approve by Lundberg, 2nd by Arel. Motion passed 4- 0. 4. APPROVAL OF MINUTES June 23, 2023: Motion to approve by Mills, 2nd by Lundberg. Motion passed 4-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. Julie Clark @ 8005 Woodlawn: started a nonprofit to promote parks, specifically to promote Ardan park area. Project Ardan. Reminded commissioners of previously presented plan for Ardan Park area. At 7:55 PM, public input revisited: Chris Kalina @ 2407 Greenfield PI.: thanks for replacing pitching mound in greenfield park, but mound is not ideal. Formally offered $2K towards purchase of clay mound. The current mound is an artificial mound: "official babe ruth mound," and has a safety issue with metal cleats. Residents teams use metal cleats and thinks older groups in IBL use metal cleats. Artificial mounds are used to alleviate divots and digging and clay mounds require more ongoing maintenance. Resident will send requests to Don on more work to have done: cleaning up infield, shoring up infield, sprinkler head broken towards home plate. Resident also asked about a dog park in Ardan park and recommended a port-o-potty for dog waste. Commissioner Arel suggested homework for commissioners: check out current mound at Greenfield- Don stressed the work is not done. 6. STAFF REPORTS A. Parks and Recreation —Andy: We have hired a new recreation coordinator to start in August. Still have open positions for facilities maintenance. Summer leagues ended July 26th; it was a good season with both soccer and baseball. Registration is closed for fall leagues, there are 80 participants in fall league, which is growth since last year. Explore more park program is going well, they are currently in week 7 and were at the children's museum today. 4 more weeks remain. Parks half day program has one more week left. Fall volleyball registration is open. Sand volleyball is ongoing. Continuing to expand offerings. There's been an increase in events for Fridays and Sundays after hiring a facility coordinator about 3 months ago. Open gym is typically slow in summer, but less slow than normal this year. Revenue numbers- almost to budget goal for the year. Provided a parks usage chart which showed number of bookings and hours booked- Commissioner Lundberg requested available time booked or previous year's numbers for reference. Sept. 16: 4th annual community resource fair- combined effort with Pursuit church, which meats in community center, and Ralph Reeder. Parks advertises 6 weeks ahead of fair. Ralph Reeder will put in peach jar for mounds view schools, and Pursuit does a facebook boost. *Lillemo present at 6:37 PM B. Public Works— Don: Busy with normal summer parks maintenance (mowing of fields). Forestry- a lot of storm clean up following recent storms. Silver view pond: large portion had buckthorn removal and seeding, will eventually have to do entire pond. Greenfield: playground is not complete, still have components waiting to be installed including climbing wall, merry-go-round, and balance beam. Balance beam and merry-g-round are being painted. Sidewalk and ADA work remains. Vandalism- painted over the buildings and got the vandalism off the structures- small wait on getting off the structure, as had to check with manufacturer on best way to remove without ruining the structure. Clip had fallen off on playground structure, but clip was retained and was able to repair. 7. UNFINISHED BUSINESS A. Explore Location of potential Dog Park: Commission had been given previous homework to read information on dog parks. One option is to use hocky rinks to allow a dog run area- this would eliminate/pause previous commission idea of using the hockey rink as a pump track. This would give residents a place to let dogs run. Question about adding a double gate system for entrance. Question on resident feedback-this is something we can make happen sooner. It's not the same as something like a large dog park, but it could be a first step while planning bigger. Motion to utilize the hockey rinks as dog parks until they are needed for hockey in winter by Lillemo. Anderson second. Motion passed 5-0. B. Hillview Park Play Ground — Inclusive Play Ground: Exploring more of what an inclusive playground means. Inclusive goes beyond accessibility. Want to think about hearing or sight impaired individuals, and want to think about jump in spots- places for an individual to sit and watch or slowly acclimate before joining in play. We've talked about rubber playground surface previously. There are 7 principles to be inclusive: fair, included, smart, independent, safe, active and comfortable. Don will put an RFP out to various playground communities with a blank slate- let the playground companies come back with their inclusivity ideas-we may need to think about expanding foot print of playground area. Lillemo suggested we add small scale inclusive experiences to all parks. Lundberg asked if we can have an outside resource help us determine what is inclusive. C. Trails —Ardan Park- Pulte project will not be happening. Trails are not being proposed at this time by staff. Council recently approved moving forward with dredging the ponds, and trails will be looked at in conjunction with or following dredging, to prevent creating a trail that would then be eliminated due to dredging. 8. NEW BUSINESS A. Festival in The Park Update: Wednesday August 16th: medallion clues start Friday August 18th, city hall park: Parade at 6, family fun night at splashdown following parade Saturday August 19th: 5K run/walk, car show, safari bob, crafters/vendors, beer garden, family petting zoo, bingo, canine demonstration, car show trophy presentation, touch a truck event, spray foam party for kids (new this year), raffles (including a ride in the firetruck that could be used on the first day of school), live music, fireworks at 945pm. Free shuttle from community center to park all day. B. Fencing at Hodges Park— Long Lake Road: staff has received multiple emails/calls for fencing. Concern is that children will run from playground to road. When playground was replaced, the footprint was enlarged. Fencing could go up to Ramsey county's right of way, and could be any height up to 8 feet. Ramsey County will be lowing speed limit on long lake road (and all county roads that have bike lanes) to 25 mph. Commission directed staff to get estimate of fencing for edge of playground to north edge of basketball court with different price options for varying heights considering goal of fencing and estimate for 1-3 benches for that side so park patron concerned about running child could be a block. Resident @ 8005 Woodlawn suggested community garden as block or buffer. Homework for commissioners: visit Hodges park. C. Review RAPP Strategies Inc.- Marketing for the Proposed Community Center expansion. Seeking commissioner input on brochure hoping to have completed and handed out for Night to Unite- National Night Out, Tuesday August 1st. Commissioners suggested brochure explain different between sales and property tax, and also highlight the why behind the idea of expansion. Current brochure hits bullet points on what and how much, but doesn't necessarily explain why. Suggested "our possibilities" instead of"our concerns." Brochure will have a qr code that will lead to website: website will hopefully spell out more. 9. COMMISSIONER REPORTS A. Memorandum from City Administrator—Trail Spring Lake Road: packet of information following misinformation that city had taken trees from private property. Trees had been in city right of way. Packed included background information for vision of Spring Lake trail. Homework for commissioners: review packet and reach out to Don with questions. B. Commissioner Mills requested cost information on changing signs at single stall bathrooms within parks to unisex. Commission directed staff to change signs. C. Commissioner Arel: no tribute park meeting in July, next one is August Stn D. Council member Gunn (stepping in for council liaison Meelhouse): thinking about inclusive park at Hillview is wonderful, and something the city is lacking. All the permits for the park are reading to go. City finance director is retiring, have found replacement, Gayle Bauman. E. Commissioner Lillemo would like to challenge city council to start shifting money to parks; it helps parks commission with discussions and planning to know how parks and rec will continue to be funded. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 11. Next Regular Commission Meeting: August 24, 2023 12. ADJOURNMENT: adjourned at 8:16 Item No. 7A MOUNDS VIEW PARKS& RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Andy Thomas — Parks & Recreation Superintendent Date: August 24th, 2023 RE: Parks & Recreation Staff Report The following is a synopsis of recent activities and events of the Parks & Recreation Department. Building & Operations • Recreation Coordinator— Maddie Margo • Open Positions o Facilities Maintenance o Front Desk Programs • Leagues o Fall soccer leagues started 8/17 o 85 registrations • Summer o Explore More Camp ■ Last week of camp — Ninja Warrior Camp • North Metro Adults Leagues o Fall Volleyball, Soccer, Kickball, Ultimate Frisbee • Fall Youth Programs o Fall soccer, basketball and flag football classes through Rev Sports o Dance, Music Together • Seniors o Fall prevention, writing class, coffee and canvas and more. Community Events • Community Resource Fair — September 16th 10am — 1pm. • Fall Festival — October 26th Fall Brochure • Mailed out this week - Copy in your packet. 11Page Parks & Recreation Staff Report Reports to Last %to YTD Last year YE year Budget Budget III Park Rental $32,105.00 $41,016.0078.27% $18,000.00 178.36% Recreation Programs $117,069.00 $85,706.00 136.59% $100,000.00 117.07% Event Center $119,654.00 $116,165.00 103.00%_, $124,500.00 % Gym & Meeting Rental $17,102.00 $24,036.00 71.15% $28,000.00 61.08% Open Gym $40,664.00 $34,124.00 119.17%_ $30,000.00 135.55% Total $326,594.00 $301,047.00 108.49% $300,500.00 108.68% Daily Admission / Membership YTD Check ins Last YTD Check ins %to last year Youth Daily Admission 3617 4441 81.45% Adult Daily Admission 2434 2405 101.21% Youth Membership 2289 66 3468.18% Adult Membership 715 257 278.21% Family Membership 930 618 150.49% Senior Membership 2533 1764 143.59% Total 12518 9551 131.06% Event Center 2023 2022 Facility Bookings Total Revenue 1/2 Event Center 1 $870.00 1 $ 875.00 1/3 Event Center 18 $4,941.00 11 $ 2,050.50 2/3 Event Center 31 s $8,561.50 13 $ 2,647.50 1/6 Event Center 6 $1,364.50 11 $ 1,351.00 Event Center 82 $74,159.90 82 $ 69,418.50 Totals 138 $89,896.90 118 $76,342.50 Average per event $ 651.42 $ 646.97 21 Page Item No. 7B MEMORANDUM MOUNDS VILW PUBLIC WORK S To: Parks & Recreation & Forestry Commissioners From: Pete Szurek — Public Works Superintendent Date: August 23th, 2023 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Staff worked on the following items since August 1st, 2023 Parks Maintenance • Splash pad repairs and checks (two fulltime workers daily 1 or more hours) • Greenfield playground land scape (re- seed needed) • Park building cleaning and Park cleaning • Ball field game preparations less than previous months • Athletic line painting weekly • Hazard tree/ Branch removals • Weed whipping mowing at all parks • Playground certified wood chipping at (Hillview, City Hall, Random, Groveland and Woodcrest playgrounds) • Wasp spraying CH , MVCC and Silverview • Festival in the Park preparation and clean up most of the crew 4 days • Mower repairs • Weed spraying at several park locations • Eagle Scout blue bird house installation project planning Forestry Staff worked on the following items this last month: • Resident phone consults and site visits daily, several calls on Ash trees and Oak trees • Marking (Right of Way) trees for removal ,numbers are over 60 and growing • Contractor meets and calls • Hazard tree/ branch removals • Storm clean up • SV Pond East buck thorn removal and restoration • Tree watering (weekly) • Trail trimming • Tree chipping • Small tree pruning/ shaping 1iPage Public Works Staff Report The following is the List of Parks and projects / maintenance activities ongoing or planned this year. Current updates are in black text, and updates from the previous two month period are in grey'. Ardan Park • 2nd ditch clean out fall 2023 City Hall Campus: • New grill installation on the West side of the West pavilion, summer 2023 • Splash repairs • New addition interior work and installations • Camera repairs • Splash addition stain being applied fall 2023 • Repair the drinking fountain near the old playground site 2024 • New playground chips installed • Splash bathrooms, new toilet paper dispensers • Hand 2 dryers are ordered for both splash bathrooms installation Sept/ Oct. 2023 • New playground chips added • Un plugged main sewer line for splash pad ( Groveland Park: • Grill and table repairs or replacements 2023 • New tables installed Sept 2023 • Playground chips added Greenfield Park: • Sallfield lip removal done June 2023 • New pitching mound on order arriving next week • New turf mound installed last month, replacing old turf mound. The new mound is rated for adult game and high school game play. The new mound has the same dimensions as the old mound. Metal cleats are not allowed like our previous mound. The baseball field is cut twice a week and game prepped for weekday games. • Land scape restoration ongoing • Merry go round, balance beam, rock wall and benches to be installed —August/ September 21 Page Public Works Staff Report Hillview Park: • Playground rehabilitation needed 2024 • Hockey board painting 2023 one coat of white complete (more painting needed ) • New playground chips added • Hockey rink base work, adding egglime berms and base to improve ice conditions fall 2023 Lambert Park • Additional building cleaning • Mowed twice a week Oakwood Park • Line painting • Mowed twice a week Random/ Hodges Park: • Some additional landscaping to be done 2023 • Moving of the basketball hoop to the south side of the court, 2023 • New playground chips added • Hodges sign ordered from signarama Silver View Park • Parking lot cleaning • Horse shoe pit cleaning • Hazard tree removals • Irrigation repairs • Temp irrigation SV pond east end • Large event clean ups • New Swing installation on SV trail • Festival in the park preparation and clean up • Garden weeding Woodcrest Park • New playground chips added Community Center, Public Works Shop and City Hall Greenspaces • Irrigation repairs • Mowing and whipping • Volley ball light timer adjustments 31 Page Public Works Staff Report , ,.. "'!` ."� be,S� jy'X s •;. * .� fes- '~ g, 1 ,,, k'" . + ,• ,,fir` p stir', `.yam .� ,,. �Y ,.• rax # fr'- *x i P 9 cl[. - ( . •,• .4 4.'4. s *, T 4 it„. '-�it N. iliw IN •— r- a. M. • rw g s 4IPage Item: 8A MOUNDS AVIEw PUBLIC WORKS • PARKS&RECREATION MEMORANDUM To: Park & Recreation & Forestry Commission From: Don Peterson — Director of Public Works/Parks and Recreation Date: August 24, 2023 RE: Installing Fencing at Hodges Park Discussion/ Background Staff has received several requests to install a fence at Hodges Park citing safety concerns. The fence would be installed between the new playground and Long Lake Road. The commission has also discussed this request at the June Commission Meeting and requested this item be placed on next Commission agenda. 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I' ' .mbert 2 " Legend Hodes , � C7) ik ` ,��Q r Ave 9 - I Ln r / .ae..- .e a U i i Nit � ' /// _ i Installation Status Ceuntytk2W , t r€sErFFtyR ki W 0 a Install New (26) �� - D y I ii 5 Replace Existing 6 "�'♦�� (o � - _ ( �; • j _ _ Sd Trail length MVB: 3.74 miles W�pdale !., ,.,. °'e-r" .' i Q/, Trail length MVB (north): 1.84 miles Dr , 4. i h •� Trail length MVB (south): 1.88 miles a 1 . II l s, tlf Ill \ VTk,t`� Sprin • �' tv 6 Viewal Ln Count MOUNDS VIEW ---- ____------.__-___--_—____ - ._. ____ ' _- --421 Road H W PUBLIC ! ,, 1411.4 # \ WORKS k Esri, NASA, NGA, USGS, FEMA r.