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HomeMy WebLinkAboutAgenda February 22, 2007Parks and Recreation and Forestry Commission Meeting Agenda February 22, 2007 6:30 P.M. 1. Roll Call 2. Swear in new member (Darren Peterson) On February the City Council approved the re-appointment of John Kroeger and appointment of Darren Peterson to the Parks and Recreation Commission. The Council also appointed Jerry Kunz as Chairperson to the Parks and Recreation and Forestry Commission. 3. Approval of minutes from the January 25, 2007 meeting. 4. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern. 5. YMCA Update 6. Unfinished Business: Oakwood Park Proposal Phase I Quotes for Phase I items such as grading, irrigation, and fencing were received. As per the minutes of the last meeting, sodding of the field areas was $25,000 to $32,000 – approximately half of the cost of the total grading bids. Does the Commission wish to investigate / discuss seeding as an option? A rough estimate for hydro seeding would be $9,600, and for Brillion seeding (mechanically placing the seed) would only be $3,000. The time it would take for the field to be ready for use would be longer with the seeding options. Contract documents are being drafted. Phase II Phase II is the creation of a playground area adjacent to the proposed soccer fields. The Commission has indicated a desire to investigate playground packages that are targeted for younger children. The focus is to keep the cost under $15,000 for the equipment. Note: the cost of the boarder and fiberfill material could be as much as $8,000 for a large area. The Gametime web site displays numerous playground packages. Under the “Primetime” label and within the cost range of under $15,000, it was suggested by Commissioner Palm that the play set “Mix It Up“, could meet this need. This has a list price of $14,453. A computer linked to this web site with the display on the large screen will be available at the meeting to discuss this and other various playground packages. Phase III Disc Golf – Cost estimated have been developed for a 9-Hole and 18-Hole course: 9-Hole 18-Hole Design $900 $1,500 Goals $3,420 $6,840 Footings $1,350 $2,700 Tee pads $900 $1,800 Clearing Staff / Golf Volunteers Sub total $6,570 $12,840 10% contingency $ 657 $1,284 TOTAL $7,227 $14,120 The design for a 9 hole course is $900.00 and for a 18 hole course is $1500.00. This would assure that our course would be built to acceptable standards thru the National Disc Golf Association. Disc Golf at Oakwood / Greenfield: The prices are between $360.00 and $380.00 for the goals depending on the style. This would be 9 or 18 depending on the course. Concrete and rebar would cost approximately $150.00 per hole. The tee pads could be developed by staff for approximately $100.00 each. They would be bituminous and should hold up very well. The clearing and brush removal could be done in house and would enlist the help of the Frisbee association to assist. When the Silver View course was installed they were available and helpful. Tree removal will be kept to a minimum. We are basically looking at scrub bushes and stunted saplings. The corridors or freeways are not very wide and efforts would be made to keep any larger trees in play. Signage could be installed at a later date, and we could do without the blacktop tee boxes for awhile. We could use gravel and aglime (we will have some from the ball field). The area where the old playground stood would need to be trimmed back and maybe some of the cottonwoods removed due to their condition. We do have some saplings growing just east of that area. Staff discussed these with our forester and he felt it would be better to get some bare root plantings instead of trying to transplant our existing saplings. Park Dedication Fund Review – The estimated fund balance of the Park Dedicated Fund as of December 31, 2006 was $994,808.13 plus an estimated interest amount of $15,000. Park Improvement Plan - The Park Improvement Program was last updated in June of 2006. A review and update of the Park Improvement Program should be initiated. The Park Improvement Program includes a complete review of all the needs in the park system. These include both short term and long term needs. The program then categorizes them into three groups: Maintenance (do now) Budget (budgeted item for 2008, 2009, or 2010) Long Term (large expenditures added to Capital Improvement Program) Park Watch Program – Is this a program the Commission wants to implement? What would it entail? Commissioners Aukee and Kunz will draft an article for the next Mound View Matters YMCA Advisory Committee Appointments – With expiration of Shari Kunza’s term on the Commission, there is a vacancy on the YMCA Advisory Committee on which she served. The YMCA Advisory Committee meets on the first Monday of the month at 2:30 PM. Are there any Parks and Recreation Commission members who wish to volunteer for serving on this committee? Darren Peterson? Meeting with City Council – Annually the Commission meets with the City Council. This has been set for April 2, 2007. Does the Commission want to develop a list of agenda items and topics to discuss with the City Council? Parks Promotional Video - The City will be creating a promotional video that will be shown on cable TV and at the Town Hall Meeting. This video will have a segment (5 to 10 minutes in length) showing parks facilities. The Commission wanted the video include showcasing Greenfield playground, Random and Groveland Buildings, YMCA indoor playland, fitness room, ballfields, ice skating/hockey (outdoor and warming house footage), Tobacco-Free video, new and existing park shelters, Facility Guide. Need to develop by March 21st. Possibly include ribbon cutting ceremonies at Groveland and Random parks?? 7. New Business: Ribbon Cutting Ceremony for Random and Groveland Parks – Saturday March 10, 1:00pm Hillview Playground Equipment - The 2007 budget has $38,000 allocated for the replacement of the playground equipment at Hillview park. 8. Commissioner/Staff Reports: Random Park Building Status Report The Random building is in use and the feedback that staff is getting has been very good. The YMCA will start booking reservations in it now. Groveland Park Building Status Report Groveland should be done next week. The inspections are hopefully scheduled on the plumbing and then the fire system can be checked. The building is done and has been since last week. When the inspections are complete staff will install our cores so that our keys will operate. Skating Rink Update Sunday February 18th was the last day for rinks. There will not be attendants and we probably won’t flood anymore this winter. If the weather holds we will try to sweep them for a while. The sun really takes a toll on the north ends and it is warming up so this is short lived at best. County Road 10 Trailway Project: Segments 9&10 Project Update – Bids for this project were received on February 8, 2007. There were a total of twelve bids received. The bids are still being reviewed. The low apparent bid submitted was for $453,000 which compare to the engineer’s estimate of $533,000. The bids will be submitted to the City Council on February 26, 2007 for consideration of award. If awarded, it is anticipated that work would start in late March / early April. County Road 10 Trailway Project: Segments 1 -5 DNR Grant Application – The City will be submitting grant applications for Department of Natural Resources (DNR) Trailway Grant Program along will a resolution of support, and letters of support from various agencies (including the Commission) by February 28th. Any Other Reports? 9. Request for future agenda items/other business Possible Items for March 15th Agenda (NOTE: Next meeting date was moved due to spring break) Park Improvement Plan – Finalize?