HomeMy WebLinkAboutAgenda March 15, 2007Parks and Recreation and Forestry Commission Meeting Agenda
March 15, 2007
6:30 P.M.
1. Roll Call
2. Approval of minutes from the February 22, 2007 meeting.
3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern.
4. YMCA Update
5. Unfinished Business:
Oakwood Park Proposal
Phase I
Quotes for Phase I items which include grading, irrigation, and restoration (using mechanical seeding) will be presented to the City Council on March 26, 2007 for consideration of awarding
a contract. To ensure that this project is completed in a timely fashion and to address the coordination issues that would be encountered with multiple contractors, the contracts have
been consolidated so as to have one general contractor responsible for the grading, irrigation, and restoration aspects of Phase I. The contract for the fencing portion of this phase
will be presented at a later meeting as a separate contract.
Phase II
Phase II is the creation of a playground area adjacent to the proposed soccer fields. The Commission has made a motion recommending “Recess Time II” in earth tone colors. This will
be presented to the City Council on March 26, 2007. No swings to be included.
Phase III
Disc Golf – The Commission has a motion recommend the design of an 18-Hole course by Mike Snelson from Fairway Flyerz.
Park Improvement Plan – On February 22, 2007 the Commissioners updated the Park Improvement Plan. There are three categorized that items in the Park Improvement Plan are placed:
A. Maintenance (do during the present calendar year)
B. Budget (budgeted item for next year)
C. Long Term (large expenditure item to be added to Capital Improvement Program)
The capital items (Long Term – Category “C” Items) in the Park Improvement Plan get added to the City’s overall Capital Improvement Program (CIP). The draft CIP is scheduled to be reviewed
by City Council on April 2, 2007. If there are Category “C” Items in the Park Improvement Plan that the Commissioners would like to revised (add, delete, revise, or change the year
programmed) this should be discussed at this meeting. Category A and B items can be addressed as part of the annual park tour / review.
Park Watch Program – Commissioners Aukee and Kunz will draft an article for the next Mound View Matters. Articles are due, Thursday, March 15th at 4:30pm.
Meeting with City Council – Annually the Commission meets with the City Council. This has been set for April 2, 2007. A list of topics were developed at the February 22, 2007 meeting.
Any revisions?
*Oakwood Park plan
*Improving ball fields
*Attendance on YMCA Advisory Committee with regard to time
*How does the Commission fit in with operation of the MVCC?
*Does the City Council think we should attend more city council meetings? In mass?
*Representative on BBC Committee?
Parks Promotional Video - The City will be creating a promotional video that will be shown on cable TV and at the Town Hall Meeting. Parts of this video have been created. Shots of the
Community Center and the ribbon cutting ceremonies at Groveland and Random parks. Is it possible to review the video and discuss it with Dave Olsen?
Hillview Playground Equipment - The 2007 budget has $38,000 allocated for the replacement of the playground equipment at Hillview Park. The Commissioners were encouraged to visit the
park to determine replacement needs before the March meeting. This could be done on Saturday, March 10 as part of the park building dedication ceremonies.
6. New Business:
Tree Preservation & Landscaping Ordinance - Community Development is looking for recommendations on the draft ordinance and possibly motion of support.
7. Commissioner/Staff Reports:
County Road 10 Trailway Project: Segments 9&10 Project Update – Bids for this project were received on February 8, 2007. There were a total of twelve bids received. On February 26, 2007,
the City Council awarded the contract to Jay Bros Incorporated in the amount of $455,270.71 for this project. The City Council also approved Bid Alternate No. 1 for the removal of the
boardwalk bump out area. This will reduce the project cost by $4,350. Work on the boardwalk portion of this project will commence in the next couple weeks. Substantial completion for
this project is set for July1, 2007 with final completion set for October 1, 2007.
County Road 10 Trailway Project: Segments 1 -5 DNR Grant Application – On February 28, 2007, the City submitted grant applications for two Department of Natural Resources grants: Local
Trail Connection Program and Federal Recreational Trail Program. The maximum amount for each of the two grants is $100,000 with a 50% "cash match". Grant awards will be announced in
June 2007. If successful, this would be added to the federal grant the city was previously awarded in the amount of $525,000.
The YMCA Advisory Committee Meeting Update – The committee met on March 5, 2007. Darren and Steve both attended this meeting and can provide an update.
Any Other Reports?
8. Request for future agenda items/other business
Possible Items for April 26th Agenda