HomeMy WebLinkAboutParks and Recreation Commission Meeting Packet - August 23, 2007Parks and Recreation and Forestry Commission Meeting Agenda
August 23, 2007
6:30 P.M.
1. Roll Call
2. Approval of minutes from the July 26, 2007 meeting.
3. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners
on issues of concern.
4. YMCA Update
5. Unfinished Business:
a.) Disc Golf Course — At the July 26, 2007 meeting the Commission directed Staff to identify costs
associated with the bridges and parking lot. There are three bridges that are proposed. The City
currently has two of the bridges. The plan for the 3`d bridge would be to have it built by Stillwater
Correctional Institute inmates. Costs estimates associated with this 3`d bridge are still being developed.
The parking lot is roughly estimated to cost $30,000. This estimate was based on the cost estimate
developed for the Sysco Outlot A Property which included a six stall parking lot and a somewhat
lengthy two-way driveway lane to the parking lot ($31,300 from January 2006 feasibility report). The
cost estimate was also based on the cost estimate for the proposed Hillview Park parking lot ($28,700
for fourteen stalls accessed directly off of Hillview Road and concrete sidewalk).
Disc Golf Course Schedule and Overall Project Plan —
The Commission may want to consider and discuss an overall plan. Possible items to discuss:
• Start with 9 -hole at this time. Identify any issues. Construct an interim parking lot see what the
need is first before committing to construction. If successful, consider additional 9 -hole at a
later date
• Layout Schedule: Neighborhood Meeting late September, City Council Work Session in
October.
• Oder Project in October
• Perform some clearing this fall
• Most construction occurring next spring
• Rest Room Plan: have at least one rest room placed on site
• Trash Can Placement Plan — every third hole (3) — start with temporary mounting system to
ensure they are placed at optimum locations
• Include Information Board? Course layout, information where get maps, reminder that success
of the course depends on being good stewards on this facility...
• Other issues....
6. New Business:
a.) Patrick Holmes recognition for all that he has done for the City's youth sports programs.
*Card of appreciation
b.) Developing a Volunteer Coach of the Year award and naming it after Pat Holmes.
* Discuss policy/program for memorials with City Parks
c.) Reward system for informal Park Watch Program — this has been discussed with Police Department.
Should the Commission wish to proceed with this program, it will be discussed with the City's legal
counsel.
*Recovered disc golf net — a disc golf net was stolen from Silver View Park. A citizen who plays disc
golf spotted the missing net on ebay and alerted staff. The alleged perpetrator has been apprehended
and charges are pending.
d.) Lakeside Lions Park Playground Improvement Project -- The Lakeside Lions Park Improvement
Committee met on June 20, 2007. One of the issues discussed was Lakeside Lions Park Playground
hnprovement Project. The playground equipment is planned to be replaced. Plans have been created
along with a cost estimate of $85,071. The current available funds for this project are about $40,000
short. The City of Spring Lake Park, the City of Mounds View, and the Lakeside Lions were asked to
review where additional funds could be available. This project proposal was included in the June 28,
2007 Commission reports/updates. Since then discussed at the Spring Lake Park Parks and Recreation
Commission indicated that they would be in favor of putting $20,000 towards this project. Does the
Mounds View Parks and Recreation Commission want to consider providing $20,000 in matching
funds? The Lions have donated $50,000 towards this project. It would be assembled by the City of
Spring Lake Park's Public Works Department.
e.) Other New Business?
7. Commissioner/Staff Reports:
a) Oakwood Park — Soccer Field / Irrigation Project Update —Staff has been monitoring vegetation growth
in the newly create field. There are some weeds but are annual in nature and will be abated next spring.
The contractor will overseed and fertilize entire field this fall.
b) Oakwood and Hillview Playground Equipment Replacement Project Update — The equipment has been
delivered. The drainage system at Oakwood has been installed. The equipment at Oakwood has been
tentatively scheduled to be installed in late September.
The equipment at Hillveiew is scheduled to be removed next week. The contractor will add border
curbing on all three playground areas (Oakwood, Hillview, and Random) during the second week in
September. The contractor will start installing the Hillview playground equipment shortly after that
(about 3 days). The playground equipment at Oakwood will be installed by City crews in late
September. .
c) The YMCA Advisory Committee Meeting Update — There was a meeting on August 6, 2007.
d) Park Sign Replacement Program Update — one half of the park signs are budgeted to be upgraded in
2007 and the other half in 2008. Pictures of the signs will be presented at the meeting.
e) Silver View Pond Aerator — Two aerators have been installed at Silver View Pond. The aerators are
currently being operated on a temporary basis is to deterinine their effectiveness. $5,000 has been
included in the proposed 2008 Budget to run electrical lines to these aerators.
f) Spring Lake — A member of the proposed Spring Lake Owners Association approached Staff on August
6, 2007 regarding submitting a permit for weed removal within the lake for 2007. Staff contacted Neil
Vanderboshen of the DNR in regards to submitting a permit application. Mr. Vanderboshen stated not
to submit the permit citing that the deadline for submittal was August 1, 2007. Mr. Vanderboshen also
informed Staff that it was late in the year for this treatment — this type of permit expires on September
I". This permit is for "recreational access". Mr. Vanderboshen stated that the area near the fishing was
already treated.
g) Parks Promotional Video — A suggestion has been made to re -execute the parks video in the summer
when there is activity (softball, baseball, etc) going ori. The City has hired a full time cable coordinator,
Vanessa Van Alstine. Ms. Van Alstine is schedule to start employment with the City on August 29th.
Once settled into her new position, Ms. Van Alstine can assist in the creation of this video. The
Commission may want to consider discussing the details of this video at this meeting.
h) Bethlehem Baptist Church has donated $6,632.50 to the City of Mounds View Parks and Recreation
Department. These funds will be deposited into to the Park Dedication Fund.
i) Any Other Reports?
Request for future agenda items/other business
Possible Items for September 27`x' Agenda
a'�
Parks and Recreation and Forestry Commission Meeting Minutes
July 26, 2007
700 P.M.
NOTE: The Parks and Recreation and Forestry Commission has selected Thursday, July 26th to conduct a
walkthrough tour to investigate the feasibility of constructing a Disc Golf Course located north of Oakwood
Park and east / northeast of Greenfield Park. The tour will start at 6:00pm. The tour will be starting at the
far north end of Quincy Street. All interested parties are welcome to attend and participate in the walk
through.
Following the walk through, the Parks and Recreation and Forestry Commission will discuss the disc golf
course proposal at their meeting scheduled for 7:30pm that same evening at the Mounds View City Hall,
located at 2401 Highway 10, across from the Community Center.
Call to Order 7:33 P.M.
Roll Call: Kunz, Kroeger, Long, Arel, Palm
Staff Present: Dazenski, Weldon
2. Approval of minutes from the June 28, 2007 meeting. One adjustment to Item 4, Safety Camp is in
collaboration with Spring Lake Park and New Brighton (not Fridley). Motion to approve as amended by
Kroeger,2"d by Long . Motion Passed 5-0.
3. Public input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners
on issues of concern. NONE
4. YMCA Update:
Summer Playground wrapping up next week. Family Night Tuesday, July 31st at 5:30-7:00 at MVCC
Suininer T -Ball, Baseball and Soccer wrapping up.
Taking registrations for fall soccer. Deadline to register without additional fee is August 1st. Looking for
coaches and referees—looking to high school and college volunteers, etc.
Field Usage: more compliments than complaints about fields—especially Greenfield
Safety Camp registration through Friday, August 3 d. Dates of camp are August 15-16 for grades 3 -Held at
Lions Lakeside Park in Spring Lake Park
Offering adult softball leagues this fall.
Festival in the Park—MVCC will have a basketball activity.
5. Unfinished Business:
a.) Spring Lake — residents of properties on Spring Lake are in the process for developing a Lake Owners
Association. This group was present to meet with the Parks and Recreation and Forestry Commission to
discuss a proposal to introduce water into Spring Lake and to perform weed abatement activities. The
Lake Owners Association is also in the process for identifying funding sources.
Representatives, presented information.
2000-2001 three cities of Fridley, Spring Lake Park, and Mounds View signed a task force
agreement which is still in effect.
DNR is still stocking with fish and people are fishing successfully.
Spring Lake Park City Council and Mounds View City Council have heard this information
RCWD asked for application to be added to their lake study list in 2008.
Lake has an "A" rating—clearest water you can have. Could put in Mississippi water as pipe is
leaking into it already.
Three phases with approximate costs:
1) Get weeds out—northern water milfoil and curly leaf pond weeds (twice a year fall/spring @
$6500 each). Harvesting weeds initially ($6000-10,000)
2) Buy water to put back into the lake. ($2500 per year for 18 million gallons)
3) Restoration to get beauty back with regards to swimming and fishing.
Recommended secchi disk testing with PCA for measuring water quality.
Recommended to get information from DNR and RCWD as well as dollar amounts and come back with a
specific plan to address the issue.
Recommended to speak with Greg Lee about a feasibility study for this process.
Motion by Long, 2nd by Palm to recommend to City Council to submit an application for a DNR
permit for removal of submerged vegetation. Motion Passed 4-1.
b.) Disc Golf Course - Disc Golf –Mike Snelson from Fairway Flyerz presented a proposal for the location
of the first nine holes of the disc golf course at the June 28`x' meeting. He is currently working on the
course layout for the remaining nine holes. A review of the trees in the area of the proposed disc golf
course was completed by the City Forester on Tuesday, July 24`x'. A walk though was conducted prior
to this meeting. A neighborhood notice regarding the investigation of the feasibility of the disc golf
course along with information pertaining to the walkthrough was sent to all nearby property owners.
Several property owners attended the tour.
Discussions from tour included:
*moving some smaller pine trees from fairway to help shelter neighborhood properties and direct
players through the course. Particularly at holes 5 and 9.
*Do not have to be ADA compliant
*need bridges at holes 4, 7, & 8
*Tree replacement
*fairway width
*park clean-up
*Cost of bridge at hole 8.
*Mike Snelson has volunteers to help clearing fairways and building bridges
INFORMATION FROM FEBRUARY 22, 2007 MINUTES: Disc Golf – Cost estimated have been
developed for a 9 -Hole and 18 -Hole course:
9 -Hole
18 -Hole
Design
$900
$1,500
Goals
$3,420
$6,840
Footings
$1,350
$2,700
Tee pads
$900
$1,800
Clearing
Staff / Golf Volunteers
Sub total
$6,570
$12,840
10% contingency
$ 657
$1,284
TOTAL
$7,227
$14,120
The design for a 9 hole course is $900.00 and for a 18 hole course is $1.500.00. This would assure that our course would be built
to acceptable standards thru the National Disc Golf Association. Disc Golf at Oakwood / Greenfield: The prices are between
$360.00 and $380.00 for the goals depending on the style. This would be 9 or 18 depending on the course. Concrete and rebar
would cost approximately $150.00 per hole. The tee pads could be developed by staff for approximately $100.00 each. They
would be bituminous and should hold tip very well. The clearing and brush removal could be done in house and would enlist the
help of the Frisbee association to assist. When the Silver View course was installed they were available and helpful. Tree
removal will be kept to a minimum. We are basically looking at scrub bushes and stunted saplings. The corridors or freeways
are not very wide and efforts would be made to keep any larger trees in play. Signage could be installed at a later date, and we
could do without the blacktop tee boxes for awhile. We could use grcwel and aglime (we will have some from the ball field). The
area where the old playground stood would need to be trimmed back and maybe some of the cottonwoods removed due to their
condition. We do have some saplings growing just east of that area. Staff discussed these with our forester and he felt it would be
better to get some bare root plantings instead of trying to transplant our existing saplings.
Direct staff to identify cost of bridges and parking lot.
6. New Business:
a.) Other New Business? NONE
7. Commissioner/Staff Reports:
a) Oakwood Park — Soccer Field / Irrigation Project Update — Grass in the field have been growing well.
The City will start mowing the field.
b) Oakwood and Hillview Playground Equipment Replacement Project Update —The equipment has been
delivered. The equipment at Oakwood has been tentatively scheduled to be installed the second week of
August. The installation of the equipment at Hillview will be contracted out.
c) Park Improvement Plan — the Park Improvement Plan was updated based on direction given by the
Commission during May 24th Park Tour and discussions at the May 24th and June 28t" Parks and
Recreation Commission meeting. Base on the motion made by the Connnission on June 28th, staff to
presented the plan to the City Council on July 24th for approval. The City Council approved the plan
and authorized purchases for 2007 as recommended by the Parks and Recreation Commission.
d) The YMCA Advisory Committee Meeting Update — There was no meeting in July.
e) Park Sign Replacement Program Update — one half of the park signs are budgeted to be upgraded in
2007 and the other half in 2008. Pictures of the signs will be presented at the meeting. Commission
approved sign design with slanted letters. Tan sign background, blue MV logo, green trees and staff
will present park name in black or blue at next meeting for commission to decide on colors and see final
product before approval.
f) Silver View Pond Aerator — As directed by the Commission at the May 24th Meeting, Staff has
installed an aerator in Silver View Pond. The aerator is powered on a temporary basis by a portable
generator. The aerator is currently being operated from 7:30am to 2:30pm Monday through Friday. This
purpose of operating the aerator on this temporary basis is to determine the effectiveness of the aerator
before expending the fluids to run electrical lines.
g) Groveland and Hillview Ball fields —the proposed 2008 Budget was adjusted based on the direction
from the June 28th meeting. The fields will be regarded (but not flipped) and irrigation will be added
near the buildings. Hillview will be done first this fall after the season is over, then Groveland.
h) Parks Promotional Video — A suggestion has been made to re -execute the parks video in the summer
when there is activity (softball, baseball, etc) going on. The City will be hiring a full time cable
coordinator. It is anticipated that this position will be filled by early to mid August. Once hired, this
person can assist in the creation of this video. The Commission may want to consider discussing the
details of this video at the August meeting. Video will include tour of parks with commissioners
presenting information from Facility Guide. A staff person will be on board next month for
videography.
i) Any Other Reports?
Mounds View Community Theatre is putting on "Oklahoma" the next three dates. Encourage residents to
attend. g
8. Request for future agenda items/other lousiness
Possible Items for August 23`d Agenda
Should we have a standing reward for information leading to arrest and conviction of park vandalism?
Police chief opinion? City attorney opinion?
9. Motion by Dong, 2nd by Kroeger to adjourn at 9:44 PM. Motion Passed 5-0
6 (
0
Greg Lee
From: Tom Kinney
Sent: Monday, August 20, 2007 12:46 PM
To: Steve Dazenski
Cc: Mike Sommer; Greg Lee; Nick Fleischhacker
Subject: RE Rewards
Steve,
The police Department would probably support a reward policy covering information provided
by citizens for information pertaining to vandalism in the city parks. One question I have
is, what source would the reward money be coming from? The other issues I have are as
follows:
We would have to be sure to clarify that the reward would be paid out only if the
information provided would lead to the arrest of the individual(s) responsible for any
destruction of park property, as authorized by the parks commission.
My other concern is that we are only offering reward incentives for vandalism incidents to
park property and why not all types of other crimes in the city. By limiting the reward
policy to the vandalism issue in the city parks, it could open up a new arena for
discussion/debate.
Thomas Kinney
Deputy Chief
Mounds View Police Department
2401 Co 10
Mounds View, MN 55112
763-717-4073
Fax 763-717-4069
tom.kinney@ci.mounds-view.mn.us
-----Original Message -----
From: Steve Dazenski
Sent: Monday, August 20, 2007 12:01 PM
To: Tom Kinney
Cc: Greg Lee; Nick Fleischhacker
Subject: Rewards
Hi Tom,
The Park Commission would like to get your opinion on the feasibility of having a standing
reward policy offered by the city. This would cover vandalism, graffiti and wanton
destruction of park / city property. Please let me know what you think, Steve
1
Greg Lee
From: anita.erickson@comcast.net
Sent: Thursday, August 23, 2007 1:20 PM
To: Dan Weldon; Rob—Marty; Roger_Stigney; Al Hull; Carol Mueller; Joe Flaherty; Steve
Dazenski; Desaree Crane; Greg Lee, Kurt Ulrich
Subject: Proposal to Honor Pat Holmes
Just a thought to pass a long, to remember a special friend, neighbor and volunteer in our
community.
To Honor Pat Homes now and for years to come.
The Homer Award - Volunteer Coach of the Year for Mounds View Park and Rec.
Plaque to be awarded to Pat Homes "Homer" for 2007 Summer Season and presented by his two
children, Gavin and Rena and received by his wife Jennifer Holmes.
In the years to come, the plan would be to continue to have the award presented by his
children, to another deserving volunteer coach.
Anita Erickson
1
To: Lakeside Lions Park Improvement Committee
From: Ed Laun & Marian Rygwall
Subject: Committee meeting
The next meeting is scheduled for:
Date: Wednesday, June 20, 2007
Time: 7:00 pm
Place: Spring Lake Park Community Center
AGENDA
1. Call to order.
2. Financial Report.
3. Committee Reports.
A. Fishing Pier — handicap access"/ Marian
B. Playground equipment. Marian
C. 2007 projects Flag pole monument.
Installation of security cameras.
4. New projects to be discussed.
A. Roof for beach house.
B.
C.
D.
E.
F.
5. Set date for next meeting.
Lakeside Lions Park
2007 NnancW Report
Beginning Balance: $36,889.48
Income
$ 3,000-00 SLP Lions playground equip $ 16,917.00
$29,500.00 SLP Lions playground equip $ 324.84
$ 6.16
Expenses
Security cameras
Fiedberg Associates flag monument
Menards flag monument
$ 75.37
61.90
u m
Home Depot flag monument
Home Depot flag monument
D -Rock planter for flag monument
PLA'''GROUND
FA.: 1,40. :7F3— 16-5050 Dec. G1 -2006 09:0 'A11 P1
TO: City of Spring Lake Park
1301 81 at Ave. NE
Spring Lake Park, MN.
Attn Marlan Rygwall
Phone: 763-792-1231
Fax: 763-792-7256
Project: Lakeside Park Revised
Date: 1 -Der -06
Quote No. D3221 H
Drmwing No. D3221 H
1
Lump Sum
Pawemcape 6" Alum, Post Sy,stam Playatructum, Mfg. By GameTime $39,988.00
$39,986.001
L/7
Freight
See Attached Equipment List and Drawings
Tax
6494.65
Price Includes:
Al:-, _"; 6.7/
Factory Installed Powerl-ocs
$104,158.65
'
Oversized 49"Post Center Formed Steel Deck System
1
Lump Sum
Installation of Powerscape Structure $1,016.00
81,018.00
-1
6063.00
Dinosaur Adventuremate, $595.00
$59500
1
6199.00
Backhoe Digger $1,957.00
$1,957.00
1
6486.00
Star Gazer $990,00
$990.00
_-.. 1
8858.00
Gt Stockcar $838.00
$836.001
1
8662,00
Walking The Plank $595.00
$595.00
1
9898.00
Accessible Backhoe Digger $9,926.00
$9,925.00
1
20021.00
Walker Four (2.6 year olds)
2,100.00
4 Place Single Post Swing w/3 Enclosed To Seats & 1 ADA $1,950
$2,100.00
1
1
10740.00
p8006.00
00
3 Leg Heavy Duty Swing w/6 Belt Seats $711,00
$1,950.00
$1,422.00
2
1
271.00
Lump Sum
Saddlemets w/Springs—___�7�00:00
Installation of Freestanding Items listed Above $14,280.00
—_-$fi900:a0
$14,280.00
1
Lump Sum
GTlmpax Wood Fiber -475 Cu Yds for 9495 Sq. Ft.
Price Includes:
12"depth of Wood Fiber, fabric, drain system and rubber tiles below slides & swings
1
Lump Sum
Installation of Wood Fiber
Unless otherwise noted, prices shown are materials only, they
DO NOT Include: Assembly, Installation, Edging. Safety Surfacing,
Removal of Existing Equipment, Surface Preparation,
purohnsor is msponeiblo for all unknown oonditions euoi as buried utilitica, trcc atmmps, bedrock or any concealed materials that
rcault in additional labor or material costa. 1f any of lhoab conditions aro ravrulnd ilio installation agroomoot lmomon cull and void
Prices Good Until 120/07
Prices Based on 4ges out Prevailing Wage Adjustments
Signed By:-- -
Harlan Lehman CPSI
Accepted By: _
With Acceptance -'terms of 9018- Peymant is Due Within 30 Days
Sub Total
$93,43'7.00 / '-
Installation
See Above
L/7
Freight
$4,227.00
Tax
6494.65
- `-� / / A,, -' `1
Al:-, _"; 6.7/
Total
$104,158.65
'
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CITY OF MOUNDS VIEW
VJaN19Y C*h-H(TTEE MEETING AGENDA
Monday August 6, 2007
3:30 p.m.
Mounds View Community Center, Room C
Program Updates
A. Summer/Fall Programs
B. Banquet Center Bookings
C. "Fit for Fifty" program concept
D. Festival -in -the -Park
2. Building Updates
A. Security Camera/IT Discussion
B. Furniture Replacement Status Report
C. Banquet Center Wear -and -tear Issues
D. Random and Groveland Buildings
E. Current Game/Vending Machine Revenue
F. Wireless Access Report
G. 2008 Budget Requests
3. Other Use and/or Maintenance Issues
4, Review Meeting Schedule
5. Adjourn
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Proposal to the City Council of Mounds View, Minnesota
on the Disbursement of
"The Bethlehern Baptist Church Mounds View Service Project
Fund"
On behalf of Bethlehem Baptist Church I would like to recommend
that the second -half donation to the 2007 "Bethlehem Baptist
Church Mounds View Service Project Fund" ($13, 265) be
distributed by the city to meet the needs of our community in the
following ways:
1. $6632.50 to support the STAND program and the SAIL
program for students attending Edgewood Middle School
2. $6632.50 to the Mounds View Park and Rec Department for
ongoing park improvement projects
Additionally we recommend that the second -half donation of the
2007 "TIF Note Gift" ($2653) be placed in the EDA Fund to be
used for activities that continue to support the economic climate of
the city of Mounds View.
Respectfully submitted August 1,
Baptist Church.
W,J r
l�
2007 on behalf of Bethlehem
Dan Hoist
Bethlehem Baptist Church
Minister for North Campus Worship and Vision
Bethlehem
B,Yl 1;T •��, i. GCFi
Downtown Campus
r3th Avenue Sourh
\4inneapolis, MN 5541`.
phony 612-338--/65'
juz 612-338-6no1
North Campus
5151 Program Avenue
-founds View, N1N 5511=
phanc 612-455-0800
f, ;63-717-1946
South .Site
501 Hwy 13 East, Suioe 1
Burnsville, u>` 55337
phonc 6i2-746-2650
,&-,wwhopeinG0D or€