HomeMy WebLinkAboutAgenda November 16, 2006Park and Recreation Committee Meeting Agenda
November 16, 2006
6:30 P.M.
1. Roll Call
2. Approval of minutes from the October 26, 2006 meeting.
3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern.
4. YMCA Update
5. Unfinished Business:
Oakwood Park Proposal
Phase I
In soliciting quotes for grading activities associated with Phase I activities for Oakwood Park, contractors are finding it difficult to provide an accurate bid without survey data of
the existing site. As result, many contractors were reluctant to submit a quote without this information. To address this, Staff has requested the City’s consultant to perform a simple
survey the Oakwood field by providing spot elevations. Any extra soil from grading the soccer fields will be exported to the north side of Hillview to be used in berms. The ag-lime
on the baseball field will be reused to top dress unpaved trailways in the City.
This data will then be made available to all parties interested in providing a quote on this project. Quotes for other Phase I items such as irrigation, fencing, and seeding will be
submitted to the Commission for review along with the grading quotes. If this project proceeds, construction of Phase I items is planned to commence first thing in the spring.
Phase II
Phase II is the creation of a playground area adjacent to the proposed soccer fields.
What age group does the Commission what to design the playground for? One design for younger children and a second design for slightly older children? What pieces of equipment does the
Commission want to include in the design? Swing set with 2 buckets and 2 belts. A catalog of possible play pieces and playground amenities will be available at the meeting.
Phase III
Disc Golf - The City has received a proposal and general information from Michael Snelson of Fairway Flyerz Discs, Inc. regarding the creation of the disc golf course. This proposal
is included in the packet.
Potential Schedule
November 16 – Discuss plan / provide direction
December 21 – Finalize plans and recommendations
January / or Feb 2007 – Council approved Oakwood Park Rehabilitation Project for Phase I, II, &III. Award grading/ fence/ irrigation contract, Award a contract for the playground equipment,
Authorize design activities for the Disc Golf
Facility Guide Update – Sent to printers. 3,000 copies.
Rental Fee Structure – Continued discussions. A draft of the City’s fee schedule for 2007 was introduced to the City Council on November 6th. The City Council has a few question pertaining
to park field and park building rental:
Is the fee for lighted field use (are we covering the cost of the electricity?)
Adding political/civic groups to the classification list
Should the rates for Class IV users be increased?
Why does it cost half as much to rent park buildings versus a park shelter?
Council also wanted to see a schedule of bookings for the year – A copy of the Field Usage Report and Monthly Calendars is included in the packet
6. New Business:
T-Mobile’s proposal to construct a building and antenna pole at Groveland Park
Kari Brown, representative for T-Mobile, was present at the November 6th Work Session. She presented a plan and answered questions pertaining to the proposal to construct a building
along with a 100' pole that would have antennas mounted on it in Groveland Park. These plans are include in the packet. Please note that the plans indicate a 15’X20’ building (not 10’X12’).
Kari Brown will be present at this Park and Recreation Commission Meeting.
Recycling Containers in Park Buildings – The recycling budget allows for placement of recycling containers within the park building.
Hillview Parking Lot – There is a proposal to reconstruct Hillview Road as part of the City’s next Street and Utility Improvement Project. With this project, there would be the potential
to add parking along Hillview Road for Hillview Park. A draft plan sheet is in the packet. The cost of this parking area is estimated to be $28,150. Is this something the Commission
wants to consider?
Any Other Items?
7. Commissioner/Staff Reports:
Random Park Building Status Report
At the end of last month, the City’s consultant developed a list of items that needed to be finalized to complete the contract for the Random Park Building Project. This list was included
in a letter that was sent to the contractor. It is anticipated that the contractor will have the building substantially completed by the end of this week.
The Boy Scout that has volunteered to paint the interior may do this work this weekend. However, it is more probable that this work will occur over the upcoming holiday weekend. This
Eagle Scout project has received approval from the Boy Scout Council. The individual doing the work was developed a materials list and estimated labor requirements. The City awarded
a contract to install carpet and tile under a separate contract. The tile has been installed. The carpet will be installed as soon as the walls have been painted.
Random Park Building will be available for use at the end of this month.
Groveland Park Building Status Report
The schedule is to have the building completed by December 5th, and the landscaping would be finished up in the spring.
Shari Kunza has decided not to extend her term on Parks and Recreation and Forestry Commission.
Invite interested parties to fill out an application for vacant seat on the commission
Any Other Reports?
8. Request for future agenda items/other business
Possible Items for December 21st Agenda
Setting Meeting Dates for 2007
Recommending a Chairperson, Appointing a Vise-Chairperson, and Secretary