HomeMy WebLinkAboutResolution 9965RESOLUTION NO. 9965
CITY OF MOUNDS VIEW, MINNESOTA
RESOLUTION REGARDING ORGANIZED COLLECTION IN THE CITY OF MOUNDS VIEW
WHEREAS, Minnesota Statute § 115A.94, et. seq. (hereinafter "Statute") authorizes a
City to organize trash collection and creates a required procedure a City must follow; and
WHEREAS, on March 6, 2023, the Mounds View City Council (hereinafter "Council"),
directed City Staff to proceed with the research and planning process for establishing an
organized collection system; and
WHEREAS, on April 26, 2023, the City notified the public and all currently licensed
collectors of its intent to consider organized collection; and
WHEREAS, on May 31, 2023, the City held three public engagement sessions regarding
organized collection to determine which services and other factors related to trash collection
were important to residents; and
WHEREAS, the City also conducted a survey of residents regarding organized
collection to determine which services and other factors related to trash collection were
important to residents; and
WHEREAS, on June 26, 2023, the City invited all currently licensed collectors to a
council meeting for a "meet and confer", pursuant to the Statute, regarding trash collection
issues, where the parties discussed issues including but not limited to road deterioration, public
safety, pricing mechanisms, and contractual considerations unique to organized collection; and
WHEREAS, the Council discussed the citizen survey results and the feedback from the
currently licensed collectors at work sessions held on July 5, 2023 and August 7, 2023; and
WHEREAS, on August 14, 2023, the Council held a public hearing and directed staff to
begin the mandatory 60-day exclusive negotiation period with currently licensed collectors, and
outlined the priorities to guide the negotiations; and
WHEREAS, on October 12, 2023, the City began negotiations and met with the currently
licensed collectors on 7 separate occasions on October 12tn and 26tn, November 9th, 16tn, and
30tn; December 14tn, and January 4tn; and
WHEREAS, on January 8, 2024, the City Council established an organized collections
options committee which met on January 17tn, January 24tn, and January 31 st, and
WHEREAS, the City and the haulers continued to negotiate and met on 9 additional
occasions, January 11 tt' 18tn and 25th, and February 5tn, 8tn 12tn 19tn 26m , and 27th, and
March 5th; and
WHEREAS, on March 6, 2024, the City Council held a work session where it heard an
update on the negotiations from City staff and legal counsel and reviewed the price proposal,
rate increase proposal, and a comparison of that proposal to what is being paid by current
Mounds View residents and in other cities; and
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WHEREAS, the City held a meeting of the Options Committee on March 20, 2024; and
WHEREAS, on March 25, 2024, after 165 days of negotiations with the currently
licensed haulers, the City Council determined that further negotiations with the haulers will not
produce an acceptable contract and terminated negotiations with the currently licensed
haulers; and
WHEREAS, the Options Committee continued its work, and on April 8, 2024, issued a
report to the City Council in compliance with the Statute; and
WHEREAS, on May 6, 2024, the Council reviewed and discussed a draft request for
proposals for a contractor to provide solid waste and recycling collection services (the "RFP")
and directed staff to complete the draft for Council consideration; and
WHEREAS, on May 13, 2024, the City Council approved the RFP and directed staff to
evaluate all proposals and return to the City Council with a recommendation of whether to enter
into a contract with a hauler and, if so a staff recommendation on which contractor should be
awarded the contract; and
WHEREAS, on June 24, 2024 the City Council, having received a staff report
recommending that the City enter into a contract for solid waste and recycling services,
appointed a Review Committee of two members of the Council to evaluate the RFP responses;
and
WHEREAS, City staff and the Review Committee agreed that the top responses to the
RFP are from, in order of preference:
1. LRS
2. Aspen Waste
WHEREAS, Staff held several negotiation sessions with LRS resulting in a draft contract
and proposed pricing.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View hereby accepts the proposal from LRS of Minnesota LLC, as amended following
negotiations with staff, and approves the Contract in substantially the form presented to the
Council, and also approves any additional details or amendments that may be necessary and
appropriate of the Contract as approved by staff and recommended by the City Attorney; and
be it
FINALLY RESOLVED, that the Council authorizes the Mayor and City Administrator to
execute the Contract as described herein and approves all necessary actions to move forward
with implementation of organized collection.
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Adopted by the City Council of the City of Mounds View, Minnesota this 12th day of
August, 2024.
Z indstrom, Mayor
ATTEST:
Nyle ikmu , City Administrator
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