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HomeMy WebLinkAboutParks and Recreation Commission Meeting Packet 4-26-2007Parks and Recreation and Forestry Commission Meeting Agenda April 26, 2007 6:30 P.M. 1. Doll Call 2. Approval of minutes froin the March 15, 2007 meeting. 3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern. 4. YMCA Update .5. Unfinished Business: a.) Oakwood Park Proposal Phase I On April 9, 2007 the City Council awarded a contract to Peterson Companies, Incorporated for the Oakwood Park Improvement Project — Phase 1. It is anticipated that the Rice Creels Watershed District will approve the permit on Wednesday, April 251h. The contractor will start this project shortly after receiving this permit. Phase II Phase II is the creation of a playground area adjacent to the proposed soccer fields. The Commission has made a motion recommending "Recess Time II" in earth tone colors. The proposal will include two bucket swings and two belt swings. The proposal excludes any "tot lot" equipment. Staff is working with Minnesota/Wisconsin Playground to finalize the costs for this Game Time Equipment package. It appears that this is a state bid item (state already received competitive bids) and may allow City to forego the bidding process. Phase III Disc Golf — The Commission has made a motion and recommended the design of an 18 -Hole course by Mike Snelson from Fairway Flyerz. Mr. Snelson is currently working on the course layout. He has taken GPS readings and some pictures of the area. He will be making arrangements to have our City Forester meet with him on site. The purpose of this meeting is to determine how to keep the impact on trees and vegetation to a minimum. A preliminary plan should be available at the May 24`x' meeting for review and comments by the Commissioners. Disc Golf — Commissioners sent out an email pertaining to the Professional Disc Golf Association. Also, Super America is selling disc golf discs. Apparently they have a lot of interest and sales. This might be a great place to add (at least in the future) a map for the Silverview and Oakwood course layout. b.) Park Watch Program — Commissioners Aukee and Kunz have drafted an article for the next Mound View Matters. This will be published in the next edition - the July / August Edition. c.) Meeting with City Council — On April 2, 2007 the annual meeting between the Commission and the City Council was conducted. Commissioner Kunz, Kroeger, Aukee attended this meeting. The list of topics that were discussed include: *Oakwood Park plan *Improving ball fields *Attendance on YMCA Advisory Committee with regard to time *How does the Commission fit in with operation of the MVCC? *Does the City Council think we should attend more city council meetings? In mass? *Representative on BBC Committee? d.) Hillview Playground Equipment - The 2007 budget has $3 8,000 allocated for the replacement of the playground equipment at Hillview Park. The Commissioners were encouraged to visit the park to determine replacement needs. The Commission has requested to review the original proposed Oakwood playground at this meeting. Staff will present the plans that were originally put together for Oakwood Park as requested by the Commission. Some of the Commission members thought this design might be a good fit for Hillview Park. e.) Parks Promotional Video — A suggestion has been made to re -execute the parks video in the summer when there is activity (softball, baseball, etc) going on. 6. New Business: a.) Park Improvement Plan - Draft Budgets for 2008 are due at the end of June. The Park Improvement Plan should be reviewed and updated. The Commission may want to consider conducting a "Park Tour Meeting". A list of City Parks to visit and a date to conduct the tour should be determined. 7. Commissioner/Staff Reports: a) County Road 10 Trailway Project: Segments 9&10 Project Update — Contracts for this project have been executed. The City has issued a notice to the contractor to proceed. Work on the trailway should begin shortly. b) Groveland Building Replacement Project — Staff met with TKDA and various inspectors on Friday, April 20th. There were some issues with the lights and some power problems along with a lock that would not function properly. TKDA is putting together a punch list for Staff to review later this week. The contractor is scheduled to finish the touch up grading and complete the seed / sod by mid May. The landscaping will be done by an Eagle Scout candidate shortly after. c) Tree Preservation & Landscaping Ordinance — The City has placed an article in the May/June Edition of the Mounds View Matters seeking public input on this topic (included in packet). This will be placed on a future City Council Work Session Agenda for further discussion. d) The YMCA Advisory Committee Meeting Update — The committee met on April 2, 2007. The Agenda has been included in the information packet e) Greenfield Baseball Field - The Commission wanted to know the cost of an artificial turf pitchers mound for Greenfield Park. That cost has been determined to be $4,000.00 (includes shipping). f) Any Other Reports? 8. Request for future agenda items/other business Possible Items for May 24"' Agenda Parks and Recreation and Forestry Commission Meeting Minutes March 15, 2007 1. Call to Order: 6:38 PM Roll Call: Aukee, Palm, Kroeger, Kunz, Peterson, Arel Staff Present: Dazenski, Weldon 2. Approval of minutes from the February 22, 2007 meeting. Motion by Arel, 2"d by Peterson to approve minutes. Motion Passed 6-0 3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern. NO residents present 4. YMCA Update: Weldon Registration for summer programs now being accepted. Summer Safety Camp, Soccer, Playground Programs. Bike Helmet fitting May 22"d. 4-7 PM Taking building rental reservations and field reservations: No one has seemed to withdraw requested reservations due to fees. YMCA Advisory meeting time changed to 3:30 on regular meeting dates. Darren Peterson will represent the Commission. 5. Unfinished Business: a.) Oakwood Park Proposal Phase I Quotes for Phase I items which include grading, irrigation, and restoration (using mechanical seeding) will be presented to the City Council on March 26, 2007 for consideration of awarding a contract. To ensure that this project is completed in a timely fashion and to address the coordination issues that would be encountered with multiple contractors, the contracts have been consolidated so as to have one general contractor responsible for the grading, irrigation, and restoration aspects of Phase I. The contract for the fencing portion of this phase will be presented at a later meeting as a separate contract. Rice Creek Watershed District presented some concerns with grading and mitigation. Will be addressed within next few weeks. Phase II Phase II is the creation of a playground area adjacent to the proposed soccer fields. The Commission has made a motion recommending "Recess Time II" in earth tone colors. This will be presented to the City Council on March 26, 2007. There will be swings, 2 buckets, 2 belts, but no tot lot. Phase III Disc Golf — The Commission has a motion recommend the design of an 18 -Hole course by Mike Snelson from Fairway Flyerz. b.) Park Improvement Plan — On February 22, 2007 the Commissioners updated the Park Improvement Plan. The capital items (Long Term — Category "C" Items) in the Park Improvement Plan get added to the City's overall Capital Improvement Program (CIP). The draft CIP is scheduled to be reviewed by City Council on April 2, 2007. If there are Category "C" Items in the Park Improvement Plan that the Commissioners would like to revised (add, delete, revise, or change the year programmed) this should be discussed at this meeting. Category A and B items can be addressed as part of the annual park tour / review. Regarding item at Hillview parking lot with sidewalk to Hillview Park Shelter, eliminate parking lot due to road project elimination. Continue with sidewalk plan. c.) Park Watch Program — Commissioners Aukee and Kunz will draft an article for the Town Hall Meeting. d.) Meeting with City Council — Annually the Commission meets with the City Council. This has been set for April 2, 2007. A list of topics to be discussed include: *Oakwood Park plan *Improving ball fields *How does the Commission fit in with operation of the MVCC? *Does the City Council think we should attend more city council meetings? In mass? *Representative on BBC Committee? *Is seven adequate number of Parks and Recreation and Forestry Commissioners? e.) Parks Promotional Video - The City will be creating a promotional video that will be shown on cable TV and at the Town Hall Meeting. f.) Hillview Playground Equipment -The 2007 budget has $38,000 allocated for the replacement of the playground equipment at Hillview Park. Will consider originally proposed Oakwood playground at April meeting. 6. New Business: a.) Tree Preservation & Landscaping Ordinance - Community Development is looking for recommendations on the draft ordinance and possibly motion of support. Heidi Heller, Community Planning Development Rick Wriskey, City Forester Concerns by Commission: • Enforcement • Residents causing tree death in order to circumvent the ordinance • Applying to existing residents/single family properties vs. new development (whether commercial or residential), redevelopment or subdivisions • How would this apply to city -owned property? • Is replacement required on same property? • Encourage people to plant in existing residential properties • Do contracted landscapers need city permit/license to work within city? • Does the city list contractors with city licenses/permits on website? Should it? (without endorsement) • Staff will return with future drafts. Commission would like to be apprised of future drafts before making official approval of document. 7. Commissioner/Staff Reports: a) County Road 10 Trailway Project: Segments 9&10 Project Update — Bids for this project were received on February 8, 2007. There were a total of twelve bids received. On February 26, 2007, the City Council awarded the contract to Jay Bros Incorporated in the amount of $455,270.71 for this project. The City Council also approved Bid Alternate No. 1 for the removal of the boardwalk bump out area. This will reduce the project cost by $4,350. Work on the boardwalk portion of this project will commence in the next couple weeks. Substantial completion for this project is set for Julyl, 2007 with final completion set for October 1, 2007. b) County Road 10 Trailway Project: Segments 1 -5 DNR Grant Application — On February 28, 2007, the City submitted grant applications for two Department of Natural Resources grants: Local Trail Connection Program and Federal Recreational Trail Program. The maximum amount for each of the two grants is $100,000 with a 50% "cash match". Grant awards will be announced in June 2007. If successful, this would be added to the federal grant the city was previously awarded in the amount of $525,000. c) The YMCA Advisory Committee Meeting Update — The committee met on March 5, 2007. Darren and Steve both attended this meeting and can provide an update. • MVCC is receiving event bookings • Looking for Community Members At Large to be part of the committee d) Any Other Reports? • Encourage residents to reserve park buildings • Groveland should be available in about 2 weeks, however pretty muddy. 8. Request for future agenda items/other business Possible Items for April 26`x' Agenda • Park Tour meeting date • Hillview Playground 9. Motion to Adjourn 8:02 PM by Palm, 2" `' by Arel, Motion Passed 6-0 Greg Lee sa From: Jerry Kunz Uerrykunz@hotmail.com] Sent: Wednesday, April 11, 2007 5:35 PM To: Greg Lee; Cindy. Palm@anoka.k12.mn.us; DAukee@GREnergy.com; Dan Weldon; petersons26@comcast.net; davidl@amn.edu; gta1958@msn.com; jjkroeger@comcast.net; kroegerj@bsci.com; Steve Dazenski Subject: RE: FW: Dsic Golf Course My thought over the weekend was the some of the "undesireable behavior" upstanding mounds view youth. So yes this letter also reflects th and discourageing negative behavior neighborhood is what the residents step in that direction. additional foot traffic in will reduce occuring in the area with our fine e idea of encouraging positive behavior . Blah Blah Blah, less trouble in the want, the disc golf course should be a ----Original Message Follows ---- From: "Greg Lee" <GregL@ci.mounds-view.mn.us> To: "Cindy Palm" <Cindy.Palm@anoka.kl2.mn.us>,"Dale Aukee" <DAukee@GREnergy.com>,"Dan Weldon" <dan.weldon@ci.mounds-view.mn.us>,"Darren Peterson " <petersons26@comcast.net>,"Dave Long (E-mail)" <davidl@umn.edu>,"Gerald Arel" <gtal958@msn.com>,"Jerome Kunz (E-mail)" <JerryKunz@hotmail.com>,"John Kroeger (E-mail)" <jjkroeger@comcast.net>,"John Kroeger -work" <kroegerj@bsci.com>,"Steve Dazenski" <SteveDa@ci.mounds-view.mn.us> Subject: FW: Dsic Golf Course Date: Wed, 11 Apr 2007 16:04:07 -0500 Hi Commissioners, FYI Greg -----Original Message ----- From: Steve Dazenski Sent: Wednesday, April 11, 2007 3:11 PM To: Greg Lee; Cindy Palm (tczlpalm@comcast.net); (pucks44@usfamily.net); Davidl@Umn. Edu (davidl@umn.edu); Gtal958@Msn. Com (gtal958@msn.com); Jerrykunz@Hotmail. Com (jerrykunz@hotmail.com); John Kroeger Subject: FW: Dsic Golf Course -----Original Message ----- From: Dan Weldon Sent: Wednesday, April 11, 2007 9:29 AM To: Steve Dazenski Cc: Kurt Ulrich Subject: FW: Dsic Golf Course Thought you may be interested in this e-mail. Dan -----Original Message ----- From: Rick Rentz [mailto:rjrentz@charter.net] Sent: Tuesday, April 10, 2007 5:45 PM To: Dan Weldon Subject: Dsic Golf Course Dear Dan, At the Easter visit with my Mother in Mounds View, She gave me a newspaper article about a Oakwood Park disc golf course. As a teacher of troubled youth, I would like to encourage you to develop a second disc golf course. These young people need the benefits of a disc golf course. Kids develop positive relationships with a wide range of people at the course. I have seen many young peoples lives turned around by the sport and by you providing a area of play it will have a positive affect on our community. Thanks for your community service. Rick Rentz ps attached is a link to the PDGA and demographics and other information. http://pdga.com/documents/2007/06demographics.pdf http://pdga.com/information.php Download Messenger. Join the I'm Initiative. Help make a difference today. http://im.live.com/messenger/im/home/?source=TAGHM_APR07 2 SL Grea Lee From: Jerry Kunz Derrykunz@hotmail.com] Sent: Wednesday, April 11, 2007 6:25 PM To: gta1958@msn.com; pucks44@usfamily.net; jjkroeger@comcast.net; petersons26 @comcast.net; davidl@umn.edu Cc: Steve Dazenski; Greg Lee; tczlpalm@comcast.net Subject: Park Watch Letter, I need your input, Please review, comment, reply. Residents of Mounds View, The Mounds View Parks, Recreation and Forestry Commission and the Parks Department is asking for your help. In the recent years we, as a city, have placed a large amount of resources into our parks. We have replaced buildings and playgrounds at many of our parks. We are asking for your help in reporting any vandalism or inappropriate behavior. The first call, if you should observe anyone damaging any of YOUR community property, is the police. We have been encouraged by the police department to encourage you to use 911 as the most effective means of contacting the police. Should you have questions on what to report or have a less urgent observation please feel free t o contact the Mounds View Police Department at 763-717-4070. We would also appreciate you contacting the Mounds View Parks Department at 763-717-4066 if there is a maintenance or safety issue in one of our parks. Mounds View Parks belongs to all of us, and we need your help in keeping them in a condition we all can be proud of and feel safe to use. Thank you, Your Mounds View Park, Recreation, and Forestry Commissioners, Mortgage rates near historic lows. 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CD 0 CL 0 2- CD , C7 = -0 b c U) m z 0 cr CX 0 m CD C) (D 0 O 3 C, :E (D -u x U) :3 CD w = — — (D Nii j ff — 81 Onm CL CL CD 0 ED :3 o 010 5�� CL (D --j CD U, 5� 1 1 CD 1 0. n P, ?I- 0 c) n (D (.0 0 (D 0 C? w N) G)Q @ 0 CD 3 3 C: T (D �L (D cc r - O CD cn -0 (n < =r o 0 m w = CD cr (D U) 90 :3 3 ;:;: w 1 6 U CL =r l< v 0 0 a =, — m 9-0 = 0 m (D — (D (D :3N cn 0 < 0 m O co (D CL O =3 E3 = (n o CL a) CD -0 CL CL Cc a (n CD N (D 0 O 3 0 to <n 0 0 C) 0 a cc O p C) C) C) C) G) U) CD 'D M (D CD 0 (D Wi CD T7 0 O f7 M0 Q 0- 7r O 0 S (D .1) Z Q (D (n TREE PRESERVATION AND LANDSCAPING INSPECTIONS FOR RENTAL PROPERTIES ORDINANCE TO BEGIN The City of Mounds View is considering adopting a new Tree Preservation & Landscaping Ordinance. Many other cities in the Twin Cities have adopted some level of tree preservation ordinances over the last several years. Currently this is an on-going discussion in Mounds View, with possible adoption occurring around June 2007. This ordinance would encour- age tree preservation, have tree replacement requirements after a certain amount of tree removal, and specify landscap- ing requirements for new development. City staff is working closely with the City Forester, City Council, Planning Com- mission, and Parks, Recreation & Forestry Commission to find a balance between having some regulations for tree re- moval and replacement standards, and the rights of property owners to do what they want with the trees on their property. The City would like to hear comments and suggestions from residents, such as: Do you support any level of a tree preservation ordinance in Mounds View? Should there be tree removal and replacement regula- tions put on existing property owners? Should the ordinance be limited to new development only? Any feedback is appreciated_ Please call or email with com- ments or questions: Heidi Heller, Planning Associate at 763- 717-4022 or heidi.heller(cr�.ci.mounds-view.mn.Lis VOLUNTEERS NEEDED FOR THE MOUNDS VIEW CHARTER COMMISSION There are presently vacancies on the Mounds View Charter Commission. The members must be Mounds View residents and are appointed by the District Judge to four-year overlap- ping terms. Approximately half of the appointments expire every two years. The Commission originated in 1979 when the City of Mounds View adopted a Home -Rule Charter Plan. The Charter Commission currently meets on the second Tuesday of the month or as needed. The Mounds View Home Rule Charter establishes the basic organization, functions, and operational procedures of our city government. The purpose of the Charter Commission is to serve as custodians of the Mounds View City Charter in accor- dance with state laws to ensure that the Charter is an effective and workable document that will benefit our residents in over- seeing city operations and expenditures. For more informa- tion about serving on the Charter Commission and a copy of the application, contact Desaree Crane at 763-717-4016, or download and print the application on the Mounds View Website at: http://www.ei.mounds-view.mn.us/docs/ chartapp.pdf Beginning in May and continuing throughout the summer, the City of Mounds View will be conducting annual inspec- tions of all licensed multiple dwelling properties. The City requires all multiple dwellings with two or more dwelling units to obtain a multiple dwelling license from the City; the licensing process requires an annual inspection of the prop- erty. Inspections are conducted in accordance with the City's Housing Maintenance Code, (the International Property Maintenance Code with local amendments) and the Minne- sota Fire Code. In addition to selected dwelling units, mini- mum inspection standards require that the building exterior, exterior property surrounding the building, hallway corri- dors, and other public areas be inspected. Not every dwell- ing unit will be inspected, however, any dwelling unit will be inspected upon the request of the resident. The purpose of these annual inspections is to ensure that all registered multiple dwellings are properly maintained and that no haz- ardous conditions exist, thus, protecting the health, safety, and welfare of the public. IN THE EVENT THAT YOUR UNIT IS INSPECTED AND DOES NOT PASS.... Depending on the exact nature of the violation, a follow-up inspection will be scheduled approximately 30 days from the date of the initial annual inspection. The owner and/or property manager will be notified of the violations present and the follow up inspection date. Any additional questions about the inspection process may be directed to Jeremiah Anderson, Housing/Code Enforce- ment Inspector at (763) 717-4023 or jeremiah.anderson(a-)ci.mounds-view.mn.us Creative Kids t Child Care Center 5394 Edgewood Drive, Mounds View 763-792-4077 (Located in the Mounds View Community Center) *Full/Part time & Drop In Available ' Open Monday — Friday 'Experienced Child Care Professionals Before/After School & Summer Programs - Transportation to Schools ENROLLMENT NOW: 50%OFF Registration fee and 1/2 off 2nd week enrolled. "This is a paid advertisement. Mounds View Matters Page 7 CITY OF MOUNDS VIEW YMCA ADVISORY COMMITTEE MEETING AGENDA Monday April 2, 2007 3:30 p.m. Mounds View Community Center, Room C 1. YMCA Staffing Update 2. 2007 Marketing Plan (Cat L.) 3. Review Game/Vending Equipment 4. Program/Building Updates (Dan W.) 5. YMCA Management Contract Review (Kurt/Pat) 6. Wireless Access Report (Mark B.) 7. Furniture Replacement Budget (Steve D.) 8. Security Camera Upgrade (Steve D.) 9. Other Use and/or Maintenance Issues 10.Adjourn