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Home My WebLink About1 27 07MinutesPark, Recreation and Forestry Commission Meeting Minutes January 25, 2007 1. Call to Order: 6:34 p.m. Roll Call: Kroeger, Kunz, Arel, Long, Aukee, Palm Staff Present: Lee, Dazenski 2. Approval of minutes from the December 21, 2006 meeting. Motion to approve by Arel, 2nd by Aukee. Motion Passed 6-0 3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern. No residents present. 4. YMCA Update: No staff representative present 5. Unfinished Business: Oakwood Park Proposal Phase I Quotes for Phase I items such as grading, irrigation, fencing, and seeding will be submitted to the Commission on January 25th for review. If this project proceeds, construction of Phase I items is planned to commence first thing in the spring of 2007. $51,000: grading including sod restoration of $25,000-$32,000 $17,500: irrigation $5,800: fencing $74,300 Motion by Kunz, 2nd by Long to present Phase I cost estimates to City Council using Park Dedication Funds for this project. Passed 6-0 Phase II Phase II is the creation of a playground area adjacent to the proposed soccer fields. The Commission researched the Gametime website looking at playground packages under $15,000. Rainier Pride is listed in the under $15,000 category and appeared to be a good option. Discussion about replacing the climbing wall with another slide, and having no canopies. Direct staff to get cost breakdown of Rainier Pride with a toddler area and swing set. Phase III Disc Golf –Michael Snelson from Fairway Flyerz presented ideas to put a disc golf course between Oakwood and Greenfield Parks. There are options of a nine-hole and 18-hole. The Commission was concerned about the impact of parking for area. There are options for off-street parking on the north side of Hillview Road or off of Quincy with additional costs. Staff said that creating fairways would not be cost significant. Baskets would cost $315 or $377 each, ($2835-$3393 for 9 hole) Tee signs $35-152 ($315-$1368) Tee launch pads can vary using cement, asphalt or Class 5. Course design fee is $900 for a 9 hole, or $1500 for an 18-hole course. We can design an 18-hole and put in a 9-hole with the option of adding an 18 later if it gets high usage. Volunteers of Minnesota Disc Golf Association may be able to help with installation. There is the possibility of having tee signs sponsored by area businesses. Direct staff to determine total cost for both 9 and 18 hole course including course preparation. 6. New Business: Commission to Recommend Appointment to Vacant Commission Seat – The City received two applications for the vacant seat on the Parks, Recreation and Forestry Commission. These two applicants attended the meeting. A silent vote was taken. Motion by Long 2nd by Aukee to recommended Darren Peterson to the City Council to take the vacant seat on the Commission. Motion Passed 6-0. Park Dedication Fund Review – The budget sheet and Park Improvement Program was last updated in June of 2006. A full review and update discussions of the Park Improvement Program should be scheduled for the February 22nd Commission meeting. County Road 10 Trailway Project: Segments 1 -5 DNR Grant Application – The City will be submitting grant applications for Department of Natural Resources (DNR) Trailway Grant Program. There are two types of DNR Trailway grants the City will be applying for; Local Trail Connection Program and the Federal Recreational Trail Program. The City Council approved a resolution of support for these grant applications on January 22, 2007. In addition to the resolution of support, letters of support from various agencies (including the Commission) will increase our probability of being successful. Staff will draft a letter of support by the Commission for consideration of execution. Park Watch Program – Is this a program the Commission wants to implement? What would it entail? Area communities do not have a similar program. How do we promote resident involvement? Mounds View Matters has regular reminders to residents to call 911 and report park disturbances. Should we approach residents living near the parks asking them to report issues of concern? Should we put signs at all parks reminding residents to report incidents? Should we put a request in the Mounds View Matters asking residents to volunteer for a Park Watch Program to determine interest? Aukee and Kunz will draft this for the next issue. We will put out information at the Town Hall Meeting, to gather support and interest for a Park Watch Program. Bethlehem Baptist Church: Dedication of Funds – Annually the Bethlehem Baptist Church makes donations to several charitable organizations. It would be advantageous for the City to create a list of civic items that would benefit from such a donation and submit this to the Bethlehem Baptist Church. Ideas include: Supporting improvements at Oakwood Park—Toddler playground equipment? Disc Golf? Improving ball fields, specifically an artificial pitching mound at Greenfield Park ($3500?) Permanent field lining JoxBox at home plates YMCA Advisory Committee Appointments – With expiration of Shari Kunza’s term on the Commission, there is a vacancy on the YMCA Advisory Committee on which she served. The YMCA Advisory Committee meets on the first Monday of the month at 2:30 PM. Current Commissioners are not able to attend these meetings. We will check with recommended Commissioner, Darren Peterson, and if not, may consider inviting other applicant to be a representative. Meeting with City Council – Annually the Commission meets with the City Council. The Commission prefers the April 2nd work session and will develop a list of topics to discuss at the February and March meetings. h.) Town Hall Meeting April 14, 2007. There will be a table/booth set up for Parks. The Commission would like to have the following available for display at this booth: The new Facility Guide, photos and info on new park buildings, Oakwood Park project, possible Park Watch Program, Tobacco-Free Park sign, Tobacco-Free bookmarks (available from YMCA?) Also, the City will be creating a promotional video that will be shown on cable TV and at the Town Hall Meeting. This video will have a segment (5 to 10 minutes in length) showing parks facilities. Items/facilities the Commission would like to see in this promotional video include showcasing Greenfield playground, Random and Groveland Buildings, YMCA indoor playland, fitness room, ballfields, ice skating/hockey (outdoor and warming house footage), Tobacco-Free video, new and existing park shelters, Facility Guide. Need to develop by March 21st. Possibly include ribbon cutting ceremonies at Groveland and Random parks?? Staff will inquire about coordinating this effort and include the Eagle Scout. March 15th as a possible date? 7. Commissioner/Staff Reports: Random Park Building Status Report: Final inspection 1/25/07, will get certificate of occupancy first week of February, 2007. Groveland Park Building Status Report: Mechanical/Electrical is complete. Painting will happen this week. Final inspection estimated mid-February. Resident concerns about safety and security of construction area and building. Staff did witness safety precautions taken despite an incident of vandalism. Contractor did have contact with staff to assist with safety concerns. Indoor Playground Equipment at the Mounds View Community Center is being used. Skating Rink Update: No rink at Groveland, but others are up and running. County Road 10 Trailway Project: Segments 9&10 Project Update – On January 8, 2007, the City Council approved the plans and specification and set a bid date of February 8th for this project. The drinking fountain and bike racks were removed from the plans as per the Commission’s recommendations. On January 22, 2007, the City Council made a motion to direct Staff to facilitate the creation of revised plan sheets and specifications to include a bid alternate to deduct the boardwalk bump out area. The estimated cost of the boardwalk bump out area is $4,900; the cost to revise the plans and specs and change the bid documents is estimated to be $1,200 to $1,500. Any Other Reports? Walking trail at old Sysco property and Medtronic status? Medtronic has until 2009 to respond to this trail issue. 8. Request for future agenda items/other business Possible Items for February 22nd Agenda Oakwood Park Park Improvement Plan Review Budget Review Agenda items for meeting with City Council work session in April Ribbon cutting ceremonies at Random and Groveland (Saturday March 10, 1:00 p.m.) Video recording for MV Town Hall Meeting Hillview Park playground equipment Motion to Adjourn by Kunz, 2nd by Aukee. Motion Passed 6-0 Adjourn 9:32 PM