HomeMy WebLinkAboutAgenda September 28, 2006Park and Recreation Committee Meeting Agenda
September 28, 2006
6:30 P.M.
1. Roll Call
2. Approval of minutes from the August 24, 2006 meeting.
3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern.
4. YMCA Update
5. Unfinished Business:
Oakwood Park Proposal
Staff is in the process of soliciting bids and proposals for Phase I activities for Oakwood Park. These include grading, irrigation, fencing, and seeding. Because of time element, staff
is recommending that we proceed with construction first thing in the spring. If grading activities started later this year, dormant seeding would need to be utilized. This is not recommended
since success of dormant seeding is very dependent on the amount of snow cover. The existing Oakwood field is currently set up for soccer play and the ball field could continue to be
used throughout this fall. This spring, once the grading activities have been completed and the irrigation system installed, it should take a relatively short time to get the turf established
of use.
Facility Guide Update – Motion made on July 27th to finalize by September meeting
Rental Fee Structure – continued discussions.
There are three main areas covers by this: Areas at the Community Center (event center, multi-purpose rooms, gym), Park Buildings, and Field Use. There are several issues to discuss
regarding rental fee structure.
There are also two different classifications systems for areas at the Community Center and Park Buildings. These should be consolidated.
Class IV rates for Park Building may be too low considering the cost of cleaning up after an event
City Hall Park Shelter should be added to the list
All rental items (Areas at the Community Center, Park Buildings and Field Use) should be combined into one document with one classification system.
6. New Business:
Any Other Items?
7. Commissioner/Staff Reports:
County Road 10 Corridor Improvement Program – Design Theme Subcommittee Meeting Update
Random Park Building Status Report
Staff met with the contractor to discuss the finishing up the project and the schedule for the remaining items. The contractor estimates that the items covered in the contract will be
completed by the end of October.
The final interior work, which includes carpeting, tiling, interior painting, and landscaping was planned for but excluded from the original construction contract; this was done as a
cost savings measure. The City Council awarded a tiling and carpeting contract last Monday.
A Boy Scout has volunteered to paint the interior of the Random Park Building as part of his requirement to obtain an Eagle Scout badge. The Boy Scout will be acting as the painting
contractor. As such, he will be making all arrangements to successfully complete the job. The City will fund the necessary supplies and paint.
Staff is currently working with landscape designers to develop a simple landscape design for area surrounding the Random Park Building. The focus of the design will be to provide for
minimal maintenance. This can be done at no cost to the City. To save labor costs associated with the landscape installation, Staff is investigating the possibility of utilizing volunteers.
Two additional boy scouts seeking Eagle Scout projects have contacted staff. Staff will continue to work on developing a landscape project for the spring of 2007.
The current schedule for completion of the Random Park Building is mid-November. The Park and Recreation Commission may want to consider conducting a ribbon cutting ceremony at the November
16th or December 21st meeting.
Groveland Park Building Status Report
The old building was demolished and hauled away last week. Construction has begun on the new building. The footings are in and the block work will start this week. The schedule is to
have the building completed by December 5th, and the landscaping would be finished up in the spring.
Any Other Reports?
8. Request for future agenda items/other business
Possible Items for October 26th Agenda