HomeMy WebLinkAboutAgenda May 24, 2007
Parks and Recreation and Forestry Commission Meeting Agenda
May 24, 2007
7:30 P.M.
1. Roll Call
2. Approval of minutes from the April 26, 2007 meeting.
3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners
on issues of concern.
4. YMCA Update
5. Unfinished Business:
a.) Hillview Playground Equipment - The 2007 budget has $38,000 allocated for the replacement of the
playground equipment at Hillview Park. This is to include $38,000 the play set, border curbing and
fiberfill. In working through the detailed costs of this project, it was determined that the proposed
playground along with the border curbing and fiberfill would exceed the budget by a 6 to 8 thousand
dollars. To stay within the $38,000 budget the play set could be trimmed by removing a few items, or
the budget could be increase to account for the increased cost, or the fiber fill could be purchased
utilizing the Park Improvement Funds budgets for 2007 ($35,000 available).
Colors selected were: Blue plastic (slides), Green Platforms, Yellow Bars
b.) Park Improvement Plan – the Park Improvement Plan is the document utilized by the Commission to
plan and budget for park improvements. This document has three main components/ categories:
Category A – These are simple maintenance items that City crews can perform during the calendar year
Category B – These are items to be budget for in the next year or two ($35,000 budgeted in 2007)
Category C – These are items with large capital expenditures anticipated over the next five or more
years. These items will also be included in the City’s Capital Improvement Program.
Draft City Budgets for 2008 are due at the end of June. The Park Improvement Plan should be reviewed
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and updated. The Commission has selected Thursday, May 24to conduct a park tour. The tour will
start at 6:00pm at City Hall and will conclude at 7:30pm. The Parks and Recreation meeting will then
start at 7:30pm. The parks selected to tour this year are: Oakwood Park, Hillview Park, Groveland Park,
Woodcrest Park, and if time permits – Lambert Park. Park needs identified on the Park Tour will be
incorporated into the Park Improvement Plan. The Park Improvement Plan in turn is incorporated into
City budgets and Capital Improvement Programs.
6. New Business:
a.) Silver View Pond Aerator – The City Parks Department acquired two pond aerators with the sale of the
City’s golf course. These pond aerators are used to minimize algae growth in ponds during the summer
months. These aerators could be used to help with the algae issue at Silver View Pond. The main cost
associated with installing these aerators at Silver View Pond is extending electrical power to the
aerators. This cost is estimated to be $5,000. Staff is suggesting that aerators be installed and that a
portable generator be used to power the aerators on a temporary basis. This would give the city a better
indication as to the effectiveness of the aerators before expending the funds to run electrical lines. As an
additional note, one of the aerator is in poor condition and may not be usable – however these aerators
are relatively inexpensive.
b.) Other New Business?
7. Commissioner/Staff Reports:
a) County Road 10 Trailway Project: Segments 9&10 Project Update – Work on the trailway is well
underway. The contractor is currently working on establishing the gravel base for the trailway.
b) Oakwood Park Proposal
Phase I
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Demolition of the park has been completed. Large Dozer were brought in on May 15 to
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perform the earthwork. The water service for the irrigation system was dug in on May 16.
Shop drawings of the irrigation system have been received and the contractor has started the
installation of the system. After irrigation system has been installed, the contractor will provide
the City with “as-built” drawing of the system. The site is anticipated to be seeded within two
weeks.
Phase II
Phase II is the creation of a playground area adjacent to the proposed soccer fields. The
Commission has made a motion recommending “Recess Time II” in earth tone colors. The
proposal will include two bucket swings and two belt swings. The proposal excludes any “tot
lot” equipment. This is state bid item (state already received competitive bids) and may allow
City to forego the bidding process. It is anticipated that this would be ordered along with the
Hillview Park Playground Equipment.
Phase III
Disc Golf – The Commission has made a motion and recommended the design of an 18-Hole
course by Mike Snelson from Fairway Flyerz. Mr. Snelson is currently working on the course
layout. He has taken GPS readings and some pictures of the area. He will be making
arrangements to have our City Forester meet with him on site (this has not yet occurred as the
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City’s Forester has been on vacation). A preliminary plan should be available at the June 28
meeting for review and comments by the Commissioners.
c) Groveland Building Replacement Project – The site has been sodded. There remains a couple minor
punch list items for the contractor to address. The landscaping will be done by an Eagle Scout candidate
later this summer / early fall.
d) The YMCA Advisory Committee Meeting Update – The committee met on May 7, 2007. The agenda
included discussion regarding purchase of new tables along with security cameras.
e) Parks Promotional Video – A suggestion has been made to re-execute the parks video in the summer
when there is activity (softball, baseball, etc) going on. The City has authorized advertisement to hire a
full time cable coordinator. Once hired, this person can assist in the creation of this video.
f) Environmental Commission - A question arose on whether the Commission should be involved in
environmental issues. There was an Environmental Commission at on point but was disbanded due to
the lack of activities. The Commission questioned what activities they would be involved in. Staff will
check with Council what item they would be addressing / what would the Commission be making
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recommendations on? This issue has been placed on the June 4 Work Session Agenda.
g) Any Other Reports?
8. Request for future agenda items/other business
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Possible Items for June 28 Agenda