HomeMy WebLinkAboutAgenda March 23, 2006Park and Recreation Committee Meeting Agenda
March 23, 2006
6:30 P.M.
1. Roll Call
2. Approval of minutes from the February 23, 2006 meeting – Are currently not available.
3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern.
4. YMCA Update
Ice Rink Years End Report
5. Unfinished Business:
Groveland Park Building Replacement –
On February 27, 2006 the City Council awarded a contract to:
Base Bid Alternate#1 Total:Base/Alt
DNR Construction Inc. $226,900.00 $5,000.00 $231,900.00
The bid alternate #1, air conditioning, was included in the contract. Staff is currently working with the contractor to get a schedule for construction. Although not official yet, the
tentative start date will be August 5th, with construction completed in October. YMCA and Park summer recreation activities are currently scheduled in this building and will conclude
on August 4th.
Random Park Building Replacement Project –
Early Saturday morning on March 11, 2006, the former Clubhouse was moved to Random Park. It has since been placed on the new foundation.
Oakwood Park Renovation Project –
Staff met with the City’s consultant regarding this project. There are many issues that will need to be addressed to make this project a reality: A permit from the Rice Creek Watershed
District is required, a grading plan and erosion control plan will need to be developed, a wetland delineation is needed, a flood plain mitigation plan will need to be developed an
approved, a permit from the Metropolitan Council Environmental Services will be required, etc.
The City Consultant, BRAA, will be submitting a letter proposal for the Commission’s consideration on March 23, 2006. Should the Commission find it acceptable, it will be submitted to
the City Council for review. Should the City Council authorize the work outlined in the letter, the next step will be to develop a draft plan of proposed improvements in Oakwood Park,
have it reviewed by the Commission, and present it for review and comment to the neighborhood.
County Road 10 Corridor Improvement Program –
On January 9, 2006, the City Council authorized a feasibility report for two trailway segments along County Road 10: County Road H to Silver Lake Road on the north side, and Long Lake
Road to Silver Lake Road on the south side. The City submitted a Federal Grant application for the trailway located on the north side from County Road H to Silver Lake Road (segments
1-5). The City will know if we were successful or not with this grant application at the end of March.
The City submitted a DNR Trailway Grant application for the segment on the south side in between Silver Lake Road and Long Lake Road (segments 9-10) on February 28, 2006. The City will
know if we were successful or not with this grant application in June of this year.
A Citywide Open House was held on March 9, 2006. A draft summary is included in the packet. A complete summary will be presented to the City Council on March 27th.
A draft Capital Improvement Program (CIP) has been developed for this program. It shows:
Segments 9-10, Long Lake Road to Silver Lake Road on the south side being constructed in 2006
Segments 1-5, County Road H to Silver Lake Road on the north side being constructed in 2008
Segment 6, Silver Lake Road to Pleasant View Drive on the north side being constructed in 2009
Segments 7-8, Pleasant View Drive to Silver Lake Road on the south side being constructed in 2010
Segment 11, Edgewood Drive to Woodale Drive on the south side being constructed in 2011(this segment will most likely be more dependent on re-development rather than a set time frame)
The Draft CIP will be presented to the City Council on April 3, 2006. Any comments and suggestions from the Commission are welcomed. Also, as concept plans for segment 9-10 on the south
side in between Silver Lake Road and Long Lake Road develop, staff will bring these to the Commission for review and comment.
Gateway Monuments – On March 6, 2006, the City Council indicated a desire to look into the feasibility and costs associated with constructing the County Road 10 Gateway Monument Signage.
There are three monument signs under consideration–East Entrance, West Entrance, and Civic District Trail Gateway. The City’s consultant will be submitting letter proposal to look into
developing a schematic design for each of these signs.
Facility Guide Update – review current draft
City Property East of Sysco – City Council reviewed this letter report pertaining to the feasibility of developing this site on March 6, 2006. Since funding for this project is dependent
on a substantial contribution from Medtronic, this project will not proceeded without this contribution. Medtronic will have until approximately one year after construction is completed
to decide if they want to contribute to this project (approximately January 1, 2009). Exact date has yet to be determined. No action is expected at this time.
6. New Business:
Silver View Soccer Field Maintenance.
The City received a request to not restrict usage of the Silver View Soccer field this spring during the period that it will be rehabilitated. A copy of the request along with Staff’s
response is included in the packet. The person making the request was invited to discuss this at the March 23rd Park and Recreation Meeting.
Open Seats in the Parks and Recreation and Forestry Commission / Chairperson appointment.
On March 13, 2006, the City Council approved the re-appointment of Dale Aukee and the appointment of Thai Vang to the Parks and Recreation and Forestry Commission. The Council also approved
the appointment of John Kroeger as Chairperson. Thai Vang is out of town on Thursday, March 23, 2006. It is anticipated that he will be present on April 27th to take his oath of office.
Silver Lake Road Sidewalk Project –
On February 27, 2006, the City Council approved the feasibility report, held a public improvement hearing, ordered the project, authorized the preparations of plans and specifications,
and authorized easement preparation activities for the Silver Lake Road Sidewalk Improvement Project.
The City Council expressed a preference to construct the sidewalk on the east side between County Road H and County Road H2. However, no official action was taken. It is anticipated
that the City Council will take official action on this issue on March 27th. The City Council also requested more information pertaining to the segment along Silver View Park. The report
showed the sidewalk deviating from the east Silver View Drive boulevard to avoid a wetland / ditch in this area and going through Silver View Park then back to Silver View Drive at
the intersection of County Road I. The City
Council had some concerns and wanted to look into the following options:
A – Add security lighting along the proposed trail route
B – Investigate what it would take to build a sidewalk along the boulevard on the east side of Silver Lake Road
C – Investigate what it would take to construct an elevated boardwalk along the east side of Silver Lake Road to avoid flood plain impacts, wetland impacts, etc. for Option B.
It is anticipated that this information will be provided to the City Council for consideration on March 27th.
Meeting with the City Council on March 6th – Items to discuss.
Tobacco Free parks
Does the Commission want to proceed with this?
2. Minutes
Staff will continue to create the agenda. Staff will also continue to prepare the staff reports and resolutions as directed by the Commission. It is recommended that the Commission discuss
and develop an official format for minutes. A starting point might be what we have recently been creating as minutes. An example is attached.
3. Random Financing – this was changed via Resolution 6778 on March 13, 2006 from the 50/50 split between Special Project Fund and Park Dedication Fund to; 60% Special Project Fund and
40% Park Dedication Fund.
Park Needs Analysis – Schedule:
March 23rd - review and update existing items, Change name to “Park Improvement Program”?
Mid April - Park tour – needed? set date?
April 27th - add new items; assign categories, costs, and finalize update for 2006.
May 8th - City Council reviews/ approved Needs Analysis
Should the name of this document be changed to “Park Improvement Plan”?
Any Other Items?
7. Commissioner/Staff Reports:
Rink / Skating update (may be covered in YMCA Update Section)
Mounds View Community Center Commission Update
Bethlehem Baptist Church Donations Update – The Bethlehem Baptist Church is not obligated to provide any donations. They have indicated a desire to donate $25,000 annually ($12,500 semi-annually)
to organizations and causes of their choosing. The Commission can, and should, provide Bethlehem Baptist Church with a list of park related needs they could donate to (this could be
part of the ”Needs Analysis List / Park Improvement Plan ”). The value, importance, and benefit of these items should also be expressed, as they will be competing with other community
needs.
Any Other Reports?
8. Request for future agenda items/other business
Possible Items for April 27th Agenda