HomeMy WebLinkAboutAgenda Packets - 2024/07/22 CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, July 22, 2024
6:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Lindstrom, Cermak, Gunn, Meehlhause, Clark
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Approval of Minutes: July 8, 2024
B. Just and Correct Claims
C. Resolution 9958 Authorizing Separation Compensation for Police Officer
Leitch
D. Resolution 9959 Authorizing Additional Compensation for Alexis Bostrom
Working in Higher Classification
E. Resolution 9949 Adopting the Minnesota Government Data Practices Act
Policy and Designating the Responsible Authority and Compliance
Official
F. Resolution 9960 Approving the 2024 Festival in the Park Contract
G. Financial Report for the Quarter Ended June 30, 2024
H. Resolution 9961 Authorizing the Hire of Asa Overton to Community
Service Officer
6. SPECIAL ORDER OF BUSINESS
7. PUBLIC COMMENT
Citizens may speak to issues not on tonight's agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
8. COUNCIL BUSINESS
A. Second Reading and Adoption of Ordinance 1014, Adding a New Chapter
38 to Title II of Mounds View City Code Regarding Discriminatory
Covenants — ROLL CALL VOTE
B. Resolution 9962, Approving the Purchase of Additional Concrete Panels
for an Outside Material Storage Bin
9. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
10. NEXT COUNCIL WORK SESSION: Monday, August 5, 2024 at 6:00 pm
NEXT COUNCIL MEETING: Monday, August 12, 2024 at 6:00 pm
11. ADJOURNMENT
I PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
4
5 Regular Meeting
6 July 8, 2024
7 Mounds View City Hall
8 2401 Mounds View Boulevard,Mounds View,MN 55112
9 6:00 P.M.
10
11
12 1. MEETING IS CALLED TO ORDER
13
14 2. PLEDGE OF ALLEGIANCE
15
16 3. ROLL CALL: Cermak, Clark, Gunn, Lindstrom, and Meehlhause
17
18 NOT PRESENT: None.
19
20 4. APPROVAL OF AGENDA
21 A. Monday,July 8, 2024, City Council Agenda.
22
23 MOTION/SECOND: Meehlhause/Gunn. To Approve the Monday, July 8, 2024, agenda as
24 presented.
25
26 Ayes—5 Nays—0 Motion carried.
27
28 5. CONSENT AGENDA
29 A. Approval of Minutes: June 24, 2024.
30 B. Just and Correct Claims.
31 C. Resolution 9948,Amending Revised Resolution 9945,Revisions to Accountant
32 Job Description.
33 D. Resolution 9947, Amending Police Department Tuition Reimbursement
34 Policy.
35 E. Resolution 9952, Approving an Application from the Mounds View Police
36 Foundation to Conduct Excluded Bingo at the 2024 Festival in the Park.
37
38 MOTION/SECOND: Gunn/Clark. To Approve the Consent Agenda as presented.
39
40 Ayes—5 Nays—0 Motion carried.
41
42 7. PUBLIC COMMENT
43
44 Carol Mueller, 8343 Groveland Road, explained she received a survey regarding stop signs on
45 Groveland Road. She explained she would be handing her survey in to the City. She expressed
46 concern with the addresses that the survey was sent to. She discussed how surveys were collected
Mounds View City Council July 8, 2024
Regular Meeting Page 2
1 from people who do not live on Groveland Road. She commented on how the stop signs have not
2 detoured traffic, as previously anticipated,but rather have slowed the speed of passing traffic. She
3 questioned why more opinions were needed versus the opinions of those most impacted on
4 Groveland Road. She hoped that anyone who received the survey understood there was more going
5 on.
6
7 Vince Meyer, 8380 Spring Lake Road, commented on the Spring Lake Road project. He reported
8 he had debris on his roadway and sidewalks. He explained he was told by the Public Works
9 Director that the rocks and debris would be cleaned up. He asked the debris and trash be cleaned
10 up.
11
12 Barb Lucarelli, 8381 Groveland Court, discussed the notice regarding the flashing stop signs. She
13 reported the letter stated the survey was being sent to Mounds View residents that live on
14 Groveland Road and Groveland Court. She indicated she lives on Groveland Court and not one of
15 the residents on Groveland Court received the notice. She encouraged the City to review their
16 mailing list to ensure impacted residents receive the proper information.
17
18 City Administrator Zikmund stated he would follow up on this.
19
20 Luke Edmond, 8407 Spring Lake Road, reported 160 trees were cut down for the Spring Lake
21 Road project. He understood the trees were to be replanted on a 3:1 ratio. He asked where in
22 Mounds View the new trees had been planted. He explained he lives on Spring Lake Road and he
23 did receive the Groveland Road survey information. He was of the opinion the stop signs should
24 remain in place. He reported his wife was working on a petition to have stop signs installed on
25 Spring Lake Road.
26
27 Mayor Lindstrom commented on how the Groveland Road survey results will be broken down by
28 street.
29
30 6. SPECIAL ORDER OF BUSINESS
31 A. SBM Fire Chief Dan Retka- Update.
32
33 Fire Chief Retka provided the Council with an update from the SBM Fire Department. He was
34 pleased to report he was trending under budget for 2024, due to streamlining decisions that were
35 made by the department. He commented on how calls for service were up 30% and explained the
36 new staffing model was improving response times.
37
38 Assistant Chief Scavo discussed the fire corps initiative the SBM Fire Department was pursuing.
39 He explained the fire corps was a group of civilians that want to give back to the community. He
40 noted the fire corps currently has 26 members. He stated in 2023 the volunteers logged over 3,400
41 hours of volunteer time and worked to assist with rehab, taking photos/videos, assist with hosting
42 special events, and provide a care team. He commented further on the outreach that was conducted
43 by the fire department. He discussed the work that was completed on the safety house, noting the
44 fire corps worked to revamp this vital piece of equipment for the SBM Fire Department.
45
46
Mounds View City Council July 8, 2024
Regular Meeting Page 3
1 Fire Chief Retka stated he was really proud of the great work that was being done by the fire corps
2 team.
3
4 Mayor Lindstrom thanked Fire Chief Retka and the entire SBM Fire Department for their
5 dedicated service to the community.
6
7 8. COUNCIL BUSINESS
8 A. Resolution 9950, Supporting Mapping Prejudice — Director Dr. Kirsten
9 Delegard,Michael Corey, Technical Lead.
10
11 Dr. Kirsten Delegard thanked the Council for their public service. She discussed the work she has
12 been doing with Mapping Prejudice in order to bring light to how race has shaped the environment
13 over the past century. She commented on the policies that were put in place to steer public and
14 private investments as well as determining who has access to highly resourced schools and
15 greenspace. She indicated the Twin Cities metro area has one of the highest racial gaps when it
16 came to home ownership. She reviewed an example of the racial covenants that were in place in
17 Mounds View. She commented further on how her team has worked to map prejudice and had
18 worked to flag deeds that have racial covenants in place. She discussed how she has worked with
19 more than 9,000 volunteers on this project. She reported more than 30,000 racial covenants have
20 been identified to date. She commented how racial covenants drove segregation in the metro area
21 and legitimized violence against black residents, while also impacting generational wealth for
22 decades. She believed the City was sitting in a moment of historic opportunity and she appreciated
23 how the City Council was addressing this matter. She appreciated how the City was
24 acknowledging the racial covenants or structural racism that was in place and she looked forward
25 to working with Mounds View residents to have these covenants discharged.
26
27 A round of applause was offered by all in attendance.
28
29 Mayor Lindstrom thanked Dr. Delegard for her detailed presentation on Mapping Prejudice.
30
31 City Administrator Zikmund requested the Council approve a Resolution supporting Mapping
32 Prejudice. He explained the City has been working to bring awareness in order to have racial
33 covenants within the City of Mounds View properly discharged. He explained the City would be
34 donating $1,000 in charitable gambling funds to Mapping Prejudice in order to assist with their
35 efforts.
36
37 Council Member Clark requested further information on the letters that were sent from the City to
38 residents. City Administrator Zikmund explained per the Council's direction staff sent letters to
39 residents that have racial covenants in place. He noted the packet of information sent to residents
40 included a letter from staff explaining racial covenants,along with a form to assist with discharging
41 the covenants. He reported he has had residents reaching out to him or visiting City Hall in order
42 to have their racial covenants discharged.
43
44 MOTION/SECOND: Gunn/Clark. To Waive the Reading and Adopt Resolution 9950,
45 condemning the use of Discriminatory Covenants, Discharging Discriminatory Covenants on City
46 Property and Supporting Mapping Prejudice.
Mounds View City Council July 8, 2024
Regular Meeting Page 4
1
2 Mayor Lindstrom thanked Dr. Delegard and her staff for all of her efforts. It was his hope Mapping
3 Prejudice would receive the funding they need to continue their good work.
4
5 Ayes—5 Nays—0 Motion carried.
6
7 B. Resolution 9951, Condemning the Use of Discriminatory Covenants,
8 Discharging Discriminatory Covenants on City-Owned Property and
9 Authorizing the City of Mounds view to Participate in the Just Deeds Coalition
10 — Ramsey County Just Deeds Coordinator Amber Bougie, Maria Cisneros —
11 Just Deeds Director.
12
13 City Administrator Zikmund requested the Council adopt a Resolution that condemns the use of
14 discriminatory covenants, discharging discriminatory covenants on City-Owned property and
15 authorizes the City of Mounds View to participate in the Just Deeds Coalition.
16
17 City Attorney Riggs explained Just Deeds is a coalition of cities and private entities that was
18 working to assist with discharging racial covenants. He reported his firm has assisted with this
19 work.
20
21 MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 9951,
22 Condemning the Use of Discriminatory Covenants, Discharging Discriminatory Covenants on
23 City-Owned Property and Authorizing the City of Mounds View to Participate in the Just Deeds
24 Coalition.
25
26 Ayes—5 Nays—0 Motion carried.
27
28 C. Introduction and First Reading Ordinance 1014, Discharging of Racial
29 Covenants required at Point of Sale — Todd Uecker Ramsey County
30 Recorder/Registrar of Titles.
31
32 City Administrator Zikmund requested the Council introduce an ordinance that would require
33 discharging of racial covenants at the point of sale. He reported Mounds View would be the first
34 City in the State of Minnesota to adopt an Ordinance requiring property owners to discharge
35 covenants prior to point of sale.
36
37 City Attorney Riggs explained the Ordinance would codify the requirement to remove
38 discriminatory covenants in Mounds View prior to point of sale. He reported the Ordinance
39 addresses all materials that were discussed tonight. He indicated this Ordinance was unique, as no
40 other communities have a similar Ordinance in place. It was his hope this Ordinance would be
41 considered by other communities as it would be a great step forward for all.
42
43 Mayor Lindstrom read a portion of the Ordinance aloud for the record and stated he was proud of
44 the great work the City was doing to address racial covenants. He stated he did not want to see
45 Mounds View or any other community taking a step backwards.
46
Mounds View City Council July 8, 2024
Regular Meeting Page 5
1 Mayor Lindstrom opened the meeting for public comment.
2
3 Rene Johnson, 7385 Pleasant View Drive, explained she and her husband supported this
4 Resolution. She discussed her journey with Mapping Prejudice and reported having their racial
5 covenants discharged. She commented on the power of words,how they can hurt or they heal. She
6 hoped to set a strong example in this community for her family as she wanted everyone to be
7 treated with kindness and respect. She thanked the City Council and staff members for all of their
8 efforts to address this matter. She urged those who received a letter from staff to have their racial
9 covenants discharged.
10
11 Joyce Jones-Strait, 7728 Knollwood Drive, spoke to the Council regarding racial covenant
12 language. She thanked the Mayor for his work to have the racial covenants on City-owned
13 properties discharged. She explained her property did not have racial covenant in place but when
14 reviewing the map of Mounds View, she learned that many of her neighbors did. She encouraged
15 her neighbors to have these covenants discharged, even though they were not enforceable,because
16 it was the right thing to do to dismantle the hate that was perpetuated by former systems. It was
17 her hope Mounds View would be a beloved community that brings justice to this issue.
18
19 Dr. Jean Strait, 7728 Knollwood Drive, explained she supported the discharging of racial
20 covenants on all properties in Mounds View. She stated she was a Hamline University Professor
21 and wrote the first ever Truth and Racial Healing Grant which created the Truth, Racial Healing
22 and Transformation Center at Hamline University. She discussed how removing racial covenants
23 was one way to dismantle systemic injustice and wanted Mounds View to lead by example. She
24 reported after first reviewing the map for Mounds View, she was shocked to see how many
25 properties had racial covenants in place. She indicated these covenants were felt as racist
26 discriminatory language of exclusion. She urged all residents of Mounds View to have their
27 covenants discharged in order to assist in creating an inclusive community for all.
28
29 Andre Cohen,7951 Greenwood Drive,stated he was proud of this community and the City Council
30 for stepping up and defending liberty and freedom through action. He understood freedom was not
31 free. He explained the cost for freedom was action and he was proud of his community.
32
33 Timothy David Wood, 2501 Sherwood Road, reported he has a degree in sociology and he
34 sometimes felt that racism didn't necessarily impact him.He stated it wasn't until he learned about
35 other ways discrimination impacted him or other people that he became more aware. He
36 commented on the time he spent studying abroad in Ireland and how important religion was to
37 those in that country. He discussed how things have been given or handed to him because of the
38 color of his skin. He explained he tried to consider how a black man would feel walking into
39 similar situations as him. He stated he completely supported the City approving the discharging
40 of racial covenants in the City of Mounds View.
41
42 Bob King, 7408 Silver Lake Road, noted he had a covenant on his property. He explained he was
43 proud of Mounds View for making it easy for residents to have their covenants discharged. He
44 understood it was important to have these covenants discharged and he did not ever want this to
45 be an issue for his property.
46
Mounds View City Council July 8, 2024
Regular Meeting Page 6
1 Ben Gillespie, 7980 Fairchild Avenue,reported his home has racial covenants in place and that he
2 was in the process of having them discharged. He thanked the Council for the manner in which
3 they were addressing this issue. He explained this was one very important issue that was being
4 brought to light and noted there were many other systemic or institutional oppression issues that
5 happen in cities. He encouraged residents to watch how they speak to their neighbors and to work
6 to better understand where their neighbors are coming from in order to spread kindness.
7
8 Jacinta Moss, 2970 Mounds View Blvd., explained she moved to Mounds View to be in a
9 community that supports change. She stated she worked to love her neighbors in this community
10 and she appreciated how the Mayor held his head high.
11
12 Murwo Mohamed,2657 Mounds View Blvd,reported she has lived in this community for the past
13 11 years. She believed this was a beautiful City to live in. She indicated she would consider
14 purchasing a home in the community and she was pleased the racial covenants were being
15 discharged.
16
17 Paula Mielke, Councilmember from Falcon Heights, explained when Philando Castile was killed
18 in her community eight years ago, some residents were asking why their community was so white.
19 She discussed how this led her to research deeds in search of racial covenants. She reported she
20 found the horrible story as to why Falcon Heights was so white. She indicated she was very proud
21 of Mounds View for passing this ordinance and she looked forward to doing the same in Falcon
22 Heights.
23
24 Sharon Kirscher, 8406 Red Oak Drive, reported her family has lived in Mounds View since 1957
25 when her parents purchased their first home. She noted her home does not have a racial covenant
26 in place, but she would be looking into the platting of her property. She explained she supported
27 the City doing away with all racial covenants as she wanted systemic racism done away with.
28
29 Sarah McClindon, 7710 Greenwood Drive, stated she supported the City doing away with racial
30 covenants. She commented on how removing the covenants would not undue the harm of forced
31 racial segregation, but she believed this would confront the racial roots the country has as well as
32 the values of the community, which was that racism was not welcome in Mounds View.
33
34 Kelly Moller, State Representative in District 48, thanked the Council for inviting her to this
35 meeting and for their historic work. She explained she appreciated the great work the City of
36 Mounds View was doing and noted she would go back to the Capitol to see how this could be done
37 on a State-wide basis.
38
39 John Marty, State Senator for District 40, thanked the Council for their strong leadership on this
40 issue. He reported this was a great community and he appreciated how the community was
41 acknowledging this shameful practice publicly.
42
43 Luke Edmond, 8407 Spring Lake Road, thanked the City for their efforts on this matter. He
44 explained he supported it becoming a criminal charge for those who chose not to discharge their
45 racial covenants.
46
Mounds View City Council July 8, 2024
Regular Meeting Page 7
1 Rebecca Scholl, 2467 Hillview Road, thanked the Council for their great work. She appreciated
2 how the community was coming together to not be racist, but to also fight against racism. She
3 reported she was aware of racial covenants years ago when she worked in the mortgage industry.
4 She appreciated how simple the City has made it for residents to have their covenants discharged.
5 She stated she understood that words mattered and she wanted everyone in this community and
6 outside of this community to know who this community was.
7
8 Darnell Baker, 3024 County Road J, reported he does not have a covenant in place on his home.
9 He explained he works with the Quincy House and their new property in Mounds View does have
10 a racial covenant in place. He discussed how the Quincy House works primarily with children of
11 color. He explained he was honored to be a part of this community and he was proud of the work
12 being done by the City.
13
14 Mayor Lindstrom closed the meeting for public comment.
15
16 MOTION/SECOND: Meehlhause/Clark. To Waive the First Reading and Introduce Ordinance
17 1014, Discharging of Racial Covenants required at Point of Sale.
18
19 City Administrator Zikmund reported it was the Mayor who asked if an Ordinance of this manner
20 could be approved. He explained after discussing the matter with the City Attorney he understood
21 that an Ordinance of this type could be approved and made law.
22
23 ROLL CALL: Cermak/Clark/Gunn/Meehlhause/Lindstrom.
24
25 Ayes—5 Nays—0 Motion carried.
26
27 Mayor Lindstrom stated today marks a historic day for Mounds View. He appreciated the step the
28 City had taken to being to right the wrongs of the past and to begin to take steps towards equality
29 for all. He explained today was the end for racial covenants in Mounds View and also make it
30 illegal to have any type of exclusionary covenant. He commented on his Juneteenth speech and
31 how it was focused on the children in this community. He was proud that if asked by his children,
32 did you do something to address racial covenants, he could say yes. He reported the children in
33 this community should know that the local leaders in this community stood up and took action on
34 July 8, 2024 to put an end to racial covenants to right the wrongs of the past. He stated there was
35 no room for prejudice in Mounds View,Minnesota. He then recognized and thanked all who were
36 involved in moving this Ordinance forward. He thanked all of the residents of Mounds View that
37 had already discharged their racial covenants. It was his hope the City's Ordinance would become
38 a model for all communities in the State. A round of applause was offered by all in attendance.
39
40 Mayor Lindstrom recessed the City Council meeting at 7:42 p.m.
41
42 Mayor Lindstrom reconvened the City Council meeting at 8:07 p.m.
43
44 D. Resolution 9953, Organized Trash RFP Recommendation and Authorizing
45 Negotiations.
46
Mounds View City Council July 8, 2024
Regular Meeting Page 8
1 City Administrator Zikmund requested the Council approve the organized trash RFP
2 recommendation and authorize staff to move forward with negotiations. He explained the City
3 received seven responses to the RFP and reported the RFP's were reviewed by Council Member
4 Meehlhause, Council Member Clark, himself and City Attorney Tierney. He reported price,
5 customer service, cart roll out, experience and community presence were considered. He noted
6 LRS received the highest ratings and Aspen received the second highest ratings.
7
8 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 9953,
9 Organized Trash RFP Recommendation and Authorizing Negotiations.
10
11 Council Member Clark stated a lot of time was spent reviewing the RFP's and she hoped
12 negotiations would continue in a positive manner.
13
14 Mayor Lindstrom thanked Council Member Meehlhause and Council Member Clark for all of their
15 time and efforts. He was confident that one of the top two vendors would serve the community
16 well.
17
18 City Administrator Zikmund explained half or more of the residents of Mounds View would see
19 significant savings for their trash collection. He explained if the Council approves this Resolution
20 staff would begin negotiation efforts tomorrow.
21
22 Ayes—5 Nays—0 Motion carried.
23
24 E. Resolution 9954, Calling for a Special Election November 8, 2024 for Ballot
25 Question on Organized Trash.
26
27 City Administrator Zikmund requested the Council call for a special election November 8, 2024
28 for ballot question on organized trash. He reviewed the proposed yes or no organized trash ballot
29 question and recommended approval for the November ballot.
30
31 Mayor Lindstrom asked if the ballot question could be condensed. City Attorney Riggs reported
32 the ballot question was similar to language that has been used by other cities. He explained distinct
33 language had to be used. He recommended the ballot question remain as is.
34
35 MOTION/SECOND: Meehlhause/Clark. To Waive the Reading and Adopt Resolution 9954,
36 Calling for a Special Election November 8, 2024 for Ballot Question on Organized Trash.
37
38 Ayes—5 Nays—0 Motion carried.
39
40 F. Resolution 9955, Three Year contract with Community Partners in Youth.
41
42 City Administrator Zikmund requested the Council approve a three year contract with Community
43 Partners with Youth.He explained the Council discussed this matter in 2023.He noted this contract
44 was included in the 2024 budget and was preliminarily included in the 2025 and 2026 budget.
45
46 MOTION/SECOND: Meehlhause/Cermak. To Waive the Reading and Adopt Resolution 9955,
Mounds View City Council July 8, 2024
Regular Meeting Page 9
1 Three Year contract with Community Partners in Youth.
2
3 Ayes—5 Nays—0 Motion carried.
4
5 G. Resolution 9956, Approving a Janitorial Cleaning Contract for City Hall,
6 Police, Public Works, Community Center.
7
8 Public Works/Parks and Recreation Director Peterson requested the Council approve a janitorial
9 cleaning contract for City Hall, Police, Public Works and the Community Center. He discussed
10 the proposed three year contract, noting the contract was with a local vendor and recommended
11 approval.
12
13 Mayor Lindstrom explained he had the privilege of meeting the cleaning folks and stated he was
14 very pleased by the quality of their work.
15
16 MOTION/SECOND: Gunn/Clark. To Waive the Reading and Adopt Resolution 9956,Approving
17 a Janitorial Cleaning Contract for City Hall, Police, Public Works, Community Center.
18
19 Ayes—5 Nays—0 Motion carried.
20
21 H. Resolution 9957, Approving a Service Contract for the Standby Emergency
22 Generators.
23
24 Public Works/Parks and Recreation Director Peterson requested the Council approve a service
25 contract for five standby emergency generators. He discussed where the emergency generators
26 were located throughout the City and commented on the importance of having these generators
27 routinely maintained/load tested. He commented further on the proposed service contract and
28 recommended approval.
29
30 Mayor Lindstrom asked if the City has had to use these generators. Public Works/Parks and
31 Recreation Director Peterson explained the generators are used by the City in the event of a power
32 outage to keep the wells and lift stations operational. He reported the generators can run for
33 approximately eight hours if the power were to remain out.
34
35 MOTION/SECOND: Meehlhause/Cermak. To Waive the Reading and Adopt Resolution 9957,
36 Approving a Service Contract for the Standby Emergency Generators.
37
38 Ayes—5 Nays—0 Motion carried.
39
40 9. REPORTS
41 A. Reports of Mayor and Council.
42
43 Council Member Gunn reported the Tribute Park Committee would be meeting on Tuesday, July
44 9 at 6:30 p.m. at City Hall.
45
Mounds View City Council July 8, 2024
Regular Meeting Page 10
1 Council Member Gunn explained she would need someone to attend the Cable Commission
2 meeting on Thursday, July 18.
3
4 Council Member Cermak stated the Mounds View Police Foundation would be meeting on
5 Tuesday, July 16 at Random Park at 5:30 p.m. where future fundraisers will be discussed. She
6 indicated a fundraiser would be held at Von Hanson's in North Oaks on Saturday, July 13 from
7 11:00 a.m. to 3:00 p.m.
8
9 Council Member Clark reported she attended her first League of Minnesota Cities Annual
10 Conference two weeks ago in Rochester.
11
12 Council Member Clark invited the public to attend the Parks Master Plan open house on Thursday,
13 July 11 at the Community Center from 6:30 p.m. to 8:00 p.m.
14
15 Council Member Clark encouraged all residents to attend Festival in the Park on Friday, August
16 16 and Saturday, August 17.
17
18 Council Member Meehlhause stated during his time serving on the City Council he has served
19 with eight different individuals and he was the only one who has never missed a City Council or
20 Work Session meeting. He indicated this perfect attendance record would end in two weeks as he
21 will not attend the July 22 City Council meeting.
22
23 Council Member Meehlhause explained one week ago a non-Mounds View resident spoke at a
24 neighboring community and this individual made disparaging and false statements about Mayor
25 Lindstrom. He clarified for the record that Mayor Lindstrom was not lazy. He indicated Mayor
26 Lindstrom did not attend the negotiation sessions with the trash haulers because this would have
27 been inappropriate regardless of the subject matter. He commended Mayor Lindstrom for the
28 amount of time he devotes to his position stating he was greatly appreciated. He reported he has
29 served with four different mayors on his time with the City Council and stated Mayor Lindstrom
30 was the best Mayor he has served with when it comes to representing the community and
31 establishing community partnerships.
32
33 Mayor Lindstrom thanked Council Member Meehlhause for his kind words. He thanked everyone
34 who participated in this meeting.
35
36 Mayor Lindstrom reported filings for City Council would begin on Tuesday, July 30.
37
38 Mayor Lindstrom stated Night to Unite would be held on Tuesday, August 6.
39
40 Police Chief Zender encouraged residents to register their block party with the Mounds View
41 Police Department.
42
43 B. Reports of Staff.
44
45 Finance Director Bauman provided the Council with an update on two separate conduit debt
46 projects, noting one has pulled out and the other was still proceeding.
Mounds View City Council July 8, 2024
Regular Meeting Page 11
1
2 Public Works/Parks and Recreation Director Peterson stated staff was looking at the parking
3 situation at Oakwood. He indicated this matter would be reviewed by the Parks,
4 Recreation and Forestry Commission, and a recommendation would be brought forward to the
5 City Council.
6
7 Police Chief Zender provided the Council with an update from the Police Department. He
8 explained he had two officers in shadow training at this time. He reiterated that Night to Unite
9 would be held on Tuesday, August 6.
10
11 Police Chief Zender explained he was chosen as the law enforcement liaison for NYFS and stated
12 he looked forward to serving with this organization.
13
14 Police Chief Zender indicated he would be working with staff to address the parking concerns at
15 Oakwood.
16
17 Police Chief Zender commented on the event that occurred at the splash pad on July 4 noting his
18 officers showed a tremendous amount of restraint and professionalism.
19
20 Police Chief Zender discussed the Intern and CSO programs that had been created noting he hoped
21 these would assist with bringing officers to the department.
22
23 City Administrator Zikmund commended the Mounds View Police Department for handling the
24 issue at the splash pad extremely well. He appreciated how well trained the departments officers
25 were. He reported over the past seven years, when body cameras have been used, the department
26 has not had a single substantiated complaint.
27
28 10. Next Council Work Session: Monday,August 5, 2024, at 6:00 p.m.
29 Next Council Meeting: Monday,July 22, 2024, at 6:00 p.m.
30
31 11. ADJOURNMENT
32
33 The meeting was adjourned at 8:57 p.m.
34
35 Transcribed by:
36
37 Heidi Guenther
38 Minute Maker Secretarial
THIS PAGE LEFT BLANK INTENTIONALLY
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View,pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS,the City Council has reviewed the claim number
20530 through 205.30 in the amount of _ $ 952.93
721 through 729 in the amount of $ 114 903.83
155306 throw h 155390 in the amount of $ 1,486,632.49
TOTAL AMOUNT OF CLAIMS PRESENTED $ 1,602,489.25
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
Attached list of claims dated 07/23/2024 by vote ayes nays.
Finance Director
7/18/2024 2:00 PM DIRECT PAYABLES CHECK REGISTER —}�r PAGE: 1
PACKET: 03750 Child Support J v
VENDOR SET: 01 City of Mounds View **** CHECK LISTING ****
BANK: PYBNK Western Bank
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
M7152 MN Child Support Payment Center
I-99520240711 Case #0015244278 R 7/11/2024 952.93 020530 952.93
* * B A N K T O T A L S + • NO# DISCOUNTS CHECK AMT TOTAL APPLIED
REGULAR CHECKS: 1 0.00 952.93 952.93
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0:00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 1 0.00 952.93 952.93
f
1
7/18/2024 1:52 PM DIRECT PAYABLES CHECK REGISTER �,,1 ` PAGE: 1
PACKET: 03743 Ck Date 07-11-2024 - 9
VENDOR SET: 01 City of Mounds view *** DRAFT/OTHER LISTING ***
BANK: PYBNK Western Bank
ITEM PAID ITEM ITEM
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
A3010 Advantage Administrators
I-50020240711 Flex Medical D 7/11/2024 383.66 000721
I-50320240711 Flex Daycare D 7/11/2024 708.32 000721 1,091.98
E1200 EFTPS-Direct
I-T1 20240711 Income Tax W/H D 7/11/2024 19,922.62 000722
I-T3 20240711 FICA W/H D 7/11/2024 16,571.10 000722
I-T4 20240711 Medicare W/H D 7/11/2024 6,262.38 000722 42,756.10
H1016 HSA Bank
1-12520240711 C1211 HSA CONTRIBUTIONS D 7/11/2024 9,366.67 000723 9,366.67
I0025 ICMA Retirement Trust - 457
1-40020240711 Payroll W/H D 7/11/2024 3,294.15 000724
1-40220240711 Roth Payroll W/H D 7/11/2024 455.00 000724
I-40320240711 Payroll W/H D 7/11/2024 607.66 000724
I-41520240711 Payroll W/H D 7/11/2024 3,702.58 000724 8,059.41
M0658 MN State Retirement System
1-40120240711 #98995-01 MN D 7/11/2024 2,072.58 000725
1-40420240711 #98995-01 MN ROTH D 7/11/2024 150.00 000725
I-40520240711 #98995-01 MN D 7/11/2024 145.32 000725 2,367.90
M7342 MN Dept of Revenue
I-T2 20240711 State Income Tax D 7/11/2024 9,365.03 000726 9,365.03
P9250 Public Employees Retirement Ass
I-00120240711 PERA 643400 D 7/11/2024 15,630.11 000727
1-00220240711 PERP 643400 D 7/11/2024 25,961.04 000727 41,591.15
* * B A N K T O T A L S • + NO# DISCOUNTS CHECK AMT TOTAL APPLIED
REGULAR CHECKS: 0 0.00 0.00 0.00
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 7 0.00 114,598.24 114,598.24
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 7 0.00 114,598.24 114,598.24
7/18/2024 1:56 PM DIRECT PAYABLES CHECK REGISTER \\\ PAGE: 1
PACKET: 03736 Spcl 07-03-2024 - 9 1
VENDOR SET; 01 City of Mounds View *** DRAFT/OTHER LISTING
BANK: PYBNK Western Bank
ITEM PAID ITEM ITEM
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------
E1200 EFTPS-Direct
I-T1 20240703 Income Tax W/H D 7/03/2024 33.99 000728
I-T3 20240703 FICA W/H D 7/03/2024 180.40 000728
I-T4 20240703 Medicare W/H D 7/03/2024 42.18 000728 256.57
M7342 MN Dept of Revenue
I-T2 20240703 State Income Tax D 7/03/2024 49.02 000729 49.02
* * B A N K T O T A L S • • NO# DISCOUNTS CHECK AMT TOTAL APPLIED
REGULAR CHECKS; 0 0.00 0.00 0.00
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 2 0.00 305.59 305.59
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 2 0.00 305.59 305.59
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Mounds View
BANK: * ALL BANKS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
C-CHECK VOID CHECK V 7/23/2024 155321
C-CHECK VOID CHECK V 7/23/2024 155322
C-CHECK VOID CHECK V 7/23/2024 155323
C-CHECK VOID CHECK V 7/23/2024 155324
C-CHECK VOID CHECK V 7/23/2024 155325
C-CHECK VOID CHECK V 7/23/2024 155326
C-CHECK VOID CHECK V 7/23/2024 155345
C-CHECK VOID CHECK V 7/23/2024 155356
C-CHECK VOID CHECK V 7/23/2024 155376
C-CHECK VOID CHECK V 7/23/2024 155377
• * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 0 0.00 0.00 0.00
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 10 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: * TOTALS: 10 0.00 0.00 0.00
BANK: * TOTALS: 10 0.00 0.00 0.00
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
1 BLOCK, JOHN H
I-000202407169780 US REFUND R 7/23/2024 155306
700 1152 UTILITY DELQ. RECIEVABLE 01-0280-00 89.40 89.40
1 OSOSKI, PENNY
I-000202407169781 US REFUND R 7/23/2024 155307
700 1152 UTILITY DELQ. RECIEVABLE 17-0440-00 52.48 52.48
1 Parnell, Andrew
I-202407159773 04-0250-02 R 7/23/2024 155308
700 1152 UTILITY DELQ. RECIEVABLE Parnell, Andrew: 183.39 183.39
A2300 AE2S
I-96248 June Watr Trtmnt Plant 3 Rehab R 7/23/2024 155309
700 4823-7050 CONSTRUCTION June Watr Trtmnt Pla 694.54
I-96317 June General I&C Services R 7/23/2024 155309
700 4823-3030 OTHER PROFESSIONAL SERVICES June General I&C Ser 2,947.00 3,641.54
A6030 American Engineering Testing,
I-INV-198357 2022-2023 Street Rehab R 7/23/2024 155310
485 4470-7050-324 2022 STREET PROJECT 2022-2023 Street Reh 2,638.25 2,638.25
B3030 Beaudry Oil & Service, Inc.
I-2664876 Unleaded 87 Octane R 7/23/2024 155311
100 4465-1701 MOTOR FUELS & LUBRICANTS - DSLUnleaded 87 Octane 1,337.80
I-2664878 Diesel R 7/23/2024 155311
100 4465-1701 MOTOR FUELS & LUBRICANTS - DSLDiesel 4,780.43
I-2665494 Unleaded 87 - 10% 07-01-24 R 7/23/2024 155311
100 4465-1701 MOTOR FUELS & LUBRICANTS - DSLUnleaded 87 - 10% 07 5,449.93 11,568.16
B4000 Beisswenger's Do It Best
I-888725 Random Playground Repair R 7/23/2024 155312
100 4360-1230 SUPPLIES, EQUIPMENT Random Playground Re 11.77 11.77
B4905 City of Blaine
I-2024-00000002 First 1/2 SBM Cap Contribution R 7/23/2024 155313
100 4210-7040 VEHICLES First 1/2 SBM Cap Co 60,853.00
I-2024-00000004 First 1/2 Fire Bond Levy 2013A R 7/23/2024 155313
100 4210-8010 DEBT, PRINCIPAL First 1/2 Fire Bond 40,687.50
100 4210-8020 DEBT, INTEREST First 1/2 Fire Bond 1,650.75 103,191.25
B5053 Boulevard Apartments, Limited
I-2024-01TIF 1st Half TIF Boulevard Aptms R 7/23/2024 155314
441 4650-8020 DEBT, INTEREST 1st Half TIF Bouleva 9,724.81
441 4650-8010 DEBT, PRINCIPAL lst Half TIF Bouleva 16,894.69 26,619.50
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE; 3
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
C0080 Center for Energy and Environm
I-24907 Apr - June Home Enrgy Sqd R 7/23/2024 155315
230 4650-3030 OTHER PROFESSIONAL SERVICES Apr - June Home Enrg 335.00 335.00
C1448 Capstone Homes, Inc
I-202407099762 Escrow Ref 7655 Pleasant Vw Dr R 7/23/2024 155316
100 2320 DEPOSIT PAYABLE Escrow Ref 7655 Plea 2,951.25 2,951.25
C3221 Central Turf & Irrigation Supp
I-6088074-00 Broadleaf Herbicide R 7/23/2024 155317
100 4360-1600 OPERATING SUPPLIES Broadleaf Herbicide 579.32 579.32
C3600 Certified Laboratories
I-8757419 Rubber Gloves R 7/23/2024 155318
100 4360-2400 UNIFORM & CLOTHING Rubber Gloves 373.32 373.32
C4300 Cigna Health & Life Insurance
I-202407159775 July Cigna R 7/23/2024 155319
100 2014 ACCRUED INSURANCE PAYABLE July Cigna 357.23
I-202407159776 August Cigna R 7/23/2024 155319
100 2014 ACCRUED INSURANCE PAYABLE August Cigna 357.23 714.46
C4510 Cintas - Chicago
I-4188369644 Napkin, Tblcvr, Mats R 7/23/2024 155320
252 4350-1600 OPERATING SUPPLIES Napkin, Tblcvr, Mats 35.68
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,ENapkin, Tblcvr, Mats 43.92
252 4730-3030 OTHER PROFESSIONAL SERVICES Napkin, Tblcvr, Mats 84.11
I-4196255950 Napkin, Tblcvr, Mops R 7/23/2024 155320
252 4350-1600 OPERATING SUPPLIES Napkin, Tblcvr, Mops 88.18
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,ENapkin, Tblcvr, Mops 43.92
252 4730-3030 OTHER PROFESSIONAL SERVICES Napkin, Tblcvr, Mops 6.67
I-4196788068 CH/PD Floor Mats R 7/23/2024 155320
100 4160-1600 OPERATING SUPPLIES CH/PD Floor Mats 51.79
I-4196788134 Mats & Towels R 7/23/2024 155320
100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 11.54
100 4410-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 2.27
100 4460-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.11
100 4465-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 1.54
100 4470-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 4.22
100 4472-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 2.35
100 4475-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.70
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
700 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 6.42
700 4825-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.95
730 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 7.26
745 4415-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 3.01
745 4417-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.47
I-4196806733 Napkin, Tblcvr, Mats R 7/23/2024 155320
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE; 4
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
C4510 Cintas - Chicago CONT
I-4196806733 Napkin, Tblcvr, Mats R 7/23/2024 155320
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,ENapkin, Tblcvr, Mats 43.92
252 4730-3030 OTHER PROFESSIONAL SERVICES Napkin, Tblcvr, Mats 6.67
252 4350-1600 OPERATING SUPPLIES Napkin, Tblcvr, Mats 32.18
I-4197328827 Uniforms and Clothing R 7/23/2024 155320
100 4360-2400 UNIFORM & CLOTHING Uniforms & Clothing 36.27
100 4410-2400 UNIFORM & CLOTHING Uniforms & Clothing 4.20
100 4460-2400 UNIFORMS & CLOTHING Uniforms & Clothing 0.48
100 4465-2400 UNIFORMS & CLOTHING Uniforms & Clothing 5.88
100 4470-2400 UNIFORMS & CLOTHING Uniforms & Clothing 13.09
100 4472-2400 UNIFORMS & CLOTHING Uniforms & Clothing 24.97
100 4475-2400 UNIFORMS & CLOTHING Uniforms & Clothing 2.76
252 4350-2400 UNIFORM & CLOTHING Uniforms & Clothing 1.56
700 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 19.33
700 4825-2400 UNIFORM & CLOTHING Uniforms & Clothing 3.60
730 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 36.27
745 4415-2400 UNIFORM & CLOTHING Uniforms & Clothing 9.36
745 4417-2400 UNIFORM & CLOTHING Uniforms & Clothing 1.82
I-4197382443 Mats and Towels R 7/23/2024 155320
100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 13.71
100 4410-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 2.94
100 4460-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.14
100 4465-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 1.99
100 4470-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 5.46
100 4472-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 3.04
100 4475-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.90
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
700 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 8.31
700 4825-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 1.23
730 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 9.40
745 4415-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 3:89
745 4417-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.63
I-4197574818 Napkins, Tblcvrs, Mats R 7/23/2024 155320
252 4350-1600 OPERATING SUPPLIES Napkins, Tblcvrs, Ma 88.18
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,ENapkins, Tblcvrs, Ma 43.92
252 4730-3030 OTHER PROFESSIONAL SERVICES Napkins, Tblcvrs, Ma 6.67
I-4198009749 Uniforms & Clothing R 7/23/2024 155320
100 4360-2400 UNIFORM & CLOTHING Uniforms & Clothing 29.66
100 4410-2400 UNIFORM & CLOTHING Uniforms & Clothing 3.23
100 4460-2400 UNIFORMS & CLOTHING Uniforms & Clothing 0.37
100 4465-2400 UNIFORMS & CLOTHING Uniforms & Clothing 4.52
100 4470-2400 UNIFORMS & CLOTHING Uniforms & Clothing 10.04
100 4472-2400 UNIFORMS & CLOTHING Uniforms & Clothing 22.88
100 4475-2400 UNIFORMS & CLOTHING Uniforms & Clothing 2.12
252 4350-2400 UNIFORM & CLOTHING Uniforms & Clothing 1.56
700 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 14.84
700 4825-2400 UNIFORM & CLOTHING Uniforms & Clothing 2.76
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
C4510 Cintas - Chicago CONT
I-4198009749 Uniforms & Clothing R 7/23/2024 155320
730 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 31.14
745 4415-2400 UNIFORM & CLOTHING Uniforms & Clothing 7.19
745 4417-2400 UNIFORM & CLOTHING Uniforms & Clothing 1.37
I-4198163175 Mats for CH/PD R 7/23/2024 155320
100 4160-1600 OPERATING SUPPLIES Mats for CH/PD 51.79
I-4198183254 Mats & Towels R 7/23/2024 155320
100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 11.54
100 4410-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 2.27
100 4460-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.11
100 4465-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 1.54
100 4470-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 4.22
100 4472-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 2.35
100 4475-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.70
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
700 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 6.42
700 4825-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.95
730 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 7.26
745 4415-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 3.01
745 4417-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels 0.47
I-4198391157 4198391157 R 7/23/2024 155320
252 4350-1600 OPERATING SUPPLIES 4198391157 32.18
252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,E4198391157 43.92
252 4730-3030 OTHER PROFESSIONAL SERVICES 4198391157 6.67
I-4198746867 Uniforms and Clothing R 7/23/2024 155320
100 4360-2400 UNIFORM & CLOTHING Uniforms & Clothing 29.66
100 4410-2400 UNIFORM & CLOTHING Uniforms & Clothing 3.23
100 4460-2400 UNIFORMS & CLOTHING Uniforms & Clothing 0.37
100 4465-2400 UNIFORMS & CLOTHING Uniforms & Clothing 4.52
100 4470-2400 UNIFORMS & CLOTHING Uniforms & Clothing 10.04
100 4472-2400 UNIFORMS & CLOTHING Uniforms & Clothing 22.88
100 4475-2400 UNIFORMS & CLOTHING Uniforms & Clothing 2.12
252 4350-2400 UNIFORM & CLOTHING Uniforms & Clothing 1.56
700 4623-2400 UNIFORM & CLOTHING Uniforms & Clothing 14.84
700 4825-2400 UNIFORM & CLOTHING Uniforms & Clothing 2.76
730 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 31.14
745 4415-2400 UNIFORM & CLOTHING Uniforms & Clothing 7.19
745 4417-2400 UNIFORM & CLOTHING Uniforms & Clothing 1.37 1,266.64
C9835 Custom Refrigeration, Inc.
I-0000069506 Ice Machine Repairs R 7/23/2024 155327
252 4350-5130 REPAIRS, EQUIPMENT Ice Machine Repairs 562.10 562.10
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
C9840 Cutter Sales
I-171666 PW #703 Hose and Plugs R 7/23/2024 155328
700 4823-1220 SUPPLIES, VEHICLES PW #703 Hose and Plu 73.43 73.43
D2610 MN Dept of Employment & Econom
1-07976137.0224 Q2 2024 J. Larsen R 7/23/2024 155329
252 4730-0600 UNEMPLOYMENT Q2 2024 J. Larsen 226.17 226.17
E4050 Ehlers & Associates, Inc
1-98260 2023 TIF Reports R 7/23/2024 155330
441 4650-3030 OTHER PROFESSIONAL SERVICES 2023 TIF Reports 1,350.00
442 4650-3030 OTHER PROFESSIONAL SERVICES 2023 TIF Reports 476.25
450 4650-3030 OTHER PROFESSIONAL SERVICES 2023 TIF Reports 1,350.00 3,176.25
F1010 Factory Motor Parts Co.
I-1-9888579 PW #708 Oil FIlter R 7/23/2024 155331
700 4823-1220 SUPPLIES, VEHICLES PW #708 Oil FIlter 59.98
I-159-114076 PW #318 #319 Oil FIlters R 7/23/2024 155331
100 4360-1220 SUPPLIES, VEHICLES PW #318 #319 Oil FI1 16.23
I-159-114196 Stock R 7/23/2024 155331
100 4465-1220 SUPPLIES, VEHICLES Stock 4.20 80.41
F1050 Fastenal Company
I-MNSPR196586 Dog Park Gates R 7/23/2024 155332
100 4360-1210 SUPPLIES, BUILDINGS & GROUNDS Dog Park Gates 29.25 29.25
F2015 Filipino Village Grocery Store
I-202407099763 Critical Carr Grant Pass Thru R 7/23/2024 155333
100 4180-3030 OTHER PROFESSIONAL SERVICES Critical Corr Grant 5,000.00 5,000.00
F2020 Festival in the Park
I-202407099764 Magazine Flyer for Festival R 7/23/2024 155334
100 4110-3900 GRANTS TO OTHER ORGANIZATIONS Magazine Flyer for F 750.00 750.00
G5600 Gopher State One-Call, Inc.
1-4060618 June 2024 R 7/23/2024 155335
700 4823-3030 OTHER PROFESSIONAL SERVICES June 2024 65.47
730 4623-3030 OTHER PROFESSIONAL SERVICES June 2024 65.48 130.95
H2805 Hawkins, Inc.
I-6799640 Chlorine R 7/23/2024 155336
700 4825-1600 OPERATING SUPPLIES Chlorine 3,649.73 3,649.73
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
H3000 HealthPartners Inc.
I-525040196948 August Dental R 7/23/2024 155337
100 2014 ACCRUED INSURANCE PAYABLE August Dental 3,989.67
100 2015 RETIREE INS PREM PAYABLE August Dental 614.22 4,603.89
H4035 Hillyard/Minneapolis
I-605530968 Soap for MVCC R 7/23/2024 155338
252 4350-1600 OPERATING SUPPLIES Soap for MVCC 281.25 281.25
H7301 HD Supply
1-812624260 PW #703 Saw Blade R 7/23/2024 155339
700 4823-1230 SUPPLIES, EQUIPMENT PW #703 Saw Blade 42.47 42.47
I6578 Inspec Inc
I-215818-3 June Roof Management R 7/23/2024 155340
480 4160-3030 OTHER PROFESSIONAL SERVICES June Roof Management 640.00 640.00
16680 Instrumental Research, Inc.
I-5684 June Water Testing R 7/23/2024 155341
700 4825-3030 OTHER PROFESSIONAL SERVICES June Water Testing 180.00 180.00
J0307 J & M Displays
I-202407159777 Festival in the Park Fireworks R 7/23/2024 155342
100 4110-3900 GRANTS TO OTHER ORGANIZATIONS Festival in the Park 7,500.00 7,500.00
K2100 Katrina E. Joseph
I-0075 June 2024 R 7/23/2024 155343
100 4200-3020 PROSECUTING ATTORNEY SERVICES June 2024 6,125.00 6,125.00
K3000 Kennedy & Graven, Chartered
I-182402 Retainer - June R 7/23/2024 155344
100 4160-3010 GENERAL LEGAL SERVICES Retainer - June 2,046.90
I-182403 Non Retainer - June R 7/23/2024 155344
100 4110-3030 OTHER PROFESSIONAL SERVICES Charter Commission 21.90
100 4160-3010 GENERAL LEGAL SERVICES Commmunity Center Pr 175.20
100 4160-3010 GENERAL LEGAL SERVICES Code Update/Revision 2,847.00
100 4160-3010 GENERAL LEGAL SERVICES Telecommunications 481.80
100 4160-3010 GENERAL LEGAL SERVICES Street projects - ge 109.50
230 2320 DEPOSIT PAYABLE Greenwood Drive Infi 1,092.00
230 2320 DEPOSIT PAYABLE Long Lake Cove (7700 956.00
100 4160-3010 GENERAL LEGAL SERVICES Organized Collection 1,382.80
100 4160-3010 GENERAL LEGAL SERVICES Ardan Park Developme 43.80
100 4160-3010 GENERAL LEGAL SERVICES Cannabis Matters 43.80
745 4415-3030 OTHER PROFESSIONAL SERVICES PFA Settlements 43.80
100 2320 DEPOSIT PAYABLE Wilcox (Alexander Ga 217.00
100 4160-3010 GENERAL LEGAL SERVICES LEP Policy 21.90
100 4160-3010 GENERAL LEGAL SERVICES 2510 Ardan Ave - Sod 555.60
100 2320 DEPOSIT PAYABLE Voyageur Subdivision 467.00
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 8
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
K3000 Kennedy & Graven, CharCONT
I-182403 Non Retainer - June R 7/23/2024 155344
100 4160-3010 GENERAL LEGAL SERVICES Walters/Ace lawsuit 438.00 10,964.00
K3200 David Keding, Jr.
I-202407159766 J Keding Clothing and Embroid R 7/23/2024 155346
730 4823-2400 UNIFORM & CLOTHING J Keding Clothing an 176.41 176.41
K9047 Kusina LLC
I-202407159767 Crit Cor Grant Pass Thru R 7/23/2024 155347
100 4180-3030 OTHER PROFESSIONAL SERVICES Crit Cor Grant Pass 5,000.00 5,000.00
L5013 Sarah Le Voir
1-202407159768 Outreach R 7/23/2024 155348
100 4200-3070 COPS EVENTS Outreach 110.52
I-202407159774 Ourtreach R 7/23/2024 155348
100 4200-3070 COPS EVENTS Ourtreach 116.84
I-202407179782 Popsicles for Park Event R 7/23/2024 155348
100 4200-3070 COPS EVENTS Popsicles for Park E 6.98 234.34
L7165 The Lincoln National Life Insu
I-202407179784 August Basic Life Ins R 7/23/2024 155349
100 2014 ACCRUED INSURANCE PAYABLE August Basic Life In 1,565,50
100 2015 RETIREE INS PREM PAYABLE August Basic Life In 2.40 1,567.90
M0900 MTI Distributing, Inc.
I-1436885-00 PW #319 Blade Bolt R 7/23/2024 155350
100 4360-1230 SUPPLIES, EQUIPMENT PW #319 Blade Bolt 22.51 22.51
M1010 MacQueen Equipment, Inc,
I-P58552 PW #836 Screen R 7/23/2024 155351
730 4823-1220 SUPPLIES, VEHICLES PW #836 Screen 53.42 53.42
M1503 Martin Marietta
I-42817985 Street Patching R 7/23/2024 155352
100 4470-1240 SUPPLIES, STREETS Street Patching 90.50 90.50
M2100 McClellan Sales, Inc.
I-020040 Sqwincher Drink Powder R 7/23/2024 155353
100 4360-1600 OPERATING SUPPLIES Sqwincher Drink Powd 52.59
100 4470-1600 OPERATING SUPPLIES Sqwincher Drink Powd 52.59
700 4823-1600 OPERATING SUPPLIES Sqwincher Drink Powd 52.59
730 4823-1600 OPERATING SUPPLIES Sqwincher Drink Powd 52.60
I-020044 Coveralls for Vactor Cleaning R 7/23/2024 155353
730 4823-1600 OPERATING SUPPLIES Coveralls for Vactor 35.34 245.71
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 9
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
M3021 Medtronic, Inc.
I-2024-01TIF lst Half TIF Medtronic R 7/23/2024 155354
450 4650-8020 DEBT, INTEREST 1st Half TIF Medtron 405,343.46
450 4650-8010 DEBT, PRINCIPAL lst Half TIF Medtron 465,020.56 870,364.02
M3505 Menards - Blaine
I-67978 Sandpaper for Hillview R 7/23/2024 155355
100 4460-5110 REPAIRS, BUILDINGS & GROUNDS Sandpaper for Hillvi 32.96
I-68646 Pen Light, Power Strip R 7/23/2024 155355
252 4350-5110 REPAIRS, BUILDINGS & GROUNDS Pen Light, Power Str 52.66
I-68739 Plug for Silverview Fountains R 7/23/2024 155355
745 4415-1230 SUPPLIES, EQUIPMENT Plug for Silverview 12.99
I-68907 Insect Killer R 7/23/2024 155355
252 4350-1600 OPERATING SUPPLIES Insect Killer 13.98
I-70769 3" Flapper R 7/23/2024 155355
100 4460-5110 REPAIRS, BUILDINGS & GROUNDS 3" Flapper 19.98
I-71226 Street Project Marking Paint R 7/23/2024 155355
485 4470-7050 CONSTRUCTION Street Project Marki 44.94
I-71318 Lags for Mailbox Posts R 7/23/2024 155355
100 4475-1600 OPERATING SUPPLIES Lags for Mailbox Pos 27.91
I-71583 Dog Park Gate Lumber R 7/23/2024 155355
100 4360-1210 SUPPLIES, BUILDINGS & GROUNDS Dog Park Gate Lumber 9.59 215.01
M5300 Midway Ford Company
I-621547 PD #0191 Trans Leak R 7/23/2024 155357
100 4465-5120 REPAIRS, VEHICLES PD #0191 Trans Leak 3,349.16
I-838289 Eng Oil Filters, Trans Fluid R 7/23/2024 155357
100 4465-1220 SUPPLIES, VEHICLES Eng Oil Filters, Tra 165.96 3,515.12
M7326 MN Dept of Transportation
I-P00018689 Material Testing/Inspection R 7/23/2024 155358
485 4470-7050 CONSTRUCTION Material Testing/Ins 533.33 533.33
M7610 MN Petroleum Service
I-0000144901 Vehicle Hoist Inspection R 7/23/2024 155359
100 4465-5120 REPAIRS, VEHICLES Vehicle Hoist Inspec 204.50 204.50
M7635 MN Pollution Control Agency
I-202407169778 Class S.0 Sew Test - J.Keding R 7/23/2024 155360
730 4623-3630 TRAINING & CONFERENCES Class S.0 Sew Test - 55.00
I-202407169779 San Sew Class License J.Keding R 7/23/2024 155360
730 4823-3630 TRAINING & CONFERENCES San Sew Class Licens 585.00 640.00
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 10
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
M8565 Carol Mueller
I-202407179783 Festival event Flyers R 7/23/2024 155361
100 4110-3900 GRANTS TO OTHER ORGANIZATIONS Festival event Flyer 528.37 528.37
N4030 NITTI ROLLOFF SERVICES INC
I-61756 2716 Hillview Demo R 7/23/2024 155362
230 1610 LAND 2716 Hillview Demo 15,427.08 15,427.08
N5820 North Suburban Access Corporat
I-2024-095 June 2024 AV Services R 7/23/2024 155363
210 4350-3030 OTHER PROFESSIONAL SERVICES June 2024 AV Service 1,658.66 1,658.66
N7007 Northland Temporaries
1-857621 06/16/2024 Temps R 7/23/2024 155364
252 4730-3030 OTHER PROFESSIONAL SERVICES 06/16/2024 Temps 288.90
I-857632 06-23-2024 Temps R 7/23/2024 155364
252 4730-3030 OTHER PROFESSIONAL SERVICES 06-23-2024 Temps 330.75
I-857667 06/30/2024 Temp R 7/23/2024 155364
252 4730-3030 OTHER PROFESSIONAL SERVICES 06/30/2024 Temp 278.91 898.56
05510 On Site Companies - OSSTC
I-0001737562 Hodges 6/26 - 7/5 R 7/23/2024 155365
100 4360-4030 PORTABLE TOILETS Hodges 6/26 - 7/5 34.29
I-0001742372 July Parks and Lakeside Bthrms R 7/23/2024 155365
100 4360-4030 PORTABLE TOILETS July Parks Bathrooms 1,140.50
255 4350-4030 PORTABLE TOILETS July Lake Side Park 73.50 1,248.29
05531 Optum Health
I-0001613850 June 2024 R 7/23/2024 155366
100 4160-3030 OTHER PROFESSIONAL SERVICES June 2024 50.00 50.00
05535 O'Reilly Auto Parts
I-3298-187429 PW #708 Bulbs R 7/23/2024 155367
700 4823-1220 SUPPLIES, VEHICLES PW #708 Bulbs 26.44 26.44
P4123 Pioneer Press
I-0624578399 June Legal Publications R 7/23/2024 155368
100 4160-3410 LEGAL NOTICES June Legal Publicati 1,063.92 1,063.92
P6750 Pomp's Tire Service - Milwauke
I-210717449 PW IMP #371 Tires R 7/23/2024 155369
100 4360-1220 SUPPLIES, VEHICLES PW IMP #371 Tires 70.00 70.00
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 11
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
P7282 Pro-Tech Security Systems
I-115093 CH Button Repair Permit Desk R 7/23/2024 155370
100 4460-5110 REPAIRS, BUILDINGS & GROUNDS CH Button Repair Per 306.00 306.00
R3002 Ramsey County
I-EMCOM-011772 June Fleet Support R 7/23/2024 155371
700 4823-3100 TELEPHONE June Fleet Support 7.28
730 4823-3100 TELEPHONE June Fleet Support 7.28
745 4415-3100 TELEPHONE June Fleet Support 7.28
I-PRRRV-002766 Q3 2024 Election Services R 7/23/2024 155371
100 4140-3030 OTHER PROFESSIONAL SERVICES Q3 2024 Election Ser 7,816.00 7,837.84
R6039 Rivard Companies, Inc.
I-506508 Storm Tree Debris Disposal R 7/23/2024 155372
100 4380-3030 OTHER PROFESSIONAL SERVICES Storm Tree Debris Di 1,950.00 1,950.00
R7265 Rotary Club of New Brighton
I-4400058 July - Sept 2024 Qtrly Billing R 7/23/2024 155373
100 4130-3610 MEMBERSHIPS July - Sept 2024 Qtr 217.67 217.67
50649 SRPB Strategic Housing, LLC
I-202407159769 Refund Application Fee R 7/23/2024 155374
100 2320 DEPOSIT PAYABLE Refund Application F 260,000.00 260,000.00
53024 Stantec Consulting Services, I
I-2247305 CPL Grant App Assistance R 7/23/2024 155375
745 4415-7050 CONSTRUCTION CPL Grant App Assist 5,732.89
I-2247408 Ardan Park Dredging R 7/23/2024 155375
745 4415-7050 CONSTRUCTION Ardan Park Dredging 1,378.75
I-2247409 Silver View Pond Restoration R 7/23/2024 155375
745 4415-7050 CONSTRUCTION Silver View Pond Res 1,297.25
I-2254413 Genl Planning Services R 7/23/2024 155375
100 4180-3030 OTHER PROFESSIONAL SERVICES Genl Planning Servic 2,898.51
I-2254414 Plan-2701 Mounds View Blvd R 7/23/2024 155375
100 4180-3030 OTHER PROFESSIONAL SERVICES Plan-2701 Mounds Vie 205.00
I-2254415 Plan-7900 Sunnyside Rd withdre R 7/23/2024 155375
100 2320 DEPOSIT PAYABLE Plan-7900 Sunnyside 582.25
I-2254416 Plan-Bear Lot 2375 MVB R 7/23/2024 155375
100 2320 DEPOSIT PAYABLE Plan-Bear Lot 2375 M 448.60
I-2254417 Plan-Hemp and Cannabis R 7/23/2024 155375
100 4180-3030 OTHER PROFESSIONAL SERVICES Plan-Hemp and Cannab 102.50
I-2254418 Plan-8441 Fairchild/8492 LL Rd R 7/23/2024 155375
100 2320 DEPOSIT PAYABLE Plan-8441 Fairchild/ 205.00
I-2254419 General Engineering R 7/23/2024 155375
100 4470-3030 OTHER PROFESSIONAL SERVICES State Aid 2,535.00
745 4415-3030 OTHER PROFESSIONAL SERVICES Storm water general/ 1,212.00
100 4470-3030 OTHER PROFESSIONAL SERVICES General Engineering 929.50
485 4470-7050-325 2023 STREET PROJECT PLESANT VIPleasant View/Stinso 2,055.00
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 12
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
53024 Stantec Consulting SerCONT
I-2254419 General Engineering R 7/23/2024 155375
745 4415-3030 OTHER PROFESSIONAL SERVICES 7800 Gloria Circle 676.00
I-2254485 2022-23 Street Project R 7/23/2024 155375
485 4470-7050-324 2022 STREET PROJECT 2022-23 Street Proje 708.00 20,966.25
S3824 Schmidt Curb Company
I-24-50 A Wtr Srvc Repair 8475 Sunnyside R 7/23/2024 155378
700 4823-5155 REPAIR, WATER SERVICE Wtr Srvc Repair 8475 2,500.00 2,500.00
57520 Spring Lake Park Fire Departme
I-202407159772 November 2024 Fire Prot Servic R 7/23/2024 155379
100 4210-3032 CONTRACTUAL FIRE SERVICES November 2024 Fire P 42,333.00 42,333.00
58000 Star Tribune
I-202407159770 CH 07/17/2024 - 01/15/2025 R 7/23/2024 155380
100 4460-1600 OPERATING SUPPLIES CH 07/17/2024 - 01/1 128.60 128.60
58028 Steve's Appliances, Inc.
I-12842 Part for Breakroom Fridge R 7/23/2024 155381
100 4460-1210 SUPPLIES, BUILDINGS & GROUNDS Part for Breakroom F 130.13 130.13
T5000 Toll Gas & Welding Supply
I-0040196475 Propane Cylinder Rental R 7/23/2024 155382
100 4460-1600 OPERATING SUPPLIES Propane Cylinder Ren 25.50 25.50
U5626 Upper Cut Tree Services
C-5488CM 2808 Sherwood Rd duplicate chg R 7/23/2024 155383
100 4380-3520 TREE REMOVAL 2808 Sherwood Rd dup 810.000R
C-5772CM 2757 Hillview Rd duplicate chg R 7/23/2024 155383
100 4380-3520 TREE REMOVAL 2757 Hillview Rd dup 1,664.000R
I-5953 1.5 Loads of Tree Debris R 7/23/2024 155383
100 4380-3030 OTHER PROFESSIONAL SERVICES 1.5 Loads of Tree De 650.00
I-5955 8433 Sunnyside Tree Removal R 7/23/2024 155383
730 4823-5150 REPAIRS, UTILITY 8433 Sunnyside Tree 1,550.00
100 4380-3520 TREE REMOVAL 8433 Sunnyside Tree 1,550.00
I-5965 8205 Long Lk Haz Tree Removal R 7/23/2024 155383
100 4380-3520 TREE REMOVAL 8205 Long Lk Haz Tre 1,200.00 2,476.00
V4105 Verizon Wireless
I-9967414703 06/24 - 7/23 R 7/23/2024 155384
100 4180-3100 TELEPHONE 06/24 - 7/23 Comm De 128.66
100 4200-3100 TELEPHONE 06/24 - 7/23 PD 970.64
100 4360-3100 TELEPHONE 06/24 - 7/23 Parks & 133.66
100 4410-3100 Telephone 06/24 - 7/23 PW Admi 246.50
100 4460-3100 Telephone 06/24 - 7/23 Bldg Gr 121.94
100 4465-3100 TELEPHONE 06/24 - 7/23 Vehicle 41.22
100 4470-3100 TELEPHONE 06/24 - 7/23 Streets 82.44
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 13
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
V4105 Verizon Wireless CONT
I-9967414703 06/24 - 7/23 R 7/23/2024 155384
252 4350-3100 TELEPHONE 06/24 - 7/23 MVCC 297.60
700 4823-3100 TELEPHONE 06/24 - 7/23 Water 217.49
730 4823-3100 TELEPHONE 06/24 - 7/23 San Sew 218.70
745 4415-3100 TELEPHONE 06/24 - 7/23 Storm W 117.45
I-9967615169 06/27 - 07/26 Phones R 7/23/2024 155384
100 4180-3100 TELEPHONE 06/27 - 07/26 Phones 80.02
100 4200-3100 TELEPHONE 06/27 - 07/26 Phones 526.13 3,182.45
V5000 Viking Automatic Sprinkler Co.
I-1025-F362543 MVCC Power Supply Replacement R 7/23/2024 155385
252 4350-5110 REPAIRS, BUILDINGS & GROUNDS MVCC Power Supply Re 2,105.00 2,105.00
V5400 Viking Electric Supply, Inc.
I-S008160790.001 Groveland Wall Pack Lights R 7/23/2024 155386
100 4360-1210 SUPPLIES, BUILDINGS & GROUNDS Groveland Wall Pack 565.32
I-S008170827.001 Wall Pack Lights R 7/23/2024 155386
100 4360-1210 SUPPLIES, BUILDINGS & GROUNDS Wall Pack Lights 141.33 706.65
V6100 VILLAS of MOUNDS VIEW LP
I-2024-01TIF 1st Half TIF Villas of MV R 7/23/2024 155387
442 4650-8020 DEBT - INTEREST lst Half TIF Villas 33,807.56 33,807.56
W0565 Walters Recycling & Refuse Inc
I-0008039783 July Trash CH, PW, PD R 7/23/2024 155388
100 4460-3530 REFUSE COLLECTION July Trash CH, PW, P 1,417.22
252 4350-3530 REFUSE COLLECTION July Trash CH, PW, P 653.54
290 4420-3530 REFUSE COLLECTION July Trash CH, PW, P 229.06 2,299.82
W1200 Warning Lites of Minnesota, In
I-24-01618 Traffic Control - Cleaning H2 R 7/23/2024 155369
730 4823-4010 RENTAL, EQUIPMENT Traffic Control - C1 595.30 595.30
Z0500 Z&K Avdiu, Inc.
I-039162 June and July Bathroom R 7/23/2024 155390
252 4350-3030 OTHER PROFESSIONAL SERVICES June and July Bathro 700.00
` I-39161 July PW, CH, and PD R 7/23/2024 155390
II 100 4460-3030 OTHER PROFESSIONAL SERVICES July PW, CH, and PD 2,300.00 3,000.00
7/18/2024 8:54 AM A/P HISTORY CHECK REPORT PAGE: 14
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
• * T O T A L S • * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 75 1,486,632.49 0.00 1,486,632.49
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
100 2014 ACCRUED INSURANCE PAYABLE 6,269.63
100 2015 RETIREE INS PREM PAYABLE 616.62
100 2320 DEPOSIT PAYABLE 264,891.10
100 4110-3030 OTHER PROFESSIONAL SERVICES 21.90
100 4110-3900 GRANTS TO OTHER ORGANIZATIONS 8,778.37
100 4130-3610 MEMBERSHIPS 217.67
100 4140-3030 OTHER PROFESSIONAL SERVICES 7,816.00
100 4160-1600 OPERATING SUPPLIES 103.58
100 4160-3010 GENERAL LEGAL SERVICES 8,146.30
100 4160-3030 OTHER PROFESSIONAL SERVICES 50.00
100 4160-3410 LEGAL NOTICES 1,063.92
100 4180-3030 OTHER PROFESSIONAL SERVICES 13,206.01
100 4180-3100 TELEPHONE 208.68
100 4200-3020 PROSECUTING ATTORNEY SERVICES 6,125.00
100 4200-3070 COPS EVENTS 234.34
100 4200-3100 TELEPHONE 1,496.77
100 4210-3032 CONTRACTUAL FIRE SERVICES 42,333.00
100 4210-7040 VEHICLES 60,853.00
100 4210-8010 DEBT, PRINCIPAL 40,687.50
100 4210-8020 DEBT, INTEREST 1,650.75
100 4360-1210 SUPPLIES, BUILDINGS & GROUNDS 745.49
100 4360-1220 SUPPLIES, VEHICLES 86.23
100 4360-1230 SUPPLIES, EQUIPMENT 34.28
100 4360-1600 OPERATING SUPPLIES 631.91
100 4360-2400 UNIFORM & CLOTHING 468.91
100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 36.79
100 4360-3100 TELEPHONE 133.66
100 4360-4030 PORTABLE TOILETS 1,174.79
100 4380-3030 OTHER PROFESSIONAL SERVICES 2,600.00
Item No: 5.C.
2024
N10U_NM1tSVVfE_W
Meeting Date July 22, enda Type of Business: Consent Agenda
Administrator review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resource Director
Item Title/Subject: Resolution 9958 Authorizing Separation Compensation for Police Officer Kirk
Leitch
Background
Police Officer Kirk Leitch submitted his resignation from the City of Mounds View effective July 12, 2024.
Officer Leitch has been employed by the City for 23 years (April 7, 2001). Attached is Resolution 9958,
which authorizes separation compensation to Officer Leitch in accordance with the City's Personnel
Manual and LELS Labor Agreement 204.
Discussion
Section 5.03 of the City of Mounds View Personnel Manual states employees leaving in good standing
will receive a lump-sum compensation for all accrued vacation and compensation time. Article 23 of the
LELS Labor Agreement states employees with two(2)or more years of service will contribute their eligible
sick leave hours to the Retirement Health Savings Plan.
The following represents estimated separation compensation eligible to Officer Leitch:
Hours Hourly rate Payout
Vacation Hours 353.46 $48.61 $17,181.69 Cash Payout
Compensatory Hours 0.00 $48.61 $ .00 Cash Payout
Sick Leave 261.50 $48.61 $12,711.52 Into RHSP
523.00 x 50%=261.50
Estimated Total Separation Compensation: $29,893.21
Recommendation
Staff recommends approval of Resolution 9958 Authorizing Separation Compensation for Police Officer
Kirk Leitch.
Respectfully submitted,
Rayla Sue Ewald
Human Resource Director
Attachment(s):
Resolution 9958
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9958
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING SEPARATION COMPENSATION FOR
POLICE OFFICER KIRK LEITCH
WHEREAS, Police Officer Kirk Leitch has resigned from the City of Mounds View; his last day of
employment is July 12, 2024; and
WHEREAS, in accordance with the Labor Agreement between the City of Mounds View and the
Law Enforcement Labor Services, Inc. (LELS) Local No. 204, and the Mounds View Personnel Manual,
Officer Leitch will receive a cash payout of his vacation hours and compensatory time; and
WHEREAS, in accordance with the Labor Agreement between the City of Mounds View and the
Law Enforcement Labor Services, Inc. (LELS) Local No. 204, and the Mounds View Personnel Manual,
50% of Officer Leitch's sick leave hours will be deposited into his Retirement Health Savings Plan; and
WHEREAS, Officer Leitch's balance of accrued and unused vacation is estimated at 353.46
hours and his compensation balance is 0.00 hours; and
WHEREAS, Officer Leitch's balance of accrued and unused sick leave is estimated at 261.50
hours; and
WHEREAS, Officer Leitch's rate of pay upon resignation is $48.61 per hour.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves separation
compensation to Police Officer Kirk Leitch consistent with the Labor Agreement between the City of
Mounds View and the Law Enforcement Labor Services, Inc. (LELS) Local No. 204, and the Mounds
View Personnel Manual as follows:
Hours Hourly rate Payout
Vacation Hours 353.46 $48.61 $17,181.69 Cash Payout
Compensatory Hours 0.00 $48.61 $ .00 Cash Payout
Sick Leave 261.50 $48.61 $12,711.52 Into RHSP
523.00 x 50%=261.50
Estimated Total Separation Compensation: $29,893.21
Adopted this 22t" day of July, 2024.
Zach Lindstrom, Mayor
ATTEST:
Brian Beeman, Assistant City Administrator
(seal)
Item No: 5.D.
2024
M0L--Tf-'%MffltSVVt-E-W-
Meeting Date: July A enda Type of Business: Consent Agenda
Administrator Review
City of Mounds View Staff Report
mov—
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resource Director
Item Title/Subject: Resolution 9959 Authorizing Additional Compensation for Alexis
Bostrom Working in Higher Classification
Introduction:
Alexis Bostrom is the Police Administrative Assistant. Ms. Bostrom will be working in a higher job
classification covering for the Police Records/Evidence Technician during an eight (8) week
absence, which started July 1, 2024.
Discussion:
According to Personnel Manual Section 2.14 Working in Higher Classification Positions, Ms.
Bostrom is eligible to receive higher wages during the Police Records/Evidence Technicians
absence, effective the first day of absence. Staff recommends the following wage increase during
the interim period:
Bostrom Current Wage (Police Administrative Assistant):
2024 - Grade 4
4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
$25.92 $26.96 $27.97 $29.02 $30.11 $31.16 $32.17 $33.14 $34.05
Police Records/Evidence Technician Wage Proposed:
2024 - Grade 5
4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
$29.03 $30.19 $31.33 $32.50 $33.72 $34.90 $36.03 $37.11 $38.13
Strategic Plan Strategy/Goal:
This addresses the City Council goal to implement HR policies.
Financial Impact:
Overtime and wage adjustment for approximately two (2) months.
Recommendation:
Staff recommends approval of Resolution 9959 Authorizing Additional Compensation for Alexis
Bostrom Working in Higher Classification.
Rayla Sue Ewald
Human Resource Director
Attached: Resolution 9959
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9959
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING ADDITIONAL COMPENSATION FOR ALEXIS BOSTROM WORKING
IN HIGHER CLASSIFICATION
WHEREAS, Alexis Bostrom has agreed to work overtime during the Police
Records/Evidence Technicians eight (8)week absence, in order to cover the higher classification
job's priority responsibilities, while maintaining her own job duties as the Police Administrative
Assistant; and
WHEREAS, Ms. Bostrom has taken on the additional job responsibilities effective July 1,
2024; and
WHEREAS, Ms. Bostrom is willing to work extended hours to cover both positions to keep
the department fully functioning until the return of the Police Records/Evidence Technician.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council approves:
1. Authorizing additional compensation for Alexis Bostrom working in a higher job
classification until the return of the Police Records/Evidence Technician, anticipated
to be an eight-week leave.
2. Ms. Bostrom's wage will increase to Grade 5, Step 4 of the Police Records/Evidence
Technician Pay Plan.
3. Ms. Bostrom's wage will return to Grade 4, Step 6 of the Police Administrative
Assistant Pay Plan after the return of the Police Records/Evidence Technician.
Ms. Bostrom's Current Wage (Police Administrative Assistant):
2024 - Grade 4
4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
$25.92 $26.96 $27.97 $29.02 $30.11 $31.16 $32.17 $33.14 $34.05
Interim Police Records/Evidence Technician Proposed Wage:
2024 - Grade 5
4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
$29.03 $30.19 $31.33 $32.50 $33.72 $34.90 $36.03 $37.11 $38.13
Adopted this 22nd day of July, 2024.
Zach Lindstrom, Mayor
ATTEST:
Brian Beeman, Assistant City Administrator
Item No: 05E
MOU-N-DitSVIEW
Meeting Date: July se t Type of Business: Consent
City Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9949, Adopting the City of Mounds View Minnesota
Government Data Practices Act Guidelines and Procedures
(aka Data Practices Policy)
Introduction:
Minnesota State Statues 13.025, Subd. 2, requires that Minnesota cities prepare a written
data access policy and update that policy each year, or more often as necessary.
Discussion:
The last update of the Data Practices Policy was February of last year. As stated,
Minnesota State Statutes requires an annual review and/or update. There were only a
couple of minor revisions made this year. The policy has been reviewed by Kennedy and
Graven and the draft 2024 version is attached with mark ups shown in red (deletions) and
blue (additions).
Recommendation:
Staff recommends approval of Resolution 9949, a resolution approving the 2024 City of
Mounds View Minnesota Government Data Practices Act Guidelines and Procedures
(aka Data Practices Policy).
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9949
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ADOPTING A DATA PRACTICES POLICY AND
DESIGNATING THE RESPONSIBLE AUTHORITY AND COMPLIANCE OFFICIAL
WHEREAS, every year by August 1st, the City of Mounds View (the "City") is
required to update its policy concerning its procedures, obligations, and data inventory
pursuant to the Minnesota Government Data Practices Act (Minnesota Statutes Chapter
13) ("MGDPA"); and
WHEREAS, the MGDPA requires the City to designate the individual responsible
for the collection, use, and dissemination of any set of data on individuals, government
data, or summary data for the City (the "Responsible Authority"); and
WHEREAS, the MGDPA also requires the City to designate the individual
responsible for persons to direct questions or concerns regarding problems in obtaining
access to data or other data practices problems for the City (the "Compliance Official").
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View hereby adopts the updated document entitled "City of Mounds View Minnesota
Government Data Practices Act Guidelines and Procedures" as the City's official MGDPA
policy (Exhibit A).
BE IT FURTHER RESOLVED that the City Administrator is hereby designated as
the Responsible Authority for the purposes of the MGDPA and the City's MGDPA policy.
BE IT FINALLY RESOLVED that the City Administrator is also hereby designated
as the Compliance Official for the purposes of the MGDPA and the City's MGDPA policy.
Adopted this 22nd day of July, 2024.
Zach Lindstrom, Mayor
Attest:
Brian Beeman, Assistant City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
Exhibit A
City of Mounds View
Minnesota Government Data Practices Act
Guidelines and Procedures
July 2024
MU125\11\961823.v1
City of Mounds View
Data Practices Procedures
Table of Contents
1.0 Introduction..........................................................................................................................1
2.0 Responsible Authority; Compliance Official.......................................................................1
3.0 Access to Public Data..........................................................................................................1
3.1 People Entitled to Access.........................................................................................3
3.2. Form of Request.......................................................................................................3
3.3 Identification of Requesting Party...........................................................................3
3.4 Form of Copies ........................................................................................................4
3.5 Time Limits..............................................................................................................4
3.6 Fees..........................................................................................................................4
4.0 Access to Private and Confidential Data on Individuals .....................................................4
4.1 Persons Entitled to Access.......................................................................................4
4.2 Form of Request.......................................................................................................5
4.3 Identification of Requesting Party...........................................................................5
4.4 Time Limits..............................................................................................................5
4.5 Fees..........................................................................................................................6
4.6 Summary Data.........................................................................................................6
4.7 Records of Minors and Incapacitated Persons.........................................................6
5.0 Access to Private and Confidential Data on Decedents.......................................................7
6.0 Access to Data not on Individuals .......................................................................................8
6.1 People Entitled to Access.........................................................................................8
6.2 Form of Request.......................................................................................................9
6.3 Identification of Requesting Party...........................................................................9
6.4 Time Limits..............................................................................................................9
6.5 Fees..........................................................................................................................9
6.6 Accessibility of Records..........................................................................................9
7.0 Temporary Classification...................................................................................................10
8.0 Denial of Access................................................................................................................10
9.0 Collection of Data on Individuals......................................................................................10
9.1 Tennessen Warning................................................................................................10
9.2. Data Quality Procedures........................................................................................I I
10.0 Data Accuracy or Completeness........................................................................................12
10.1 Challenge to Accuracy or Completeness of Data..................................................12
10.2 City Employee Data...............................................................................................12
10.3 Review...................................................................................................................12
11.0 Data Protection...................................................................................................................13
11.1 Legal Requirement.................................................................................................13
11.2 Data Inventory.......................................................................................................13
11.3 Data Safeguards.....................................................................................................13
11.4 Data Sharing with Authorized Entities or Individuals...........................................13
11.5 Penalties for Unlawfully Accessing Not Public Data............................................13
4i
MU125\11\961823.v1
City of Mounds View
Data Practices Procedures
List of Exhibits
Exhibit I LIST OF DESIGNEES
Exhibit 2 PHOTOCOPYING CHARGES n GEE COPIES AND ACTUAL COST
Exhibit 3 INFORMATION DISCLOSURE REQUEST
Exhibit 4 GOVERNMENT DATA ACCESS &NONDISCLOSURE AGREEMENT
Exhibit 5 NOTICE TO PERSONS UNDER THE AGE OF 18
Exhibit 6 CONSENT TO RELEASE PRIVATE DATA
Exhibit 7 CONSENT TO RELEASE COPYRIGHTED DATA
Exhibit 8 DATA PRACTICES ADVISORY
Exhibit 9 TENNESSEN WARNING FORM
Exhibit 10 SAMPLE CONTRACT PROVISION
Exhibit I I BUILDING PERMIT/PLANS DATA PRACTICES ADVISORY
Appendix A Private and Confidential Data Maintained by the City of Mounds View
16ii
MU125\11\961823.v1
DATA PRACTICES PROCEDURES
1.0 Introduction. These procedures are adopted to comply with the requirements of the
Minnesota Government Data Practices Act (the "Act"), specifically Minnesota Statutes
Sections 13.03, subd. 2 and 13.05, subd. 5. It is the intent of the City of Mounds View("City")to
remain in compliance with the Act. These procedures shall be supplemented by the requirements
of the Act, as needed, and if any procedure contained herein is inconsistent with those
requirements, as they may be amended, the specific provisions of the Act shall be controlling and
the City will deviate from these procedures, to the extent required.
2.0 Responsible Authority; Compliance Official. The City Administrator is the Responsible
Authority and Compliance Official responsible for the collection, use and distribution of
government data and is accountable for City compliance with the Act. The Responsible Authority
has authorized certain other City employees to collect, maintain, disseminate and otherwise assist
in complying with the Act ("Designees"). These Designees are listed on attached Exhibit 1. The
Responsible Authority shall provide training to Designees and staff at such times and in such a
manner as the designated Responsible Authority determines is appropriate to inform them of their
obligations under the Act. The designated Responsible Authority shall also be authorized to amend
or supplement the Exhibits attached to these procedures as needed to further the intent of these
procedures and the City's compliance with the Act. For the purposes of carrying out these
procedures,the term Responsible Authority shall include Designees unless the context in which it
is used indicates a different intent.
3.0 Access to Public Data. All information maintained by the City is public unless there is a
specific statutory designation which gives it a different classification. Categories of classification
are as follows:
�1
Classification: Data on Individuals* Data on Decedents Data not on
(Minn. Stat. § 13.02, (Minn. Stat. § 13.10, Individuals*
subd. 5) subd. 1) (Minn. Stat. § 13.02,
subd. 4)
Public Certain data on Certain data on Certain data not on
individuals are decedents are individuals are
accessible to anyone. accessible to anyone. accessible to anyone.
Minn. Stat. § 13.02, Minn. Stat. § 13.02, Minn. Stat. § 13.02,
subd. 15. subd. 15. subd. 14.
Private Certain data on Certain data on
individuals are decedents are
accessible to the data accessible to the
subject,but not representative of the
accessible to the decedent, but not
public. Minn. Stat. § accessible to the
13.02, subd. 12. public.** Minn.
Stat. § 13.10, subd. 1
(b).
Nonpublic Certain data not on
individuals are
accessible to the data
subject, but not
accessible to the
public. Minn. Stat.
§ 13.02, subd. 9.
Confidential Certain data on Certain data on
individuals are not decedents are not
accessible to the data accessible to the
subject and not representative of the
accessible to the decedent and not
public. Minn. Stat. accessible to the
§13.02, subd. 3. public.** Minn.
Stat. § 13.10, subd. 1
(a).
Protected Certain data not on
Nonpublic individuals are not
accessible to the data
subject and not
accessible to the
public. Minn. Stat. §
13.02, subd. 13.
�-2
* "Individual" is defined by Minnesota Statutes Section 13.02, subd. 8. "Individual" means a
natural person(a living human being). It does not mean any type of entity created by law, such as
a corporation.
** Private and confidential data on decedents become public data 10 years after the death of the
data subject and 30 years after the creation of the data.
3.1 People Entitled to Access. Any person has the right to inspect or view public data
or to have an explanation of the meaning of the data. The person does not need to state his
or her name or give the reason for the request, unless a statute specifically authorizes the
City to request such information. The Responsible Authority may ask a person to provide
identifying or clarifying information for the sole purpose of facilitating access to the data.
Examples of when identifying information may be requested include, but are not limited
to, obtaining a mailing address when the person has requested that copies be mailed or
requesting identification when copies have been paid for by check. Additionally, any
person has the right to obtain a copy of public data except in the case of copyrighted
materials in the possession of the City for which the City does not have express written
permission to reproduce.
3.1A Copyrighted Documents. Copyrighted public documents may be shown
to anyone but shall not be reproduced or photocopied without express written
permission from the copyright holder. (Exhibit 7 and, for copyrighted building
plans, Exhibit 11)
3.1A1 The Responsible Authority reserves the right to refuse to provide
copies of copyrighted data in accordance with the copyright law of the
United States (Title 17, United States Code) which governs the making of
photocopies or other reproductions of copyrighted material.
3.1A2 Public documents created by the City of Mounds View or its
officials or employees on behalf of the City do not qualify for copyright
protection and shall be available for viewing and reproduction in
accordance with the Act. In certain cases,the City may enforce a copyright
or acquire a patent for a computer software program or components of a
program created by the City. In such cases,the data shall be treated as trade
secret information.
3.2 Form of Request. The request for public data may be verbal or written. The
Responsible Authority or designee may require a verbal request to be made in writing
whenever a written request will assist the Responsible Authority or designee in performing
his or her duties. (Exhibit 3).
3.3 Identification of Requesting Party. The Responsible Authority may not require
the requesting party to provide identification to view public documents unless contact
information is required in order to clarify the request. The Responsible Authority must
%� 3
verify the identity of the requesting party as a person entitled to reproductions when
reproductions of copyrighted public data are requested. Identity can be established through
personal knowledge, presentation of photo identification, comparison of the data subject's
signature on a consent form with the person's signature in City records,or other reasonable
means.
3.4 Form of Copies. Where public data is maintained in a computer storage medium,
the Responsible Authority shall provide copies of the public data in electronic form upon
request,provided a copy can reasonably be made in that form. The Responsible Authority
is not required to provide the data in an electronic format or program that is different from
the format or program in which the Responsible Authority maintains the data. The
Responsible Authority may charge a fee for the actual cost of providing the copy.
3.5 Time Limits. Requests will be received and processed only at Mounds View City
Hall during normal business hours. If copies cannot be made at the time of the request,
copies must be supplied as soon as reasonably possible. Whenever possible, the
Responsible Authority will immediately allow the requesting person to inspect the public
data. When providing an immediate response to the requester, it should not interfere with
the City's efficient operations. The Responsible Authority may require that the requesting
person make an appointment or return at a later time to inspect or to pick up copies of the
requested data. When data is requested by the individual that is the subject of the data and
an immediate response is not possible, the authorized City employee will provide the data
within 10 days of the date of the request, excluding Saturdays, Sundays and legal holidays.
3.6 Fees. Anyone may inspect or view public data for any reason without charge. Fees
may be charged only if the requesting person asks for a copy or electronic transmittal of
the data. Fees will be charged according to the City's current fee schedule or based on
actual cost and may not include time necessary to separate public from nonpublic data. A
summary of fees generally associated with data requests is contained in Exhibit 2.
4.0 Access to Private and Confidential Data on Individuals. Information about individual
persons is classified by law as public,private,or confidential. A list of the private and confidential
information maintained by the City is contained in Appendix A, although such list is subject to the
Act, as it may be amended, and therefore is not necessarily exhaustive.
4.1 Persons Entitled to Access.
4.1 A Public information about an individual may be shown or given to anyone
for any reason.
4.113 Private information about an individual maybe shown or given to:
4.1131 The individual, but only once every six months, unless a dispute
has arisen or additional data has been collected or created.
%�4
4.1B2 A person who has been given access by the express written consent
of the data subject. (Exhibit 6)
4.1B3 Persons, or another responsible authority, which are authorized
access by the federal, state, or local law or court order.
4.1114 Persons within the City staff,the City Council,and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
4.1C Confidential information may not be given to the subject of the data, but
may be given or shown to:
4.1C1 Persons who are authorized access by federal, state, or local law
or court order.
4.1C2 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
4.2 Form of Request. Any individual may request data verbally or in writing. Data
will be released depending on whether or not the City has stored the data requested and
whether the data is classified as public,private, or confidential. All requests to see private
or confidential information must be made in writing in order to verify identity. The
Responsible Authority will provide a form (Exhibit 3) to document the requesting party's
identity, the information requested, and the City's response; however, any individual may
request data verbally or in writing as long as the request is accompanied by documentation
of the requesting party's identity and a detailed description of the information requested.
4.3 Identification of Requesting Party. The Responsible Authority must verify the
identity of the requesting party as a person entitled to access when private or confidential
data is requested. Identity can be established through personal knowledge,presentation of
photo identification, comparison of the data subject's signature on a consent form with the
person's signature in City records, or other reasonable means.
4.4 Time Limits. Requests will be received and processed at Mounds View City Hall
only during normal business hours. Access to the data will be provided as soon as is
reasonably possible. Data requested by the individual that is the subject of the data will be
provided within 10 days of the date of the request, excluding Saturdays, Sundays and legal
holidays if an immediate response is not possible.
4.5 Fees. Fees will be charged in the same manner as for public information and are
summarized in Exhibit 2.
J45
4.6 Summary Data. The term"summary data"refers to statistical records and reports
derived from data on individuals but which does not identify an individual by name or
reveal any other characteristic that could uniquely identify an individual. Summary data
derived from private or confidential data is public. The Responsible Authority will prepare
summary data upon request, if the request is in writing and the requesting party pays for
the cost of preparation. The Responsible Authority must notify the requesting party about
the estimated costs and collect these costs before preparing or supplying the summary data.
This should be done within 10 days after receiving the request. If the summary data cannot
be prepared within 10 days, the Responsible Authority must notify the requester of the
anticipated time schedule and the reason for the delay.
Summary data may be prepared by"blacking out"personal identifiers, cutting out portions
of the records that contain personal identifiers, creating a spreadsheet, programming
computers to delete personal identifiers, or other reasonable means.
The Responsible Authority may ask an outside agency or person to prepare the summary
data i£ (1) the specific purpose is given in writing; (2) the agency or person agrees not to
disclose the private or confidential data; and(3)the Responsible Authority determines that
access by this outside agency or person will not compromise the privacy of the private or
confidential data. (Exhibit 4)
4.7 Records of Minors and Incapacitated Persons. The following applies to private
(not confidential) data about minors (persons under the age of 18) and about those persons
who are incapacitated as defined by Minnesota Statutes Section 524.5-102, subd. 6.
4.7A Parent/Guardian Access. In addition to minors and incapacitated persons
as defined above who may have access to private data, a parent may have access to
private information about a minor or an incapacitated person. For the purposes of
these procedures, "parent"shall include guardians and individuals acting as parents
or guardians in the absence of parents or guardians. A parent is presumed to have
this right unless the minor has requested that the Responsible Authority withhold
the data and withholding the data would be in the best interest of the minor, or it
has been given evidence that there is a state law, court order, or other legally
binding document, which prohibits this right.
4.7B Notice to Minors and Incapacitated Persons. Before requesting private
data from minors and incapacitated persons, City personnel must notify the minors
and incapacitated persons that they may request that the information not be given
to their parent(s) or guardian(s). (Exhibit 5)
4.7C Denial of Parent or Guardian Access. The Responsible Authority may
deny parent or guardian access to private data when the individual requests this
denial and the Responsible Authority determines that withholding the data would
be in the best interest of the individual. The request from the individual must be in
i�6
writing, stating the reasons for the request. In determining the best interest of the
individual, the Responsible Authority will consider:
4.7C1 Whether the individual is of sufficient age and maturity to explain
the reasons and understand the consequences;
4.7C2 Whether denying access may protect the individual from physical or
emotional harm;
4.7C3 Whether there are reasonable grounds to support the individual's
reasons; and
4.7C4 Whether the data concerns medical, dental, or other health services
provided under Minnesota Statutes Sections 144.341 to 144.347. If so, the
data may be released only if failure to inform the parent or guardian would
seriously jeopardize the health of the individual.
The Responsible Authority may also deny parental/guardian access without a
request from the juvenile or incapacitated person under any state or federal statute
that allows or requires denial of parental or guardian access and that provides
standards for denying parental or guardian access
5.0 Access to Private and Confidential Data on Decedents. Private data on decedents means
data which, prior to the death of the data subject, were classified by statute, federal law, or
temporary classification as private data. Confidential data means data which,prior to the death of
the data subject,were classified by statute, federal law, or temporary classification as confidential
data. A list of the private and confidential information maintained by the City is contained in
Appendix A, although such list is subject to the Act, as it may be amended, and therefore is not
necessarily exhaustive. Information about individuals who are deceased will be treated the same
as data that is about individuals who are living except:
5.OA Private and confidential data on decedents will become public data 10 years
after the death of the data subject and 30 years after the creation of the data in
accordance with Minnesota Statutes Section 13.10, subd. 2. An individual is
presumed dead if either 90 years have elapsed since the creation of the data or 90
years have elapsed since the individual's birth, whichever is earlier, except that an
individual is not presumed to be dead if the Responsible Authority has information
readily available to him or her indicating the individual is still living.
5.OB A representative of the decedent may exercise the rights that the decedent
could have exercised as a living individual. A "representative of the decedent"
means a personal representative of the estate of the decedent during the period of
administration, or if no personal representative has been appointed or after
discharge, the surviving spouse, any child of the decedent, or, if there is no
surviving spouse or children, the parents of the decedent.
i47
6.0 Access to Data Not On Individuals. Information not about individuals is classified by
law as public, nonpublic, and protected nonpublic. Information that is not about individuals will
generally be treated the same as data about individuals. Nonpublic and protected nonpublic
information, except for security information, becomes public either 10 years after it was created
by the City or 10 years after the data was received or collected by the City unless the Responsible
Authority reasonably determines that if the information was made public or made available to the
data subject that the harm to the public or the data subject would outweigh the benefit to the public
or the data subject.
6.1 People Entitled to Access.
6.1A Public information not about an individual may be shown to anyone.
Copyrighted documents will not be reproduced or photocopied without express
written permission from the copyright holder. (Exhibit 7 and, for copyrighted
building plans, Exhibit 11)
6.1B Nonpublic information not about an individual may be shown or given to:
6.1B1 An authorized representative of the subject entity of the data, but
only once every six months, unless a dispute has arisen or additional data has
been collected.
6.1B2 A person who has been given access by the express written consent
of the authorized representative of the entity which is the subject of the data.
(Exhibit 6)
6.1B3 Persons who are authorized access by the federal, state, or local law
or court order.
6.1114 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
6.1C Protected nonpublic information may not be given to the authorized
representative of the entity, but may be given or shown to:
6.1C1 Persons who are authorized access by federal, state, or local law or
court order.
6.1C2 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
48
6.2 Form of Request. Any person may request data verbally or in writing. Data will
be released depending on whether or not the City has stored the data requested and whether
the data is classified as public, nonpublic, protected nonpublic or is copyrighted.
All requests to view or receive a reproduction of nonpublic or protected nonpublic
information must be made in writing in order to verify identity. All requests to receive a
reproduction of copyrighted public, nonpublic or protected nonpublic information must be
made in writing in order to determine if the request for copyrighted material qualifies for
release under copyright law of the United States (Title 17 of the United States Code). The
Responsible Authority will provide a form (Exhibit 3) to document the requesting party's
identity, the information requested, and the City's response; however, any person may
request data verbally or in writing as long as the request includes documentation of the
requesting party's identity and a detailed description of the information requested.
6.3 Identification of Requesting Party. The Responsible Authority must verify the
identity of the requesting party as a person entitled to access when nonpublic or protected
nonpublic data is requested. The Responsible Authority must also verify the identity of
the requesting party as a person entitled to access when copies of copyrighted private,
nonpublic, or protected nonpublic data is requested. Identity can be established through
personal knowledge, presentation of photo identification, comparison of the data subject's
signature on a consent form with the person's signature in City records,or other reasonable
means.
6.4 Time Limits. Requests will be received and processed at Mounds View City Hall
only during normal business hours. The response must be immediate,if possible,or prompt
and reasonable, if an immediate response is not possible.
6.5 Fees. Fees will be charged in the same manner as for public information and are
summarized in Exhibit 2.
6.6 Accessibility of Records. Upon request by an individual, records must be made
available within a reasonable time period to persons with disabilities in a manner consistent
with state and federal laws prohibiting discrimination against persons with disabilities.
Reasonable modifications must be made in any policies, practices and procedures that
might otherwise deny equal access to records to individuals with disabilities. This
requirement does not apply to (1) technology procured or developed prior to January 1,
2013, unless substantially modified or substantially enhanced after January 1, 2013 or(2)
records that cannot be reasonably modified to be accessible without an undue burden as
defined in Minnesota Statutes Section 16E.015, subd. 4 to the public entity or (3) except
as otherwise provided in Minnesota Statutes Chapter 16E.
7.0 Temporary Classification. If the Responsible Authority determines information not
expressly classified by law should be protected, the Responsible Authority may apply to the
Department of Administration Commissioner for permission to classify information as private,
confidential, nonpublic or protected nonpublic for its own use and for the use of other
i�9
governmental entities on a temporary basis. The application and the classification of the
information shall be in accordance with Minnesota Statutes Section 13.06.
8.0 Denial of Access. If the Responsible Authority determines that the requested data is not
accessible to the requesting party, the Responsible Authority must inform the requesting party
verbally at the time of the request or in writing as soon after that as possible. The Responsible
Authority must give the specific legal authority, including statutory section, for withholding the
data. The Responsible Authority must place a verbal denial in writing upon request. This must
also include the specific legal authority for the denial.
9.0 Collection of Data on Individuals. The collection and storage of information about
individuals will be limited to that necessary for the administration and management of the
programs specifically authorized by the state legislature, City Council, or federal government.
9.1 Tennessen Warning. When an individual is asked to supply private or
confidential information about the individual, the City employee requesting the
information must give the individual a Tennessen warning. (Exhibits 8 and 9)
9.1A This warning must contain the following:
9.1A1 The purpose and intended use of the requested data;
9.1A2 Whether the individual may refuse or is legally required to supply
the requested data;
9.1A3 Any known consequences from supplying or refusing to supply the
information, and
9.1A4 The identity of other persons or entities authorized by state or federal
law to receive the data.
9.1B A Tennessen warning is not required when:
9.1B1 An individual is requested to supply investigative data to a law
enforcement officer;
9.1112 The data subject is not an individual (e.g., the data subject is a
corporation or partnership);
9.1B3 The data subject offers information that has not been requested by
the City;
9.1134 The information requested from the individual is about someone
else;
10
9.1135 The City receives information about the subject from someone else;
or
9.1B6 The information requested from the subject is classified as public
data.
9.1C A Tennessen warning may be on a separate form (Exhibit 9) or may be
incorporated into the form which requests the private or confidential data (using
language in Exhibit 8).
9.11) Collection of Data on Individuals through the Use of the City's
Computer System. When an individual gains access to government information
or services through the City's computer system, the City may create, collect, or
maintain electronic access data or use its computer to install a cookie on an
individual's computer. The City must inform individuals gaining access to the
City's computer system of the creation, collection, or maintenance of electronic
access data or the City's use of cookies before requiring the individual to provide
any data about the individual to the City. As part of that notice, the City must
inform the individual how the data will be used and disseminated. Notwithstanding
an individuals' refusal to accept a cookie on its computer, the City must allow the
individual to gain access to data or information,transfer data or information, or use
government services by means of the City's computer system.
9.2 Data Quality Procedures. The City is required to establish procedures that data
on individuals are accurate, complete and current. The Responsible Authority shall
work with employees that collect, use, or disseminate data on individuals to
implement the following procedures:
9.2A At the time that data is collected from the individual data subject, the
individual should be advised of his or her right to review and contest the accuracy
or completeness of public or private data concerning him/herself.
9.213 An individual data subject should be encouraged to review his/her file for
accuracy, completeness and currency.
9.2C Whenever possible and practical, collect data about an individual from the
individual subject of the data rather than from third parties (e.g., birth date, address,
etc.) (This directive does not prohibit employees from collecting data from third
parties).
9.21) Design forms to collect objective types of data elements whenever possible,
rather than data which calls for an opinion or conclusion or other subjective entry.
Forms for the collection of data on individuals should request only necessary data.
i�&11
9.2E Department heads should periodically review forms used to collect data on
individuals. Data elements that are not necessary or that lend themselves to ambiguity
or subjectivity should be removed and the forms redesigned.
9.2F Department heads should periodically conduct quality/validity checks on
sample case files that contain data on individuals.
10.0 Data Accuracy and Completeness.
10.1 Challenge to Data Accuracy or Completeness. An individual who is the subject
of public or private data may contest the accuracy or completeness of that data maintained
by the City of which they are the subject. "Accurate"means the data are reasonably correct
and free from error. "Complete" means the data describe all of the subject's transactions
with the City in a reasonable way.
To challenge the accuracy or completeness of data, the individual must notify the City's
Responsible Authority in writing describing the nature of the disagreement. The statement
should describe why or how the data are inaccurate or incomplete and should also state what
the individual wants the City to do to make the data accurate or complete. Within 30 days,
the Responsible Authority or designee must respond and either(1) correct the data found to
be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete
data, including recipients named by the individual, or (2) notify the individual that the
Responsible Authority believes the data to be correct. Data in dispute shall be disclosed only
if the individual's statement of disagreement is included with the disclosed data. The
Responsible Authority should provide the data subject with a written statement that informs
the data subject of the right to appeal and should also provide a copy of Minnesota Rules,
Part 1205.1600.
An individual who is dissatisfied with the Responsible Authority's action may appeal to
the Commissioner of Administration,using the contested case procedures under Minnesota
Statutes, Chapter 14. The Responsible Authority will correct any data if so ordered to do
so by the Commissioner.
10.2 City Employee Data. All City employees will be requested, and given appropriate
forms, to annually provide updated personal information to the Responsible Authority, as
necessary for tax, insurance, emergency notification, and other personnel purposes. Other
individuals who provide private or confidential information will also be encouraged to
provide updated information when appropriate.
10.3 Review. City department managers should periodically review forms used to collect
data on individuals to delete items that are not necessary and to clarify items that may be
ambiguous. All records must be disposed of according to the City's records retention
schedule.
11.0 Data Protection.
*�&12
11.1 Legal Requirement. The adoption of this Section by the City satisfies the
requirement in Minnesota Statutes, Section 13.05, subd. 5 to establish procedures ensuring
appropriate access to not public data. By incorporating employee access to not public data
in the City's Data Inventory in the individual employee's position description, or both, the
City's policy limits access to not public data to employees whose work assignment require
reasonable access. Please direct all questions regarding this Section to the Responsible
Authority.
11.2 Data Inventory. Under the requirement in Minnesota Statutes, Section 13.025,
subd. 1,the City has prepared a Data Inventory which identifies and describes all not public
data on individuals maintained by the City. To comply with the requirement set forth in
Minnesota Statutes, Section 13.05, subd. 5, the City has also modified its Data Inventory
to represent the employees who have access to not public data.
14.3 Data Safeguards.
11.3A Not public data will be stored by the City in files or databases which are
not readily accessible to individuals who do not have authorized access and will be
secured during hours when the offices are closed.
11.3B Not public data must be kept only in City offices, except when necessary
for City business.
11.3C The City will assign appropriate security roles to its employees, limit
employee access to appropriate shared network drives and implement password
protections for not public electronic data.
11.31) Only those City employees whose job responsibilities require them to have
access will be allowed access to City files and records that contain not public data.
Employee position descriptions will contain provisions identifying any not public
data accessible to the employee when a work assignment reasonably requires
access. If a City employee does not have a work assignment allowing access to the
not public data, the City will ensure that the not public data are secure. The City's
employees will be instructed to:
11.3D1 Release or disclose not public data only to those persons,within and
outside of the City, who are authorized by law to have access to the data;
11.3D2 Do not leave not public data where unauthorized individuals might
see it;
11.3D3 Password protect their computers and lock their computers before
leaving work stations;
*�&13
11.3D4 Secure not public data within locked work spaces and in locked file
cabinets; and
11.3D5 Shred not public data before disposing of them.
In the event of a temporary duty assigned to a City employee, the employee may
access certain not public data for as long as the work is assigned to the employee.
11.4 Data Sharing with Authorized Entities or Individuals.
H AA When a contract with an outside party requires access to not public data,
the contracting party will be required to use and disseminate the information
consistent with the Act. The City must include in a written contract the language
contained in Exhibit 10 or substantially similar language.
IIAB In addition to the employees listed in the City's data inventory (see
Appendix A), the Responsible Authority, the City's criminal prosecutor, the City
Attorney,the City Engineer, and the City Building Inspector may have access to all
not public data maintained by the City if necessary for specified duties. Any access
to not public data will be strictly limited to the data necessary to complete the work
assignment.
HAC State or federal law may authorize the sharing of not public data in specific
circumstances. Not public data may be shared with another entity if a federal or
state law allows it or mandates it. Individuals will have notice of any sharing in
applicable Tennessen warnings, or the City will obtain the individual's informed
consent. The City will also obtain informed consent from an entity submitting not
public data for the purposes of a building permit application (Exhibit 11). Any
sharing of not public data will be strictly limited to the data necessary or required
to comply with the applicable law.
11.5 Penalties for Unlawfully Accessing Not Public Data. The City will utilize
penalties for unlawful access by its employees to not public data as provided for in
Minnesota Statutes, Section 13.09, if necessary. Penalties include suspension, dismissal,
or referring the matter to the appropriate prosecutorial authority who may pursue a criminal
misdemeanor charge.
4,14
EXHIBIT 1
LIST OF DESIGNEES
The Minnesota Data Practices Act establishes a system for compilation and distribution of data
gathered by government agencies. All data collected and maintained by the City of Mounds View
("City") is presumed public and is accessible to the public for both inspection and copying,unless
classified as Private, Confidential, Nonpublic or Protected Nonpublic in accordance with federal
law, state statute or a temporary classification.
The City of Mounds View has appointed the following position to administer this system.
Responsible Authority and Compliance Official:
City Administrator
City of Mounds View
24 0 14igl w ay 10 Mounds View Blvd.
Mounds View, MN 55112-1429
Phone: (763) 717-4000
Fax: (763) 717-4019
Positions appointed as designees in system administration are as follows:
Assistant City Administrator
Other persons responsible for the maintenance and dissemination of City records are as apparent
or assigned.
4,Exhibit 3
EXHIBIT 2
COPIES AND ACTUAL COST
Copies $.25 per page
(if 100 or fewer pages of black and white
letter or legal size paper copies are requested) the same a,,,.,,r ent.
Speeial Copy Charge Aetual Cost*
Actual Cost (charged in all other circumstances, including requests to provide data electronically
or by facsimile)
The "actual cost" means the cost of any materials (paper, copier ink, staples, GT'"'�s
video/atidio tapes, etc.), any special costs associated with making copies from computerized data,
such as writing or modifying a computer program to format data, any mailing costs and any vehicle
costs directly involved in transporting data to the appropriate facility when necessary to provide
copies. In addition, "actual cost" also includes City staff time spent making, certifying and
compiling the copies (when requested by the data subject). For requests by anyone other than the
data subject, the "actual cost" also includes City staff time spent retrieving the data to be copied,
sorting and labeling the documents (if this is necessary to identify what is to be copied),removing
staples or paper clips, taking documents to the copier for copying as well as making, certifying
and compiling the copies. Labor costs are never charged for separating public from not public
data.
If information is to be provided via digital means (CD or USB drive), a new, unopened product
shall be provided to the City by the requestor.
Document Charge Fee as established in the City fee schedule
(charged for certain frequently requested
documents, such as zoning codes, maps,
etc.)
*Exhibit 3
EXHIBIT 3
INFORMATION DISCLOSURE REQUEST
Minnesota Government Data Practices Act
A. To be Completed by Requestor
REQUESTOR NAME(Last,First,MI): DATE OF REQUEST:
STREET ADDRESS: PHONE NUMBER:
CITY,STATE,ZIP CODE: SIGNATURE:
DESCRIPTION OF THE INFORMATION REQUESTED:
B. To be Completed by the City
DEPARTMENT NAME: HANDLED BY:
INFORMATION CLASSIFIED AS: ACTION:
❑PUBLIC ❑NONPUBLIC ❑APPROVED
❑PRIVATE ❑PROTECTED NONPUBLIC ❑APPROVED IN PART(explain below)
❑ CONFIDENTIAL ❑DENIED(explain below)
REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION:
'-Exhibit 3
PHOTOCOPYING CHARGES: IDENTITY VERIFIED FOR PRIVATE INFORMATION:
❑NONE ❑IDENTIFICATION:DRIVER'S LICENSE,STATE I.D.,etc.
❑ Pages x = ❑ COMPARISON WITH SIGNATURE ON FILE
❑ Special Rate: (attach explanation) ❑ PERSONAL KNOWLEDGE
❑ OTHER:
AUTHORIZED SIGNATURE: DATE:
�-EXhlblt 3
EXHIBIT 4
GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT
1. AUTHORIZATION. The City of Mounds View (the "City") hereby authorizes
, (the "Authorized Party") access to the following
government data:
2. PURPOSE. Access to this government data is limited to the objective of creating summary
data for the following purpose:
3. COST. (Check all that apply):
The Authorized Party has been requested by the City to prepare summary data and
will be paid in accordance with City policy. The estimated total is:
is the person who requested the
summary data and agrees to bear the City's costs associated with the preparation of
the data which has been estimated to be $
Signature of Requestor Date
4. SECURITY. The Authorized Party agrees that it and any employees or agents under its
control must protect the privacy interests of individual data subjects in accordance with the terms
of this Agreement.
The Authorized Party agrees to remove all unique personal identifiers which could be used
to identify any individual from data classified by state or federal law as not public which is
obtained from City records and incorporated into reports, summaries, compilations,articles,or any
document or series of documents.
Data contained in files, records, microfilm, or other storage media maintained by the City
are the City's property and are not to leave the City's custody. The Authorized Party agrees not
to make reproductions of any data or remove any data from the site where it is provided, if the data
can in any way identify an individual.
No data which is not public and which is irrelevant to the purpose stated above shall ever
be disclosed or communicated to anyone by any means.
The Authorized Party warrants that the following named individual(s) will be the only
person(s) to participate in the collection of the data described above:
Complete name (printed) Title (printed)
4-Exhibit 4-1
5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use
or disclosure of government data collected, used and maintained in the exercise of this agreement
and is classified as not public under state or federal law. The Authorized Party understands that it
may be subject to civil or criminal penalties under those laws. The Authorized Party agrees to
defend, indemnify, and hold the City, its officials, agents and employees harmless from any
liability, claims, damages, costs, judgments, or expenses, omission of the Authorized Party's
failure to fully perform in any respect all obligations under this Agreement.
6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees
at all times during the term of this Agreement to maintain insurance covering the Authorized
Party's activities under this Agreement. The insurance must cover $1,500,000 per claimant for
personal injuries or damages and $1,500,000 per occurrence. The policy must cover the
indemnification obligation specified above.
7. ACCESS PERIOD. The Authorized Party may have access to the information described
above from to
8. ACCESS RESULTS. A copy of all reports, summaries, compilations, articles,
publications or any document or series of documents that are created from the information
provided under this Agreement must be provided to the City. The Authorized Party may retain
one copy of the summary data created for its own records but may not disclose it without City
permission, except in defense of claims brought against it.
AUTHORIZED PARTY:
By: Date:
Title (if applicable):
REQUESTOR OF SUMMARY DATA:
By: Date:
Title (if applicable):
CITY OF MOUNDS VIEW:
By: Date:
Its:
*Exhibit 4-2
EXHIBIT 5
NOTICE TO PERSONS UNDER AGE 18
Some of the information you are asked to provide is classified as private under State law.
You have the right to request that some or all of the information not be given to one or both of
your parents/legal guardians. Please complete the form below if you wish to have information
withheld.
Your request does not automatically mean that the information will be withheld. State law
requires the City to determine if honoring the request would be in your best interest. The City is
required to consider:
* Whether you are of sufficient age and maturity to explain the reasons and understand the
consequences;
* Whether denying access may protect you from physical or emotional harm;
* Whether there are reasonable grounds to support your reasons; and
* Whether the data concerns medical, dental, or other health service provided under
Minnesota Statutes Sections 144.341 to 144.347. If so, the data may be released only if
failure to inform the parent would seriously jeopardize your health.
NOTICE GIVEN TO: DATE:
BY:
(Name) (Title)
REQUEST TO WITHHOLD INFORMATION
I request that the following information
Be withheld from:
For these reasons:
Date: Print name:
Signature:
li�Exhlblt 5
EXHIBIT 6
CONSENT TO RELEASE PRIVATE DATA
authorize the City of Mounds View("City") to release the
(print name)
following private data about me:
to the following person(s) or entity(ies):
The person(s) or entity(ies)receiving the private data may use it only for the following purpose or
purposes:
This authorization is dated and expires on
I understand that my records are protected under state privacy regulations and cannot be
disclosed without my written consent unless otherwise provided for by law. I also understand
that I may cancel this consent at any time prior to the information being released and that
in any event this consent expires automatically 90 days after signing. By signing this
document,I give my full and voluntary consent to the City to release the above-listed data to
the persons identified in this release, and I waive any and all claims against the City for the
disclosure of private data about me in accordance with this document.
Signature
Signature of parent or guardian
(if data subject is under 18 years of age)
IDENTITY VERIFIED BY:
❑ Witness: x
❑ Identification: Driver's License, State ID, Passport,
other•
❑ Comparison with signature on file
❑ Other:
Responsible Authority/Designee:
Exhibit 6
EXHIBIT 7
CONSENT TO RELEASE COPYRIGHTED DATA
certify that I have the authority to authorize the City of
Mounds View to release the following copyrighted data of which I am the copyright holder:
To the following person or people:
The person or people receiving the copyrighted data may use it only for the following purpose or
purposes:
This authorization is dated and expires* on
*The expiration cannot exceed one year from the date of the authorization.
I, the undersigned, agree to give up and waive all claims that I might have against the City, its
agents and employees for releasing data pursuant to this request.
Printed Name Title
Complete Address Phone Number
Notarized Signature Date
STATE OF MINNESOTA )
ss.
COUNTY OF )
On this day of , 20 , before me, a Notary Public within
and for said County, personally appeared , known to
me to be the person described in and who executed the foregoing instrument and acknowledged
that he/she executed the same as his/her own free act and deed.
Notary Public
4Exhibit 7
EXHIBIT 8
DATA PRACTICES ADVISORY
(Tennessen Warning)
Some or all of the information that you are asked to provide on the attached form is classified by
state law as either private or confidential. Private data is information that generally cannot be
given to the public but can be given to the subject of the data. Confidential data is information
that generally cannot be given to either the public or the subject of the data.
The City's purpose and intended use of this information is:
You are/ are not legally required to provide this information.
If you refuse to supply the information, the following may happen:
Other persons or entities authorized by law to receive this information are:
�-EXhlbit 8
EXHIBIT 9
CITY OF MOUNDS VIEW
TENNESSEN WARNING FORM
It is the City of Mounds View's responsibility to inform potential employees of their privacy rights.
Please carefully read the Tennessen Warning provided below. Sign and date the form and return
it with your application. Your signature indicates that you have received information regarding
your rights as they pertain to the Minnesota Government Data Practices Act.
In accordance with the Minnesota Government Data Practices Act, the City of Mounds View is
required to inform you of your rights as they relate to the private information collected from you.
Private data is information that is available to you, but not to the public; much of the personal
information we collect about you is private. Minnesota Statutes Sections 13.04 and 13.43 are two
sections that govern what affects you as an applicant for employment at the City of Mounds View.
All data collected is considered private except for the following:
1. Your veteran's status;
2. Relevant test scores;
3. Your job history;
4. Your education and training; and
5. Your work availability.
Your name is considered to be private information; however, if you are selected to be interviewed
as a finalist, your name becomes public information.
The data supplied by you may be used for such other purposes as may be determined to be
necessary in the administration of personnel policies,rules, and regulations of the City of Mounds
View. Furnishing social security numbers is voluntary for applicants to the City of Mounds View,
but refusal to supply other requested information would mean that your application for
employment might not be considered.
Private data is available only to you, appropriate City employees, and others as provided by state
and federal laws who have a bona fide need for the data. Public data is available to anyone
requesting it and consists of all data furnished in the application for employment that is not
designated in this notice as private data.
The information you give about yourself is needed to identify you and to assist the City of Mounds
View in determining your suitability for the position for which you are applying.
I have read and understand the information given above regarding the Minnesota Data Practices
Act.
Applicant Signature Date
*Exhibit 9
EXHIBIT 10
SAMPLE CONTRACT PROVISION
Data Practices Compliance. Contractor will have access to data collected or maintained by the
City to the extent necessary to perform Contractor's obligation under this contract. Contractor
agrees to maintain all data contained from the City in the same manner as the City is required
under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the "Act").
Contractor will not release or disclose the contents of data classified as not public to any person
except at the written direction of the City. Contractor agrees to defend and indemnify the City
from any claim, liability, damage or requirements of the Act or this contract. Upon termination of
this contract, Contractor agrees to return data to the City as requested by the City.
*Exhibit 10
EXHIBIT 11
Building Permit/Plans
DATA PRACTICES ADVISORY
You may be required to submit building plans with your building permit application so that the City
of Mounds View can determine whether or not your building permit application should be approved.
If you do not submit plans when they are required, your building permit will not be approved. The
Minnesota Government Data Practices Act establishes a presumption that all government data are
public and are accessible by the public for both inspection and copying unless there is a federal law, a
state statute, or a temporary classification of data that provides that certain data are not public.
Minnesota Statutes, Section 13.01 defines "government data" as being all data collected, created,
received, maintained, or disseminated by the City.
The Government Data Practices Act allows building plans to be classified as nonpublic ONLY if they
contain the following information:
Security information defined by Minnesota Statutes, Section 13.37 as being"government data the
disclosure of which the responsible authority determines would be likely to substantially jeopardize
the security of information,possessions,individuals or property against theft,tampering,improper
use, attempted escape, illegal disclosure,trespass, or physical injury."
AND/OR
Trade Secret information defined by Minnesota Statutes,Section 13.37 as being "government data,
including a formula,pattern, compilation,program, device, method,technique or process (1)that
was supplied by the affected individual or organization, (2) that is the subject of efforts by the
individual or organization that are reasonable under the circumstances to maintain its secrecy, and
(3) that derives independent economic value, actual or potential, from not being generally known
to,and not being readily ascertainable by proper means by,other persons who can obtain economic
value from its disclosure or use."
Building plans submitted to the City are generally public information. If the plans are copyrighted,
they will be made available for viewing by the public but will not be allowed to be copied unless a
release is obtained by the City from the copyright holder.If you believe that your building plans qualify
for the classification of nonpublic data as described above,you must provide documentation verifying
your claim. The Responsible Authority for the City of Mounds View will determine whether the plans
qualify for nonpublic data classification within 10 business days of the request. If you do not agree
with the determination of the Responsible Authority, you may file an application for a temporary
classification of nonpublic data with the Commissioner of Administration.
44Exhibit 11
Building plans and related documents submitted to the City are presumed to be public and by
submitting them to the City and by signing this document you are expressly giving permission to
the City to make copies for the City's use and to make available to the public upon request unless
you indicate otherwise as follows:
The building plans I have submitted are COPYRIGHTED under and protected
by the Federal Copyright Act and I do not give permission for them to be copied for release
to the public. However, I understand the plans are considered public information under
Minnesota law and may be viewed by the public.
The building plans I have submitted contain TRADE SECRET
INFORMATION as defined by Minn. Stat. § 13.37, subd. 1 (a) and are to be treated as
protected nonpublic data. I understand I must provide an explanation (below) to support
my claim that the information I am providing constitutes trade secret information under
law.
The building plans I have submitted contain SECURITY INFORMATION as
defined by Minn. Stat. § 13.37, subd. 1 (a) and are to be treated as protected nonpublic
data. I understand I must provide an explanation (below) to support my claim that the
information I am providing constitutes security information under law.
Explanation:
Name of Applicant(Please Print) Date
Signature of Applicant Property address
Contact Address Contact phone
Email address
4-Exhibit 11
APPENDIX A
NONPUBLIC, PRIVATE,AND CONFIDENTIAL DATA
MAINTAINED BY THE CITY OF MOUNDS VIEW
The list of data types is divided into the following categories: General; Administration;
Planning; Personnel; and Police. The categories are provided only for convenience in
locating types of data. Inclusion in any particular category is not intended to indicate an
exclusive location for that data type (e.g., data listed under Personnel may be physically
located in more than one City department).
GENERAL
Applications for Election or Appointment
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 3
DESCRIPTION OF DATA: Data on applicants collected by the City from the applicant's
application is private, except the following is public: name, city of residence, education and
training, employment history, volunteer work, awards and honors, and prior government service
or experience. Once appointed, the following is public: residential address and either telephone
number or email where the appointee may be reached, or both at the request of the appointee.
Audit Data (provided by State Auditor)
CLASSIFICATION(S): Protected Nonpublic/Confidential
GOVERNING STATUTE: Minn. Stat. § 6.715, subd. 5
DESCRIPTION OF DATA: Data relating to an audit, examination or investigation performed by
the State Auditor. Data provided by the State Auditor for purpose of review and verification must
be protected from unlawful disclosure.
Business Data
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.591
DESCRIPTION OF DATA: Data submitted to the City by a business requesting financial
assistance or benefits financed by public funds are private or nonpublic data. The data becomes
public when public financial assistance is provided or the business receives a benefit from the City,
except that business plans, income and expense projections not related to the financial assistance
provided, customer lists, income tax returns, and design,market and feasibility studies not paid for
with public funds remain private or nonpublic.
City Attorney Records
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.393
DESCRIPTION OF DATA: The use, collection, storage, and dissemination of data by the City
Attorney is governed by statutes, rules, and professional standards concerning discovery,
production of documents, introduction of evidence, and professional responsibility. Data which is
4Appendix A-1
the subject of attorney-client privilege is confidential. Data which is the subject of the "work
product"privilege is confidential.
Civil Investigative Data
CLASSIFICATION(S): Confidential/Protected Nonpublic/Not Public/Public
GOVERNING STATUTE: Minn. Stat. § 13.39
DESCRIPTION OF DATA: Data collected as part of an active investigation undertaken to
commence or defend pending civil litigation, or which are retained in anticipation of pending civil
litigation are classified as protected nonpublic data pursuant to Minn. Stat. § 13.02, subd. 13, in
the case of data not on individuals and confidential pursuant to Minn. Stat. § 13.02, subd. 3, in the
case of data on individuals. The City may make any data classified as confidential or protected
nonpublic accessible to any person, agency or the public if the City determines that the access will
aid the law enforcement process, promote public health or safety or dispel widespread rumor or
unrest.
Community Dispute Resolution Center Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.88
DESCRIPTION OF DATA: Data relating to a case in a community dispute resolution program are
classified as private data on individuals, with the exceptions set forth in Minn. Stat. § 13.88.
Council Meetings Having Data Classified as Nonpublic
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13D.05
DESCRIPTION OF DATA: Any portion of a meeting must be closed if expressly required by
other law or if the following types of data are discussed: data that would identify alleged victims
or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable
adults; active investigative data as defined in section 13.82, subd. 7,or internal affairs data relating
to allegations of law enforcement personnel misconduct collected or created by a state agency,
statewide system, or political subdivision; or educational data, health data, medical data, welfare
data, or mental health data that are not public data under section 13.32, 13.3805, subd. 1, 13.384,
or 13.46, subds. 2 or 7.
Elected Officials Correspondence
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 2
DESCRIPTION OF DATA: Correspondence between individuals and elected officials is private
data on individuals, but may be made public by either the sender or the recipient.
Financial Disclosure Statements
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 1.
DESCRIPTION OF DATA: Financial disclosure statements of elected or appointed officials
which, by requirement of the City, are filed with the City, are public data on individuals.
Appendix A-2
Grants
CLASSIFICATION(S): Nonpublic/Private
GOVERNING STATUTE: Minn. Stat. § 13.599
DESCRIPTION OF DATA: Data created by state agency providing grants and persons/agencies
that apply for or receive grants.
Identity of Employees Making Complaints
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 181.932, subd. 2; 13.7905, subd. 5(b)
DESCRIPTION OF DATA: The identity of an individual who reports to any governmental body
or law enforcement official a violation or suspected violation by the individual's employer of any
federal or state law or rule is private data on individuals if it meets the requirements of Minn. Stat.
§ 181.932, subd. 2.
Internal Competitive Response
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 5, 13.37.
DESCRIPTON OF DATA: A bid or proposal to provide the City with goods or services that is
prepared by City staff in competition with bids or proposals solicited by the City from the private
sector or a different government entity from the private sector are classified as private or nonpublic
until completion of the selection process or completion of the evaluation process at which time the
data are public with the exception of trade secret information as defined and classified in Minn.
Stat. § 13.37.
Internal Auditing Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.392
DESCRIPTION OF DATA: Data, notes, and preliminary drafts of reports created, collected and
maintained by the internal audit offices of the City or by person performing audits for the City and
relating to an audit or investigation are confidential data on individuals or protected nonpublic data
until the final report has been published or the audit or investigation is no longer being pursued
actively. Data on an individual supplying information for an audit or investigation that could
reasonably be used to determine the individuals' identity are private data on individuals if the
information supplied was needed for an audit or investigation and would not have been provided
to the internal audit office or person performing audits without an assurance to the individual that
the individual's identity would remain private.
Judicial Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 4(e)
DESCRIPTION OF DATA: Judicial branch data disseminated to the City has the same
classification in the hands of the City as it had in the hands of judicial branch entity providing it.
ii�Appendix A-3
Personal Contact and Online Account Information
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.356, 13.04, subd. 2.
DESCRIPTION OF DATA: Data on an individual collected, maintained, or received by the City
for notification purposes or as part of a subscription list for the City's electronic periodic
publications as requested by the individual are classified as private data on individuals. This data
includes telephone numbers, e-mail addresses, internet user names and passwords, Internet
protocol addresses, and any other similar data related to the individual's online account or access
procedures. This data may only be used for the specific purpose for which the individual provided
the data. This data also does not include data submitted for purposes of making a public comment.
Pleadings
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 12
DESCRIPTION OF DATA: Pleadings in a lawsuit by or against the City are public data to the
same extent that the data would be public if filed with the court.
Requests for Proposals
CLASSIFICATION(S): Private/Nonpublic/Not Public/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 3(b), 13.37
DESCRIPTION OF DATA: Data submitted by a business to the City in response to a request for
proposals, as defined in Minn. Stat. § 16C.02, subd. 12, are private or nonpublic until the time and
date specified in the solicitation that proposals are due, at which time the name of the responder
becomes public. All other data in a responder's response to a request for proposals are private or
nonpublic data until completion of the evaluation process. After a government entity has
completed the evaluation process, all remaining data submitted by all responders are public with
the exception of trade secret data as defined and classified in Minn. Stat. § 13.37. A statement by
a responder that submitted data are copyrighted or otherwise protected does not prevent public
access to the data contained in the response. If all responses to a request for proposals are rejected
prior to completion of the evaluation process, all data, other than the names of the responders,
remain private or nonpublic until a resolicitation of the requests for proposal results in completion
of the evaluation process or a determination is made to abandon the purchase. If the rejection
occurs after the completion of the evaluation process, the data remain public. If a resolicitation of
proposals does not occur within one year of the proposal opening date,the remaining data become
public.
Sealed Bids
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Sealed bids, including the number of bids received, prior to opening
are classified as nonpublic data with regard to data not on individuals and as private data with
regard to data on individuals.
ii�Appendix A-4
Security Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Data which, if the Responsible Authority determines its disclosure
would be likely to substantially jeopardize the security of information,possessions, individuals or
property against theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or
physical injury is classified as nonpublic data with regard to data not on individuals and as private
data with regard to data on individuals. This includes checking account numbers,crime prevention
block maps and lists of volunteers who participate in community crime prevention programs and
the volunteers' home and mailing addresses,telephone numbers, e-mail or other digital addresses,
Internet communication services account information or similar account information, and global
positioning system locations. If the City denies a data request based on a determination that the
data are security information, upon request, the City must provide a short description explaining
the necessity for the classification.
Service Cooperative Claims Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.203
DESCRIPTION OF DATA: Claims experience and all related information received from carriers
and claims administrators participating in a group health or dental plan, including any long-term
disability plan,offered through Minnesota service cooperatives to Minnesota political subdivisions
and survey information collected from employees and employers participating in these plans and
programs, except when the executive director of a Minnesota service cooperative determines that
release of the data will not be detrimental to the plan or program, are classified as nonpublic data
not on individuals.
Social Security Numbers
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.355
DESCRIPTION OF DATA: Social Security numbers of individuals are private data on
individuals,except to the extent that access to the Social Security number is specifically authorized
by law.
Social Security Numbers on Mailings
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.355, subd. 3
DESCRIPTION OF DATA: The City may not mail, deliver, or cause to be mailed or delivered an
item that displays a Social Security number on the outside of the item or if it is visible without
opening the item.
Trade Secret Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Data, including a formula, pattern, compilation, program, device,
method,technique or process: (1)that was supplied by the affected individual or organization; (2)
*Appendix A-5
that is the subject of efforts by the individual or organization that are reasonable under the
circumstances to maintain its secrecy; and(3) that derives independent economic value, actual or
potential, from not being generally known to, and not being readily ascertainable by proper means
by, other persons who can obtain economic value from its disclosure or use are nonpublic data
with regard to data not on individuals and as private data with regard to data on individuals.
Utility Disconnection Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.681, subd. 6
DESCRIPTION OF DATA: Data on customers provided to the City by a utility regarding
disconnection of gas or electric service are private data on individuals or nonpublic data.
ADMINISTRATION
Absentee Ballots
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37 and 13.607, subd. 7 and 20313.12, subd. 7
DESCRIPTION OF DATA: Sealed absentee ballots before opening by an election judge are
private and nonpublic. Names of voters submitting absentee ballots may not be made available
for public inspection until the close of voting on Election Day.
Assessor's Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.51
DESCRIPTION OF DATA: Data contained on sales sheets received from private multiple listing
service organizations is private where the contract with the organizations requires the City to
refrain from making the data available to the public. The following data collected by the City from
individuals or business entities concerning income properties are private or nonpublic: (a)detailed
income and expense figures; average vacancy factors;verified net rentable areas or net usable area,
whichever is appropriate; anticipated income and expenses; projected vacancy factors; and lease
information. Income information on individuals collected and maintained by the City to determine
eligibility of property for class 4d under Minn. Stat. § 273.128 and 273.13, is private data on
individuals.
Candidates for Election to City Council
CLASSIFICATION(S): Public/Private
GOVERNING STATUTE: Op. Atty. Gen. No. 852, October 6, 2006; Advisory Opinion No. 05-
036; Minn. Stat. § 13.607, subd. 8 and 204B.06, subd. lb
DESCRIPTION OF DATA: Data created, collected, or maintained about an individual candidate
for election to the City Council is public. An affidavit of candidacy must state an address of
residence and telephone number. The candidate may request that the address be classified as
private data by certifying that a police report has been submitted or an order for protection has
been issued in regard to the safety of the candidate or candidate's family, or that the candidate's
address is otherwise private pursuant to Minnesota law.
4Appendix A-6
Computer Access Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.15
DESCRIPTION OF DATA: Data created, collected, or maintained about a person's access to the
City's computer system for the purpose of. (1) gaining access to data or information; (2)
transferring data or information; or(3) using government services are private data on individuals
or nonpublic data. This data does not include a cookie temporarily installed by the City on a
person's computer during a single session or visit to the City's web site if the cookie is installed
only in a computer's memory and is deleted from the memory when the web site browser or web
site application is closed.
Deferred Assessment Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.52
DESCRIPTION OF DATA: Data collected pursuant to Minn. Stat. § 435.193,which indicates the
amount or location of cash or other valuables kept in the homes of applicants for deferred
assessment are private data.
Federal Contracts Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.35
DESCRIPTION OF DATA: All data collected and maintained by the City when required to do so
by a federal agency as part of its contract with the City are classified as either private or nonpublic
depending on whether the data are data on individuals or data not on individuals.
Homestead Applications
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.4965, subd. 3, 273.124, subd. 13
DESCRIPTION OF DATA: Social Security numbers, affidavits, or other proofs of entitlement to
homestead status that are submitted by property owners or their spouses are private data on
individuals. The data may be disclosed to the Commissioner of Revenue or, under limited
circumstances, the County Treasurer.
Lodging Tax Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.495
DESCRIPTION OF DATA: Data, other than basic taxpayer identification data, collected from
taxpayers under a lodging tax ordinance are nonpublic data.
Municipal Bonds Register Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 12, 475.55, subd. 6
DESCRIPTION OF DATA: Data with respect to the ownership of municipal obligations are
nonpublic data or private data on individuals.
*Appendix A-7
Municipal Self-Insurer Claims
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 9(a), 471.617, subd. 5
DESCRIPTION OF DATA: Data about individual claims or total claims made by an individual
under a self-insured health benefit plan of a municipality are private.
Registered Voter Lists
CLASSIFICATION(S): Confidential/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.607, subd. 6; 201.091
DESCRIPTION OF DATA: The information contained in the master list of registered voters may
only be made available to public officials for purposes related to election administration, jury
selection, and in response to a law enforcement inquiry concerning a violation of or a failure to
comply with any criminal statute or state or local tax statute.
Security Service Data
CLASSIFICATION(S): Nonpublic//Public
GOVERNING STATUTE: Minn. Stat. §§ 13.861, 13.37 and 13.82, subd. 2, 3 and 6.
DESCRIPTION OF DATA: Data collected, created, or maintained by a security service for the
purpose of providing security services to the City that are similar to the data described as request
for service data and response or incident data in Minn. Stat. § 13.82, subd. 3 and 6 are public. If
personnel of a security service make a citizen's arrest,then any security service data that are similar
to the data described as arrest data in Minn. Stat. § 13.82, subd. 2 are public. If a security service
participates in but does not make an arrest, it shall, upon request, provide data that identify the
arresting law enforcement agency. All other security service data are nonpublic.
Social Recreational Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.548
DESCRIPTION OF DATA: For individuals enrolling in recreational or other social programs:
name, address,telephone number, any other data that identifies the individual, and any data which
describes the health or medical condition of the individual, family relationships, living
arrangements, and opinions as to the emotional makeup or behavior of an individual are classified
as private.
Solid Waste Collector Customer Lists
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.7411, subd. 4 (d), 115A.93, subd. 5
DESCRIPTION OF DATA: Customer lists provided to the City by solid waste collectors are
private data on individuals or nonpublic data with regard to data not on individuals.
4Appendix A-8
PLANNING
Appraisal Data
CLASSIFICATION(S): Confidential/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 3
DESCRIPTION OF DATA: Estimated or appraised values of property that are made by the City
or by an independent appraiser acting for the City for the purpose of selling or acquiring land
through purchase or condemnation are classified as confidential data on individuals or protected
nonpublic data. However, this data becomes public at the discretion of the City Council,
determined by majority vote of the City's governing body. Appraised values of property that are
made by appraisers working for fee owners or contract purchasers who have received an offer to
purchase their property from a government entity are classified as private data on individuals or
nonpublic data. Appraisal data made confidential or nonpublic become public when the data are
submitted to a court appointed condemnation commissioner, the data are presented in court in
condemnation proceedings or the parties enter into an agreement for the purchase and sale of the
property.
Award Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.48
DESCRIPTION OF DATA: Financial data on business entities submitted to the City for the
purpose of presenting awards to business entities for achievements in business development or
performance are private data on individuals or nonpublic data.
Benefit Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.462
DESCRIPTION OF DATA: Data on individuals collected or created when an individual seeks
information about becoming, is or was an applicant for or a recipient of benefits or services
provided under any housing, home ownership, rehabilitation and community action agency, Head
Start, or food assistance programs administered by the City are private data on individuals with
the exception of the names and addresses of applicants for and recipients of the benefits, which
are classified as public data on individuals.
Community Center Data
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.55
DESCRIPTION OF DATA: Letters or documentation from any person who makes inquiry to or
who is contacted by the community center facility regarding availability of the facility for staging
events; identity of firms and corporations that contact the facility; the type of event that the
contacting person wants to stage in the facility; suggested terms of rentals and responses of staff
to such inquiries are nonpublic or private data on individuals. However, that data becomes public
upon any of the following: (a) five years elapse from the date on which the lease or contract is
entered into between the facility and the inquiring party or parties or the event which was the
subject of inquiry occurs at the facility, whichever occurs earlier; (b) the event which was the
*Appendix A-9
subject of inquiry does not occur; or (c) the event which was the subject of inquiry occurs
elsewhere. The names, addresses and contact persons for individual exhibitors at an exhibition
may be withheld at the discretion of the City to protect the competitive position of the facility or
its customers.
Housing Agency Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.585
DESCRIPTION OF DATA: Correspondence between the housing agency and agency's attorney
containing data on individuals collected as part of an active investigation undertaken for the
purpose of the commencement or defense of potential or actual litigation; initiation of lease
terminations and eviction actions; admission denial hearings concerning prospective tenants;
commencement of actions against independent contractors of the agency; and tenant grievance
hearings are classified as confidential data. Correspondence between the housing agency and the
agency's attorney containing data not on individuals collected as part of an active investigation
undertaken for the purpose of the commencement or defense of potential or actual litigation are
classified as protected nonpublic data. Income information on individuals collected and
maintained to determine property tax classification eligibility is private data on individuals. Data
pertaining to negotiations with property owners regarding the purchase of property are classified
as nonpublic data.
Planning Questionnaires
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.59
DESCRIPTION OF DATA: Names and addresses of individuals and businesses and the legal
descriptions of property owned by individuals and businesses, when collected in surveys of
individuals conducted by the City for the purposes of planning, development, and redevelopment.
Property Complaint Data
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.44, subd. I
DESCRIPTION OF DATA: Data that identifies individuals who register complaints concerning
violations of state laws or local ordinances concerning the use of real property are classified as
confidential data.
Redevelopment Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.59
DESCRIPTION OF DATA: Names and addresses of individuals and the legal descriptions of
property owned by individuals, when collected in surveys of individuals conducted by the City or
Housing and Redevelopment Authority for the purposes of planning, development, and
redevelopment are classified as private data. Names and addresses of businesses and the legal
descriptions of business properties and the commercial use of the property to the extent the
disclosure of the use would identify a particular business are nonpublic data.
Appendix A-10
PERSONNEL
Applicant Information
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.43.
DESCRIPTION OF DATA: Generally, all data about people who are or were an employee, an
applicant for employment, a volunteer, or an independent contractor is private with the following
exceptions which are public:
• Veteran status
• Relevant test scores
• Rank on eligibility list
• Job history
• Education and training
• Work availability
• Name, after being certified as eligible for appointment to a vacancy or when considered a
finalist for a position of public employment (which occurs when the person has been
selected to be interviewed by the appointing authority)
• Names of applicants for appointment to and members of an advisory board or commission.
Applicants to a Public Body
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601
DESCRIPTION OF DATA: Generally, all data about people who are or were an applicant to or
an appointed member of a public body is private with the following exceptions which are public:
• Name
• City of Residence
• Education and Training
• Employment History
• Volunteer Work
• Awards and Honors
• Prior Government Service
Appointed (Not Elected)Members to a Public Body
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601
DESCRIPTION OF DATA: Generally, all data about people who are or were an appointed, not
elected, to a public body is private, with the following exceptions which are public:
• Name
• City of Residence
• Education and Training
• Employment History
• Volunteer Work
• Awards and Honors
4Appendix A-11
• Prior Government Service
• Residential Address
• Either a telephone number or electronic mail address where the appointee can be reached,
or both, at the request of the appointee
Employee Assistance Information
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.43, subd. 7
DESCRIPTION OF DATA: Employee assistance program data, such as training, assessment,
counseling, and referral services for employees and their dependents, are private data on
individuals.
Employee Data Generally
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.43.
DESCRIPTION OF DATA: Generally, all data about current and former City employees,
volunteers, and independent contractors are private with the following exceptions which are
public:
• Name
• Actual gross salary
• Salary Range
• Contract fees
• Actual gross pension
• Value and nature of employer paid fringe benefits
• Basis for and the amount of added remuneration, including expense reimbursement, in
addition to salary
• Job title
• Job description
• Education and training background
• Previous work experience
• Date of first and last employment
• The existence and status (but not nature) of any complaints or charges against the
employee, regardless of whether the complaint or charge resulted in a disciplinary action
• Final disposition of any disciplinary action, with specific reasons for the action and data
documenting the basis of the action,excluding data that would identify confidential sources
who are employees of the public body
• Terms of any agreement settling any dispute arising from the employment relationship,
including a"buyout" agreement
• Work location
• Work telephone number
• Badge number
• Honors and awards received
4Appendix A-12
• Payroll time sheets or other comparable data that are only used to account for employee's
work time for payroll purposes, except to the extent that release of time sheet data would
reveal the employee's reasons for the use of sick or other medical leave or other non-public
data.
Employee Drug and Alcohol Tests
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.43, 13.7905, subd. 5(c), 181.954, subd. 2 and 3
DESCRIPTION OF DATA: Test results and other information acquired in an employee drug and
alcohol testing process are private data on individuals.
Employment and Training Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.47
DESCRIPTION OF DATA: Data on individuals collected, maintained, used, or disseminated
because an individual applies for, is currently enrolled in, or has been enrolled in employment and
training programs funded with federal, state or local resources are private data on individuals.
Examination Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.34
DESCRIPTION OF DATA: Data consisting solely of testing or examination materials or scoring
keys used solely to determine individual qualifications for appointment or promotion, the
disclosure of which would compromise the objectively or fairness of the testing or examination
process are classified as nonpublic, except pursuant to court order.
Harassment
CLASSIFICATION(S): Confidential/Private
GOVERNING STATUTE: Minn. Stat. § 13.43 subd. 8
DESCRIPTION OF DATA: When there is a harassment complaint against an employee, the
employee may not have access to data that would identify the complainant or other witnesses if
the data would threaten the personal safety of the complainant or witness or subject the
complainant or witness to harassment. However, summary information will be provided to the
employee in order for him/her to prepare for a disciplinary proceeding that has been initiated.
Human Rights Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.552, 363A.28 and 363A.35
DESCRIPTION OF DATA: Data maintained by the human rights department of the city,
including: investigative data in an open case file; the name and address of the charging party or
respondent, factual basis of the allegations, and statute or ordinance under which the charge is
brought; investigative data in a closed case file.
Appendix A-13
Labor Relations Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Management positions on economic and noneconomic items that
have not been presented during the collective bargaining process or interest arbitration, including
information specifically collected or created to prepare the management position is classified as
nonpublic data with regard to data not on individuals and as private data with regard to data on
individuals.
Personnel and Employment Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.43.
DESCRIPTION OF DATA: Certain government data on individuals maintained because the
individual is or was an employee of or an applicant for employment by, performs services on a
voluntary basis for, or acts as an independent contractor with the City are public as set forth in
Minn. Stat. § 13.43, subd. 2. All other personnel data is private data on individuals but may be
released pursuant to a court order. Data pertaining to an employee's dependents are private data
on individuals.
Protection of Employee or Others
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.43 subd 11
DESCRIPTION OF DATA: If it is reasonably necessary to protect an employee from harm to self
or to protect another person who may be harmed by the employee, information that is relevant to
the safety concerns may be released to (1) the person who may be harmed or to the person's
attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the
commitment process, or(3) a court, law enforcement agency or prosecuting authority.
Salary Benefit Survey Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.435
DESCRIPTION OF DATA: Salary and personnel benefit survey data purchased from consulting
firms, nonprofit corporations or associations or obtained from employers with the written
understanding that the data shall not be made public are classified as nonpublic data.
Undercover Law Enforcement Officer
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.43 subd. 5
DESCRIPTION OF DATA: All personnel data about an undercover law enforcement officer is
private until no longer assigned to those duties. Then, the officer is subject to the same rules
applicable to other employees unless the law enforcement agency determines that revealing the
data would threaten the officer's safety or jeopardize an active investigation.
Public Safety Peer Counseling and Critical Incident Stress Management Data
CLASSIFICATION(S): Private
4-Appendix A-14
GOVERNING STATUTE: Minn. Stat. §§ 13.43, subd. 9, 181.9731, 181.9732
DESCRIPTION OF DATA: Data acquired by a peer support counselor in public safety peer
counseling or data acquired by a critical incident stress management team member providing
critical incident stress management services. "Public safety peer counseling" means a session or
sessions led by a peer support counselor held for an emergency service provider (peace officers,
correctional officers, probation officers, supervision agents, firefighters, rescue squad members,
dispatchers, hospital or emergency medical clinic personnel, a person who provides emergency
medical services for a Minnesota licensed ambulance service, forensic science professional, or
other person involved with public safety emergency services, either paid or volunteer) who
experienced an occupation-related trauma, illness, or stress develop skills and strategies to better
understand, cope with, and process emotions and memories tied to the trauma, illness, or stress.
This includes group sessions led by a peer support counselor, one-to-one contact with a peer
support counselor, and meetings with a peer support counselor to obtain referrals to appropriate
mental health or community support services. "Critical incident stress management services"
means consultation,risk assessment, education, intervention, and other crisis intervention services
provided by a critical incident stress management team or critical incident stress management team
member to an emergency service provider affected by a critical incident. The data shall not be
disclosed to third parties as it is classified as private data. Exceptions include when disclosure: (1)
is necessary to prevent harm to self by the recipient of the services or to prevent the person from
harming someone else;(2)is required by mandatory reporting laws; (3) is authorized by the person
who received services and the person provides written consent; (4) is authorized by the living
spouse or estate administrator of a deceased person who received services; or(5) is required under
limited circumstances related to testimony.
PUBLIC SAFETY
Arson Investigation
CLASSIFICATION(S): Confidential/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 26, 299F.055 and 299F.056
DESCRIPTION OF DATA: Data received pursuant to the Arson Reporting Immunity Law,Minn.
Stat. § 299F.052 to 299F.057 by an authorized person or insurance company shall be confidential
data until its release is required pursuant to a criminal or civil proceeding.
Child Abuse Report Records
CLASSIFICATION(S): Confidential/Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (b), 13.82, subd. 8 and 9 and 626.556,
Minn. Stat., Chapter 260E
DESCRIPTION OF DATA: Active or inactive investigative data that identify a victim of child
abuse or neglect reported under Minn. Stat. § 626.556 are private data on individuals. Active or
inactive investigative data that identify a reporter of child abuse or neglect under Minn. Stat. §
626.556 are confidential data on individuals, unless the subject of the report compels disclosure
under Minn. Stat. § 626.556, subd. 11. Investigative data that become inactive under Minnesota
Statutes, Section 626.556, subd. 7(a) or(b) and that relate to the alleged abuse or neglect of a child
by a person responsible for the child's care, as defined in Minn. Stat. § 626.556, subd. 2 are private
4Appendix A-15
data. Various child maltreatment classifications and requirements re-organized under Minnesota
Statutes Chapter 260E.
Civil Commitment Data
CLASSIFICATION(S):
GOVERNING STATUTE: Minn. Stat. § 253B.185, subd. l(b)
DESCRIPTION OF DATA: Notwithstanding any provision of Minnesota Statutes, Chapter 13, a
county attorney considering the civil commitment of a person may obtain records and data from
the City upon request and without a court order.
Corrections and Detention Data
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.85
DESCRIPTION OF DATA: Data on individuals created, collected,used or maintained because of
their lawful confinement or detainment in state reformatories, prisons and correctional facilities,
municipal or county jails, lockups, work houses, work farms and all other correctional and
detention facilities are classified as private to the extent that the release of the data would either:
(a) disclose medical,psychological or financial information or personal information not related to
their lawful confinement or detainment or (b) endanger an individual's life. Corrections and
detention data are confidential to the extent that the data would (a) endanger an individual's life,
(b)endanger the effectiveness of an investigation authorized by statute relating to the enforcement
of rules or law, (c) identify a confidential informant, or (d) clearly endanger the security of any
institution or its population.
Crime Victim Notice of Release
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5 (a), 611A.06
DESCRIPTION OF DATA: All identifying information regarding a crime victim, including a
victim's request for notice of release and a notice of release made pursuant to Minn. Stat. §
611 A.06 is classified as private data on individuals.
Criminal Gang Investigative Data System
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 14, 299C.091
DESCRIPTION OF DATA: Data in the criminal gang investigative data system are confidential
data on individuals as defined in Minn. Stat. § 13.02, subd. 3,but are accessible to law enforcement
agencies and may be released to the criminal justice agencies.
Criminal History Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.87
DESCRIPTION OF DATA: Criminal history data maintained by agencies, political subdivisions
and statewide systems are classified as private, pursuant to Minnesota Statutes, Section 13.02,
subd. 12, except that the data created, collected, or maintained by the Bureau of Criminal
Apprehension that identify an individual who was convicted of a crime, the offense of which the
4Appendix A-16
individual was convicted, associated court disposition and sentence information, controlling
agency and confinement information are public data for 15 years following the discharge of the
sentence imposed for that offense. Data maintained in the integrated search service is private. An
individual who is the subject of the data may only be provided with(1)a list of government entities
that provided public or private data about the individual and (2) data that describes what is
maintained about the individual at each government entity on the list.
Criminal History Data—Discharge/Dismissal of Crime
CLASSIFICATION(S): Not Public
GOVERNING STATUTE: Minn. Stat. § 13.871
DESCRIPTION OF DATA: Data in criminal discharge and dismissal records is classified under
Minn. Stat. § 609.3751, subd. 5.
Data on Videotape Consumers
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 325I.02, subd. 2, 13.487, subd. 3
DESCRIPTION OF DATA: Personally identifiable information concerning a videotape consumer
that a law enforcement agency obtains in connection with an action commenced by the videotape
seller or provider to collect fines for overdue or unretumed videotapes or collection for unpaid
videotapes shall be maintained by the City as investigative data under Minn. Stat. § 13.82, except
that when the investigation becomes inactive, the information is private data on individuals.
Diversion Program Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 18, 299C.46, subd. 5
DESCRIPTION OF DATA: Names and identifying data concerning diversion program
participants that are maintained in the criminal justice information system are private data.
Domestic Abuse Data
CLASSIFICATION(S): Confidential/Public
GOVERNING STATUTE: Minn. Stat. § 13.80
DESCRIPTION OF DATA: Data on individuals collected, created,received or maintained by the
Police Department pursuant to the Domestic Abuse Act, Minn. Stat. § 51813.01 are classified as
confidential data, pursuant to Minn. Stat. § 13.02, subd. 3, until a temporary court order made
pursuant to subdivisions 5 or 7 of Minn. Stat. § 51813.01 is executed or served upon the data subject
who is the respondent to the action.
E-Charging Data
CLASSIFICATION(S): Private/Nonpublic, Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.871, subd. 11 and 299C.41.
DESCRIPTION OF DATA: Credentialing data is private or nonpublic data. Auditing data and
workflow and routing data are classified as provided by other law.
EMT or First Responder Misconduct Data
CLASSIFICATION(S): Confidential/Protected Nonpublic
Appendix A-17
GOVERNING STATUTE: Minn. Stat. §§ 13.383, subd. 2, 144E.305, subd. 3.
DESCRIPTION OF DATA: Reports of emergency medical technicians, emergency medical
technicians-intermediate, emergency medical technicians-paramedic or first responders
misconduct are considered to be confidential or protected nonpublic while an investigation is
active. Except for the Emergency Medical Services Regulatory Board's final determination, all
communications or information received by or disclosed to the Board relating to disciplinary
matters of any person or entity subject to the Board's regulatory jurisdiction are confidential and
privileged and any disciplinary hearing shall be closed to the public.
Emergency Telephone Service
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 6, 403.07, subd. 3 and 4
DESCRIPTION OF DATA: Names, addresses and telephone numbers provided to a 911 system
are private data subject only to public safety exceptions.
Explosives or Blasting Agents
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.6905, subd. 28a; Minn. Stat. § 299F.28 and 299F.75,
subd. 4
DESCRIPTION OF DATA: Data related to use and storage of explosives by individuals holding
a permit, including locations of storage, place, and time of intended use of explosives or blasting
agents, and place and means of storage of explosives or blasting agents are nonpublic. Data may
be shared with a government entity or utility whose job duties require access to a facility containing
explosives but may not be disclosed to anyone not directly involved in work to be completed at
the site where the explosives or blasting agents are stored or used.
Firearms Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.87, subd. 2
DESCRIPTION OF DATA: Data about the purchase or transfer of firearms and applications for
permits to carry firearms are classified as private data on individuals.
Hazardous Substance Emergency
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 27, 299F.095 and 299F.096, subd. 1
DESCRIPTION OF DATA: Data contained in hazardous materials notification reports made
pursuant to Minn. Stat. § 299F.091 to 299F.099 are classified as nonpublic data.
4Appendix A-18
Health Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.3805, subd. 1
DESCRIPTION OF DATA: Data on individuals created, collected, received or maintained by the
City relating to the identification, description, prevention, and control of disease or as part of an
epidemiologic investigation designated by the Commissioner of Health as necessary to analyze,
describe or protect the public health are private data on individuals.
Integrated Search Service Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.873
DESCRIPTION OF DATA: Data on individuals stored on one or more databases maintained by
criminal justice agencies and accessible through the integrated search service operated by the
Bureau of Criminal Apprehension are private.
Investigative Detention Data
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.86
DESCRIPTION OF DATA: Data created, collected, used or maintained by a municipal
correctional or detention facility that, if revealed, would identify an informant who provided
information about suspected illegal activities and is likely to subject the informant to physical
reprisals by others are confidential data on individuals.
Law Enforcement Data
CLASSIFICATION(S): Private/Confidential/Protected Nonpublic/Public/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§13.82, 259.10, subd. 2, 243.166, 299C.54, 626.19
DESCRIPTION OF DATA: Certain arrest data,request for service data, and response or incident
data are public data.
An audio recording of a call placed to a 911 system for the purpose of requesting service for law
enforcement, fire or medical emergency is private data on individuals, except that a written
transcript of the audio recording is public, unless it reveals the identity of an individual otherwise
protected under Minnesota Statutes, Section 13.82, subd. 17.
Criminal investigative data collected or created by a law enforcement agency in order to prepare a
case against a person for the commission of a crime or other offense for which the agency has
primary investigative responsibility is confidential or protected nonpublic while the investigation
is still active. Inactive investigation data is public unless the release of the data would jeopardize
another ongoing investigation or would reveal the identity of individuals protected under
Minnesota Statutes, Section 13.82, subd. 17.
A law enforcement agency may make any data classified as confidential or protected nonpublic
pursuant to Minn. Stat. 13.82, subd. 7 or as private or nonpublic under Minn. Stat. 13.825 or Minn.
Stat. 626.19 accessible to any person,agency,or the public if the agency determines that the access
will aid the law enforcement process,promote public safety, or dispel widespread rumor or unrest.
4-Appendix A-19
Images and recordings,including photographs,video,and audio records,which are part of inactive
investigative files and which are clearly offensive to common sensibilities are classified as private
or nonpublic data, provided that the existence of the images and recordings shall be disclosed to
any person requesting access to the inactive investigative file.
Data on court records relating to name changes under Minn. Stat. § 259.10, subd. 2 which is held
by a law enforcement agency is confidential data on an individual while an investigation is still
active and is private data on an individual when the investigation becomes inactive.
Data in arrest warrant indices are classified as confidential data until the defendant has been taken
into custody, served with a warrant or appears before the court, except when the law enforcement
agency determines that the public purpose is served by making that information public.
Data that uniquely describe stolen, lost, confiscated or recovered property are classified as either
private data on individuals or nonpublic data depending on the content.
Financial records of a program that pays rewards to informants are protected nonpublic data in the
case of data not on individuals or confidential data in the case of data on individuals.
Data on registered criminal offenders as described in Minn. Stat. § 243.166 are private data on
individuals.
Data included in a missing children bulletin distributed pursuant to Minn. Stat. § 299C.54 are
public data.
Data that reflect deliberative processes or investigative techniques of law enforcement agencies
are confidential data on individuals or protected nonpublic data,provided that information,reports,
or memoranda that have been adopted as the final opinion or justification for a decision of a law
enforcement agency are public data.
Booking photographs are public data.
Data that would reveal the identity of persons who are customers of a licensed pawnbroker,
secondhand goods dealer or a scrap metal dealer are private data on individuals. Data describing
the property in a regulated transaction with a licensed pawnbroker, secondhand goods dealer or a
scrap metal dealer are public.
Investigative data that become inactive that consist of a person's financial account number or
transaction numbers are private or nonpublic data.
The existence of all technology maintained by a law enforcement agency that may be used to
electronically capture an audio,video,photographic, or other record of the activities of the general
public, or of an individual or group of individuals, for purposes of conducting an investigation,
*Appendix A-20
responding to an incident or request for service,monitoring or maintaining public order and safety,
or engaging in any other law enforcement function authorized by law is public data.
Data collected by a law enforcement agency using an unmanned aerial vehicle("UAV")are private
data on individuals or nonpublic data, subject to certain conditions and exceptions. Data collected
by a UAV must be deleted as soon as possible or no later than seven days after collection unless
the data is part of an active criminal investigation.
Orders for Protection, Harassment Restraining Orders, and No Contact Orders
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 13, 299C.46, subd. 6, and 626.8457,
subd. 3
DESCRIPTION OF DATA: Data from orders for protection, harassment restraining orders, and
no contact orders and data entered by law enforcement to assist in enforcement of those orders are
private data on individuals. Data about the offender can be shared with the victim for purposes of
enforcement of the order.
Peace Officer Discipline Procedures
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6(o), 626.89, subd. 6, 13.43, and
626.8457, subd. 3
DESCRIPTION OF DATA: Investigative report made by a law enforcement agency in connection
with a peace officer disciplinary matter; identities of confidential informants in such matters;
identities of witnesses expected to testify in disciplinary hearings. Certain data must be reported
to the Minnesota Board of Police Officer Standards and Training ("POST Board").
Peace Officer Records on Juveniles
CLASSIFICATIONS(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.875, subd. 2, 260B.171, subd. 5.
DESCRIPTION OF DATA: Peace officers' records of children who are or may be delinquent or
who may be engaged in criminal acts are private data but shall be disseminated pursuant to Minn.
Stat. § 260B.171, subd. 5.
Peace Officer Reports on Accidents
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 169.09, subd. 13
DESCRIPTION OF DATA: Data collected by law enforcement agencies as required for a report
of an accident under Minnesota Statutes, Section 169.09, subd. 8. Data must be disclosed to,upon
written request by, individuals involved in an accident or representing the individual's estate,
surviving spouse, next of kin, or an appointed trustee, or other person injured in person,property,
or means of support, or who incurs other pecuniary loss by virtue of the accident.
Reports of Gunshot Wounds
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (a), 626.53
4Appendix A-21
DESCRIPTION OF DATA: A report made by a health professional concerning a wound or injury
arising from or caused by discharge of a firearm or inflicted by the perpetrator of a crime using a
dangerous weapon other than a firearm is confidential data on individuals.
Safe at Home Program Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.805 and 513.07, subd. 1(b).
DESCRIPTION OF DATA: Identity and location data on a Safe at Home program participant not
otherwise classified by law are private data. "Program participant" means an individual certified
as a program participant under Minn. Stat. § 5B.03. "Identity and location data" means any data
used to identify or physically locate a program participant,including but not limited to the program
participant's name, residential address, work address, and school address, and that is collected
received or maintained prior to the date a program participant's certification expires, or notice of
withdrawal from the participant. Private or confidential identity and location data on a program
participant who submits a notice in writing that the participant is certified in the Safe at Home
address confidentiality program may not be shared with any other government entity or
disseminated to any person unless 1) the program participant has expressly consented in writing
to sharing the dissemination of the data for the purpose in which the sharing will occur; 2)the data
are subject to dissemination pursuant to a court order; 3) the data are subject to sharing pursuant
to Minn. Stat. § 5B.07, subd. 2; 4) the location data related to county of residence are needed to
provide public assistance or other government services, or to allocate financial responsibility for
the assistance or services; 5)the data are necessary to perform a government entity's health, safety,
or welfare functions, including the provision of emergency 911 services, the assessment and
investigation of child or vulnerable adult abuse or neglect, or the assessment or inspection of
services or locations for compliance with health, safety, or professional standards; or 6) the data
are necessary to aid an active law enforcement investigation of the program participant.
Regardless of whether certification has been submitted, the City must accept the address
designated by the Secretary of State as a program participant's address and is subject to the
requirements contained in Minn. Stat. § 513.05.
Sex Offender HIV Tests
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5(b), 61 IA.19, subd. 2
DESCRIPTION OF DATA: Results of HIV tests of sex offenders are private data on individuals
must be handled in accordance with Minn. Stat. § 61 IA.19.
Sexual Assault Crime Victims
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3(e), 609.3471
DESCRIPTION OF DATA: Data that specifically identifies a victim who is a minor, in records or
reports relating to petitions, complaints or indictments made are private data on individuals, if
related to any of the following offenses: solicitation/inducement/promotion of prostitution, sex
trafficking, criminal sexual predatory conduct, and criminal sexual conduct in the first, second,
third or fourth degrees.
16Appendix A-22
Undercover Buy Fund
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 13, 299C.065, subd. 4
DESCRIPTION OF DATA: An application to the Commissioner of Public Safety for a grant
pursuant to Minn. Stat. § 299C.065 is a confidential record. Information within investigative files
that identifies or could reasonably be used to ascertain the identity of assisted witnesses, sources
or undercover investigators is a confidential record. A report at the conclusion of an investigation
is a public record, except that information in a report pertaining to the identity or location of an
assisted witness is private data.
Use of Motor Vehicle to Patronize Prostitutes
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3 (c) and 609.324, subd. 5
DESCRIPTION OF DATA: A notation in a driving record that the driver has used a motor vehicle
to patronize prostitutes is classified as private data on individuals, but is accessible for law
enforcement purposes. If the person has previously been convicted of a violation of Minn. Stat. §
609.322, the notation is public data.
Videotapes of Child Abuse Victims
CLASSIFICATION(S): Private/Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.821, 611A.90
DESCRIPTION OF DATA: An individual subject of data may not obtain a copy of a videotape
in which a child victim or alleged victim is alleging, explaining, denying, or describing an act of
physical or sexual abuse without a court order under Minn. Stat. § 13.03, subd. 6 or 611A.90.
Visa Eligibility Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 611A.95
DESCRIPTION OF DATA: Data provided to a local law enforcement agency for the purposes of
certification for "U nonimmigrant status" (or "U visa"). U nonimmigrant status is for victims of
certain crimes who have suffered mental or physical abuse and are helpful to law enforcement or
government officials in the investigation or prosecution of criminal activity. Local law
enforcement agencies must not disclose the immigration status of victims of certain criminal
activity as described by the federal Immigration and Nationality Act, except to comply with a
federal law or legal process or when given authority by the victim or the victim's legal
representative requesting certification.
Vulnerable Adult Report Records
CLASSIFICATION(S): Private/Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (1), 626.557, subd. 12b(b).
DESCRIPTION OF DATA: Data contained in reports made pursuant to Minn. Stat. § 626.557 of
possible incidents of maltreatment of vulnerable adults and identities of individuals making such
reports are confidential data on individuals or protected nonpublic data.
Adopted by the City of Mounds View on , 2023.
"Appendix A-23
Mayor
City Administrator
16Appendix A-24
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Item No: 5F
MOUNDS VIEW Meeting Date: July 22, 2 —
Type of Business: CA
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works/Parks and Recreation
Item Title/Subject: Resolution 9960, Approving the 2024 Mounds View Festival in the
Park Agreement
Background:
The Mounds View Festival in the Park is on Friday, August 16 and Saturday, August 17,
2024.
The 2024 adopted budget includes $15,500.00 in support (in-kind donation)of the Festival
in the Park expenses such as City personnel and equipment expenses ($7,500), Music in
the Park ($3,000), and payment of the Fireworks Show ($5,000).
Discussion:
The 2024 Festival in the Park Agreement was reviewed by the City Attorney and the
Festival Committee. The President of the Festival Committee, Kathryn Smith, will be
present to answer any questions.
Strategic Plan Strategy/Goal: Continue making Mounds View a welcoming a desirable
destination to all ages and cultures...and a place where residents can live, work and play.
Financial Impact: No financial Impact to the 2024 Budget. The 2024 Advisory Budget has
of $15,500.00 for the Festival in the Park expenses, account 100-4110-3900.
Recommendation:
Staff recommends approval of Resolution 9960, authorizing the execution of the
agreement with the Festival in the Park of Mounds View Committee for the August 16 and
17, 2024, Festival in the Park event.
Respectfully Submitted,
L, pry T
Don Peterson
Director of Public Works/Parks and Recreation
Attachments;
Copy of Agreement
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9960
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE 2024 MOUNDS VIEW FESTIVAL IN THE PARK AGREEMENT
WHEREAS, The City of Mounds View desires to co-sponsor an annual community
event entitled "Mounds View Festival in the Park"to be held on August 16 & 17, 2024; and
WHEREAS, the 2024 Festival Agreement, attached as Exhibit A, has been reviewed
by the City Council, the City Attorney, and have been reviewed and approved for execution
by the Festival in the Park of Mounds View Committee, the non-profit organization in
charge of the Festival.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve the attached Festival Agreement as set forth in Exhibit A and authorizes its
execution by the Mayor and City Administrator.
Adopted this 22t" day of July, 2024
Zach Lindstrom, Mayor
ATTEST:
Brian Beeman, Assistant City Administrator
(seal)
FESTIVAL IN THE PARK AGREEMENT
THIS AGREEMENT is entered into this 22 day of July, 2024, by and
between the City of Mounds View, a municipal corporation under the laws of
Minnesota (the "City") and Festival in the Park of Mounds View, a Minnesota
non-profit corporation (the "Corporation").
WHEREAS, the City is owner of City Hall, City Hall Park, Silver View Park
and the Community Center (collectively the "Park") located within the City; and
WHEREAS, the Corporation desires to sponsor and coordinate an annual
community event entitled, "Festival in the Park of Mounds View" (the "Festival"),
to be held on August 16 and 17, 2024; and
WHEREAS, pursuant to Minnesota Statutes, and other laws, the City has
the authority to operate a program of public recreation and enter into agreements
with the Corporation pertaining to the conduct thereof; and
WHEREAS, the City desires that the Corporation sponsor and coordinate
the Festival; and
WHEREAS, the City is willing to support the Festival, as set forth in this
Agreement; and
WHEREAS, the Corporation is willing to undertake the Festival
sponsorship and support of the City in accordance with the terms and conditions
of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. Scope of Festival. The Corporation will sponsor and coordinate all
aspects of the Festival.
2. Time and Performance. This Agreement will begin as of August
16, 2024, and will terminate as of August 17, 2024 (the "Termination Date").
3. City Contribution. The City will provide the assistance of City staff
to assist the Corporation as set forth on Exhibit A, which is incorporated herein
by reference. The City will provide the assistance of City equipment to assist the
Corporation as set forth on Exhibit B, which is incorporated herein by reference.
The City will allow use of the Park upon the Corporation requesting and obtaining
the appropriate permits from the City for the Park. The City agrees to waive the
permit fee for the Park.
In support of the community-based Festival, the City will provide assistance
in additional expenditures, not to exceed $5,000, to assist the Committee in
payment of the Fireworks Show.
If the Agreement should be terminated for any reason prior to the
Termination Date, the City's assistance to the Corporation will cease upon
termination. In such case any unfulfilled assistance as set forth in Exhibits A and
B will remain unfulfilled.—The Corporation shall pay any and all taxes due to
federal, state, and local governments, and the City shall not withhold any
amounts therefore. In addition, the Corporation shall be responsible for any
necessary workers compensation and unemployment insurance required for the
individuals performing services hereunder, and the City shall have no obligation
whatsoever in this regard.
4. Independent Contractor. The Corporation and neither it nor any of
its volunteers, employees or agents performing services hereunder shall be an
employee of the City. The Corporation is an independent contractor and it shall
retain control over the manner and means of the work set forth above. The
Corporation understands and acknowledges that the City shall not provide any
benefits of any type in connection with this Agreement, including but not limited
to health or medical insurance, workers compensation insurance, or
unemployment insurance. The Corporation shall in no case have the power to
bind or obligate the City in any way to any third-party.
5. Insurance.
a. The Corporation shall provide comprehensive general
liability insurance for bodily injury and property damage with a combined
single limit of $1,000,000 per occurrence. Such comprehensive general
liability insurance shall include, but not be limited to, coverage for
mechanically-operated amusement devices, alcohol sales, and fireworks
displays. The policies of insurance shall name the City of Mounds View
as an additional insured.
b. The Corporation shall provide evidence of automobile and
mobile equipment insurance coverage for all motorized vehicles used in
connection with work under this Agreement with a combined single limit
for bodily injury and property damage of not less than $1,000,000 per
occurrence.
C. A Certificate of Insurance showing coverage as indicated
above with a carrier that is acceptable to the City of Mounds View as well
as a copy of all policies of insurance shall be submitted to the City
Administrator at least 30 days prior to the Festival. The City reserves the
right to reject the carrier if it is not an A+ carrier licensed to do business in
the State of Minnesota.
d. Nothing herein shall be construed as a waiver of any
immunity or limitation on liability to which the City is entitled under law.
6. Termination. If either party fails to perform its obligations under this
Agreement, the other party may terminate this Agreement by giving written notice
of the intention to terminate to the other party at least thirty (30) days prior to
such termination, provided, however, that if Corporation's failure to perform its
obligations hereunder creates or constitutes, in the sole judgment of the City, a
threat to the public health, safety, or welfare, the City may immediately terminate
this Agreement.
7. General Terms and Conditions.
a. The Corporation will provide all equipment used by the
Corporation, except the City equipment as set forth in Exhibit B, which is
incorporated herein by reference.
b. The Corporation will control its own schedule of work hours
as necessary to sponsor and coordinate the Festival.
C. Any and all reports, and other work products, whether
completed or not, that are prepared or developed by the Corporation as a
part of this Agreement shall be jointly owned by the City and the
Corporation and shall be made available to the City promptly at the City's
request or at the termination of this Agreement. The Corporation shall
provide annual financial reports including all revenues and expenditures
related to the Festival for the present year within thirty days of the date of
the Festival, and the City will retain these records for three (3) years.
d. Any titles of the several parts of the Agreement are inserted
for convenience of reference only and shall be disregarded in construing
or interpreting any of its provisions.
e. A notice, demand, or other communication under this
Agreement by either party to the other shall be sufficiently given or
delivered if it is dispatched by registered or certified mail, postage prepaid,
return receipt requested, or delivered personally to the following
addresses:
City: 2401 Mounds View Boulevard
Mounds View, MN 55112
ATTN: City Administrator
Corporation: Festival in the Park
2401 Mounds View Blvd.
Mounds View, MN 55112
ATTN: Kathryn Smith, President
or at such other address with respect to either such party as that party
may, from time to time, designate in writing and forward to the other as
provided in this Section.
f. This Agreement may be executed in any number of
counterparts, each of which shall constitute one and the same instrument.
g. This Agreement is made and shall be governed in all
respects by the laws of the State of Minnesota. Any disputes,
controversies, or claims arising out of this Agreement shall be heard in the
state or federal courts of Minnesota, and the parties to this Agreement
waive any objection to the jurisdiction of these courts, whether based on
convenience or otherwise.
h. If any provision or application of this Agreement is held
unlawful or unenforceable in any respect, such illegality or
unenforceability shall not affect other provisions or applications that can
be given effect, and this Agreement shall be construed as if the unlawful
or unenforceable provision or application had never been contained
herein or prescribed hereby.
i. This Agreement, together with its Exhibits, which are
incorporated by reference, constitutes the complete and exclusive
statement of all mutual understandings between the parties with respect
to this Agreement, superseding all prior or contemporaneous proposals,
communications, and understandings, whether oral or written, concerning
this Agreement. This Agreement may not be amended nor any of its
terms modified except by written authorization and executed by both
parties hereto.
8. The Corporation shall protect, indemnify, defend, and hold
harmless the City and its governing body members, officers, agents, servants,
and consultants_against and from any claim, demand, suit, action, or other
proceeding whatsoever by any person or entity whatsoever arising or purportedly
arising from this Agreement or the activities undertaken pursuant to it. The
provisions of this paragraph 8 shall survive termination of this Agreement.
9. The Corporation will provide the City with a comprehensive
accounting and detailing the assistance contributed by the City to the Festival
and the Corporation.
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed as of the date first above.
CITY OF MOUNDS VIEW
By:
Its: Mayor
By:
Its: City Administrator
FESTIVAL IN THE PARK OF MOUNDS VIEW
By:
Its:
By:
Its:
EXHIBIT A
CITY STAFF ASSISTANCE ESTIMATE
1. Maintenance workers:
4 workers X 20 hrs @ approx. $37/hr $1,400
2 workers X 24hrs @ approx. $55/hr $1,320
2. Police:
9 officers X 8 hrs @ approx. $46/hr $3,312
Total: $6,272
EXHIBIT B
CITY EQUIPMENT
1. Public Works Equipment:
Large box 1 ton truck
Small box 1 ton truck
1 Large dump truck,
2 -Pick up trucks
Tandem trailer
City generator— Car Show
Extra generator— (back-up)
Post pounder
3 - Golf cart or equivalent (only used by city staff)
Hoses
Extension cords
Water shut off keys
Barricades (Parade, City Hall, Community Center Parking Lot, and at
Silver View Park)
Public Works Vehicles for the Parade
5 Rectangular Tables (For Car Show)
10 folding chair (For Car Show)
20 Orange Cones (For Car Show)
20 Orange Cones (MVCC- Section off parking area for Irondale)
20 rectangular tables
110 folding chairs
15 rectangular tables (in front of Beer Garden Tent)
100 folding chairs (in front of Beer Garden Tent)
Mesh Fencing for the Beer Garden, K9 Demo and for the Lions Food
Booth
2. Fire Dept:
Fire truck(s) for Parade
3. Police Department
Police Vehicle(s) for the Parade, Climbing Wall
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Item No. 5.G.
N10UND1tSVVfE-W Meeting Date July 22, 2024
Type of Business: Consent Agenda
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Gayle Bauman, Finance Director
Item Title/Subject: Financial Report for the Quarter Ended June 30, 2024
SUMMARY FINANCIAL REPORT
The second quarter financial results are generally as expected. During the year, City books are kept on
a cash basis which means that only items that are received are booked as revenue and items paid are
booked as expenditures. The City should not see reductions in State revenues with the State in a surplus
position. One of the greatest challenges has been filling the police officer positions.
General Fund:
The main source of revenue for the City is property taxes and these come in twice a year. Expenditures
are at 40.1% of budget through the end of the quarter, compared to 35.4% last year. Some of this
difference is due to the timing of invoices. Most of the General Fund revenues come in late in the second
quarter and then again late in the fourth quarter, so it is important to maintain a fund balance that
approximates 50% of budgeted expenditures and transfers for cashflow purposes. The General Fund
ended 2023 with unassigned fund balance that is equal to 54.86% of the 2024 budgeted expenditures
and transfers compared with 54.15% in 2022.
Other Funds:
The Street Improvement Capital Projects Fund ended 2023 with a fund balance of$1,286,624. This fund
is integral in maintaining the newly reconstructed streets and reconstructing streets still in need. Some
of the capital projects included in the various funds of the City are work on the Park System Master Plan,
CIPP sanitary sewer lining, replacement of water meters, and storm water maintenance.
Investments & Economy:
Investment income to date for 2024 is $217,013 compared with $168,395 for the same period in 2023.
The market value of our portfolio for June 30, 2024 was 19,490,005 compared with $21,931,462 for 2023.
The decrease is mainly due to the water meter replacement, sewer lining, and 2023 street improvement
projects.
The Federal Open Market Committee (FOMC) has decided to maintain the target range for the federal
funds rate at 5 '/4 to 5 '/2 percent. It seeks to achieve maximum employment and inflation at the rate of 2
percent over the longer run. The economic outlook is uncertain, and the Committee remains highly
attentive to inflation risks. Inflation has eased over the past year but remains elevated. Treasury
securities are presently providing the following rates-of-return:
Treasury Securities
2024 2023
1 year 5.090 5.400
2 year 4.710 4.870
5 year 4.330 4.130
10 year 4.360 3.810
30 year 4.510 3.850
State unemployment for May was 2.8% which compares to national unemployment of 4.0%. Nationally,
inflation is at 3.0%, which is the same as it was a year ago. The high was back in 2022 at 9.1%.
At the state level, the legislature is working with a $3.7 billion surplus based on the February 2024
forecast. The Legislature needed to adopt any budget amendments by May 20"
Finance Department Operations:
The annual financial audit and the 5 Year Financial Plan have been completed. Work on the 2025
Municipal budget is in process. Budget work will continue thru the summer and into the fall.
Recommendation
Staff recommends the City Council review and accept the quarterly report.
Respectfully Submitted,
-76�- -7-r
Gayle Bauman, Finance Director
Attachments
Exhibit A— General Fund
Exhibit B — Other Governmental Funds
Exhibit C —Water Fund
Exhibit D — Sewer Fund
Exhibit E — Street Lighting Fund
Exhibit F — Surface Water Management Fund
Exhibit A
CITY OF MOUNDS VIEW
STATEMENT OF REVENUES AND EXPENDITURES
GENERAL FUND
FOR THE SIX MONTHS ENDED JUNE 30
2024 2023
%of %of
Budget YTD Budget Budget YTD Budget
REVENUES
$ 6,218,475 $ 2,846,695 45.8% Property taxes $ 5,815,799 $ 2,031,949 34.9%
87,000 15,940 18.3% Other taxes 80,000 17,643 22.1%
385,000 144,249 37.5% Franchise fee 340,000 165,509 48.7%
289,522 100,918 34.9% Licenses and Permits 277,172 76,554 27.6%
1,406,577 111,890 8.0% Intergovernmental 1,304,370 388,701 29.8%
48,025 (47,320) -98.5% Charges for Services 238,325 19,296 8.1%
35,750 15,986 44.7% Fines& Forfeits 33,750 14,811 43.9%
5,000 - 0.0% Special assessments 3,000 - 0.0%
100,000 - 0.0% Investment earnings 90,000 - 0.0%
340,603 238,877 70.1% Miscellaneous 272,789 271,703 99.6%
399,868 172,411 43.1% Transfers In 193,648 - 0.0%
9,315,820 3,599,645 38.6% TOTAL REVENUES 8,648,853 2,986,165 34.5%
EXPENDITURES
62,546 30,169 48.2% City Council 61,935 28,194 45.5%
42,970 5,289 12.3% Advisory Commissions 26,350 6,208 23.6%
382,515 182,308 47.7% City Administrator 353,008 191,000 54.1%
67,280 21,930 32.6% Elections 37,750 20,089 53.2%
324,554 160,504 49.5% Finance 375,380 187,495 49.9%
360,845 250,070 69.3% Central Services 338,094 172,140 50.9%
557,513 213,670 38.3% Community Development 606,293 235,803 38.9%
4,117,845 1,876,667 45.6% Police 3,829,481 1,815,467 47.4%
896,335 432,376 48.2% Fire 695,294 486,030 69.9%
567,208 257,161 45.3% Park Maintenance 530,653 233,687 44.0%
100,120 118,163 118.0% Forestry 268,952 111,111 41.3%
195,108 73,813 37.8% Public Works Admin 140,323 64,496 46.0%
222,543 86,007 38.6% Bldgs&Grounds 167,230 93,309 55.8%
165,849 87,191 52.6% Veh/Equip Maintenance 154,577 102,869 66.5%
265,507 125,083 47.1% Street Pavement Mgmt 249,772 105,486 42.2%
182,527 104,240 57.1% Snow& Ice Control 171,367 108,182 63.1%
74,565 21,265 28.5% Sign Maintenance 72,435 23,338 32.2%
56,050 12,280 21.9% Convention/Visitor Bureau 50,350 20,578 40.9%
97,059 65,229 67.2% Other 99,229 59,604 60.1%
1,552,881 - 0.0% Transfers Out 3,241,620 - 0.0%
10,291,820 4,123,415 40.1% TOTAL EXPENDITURES 11,470,093 4,065,086 35.4%
$ (976,000) $ (523,770) 53.7% NET CHANGE IN FUND BALANCE $ (2,821,240) $ (1,078,921) 38.2%
50.0% Percentage of Year Complete 50.0%
General Fund Revenues
Transfers In
Miscellaneous
Investment earnings
Special assessments
Fines&Forfeits
Charges for Services
Intergovernmental
Licenses and Permits
Franchise fee
Othertaxes
Property taxes
$ $1 $1 $2 $2 $3 $3
Millions
■2023 ■2024
General Fund Expenditures
Transfers Out
Other S
Convention/Visitor Bureau If
Sign Maintenance 1
Snow&Ice Control
Street Pavement Mgmt
Veh/Equip Maintenance !
Bldgs&Grounds
Public Works Admin M
Forestry i
Park Maintenance
Fire
Police
Community Development
Central Services 100006.
Finance
Elections 1
City Administrator
Advisory Commissions I
City Council ■
$- $0 $0 $1 $1 $1 $1 $1 $2 $2 $2
Millions
02023 02024
Exhibit B
CITY OF MOUNDS VIEW
OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY
FOR THE SIX MONTHS ENDED JUNE 30
2024 2023
%of %of
Budget YTD Budget Budget YTD Budget
CABLE TV FUND
226,082 226,082 Beg Fund Balance 204,662 204,662
106,000 24,209 22.8% Revenues 112,000 26,485 23.6%
105,004 32,447 30.9% Expenditures 113,264 32,722 28.9%
227,078 217,843 End Fund Balance 203,398 198,425
Cable TV franchise revenues are receipted quarterly in the month following the end of the quarter.
FORFEITURE FUND
30,164 30,164 Beg Fund Balance 37,376 37,376
2,000 6,597 329.9% Revenues 2,000 11,487 574.4%
10,700 2,634 24.6% Expenditures 10,700 10,105 94.4%
21,464 34,127 End Fund Balance 28,676 38,758
EDA FUND
1,429,697 1,429,697 Beg Fund Balance 1,399,798 1,399,798
242,230 176 0.1% Revenues 244,197 294 0.1%
260,224 129,763 49.9% Expenditures 255,895 107,433 42.0%
1,411,703 1,300,110 End Fund Balance 1,388,100 1,292,659
EDA tax revenues are collected twice a year.
COMMUNITY CENTER
318,133 318,133 Beg Fund Balance 327,887 327,887
968,100 290,446 30.0% Revenues 783,300 272,663 34.8%
975,169 473,914 48.6% Expenditures 860,600 365,612 42.5%
311,064 134,665 End Fund Balance 250,587 234,938
Transfers in to the Community Center fund are normally completed during the 4th quarter.
LAKESIDE PARK
22,362 22,362 Beg Fund Balance 20,408 20,408
25,525 660 2.6% Revenues 25,525 768 3.0%
25,525 965 3.8% Expenditures 25,525 1,094 4.3%
22,362 22,057 End Fund Balance 20,408 20,082
RECYCLING
32,306 32,306 Beg Fund Balance 36,089 36,089
32,631 - 0.0% Revenues 32,631 - 0.0%
32,984 11,369 34.5% Expenditures 33,224 5,055 15.2%
31,953 20,937 End Fund Balance 35,496 31,034
TIF FUNDS
45,828 45,828 Beg Fund Balance 922,766 922,766
1,788,339 - 0.0% Revenues 1,970,519 600,000 30.4%
1,879,805 4,067 0.2% Expenditures 1,928,929 895,973 46.4%
(45,638) 41,761 End Fund Balance 964,356 626,793
Exhibit B
PARK DEVELOPMENT
53,827 53,827 Beg Fund Balance 312,201 312,201
4,000 - 0.0% Revenues 3,500 - 0.0%
175,000 - 0.0% Expenditures 447,615 221,531 49.5%
(117,173) 53,827 End Fund Balance (131,914) 90,670
VEHICLE/EQUIP REPLACE
2,557,037 2,557,037 Beg Fund Balance 2,349,987 2,349,987
602,881 4,676 0.8% Revenues 465,000 2,500 0.5%
356,000 53,195 14.9% Expenditures 393,000 66,719 17.0%
2,803,918 2,508,518 End Fund Balance 2,421,987 2,285,768
Transfers in to the Vehicle& Equipment fund are normally completed during the 4th quarter.
SPECIAL PROJECTS
2,691,259 2,691,259 Beg Fund Balance 1,328,264 1,328,264
301,000 - 0.0% Revenues 1,031,620 - 0.0%
1,908,911 190,133 10.0% Expenditures 229,250 137,836 60.1%
1,083,348 2,501,126 End Fund Balance 2,130,634 1,190,428
STREET IMPROVEMENTS
1,286,624 1,286,624 Beg Fund Balance 1,034,222 1,034,222
1,361,000 625,312 45.9% Revenues 2,445,000 612,423 25.0%
1,279,856 39,424 3.1% Expenditures 2,683,157 133,953 5.0%
1,367,768 1,872,512 End Fund Balance 796,065 1,512,692
DEBT SERVICE FUND
413,745 413,745 Beg Fund Balance 391,171 391,171
416,793 - 0.0% Revenues 414,483 - 0.0%
392,595 329,318 83.9% Expenditures 395,320 326,435 82.6%
437,943 84,428 End Fund Balance 410,334 64,736
50.0% Percentage of Year Complete 50.0%
Exhibit C
CITY OF MOUNDS VIEW,MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
WATER FUND
Percent
Received or
Expended
Actual Actual Variance- Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/23 06/30/24 (Unfavorable) 06/30/24
REVENUES
User charges $ 1,526,244 $ 572,129 $ 562,261 $ (9,868) 98.3 %
Connection charges 2,000 600 1,700 1,100 283.3
Other 10,000 12,006 13,050 1,044 108.7
Interest earnings 2,000 - - - N/A
TOTAL REVENUES 1,540,244 584,735 577,011 (7,724) 98.7
EXPENSES
Personnel expenses 561,390 230,477 249,146 (18,669) 108.1
Supplies and materials 92,752 36,594 41,110 (4,516) 112.3
Other services and charges 415,557 188,154 248,879 (60,725) 132.3
Water purchases - - - N/A
Depreciation 200,000 - - N/A
Capital expenses 615,000 28,801 704,563 (675,762) 2446.3
Debt service 434,148 393,361 397,044 (3,683) 100.9
TOTAL EXPENSES 2,318,847 877,387 1,640,741 (763,354) 187.0
Bond Proceeds - - - N/A
Transfers in - N/A
Transfers out 183,258 N/A
EXCESS(DEFICIT)REVENUES OVER EXPENSES $ (961,861) $ (292,652) $ (1,063,730) $ (771,078) 363.5 %
Water Sales Comparison
$1.60
c
0
$1.40
$1.20
$1.00
$0.80
$0.60
$0.40
$0.20
$- Q1 Q2 Q3 Q4
P2022 280,465.17 534,094.59 873,641.22 1,388,104.32
2023 305,786.46 572,129.18 987,857.87 1,428,487.42
2024 274,254.09 562,261.32
Exhibit D
CITY OF MOUNDS VIEW,MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
SEWER FUND
Percent
Received or
Expended
Actual Actual Variance- Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/23 06/30/24 (Unfavorable) 06/30/24
REVENUES
User charges $ 2,101,806 $ 995,588 $ 1,018,855 $ 23,267 102.3 %
Connection charges - 5,200 4,300 (900) 82.7
Other 14,000 23,261 20,568 (2,693) 88.4
Interest earnings 20,000 - - - N/A
TOTAL REVENUES 2,135,806 1,024,049 1,043,724 19,674 101.9
EXPENSES
Personnel expenses 529,970 209,322 221,333 (12,011) 105.7
Supplies and materials 37,422 8,661 15,449 (6,789) 178.4
Other services and charges 1,395,930 712,856 788,872 (76,016) 110.7
Wastewater charges - - - N/A
Depreciation 120,000 - - N/A
Capital expenses 545,000 12,400 123,591 (111,191) 996.7
Debt service - - - N/A
TOTAL EXPENSES 2,628,322 943,239 1,149,244 (206,006) 121.8
Bond Proceeds - - - N/A
Transfers in - N/A
Transfers out 153,258 N/A
EXCESS(DEFICIT)REVENUES OVER EXPENSES $ (645,774) $ 80,811 $ (105,521) $ (186,331) -130.6%
Sewer Sales Comparison
$2.50
0
$2.00
$1.50
$1.00
$0.50
$- Q1 Q2 Q3 Q4
P2022 489,174.40 953,910.18 1,449,641.73 1,940,359.21
2023 490,244.68 995,588.27 1,479,681.97 1,966,065.34
2024 488,026.04 1,018,855.26
Exhibit E
CITY OF MOUNDS VIEW,MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
STREET LIGHTING FUND
Percent
Received or
Expended
Actual Actual Variance- Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/23 06/30/24 (Unfavorable) 06/30/24
REVENUES
User charges $ 116,014 $ 52,962 $ 55,960 $ 2,998 105.7 %
Other 800 601 723 122 120.3
Interest earnings 1,400 - - - N/A
TOTAL REVENUES 118,214 53,563 56,683 3,120 105.8
EXPENSES
Personnel expenses 26,040 7,419 12,157 (4,738) 163.9
Supplies and materials 1,000 - - - N/A
Other services and charges 101,850 41,647 30,253 11,394 72.6
Depreciation - - - - N/A
Capital expenses - - - - N/A
TOTAL EXPENSES 128,890 49,066 42,410 6,656 86.4
Transfers out 3,309 - - - N/A
EXCESS(DEFICIT)REVENUES OVER EXPENSES $ (13,985) $ 4,497 $ 14,273 $ 9,775 317.4%
Street Lighting Fees Comparison
$120
r $100
$80
$60
$40
$20
$- Q1 Q2 Q3 Q4
-2022 26,742.36 52,822.48 79,232.03 104,182.04
-2023 26,431.51 52,961.83 79,392.52 105,893.96
-2024 26,466.76 55,959.57
Exhibit F
CITY OF MOUNDS VIEW,MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
SURFACE WATER MANAGEMENT FUND
Percent
Received or
Expended
Actual Actual Variance- Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/23 06/30/24 (Unfavorable) 06/30/24
REVENUES
User charges $ 446,969 $ 207,274 $ 221,305 $ 14,031 106.8%
Other 2,000 5,428 20,268 14,840 373.4
Interest earnings 16,000 - - - N/A
TOTAL REVENUES 464,969 212,702 241,573 28,871 113.6
EXPENSES
Personnel expenses 194,920 68,306 88,765 (20,458) 130.0
Supplies and materials 26,164 6,882 18,367 (11,485) 266.9
Other services and charges 145,676 66,941 43,286 23,655 64.7
Depreciation 35,000 - - - N/A
Capital expenses 290,000 - 97,160 (97,160) N/A
TOTAL EXPENSES 691,760 142,130 247,578 (105,448) 174.2
Transfers in 45,000 - - N/A
Transfers out 59,632 - N/A
EXCESS(DEFICIT)REVENUES OVER EXPENSES $ (241,423) $ 70,572 $ (6,005) $ (76,578) -8.5 %
Surface Water Fees Comparison
$500
6 $450
0
$400
$350
$300
$250
$200
$150
$100
$50
Q1 Q2 Q3 Q4
g0-2022 94,627.81 192,841.05 292,575.27 394,307.64
23 99,873.56 207,274.08 314,384.93 428,852.94
24 107,184.78 221,304.74
Item No: 5_H.
MOUNDS,
VVf_EW_
Meeting Date: July A e2024
nda Type of Business: Consent Agenda
City Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resource Director
Item Title/Subject: Resolution 9961, Approving the Hire of Asa Overton to the Position of
Police Community Service Officer (CSO)
Introduction:
The Police Department has experienced a reduction in Police Officer staffing due to retirements.
Finding qualified Police Officers to fill the vacant positions has been a difficult task for staff and
the lack of applicants. The City Council has authorized a recruitment process for the position of
Community Service Officer (CSO). The CSO position will provide various support services to the
Police Department for individuals currently enrolled in a post-secondary law enforcement
program or college level courses in criminal justice, or police science. The position is identified
as an apprenticeship, grooming the CSO for the position of Police Officer upon completion of
their academic program.
Discussion:
Staff conducted a recruitment process for the CSO position and immediately received
applications. Six qualified candidates were invited to interview for the position, three declined the
opportunity.
Asa Overton, currently a Mounds View Police Reserve was a top candidate in the selection
process, and has successfully passed the interview process, background investigation, and pre-
employment drug screen. Staff is requesting to begin employment of Mr. Overton as a CSO
effective July 22, 2024, at Grade 4, Step 1:
2024 - Grade 4
4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
$25.92 $26.96 $27.97 $29.02 $30.11 $31.16 $32.17 1 $33.14 $34.05
Strategic Plan Strategy/Goal:
Create a culture where employees desire to work.
Financial Impact:
Funds exist due to the vacant Police Officer positions.
Recommendation:
Staff recommends City Council approve Resolution 9961, Approving the Hire of Asa Overton to
the Position of Community Service Officer (CSO).
Respectfully submitted,
FY4ff
Rayla Sue Ewald
Human Resource Director
Attachment(s): Res.9961
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO 9961
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE HIRE OF ASA OVERTON TO THE POSITION OF POLICE
COMMUNITY SERVICE OFFICER (CSO)
WHEREAS, the City Council has approved recruitment for the position of Community Service
Officer(CSO) in the Police Department; and,
WHEREAS, the approved hiring procedures consist of training and experience scoring, interview,
background investigation, and pre-employment drug screen; and,
WHEREAS, a top candidate in the interview process was Asa Overton; and,
WHEREAS, staff and the HR Committee support the hire of Asa Overton to the position of CSO;
and,
WHEREAS, staff requests to begin employment of Asa Overton at Grade 4, Step 1 of the 2024 pay
plan effective July 22, 2024; and
2024 - Grade 4
4% 3.75% 3.75% 3.75% 3.5% 3.25% 3% 2.75%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
$25.92 $26.96 $27.97 $29.02 $30.11 $31.16 $32.17 1 $33.14 $34.05
and;
WHEREAS, the CSO position will work 20 —29 hours per week, and accrue vacation, sick leave,
and holiday pay. No insurance benefits are available for this position.
NOW,THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, Ramsey County,
Minnesota does hereby:
• Appoint Asa Overton to the position of Community Service Officer
• Starting date of July 22, 2024
• Beginning wage Grade 4, Step 1 of the 2024 pay plan
• Employee subject to a 6-month probationary period, and eligible for Step 2 upon successful
completion of 6-months employment; and eligible for Step 3 upon one-year anniversary
date and annual Step increases on anniversary date.
• Should the CSO complete their academic coursework, their employment with the City as
a CSO will end no later than 12 months after completing their education. If the CSO
terminates their college education without completing their degree program, employment
as a CSO will end no later than six months after ending their law enforcement/criminal
justice education.
Adopted this 22nd day of July, 2024.
Zach Lindstrom, Mayor
ATTEST:
Brian Beeman, Assistant City Administrator
The Mounds View Vision
A Thriving Desirable Community
Item No: 8A
MOUNDS VIEW Meeting Date: July 2024
Type of Business: Council Business
City Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Discharge of Racial Covenants
Second Reading Ordinance 1014 - requiring Discharge of
Discriminatory Covenants on Private Property at Point of
Sale. ROLL CALL VOTE of Ordinance 1014 and ordering
Summary Publication.
Introduction:
At the July 8, 2024 Council meeting, council adopted Resolution 9950 supporting
Mapping Prejudice and providing a $1,000 donation from the Charitable Gambling fund
to further their mission. Council also adopted Resolution 9951 of Support/Joining Just
Deeds Project — a partner in the effort to repudiated Discriminatory Covenants.
Council conducted a public hearing and first reading of Ordinance 1014 - Discharging
discriminatory covenants on private property at point of sale required at the July 8, 2024
Council Meeting.
This is the second reading of Ordinance 1014. Staff has received no correspondence
or communication since the first reading.
Discussion:
Mapping Prejudice Project:
In the past decade, there has been a renewed interest in Minnesota/Metro Area in
discharging them from property records. The University of Minnesota Mapping Prejudice
Project, created in 2016 as an experiment has reset the effort of ease in discharging of
covenants. Their interactive website map allows anyone/property owners with access to
a computer to obtain the basic but critical information to complete DISCHARGE OF
RESTRICTIVE COVENANTS AFFECTING PROTECTED CLASSES Minn.Stat.507.18
Form 40.10.01 (2019).
Upon completion of the form, and submission to Ramsey County Recorders office, which
is waiving the $43 filing fee, the discharge process is completed.
See attachments for more information on the Mapping Prejudice Project
The Mounds View Vision
A Thriving Desirable Community
Just Deeds
The City of Golden Valley started the Just Deeds Project in 2019 through its Human
Rights Commission. The City of Golden Valley commits to the mission of Just Deeds by
educating homeowners about the lasting impacts of racially restrictive covenants and
connecting residents to free services to discharge discriminatory covenants. The spirit of
the Just Deeds mission permeates the City's work through ongoing examination of City
policies, practices and regulations to eliminate inequality.
Strategic Plan Strategy/Goal:
A progressive city that is welcoming and desirable destination to all ages and cultures,
who seek progress through partnership, and a place where residents can live, work and
play safely and show pride in the community.
Financial Impact:
$75 for publication of Ordinance
Recommendation:
Conduct Second Reading and approve Ordinance 1014, an Ordinance adding a new
Chapter 38 to Title II of the Mounds View City Code regarding Discriminatory
Covenants.
Respectfully submitted,
Nyle Zikmund
City Administrator
ORDINANCE NO. 1014
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE ADDING A NEW CHAPTER 38 TO TITLE III OF THE MOUNDS
VIEW CITY CODE REGARDING DISCRIMINATORY COVENANTS
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Title III by adding a
new chapter as follows:
Chapter 38: Discriminatory Covenants
38.001 Findings
38.002 Definitions
38.003 Discharge of Discriminatory Covenants
38.004 Discriminatory Covenants Prohibited
38.999 Penalty
§ 38.001 Findings.
(A) Discriminatory covenants were tools used by real estate developers to prevent
persons of color and non-Christian individuals from buying or occupying property in
certain areas, and they were common throughout the United States from the early 1900s to
the 1960s; and
(B) The purpose of discriminatory covenants was to racially and religiously
homogenize communities by excluding persons of color and non-Christian individuals
from Mounds View. These tools segregated the metro area and built a hidden system of
apartheid; and
(C) In 2016, the University of Minnesota founded Mapping Prejudice to expose the
racist practices that shaped the landscape of the metro area. Mapping Prejudice researched
restrictive covenants in Ramsey County and created the first-ever comprehensive map of
racial covenants in an American city. As of February 2024, the project mapped 5458
covenants in Ramsey County, including 517 covenants in Mounds View; and
(D) An example of a covenant in Mounds View declared that "No person or persons
other than of the Caucasian race shall be permitted to occupy said premises or any part
thereof'; and
(E) The discriminatory covenants exist in Mounds View throughout the city; and
(F) Restrictive covenants are no longer enforceable. Legal efforts to eliminate
Discriminatory Covenants include Shelley v. Kraemer, 334 U.S. 1 (1948), in which
the United States Supreme Court prohibited courts from enforcing Discriminatory
Covenants and the Minnesota legislature in 1953 enacted statutes that prohibited new
covenants, but existing covenants were still legal in Minnesota until 1962; and
(G) As a result of these judicial and legislative actions, today, Minnesota law and federal
Ordinance No. 1014
Page 2
law prohibit discrimination in the sale or lease of housing based on race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation, or familial status and those state and federal prohibitions extend to the refusal
to sell or to circulate, post or cause to be printed, circulated, or posted, any limitation,
specification, or discrimination as to race, color, creed, religion, national origin, sex, marital
status, status with regard to public assistance, disability, sexual orientation, or familial status; and
(H) In 2019, the Minnesota Legislature passed a law authorizing property owners to
individually discharge or renounce discriminatory covenants by recording a discharge form in
the county property records; and
(I) Discriminatory covenants promoted and established residential racial segregation,
which historically and currently has impacted property ownership, accumulation of wealth,
property transfers, mortgage eligibility, rental eligibility, property values, property tax
base, internet access, and more. Discriminatory covenants fortified systemic racism and
compounded economic divestment in specific communities within Ramsey County; and
(J) The State of Minnesota, including the City of Mounds View, recognizes the harm
that Discriminatory Covenants, and the racial, religious, and other discriminatory practices
that they represent, cause to society in general and to the individuals who are adversely
affected by racial, religious, and other discrimination through the presence of
discriminatory covenants in the public land records; and
(K) The City of Mounds View disavows and condemns the past use of discriminatory
covenants and prohibits discriminatory covenants from being used in the future.
§ 38.002 Definitions.
"Discriminatory Covenant"means any restrictive covenant filed against any property that restricts
to whom property may be conveyed based on race, color, creed, religion, national origin, sex,
marital status, status with regard to public assistance, disability, sexual orientation, or familial
status.
§ 38.003 Discharge of Discriminatory Covenants.
(A) Required. No person shall sell, give, or transact a change in title or property ownership of
real property with one or more buildings or structures,without receiving a certificate from the city.
(B) Application. Unless the property owner already has a certificate for a property, the owner
or owner's representative is required to obtain a certificate before the property is sold, gifted or
transferred, and before the owner or owner's representative enters into any contract for deed or
other transaction changing the party responsible for the property.
(C)Issuance of Certificate
(1) A certificate shall be issued by the city if-
(a) The applicant submits title evidence showing no discriminatory covenant for the
property.
(b) The applicant submits documentation showing the discriminatory covenant has been
discharged.
Ordinance No. 1014
Page 3
(c) The applicant submits the form required to discharge discriminatory covenants to the
city for filing with Ramsey County. The City may provide notary and mailing services. The
certificate shall not be issued unless the form is accepted and filed with Ramsey County.
(d) The applicant files the required form to discharge the discriminatory covenant at the
time of closing.
(D) City Records. The city shall maintain a list of all properties that it has been informed have a
discriminatory covenant and a list of all properties for which a certificate has been issued.
§ 38.004 Discriminatory Covenants Prohibited.
Discriminatory covenants are prohibited in the City of Mounds View and may not be filed against
any property in the City.
38.999 Penalty.
Violation of this section shall not result in a petty misdemeanor or criminal prosecution.
Violations of this Chapter shall be charged as an administrative offense subject to City Code,
section 130.002.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have
the following summary printed in the official City newspaper in lieu of the complete ordinance:
On July 22, 2024, the City Council adopted Ordinance 1014, adding a new chapter 38 to
Title III of the Mounds View City Code regarding the discharge of Discriminatory
Covenants.
A printed copy of the ordinance is available for inspection during regular business hours at
Mounds View City Hall and is available online at the City's web site located at
www.moundsviewmn.org.
SECTION 3. This ordinance shall take effect and be in force 30 days from and after its passage
and publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on: July 8, 2024.
Second Reading and Adoption by the Mounds View City Council on: July 22, 2024.
Publication Date: July 25, 2024.
Zach Lindstrom
Mayor
Attest:
Brian Beeman
Assistant City Administrator
(SEAL)
THIS PAGE LEFT BLANK INTENTIONALLY
Item No: 8B
_ _ Meeting Date: July 22, 2024
MOUNDS VIEW Type of Business: CB
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works/Parks and Recreation
Item Title/Subject: Resolution 9962, Approving the Purchase of Additional Concrete
Panels for an Outside Material Storage Bin
Background/Discussion:
The Public Works Department has many responsibilities, and one is to efficiently operate and
manage the storm water system. The system was first constructed in the 1970's and as with
other similar core functions, research, innovation, and best management practices have
changed over the years. In 1974 the Federal Government adopted the Clean Water Act, this
resulted in Cities applying for a MS4 storm water permit with the MPCA that includes best
management practices (BMPs), the City has put many of these BMPs in place to comply with
the permit. One of the many BMPs implemented is the practice of keeping debris out of the
lakes and streams by sweeping the streets. Due to the many Storm Water Infiltration devices
(SIP) installed the Public Works Department has taken a more aggressive approach to this BMP
by sweeping, on an average, of 6-7 times during the spring, summer and fall seasons. (More
sweeping will occur if build up is evident along the gutter lines.)
These sweepings over the years have been accumulated at Ardan Park, behind the Ramsey
County Compost site.
The City Council approved Resolution 9783 authorizing Stantec to complete the assessments
regarding Ardan Park, AA-1.P1 and AA-1-.P2 storm water ponds. Stantec and Staff are
currently preparing and reviewing the 90% completed plans for dredging and improvements to
Ardan Park storm water ponds; the project will also include the removal of the sweeping pile.
With the proposed removal of this sweeping pile, the Public Works Department will need to
change its operation and BMPs for sweeping. This change will require building an additional
material storage bin at the Public Works facility. (See pictures for reference)
The sweeping debris will be stored in the bin and every two years screened for trash and sand
that can be recycled.
Staff reviewed different options and determined that the same type of cement panel that was
installed originally would be the best fit. Staff obtained a quote from Hanson Silo Company for
10 panels, transitions, installation, and freight for a cost of$20,000.00.
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Ensure Clean
Water and Maintenance.
Financial Impact: No financial Impact to the 2024 Budget.
Recommendation:
Staff recommends the City Council approve the attached resolution for the purchase of 10
concrete panels, transitions, installation and freight from Hanson Silo Company of Lake Lillian,
MN at a cost of$20,000.00 to be funded from the Storm Water Fund account 745-4415-705 with
a 2024 budget of$225,000.00 for Storm Water Projects.
Respectfully submitted,
Don Peterson
Director of Public Works/ Parks and Recreation
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9962
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF ADDITIONAL CONCRETE PANELS FOR AN OUTSIDE
MATERIAL STORAGE BIN
WHEREAS, the City has the responsibility to efficiently operate the storm water
system; and
WHEREAS, the City Council approved Resolution 9783 and 9784 authorizing Stantec to
complete the assessments regarding Ardan Park, AA-1.P1 and AA-1-.P2 storm water ponds;
and
WHEREAS, the Stantec and Staff are currently preparing and reviewing the 90%
completed plans for dredging and improvements to Ardan Park storm water ponds; the project
will also include the removal of the sweeping pile; and
WHEREAS, with the proposed removal of this sweeping pile, the Public Works
Department will change its operation and the BMPs for street sweepings; this change will
require the installation of an additional material storage bin at the Public Works Facility; and
WHEREAS, the sweeping debris will be placed in the bin and every two years screened
for trash and sand that can be recycled; and
WHEREAS, Staff reviewed different options and determined that the same type of
cement panel that was built originally would be the best fit; and
WHEREAS, Staff recommends the City Council approve this resolution for the purchase
of 10 concrete panels, transitions, installation and freight from Hanson Silo Company of Lake
Lillian, MN for a cost of$20,000.00, to be funded from the Storm Water Fund account 745-4415-
705 with a 2024 budget of $225,000.00 for Storm Water Projects.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. Approves the final proposal from Hanson Silo Company of Lake Lillian, MN for 10
concrete panels, transitions, installation and freight at a cost of$20,000.00.
2. Funded from the Storm Water Department 2024 adopted budget account 745-4415-
7050.
3. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this resolution.
The Mounds View Vision
A Thriving Desirable Community
Resolution 9962 Continued
4. The Mayor and City Administrator, Staff and consultants are hereby
authorized and directed to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this Resolution.
Adopted this 22t" day of July, 2024
Zach Lindstrom, Mayor
ATTEST:
Brian Beeman, Assistant City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
Fifth Street Towers
150 South Fifth Street,Suite 700
�. Minneapolis MN 55402-1299
(612)337-9300 telephone
(612)337-9310 fax
C H A R T E R E D http://www.kennedy-graven.com
Affirmative Action,Equal Opportunity Employer
SCOTT J.RIGGS
Attorney at Law
Direct Dial(612)337-9260
Email: sriggs(a,kennedy-graven.com
MEMORANDUM
Date: July 17,2024
To: Nyle Zikmund, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with City staff regarding various City matters and various
questions. Review data practices request. Review data practices policy, update same and
forward to City staff. Draft resolution approving data practices policy and forward same to City
staff. Matters are presently pending.
MU210-4: Charter Commission. Consult with City staff regarding proposed Charter language. Attend
Charter Commission meetings. Draft proposed Charter language, notices, resolutions, etc.
Matter is presently pending.
MU210-54: Code Updates/Revisions. Consult with City staff regarding matter. Review various documents
and consult with City staff regarding same. Work on Just Deeds matter, consult with City staff
and give presentation to City staff/Council. Matter is presently pending.
MU210-35: Community Center Matters. Review and respond to request to serve alcohol at a private event
at the M.V.C.C. Consult with City staff. Legal research regarding same. Matter is presently
pending.
MU210-262: Greenwood Drive Infill Development. Various meetings and calls with City staff. Finalize
development agreement and resolutions regarding right-of-way. Submit application and
documents to County regarding right-of-way and use deed. Matter is presently pending.
MU210-304: Long Lake Cove (7700 Long Lake Road). Consult with City staff regarding matter. Consent to
mortgage and revised drainage and utility easement have been recorded with Ramsey County.
Matter is presently pending.
MU210-313: Organized Collection. Legal research regarding matter. Consult with City staff regarding
matter. Attend Work Sessions and Council meetings regarding matter. Set up and participate in
meetings with haulers. Responses to RFP have been received and are being analyzed by City
staff. Matter is presently pending.
MU125\11\964475.v2
Nyle Zikmund
July 17,2024
Page 2
MU210-313B: Walters Recycling and Refuse, Inc., et al. vs. City, et al. This matter has been tendered to the
League of Minnesota Cities. Consult with City staff. Consult with assigned defense attorneys.
Matter is presently pending.
MU210-317: Cannabis Matters. Review inquiry regarding developing a cannabis business and licensing
issues. Legal research regarding same. Consult with City staff regarding same. Matter is
presently pending.
MU210-319: PFAS Matter. Legal research regarding matter. Consult with special counsel regarding legal
action on behalf of the City. Matter is presently pending.
MU210-323: LEP Policy. Legal research regarding LEP. Consult with City staff. Matter is pending.
MU210-327: 2510 Ardan Avenue: Soderman Property. Consult with City staff regarding matter. Legal
research regarding options to clean up property. An inspection was scheduled to take place on
Wednesday, April 17, 2024. Waiting for report regarding same. Property owner has sold the
property to a third party. Enforcement action is on hold. Title Commitment has been received.
Matter is presently pending.
MU210-329: Ardan Park Wetland Matter. Consult with City staff regarding matter and various options
regarding wetland banking. Research property ownership. Draft letter of intent and forward to
City staff. Matter is presently pending.
MU210-330: Street Projects - General. Consult with City staff regarding issues with contractor and project
issues. Matter is presently pending.
MU210-332: Voyageur Subdivision. Consult with City staff regarding project. Title commitment has been
received and a plat opinion has been drafted. Matter is presently pending.
EDA:
MU205-13: General Matters. Review documentation for several upcoming projects. Matter is presently
pending.
MU205-67: Purchase of Four Malmgren Properties. Consult with City staff regarding matter. This file will
be used for the EDA purchase of the four Malmgren properties that were previously referenced
in our file no. MU210-329. Matter is presently pending.
SJRJms
MU125\11\964475.v2