HomeMy WebLinkAboutAgenda September 27, 2007Parks and Recreation and Forestry Commission Meeting Agenda
September 27, 2007
6:30 P.M.
1. Roll Call
2. Disc Golf Neighborhood Meeting (Name of proposed course?) Oakwood/Greenwood
Mike Snelson from Fairway Flyerz will give an overview of the course layout / plan. Consideration is being given to using culvert crossings at two of three locations that cross the creek
as opposed to bridge crossings.
Disc Golf Course Schedule and Overall Project Plan –
The Commission may want to consider and discuss an overall plan. Possible items to discuss:
Start with 9-hole at this time. Identify any issues. Construct an interim parking lot see what the need is first before committing to construction. If successful, consider additional
9-hole at a later date
Tentative Schedule: City Council Work Session in October 1, 2007 (or October 8th ) – provide update to Council, October 8th set Public Hearing date, October 22nd hold Public Hearing
/ Order the Project (9-hole course).
Perform some clearing this fall
Most construction occurring next spring
Rest Room Plan: have at least one rest room placed on site
Trash Can Placement Plan – every third hole (3) – start with temporary mounting system to ensure they are placed at optimum locations
Include Information Board: Course layout, information where get maps, reminder that success of the course depends on being good stewards on this facility…
What will be the official name of the course if ordered?
Other Issues….
3. Approval of minutes from the August 23, 2007 meeting.
4. Public Input - Citizens are encouraged to speak to the Park and Recreation and Forestry Commissioners on issues of concern.
5. Forestry Update - Rick Wriskey
6. YMCA Update – There will not be a YMCA representative present at the meeting. The YMCA has however provided a written update.
7. Unfinished Business:
Developing a Volunteer Coach of the Year award and naming it after Patrick “Homer” Holmes. The YMCA was to check on other Coach of the Year Awards and criteria. Staff has submitted
criteria for Mounds View Citizen of the year. The Commission made a motion to direct staff to assemble a plaque recognizing Patrick Holmes and his dedication to the Mounds View community
by coaching youth through our Park and Recreation/ YMCA programs. Staff would like the Commission to review and discuss the wording on the plaque and to determine when it should be
presented. Staff is looking for direction as to when it should be presented: either as soon as it is available, or at the next Town Hall meeting along with other Citizen awards - scheduled
for April 2008.
Policy/program for memorials within City Parks. The Commission will develop and consider a written program/paragraph establishing criteria and process for residents wishing to commemorate
a memorial for former residents. Such a memorial may include planting a tree, dedicating a bench, etc.
The Mounds View Parks, Recreation, and Forestry Commission recommends the following policy for residents wishing to place memorials in city parks:
Resident(s) will be allowed to request any city park for their memorial, to be approved by the Commission.
Resident(s) will agree to pay for the cost of proposed memorial and installation.
Resident(s) will work with city staff to purchase a product similar to existing park equipment so it will compliment or enhance existing park aesthetics.
If a tree is requested, resident(s) will work with the city forester to purchase a tree of desirable type for preferred park location.
Resident(s) will pay for a plaque, if desired, to attach on or near the memorial.
The Mounds View Parks Department will provide for general upkeep of the memorial, as it fits with any regular park maintenance.
The City of Mounds View will not pay to replace any memorial that is damaged beyond repair by vandalism or weather-related incidents. However, the resident(s) will be notified if such
an incident occurs.
The Mounds View Parks, Recreation, and Forestry Commission will make every effort to work with resident(s) to honor the memorial request and make a recommendation to the Mounds View
City Council for final approval.
Reward system for Park Watch Program – the Commission has directed staff to discuss this proposal with Finance Director to determine funding sources. The Finance Director has indicated
that cities can only fund rewards for felony crimes. Given that vandalism does not typically rise to that level, City funds cannot be used for such a program. However, individual citizens
could start a crime stoppers fund that could pay out rewards.
Lakeside Lions Park Playground Improvement Project – The Lakeside Lions Park Improvement Committee met on June 20, 2007. One of the issues discussed was Lakeside Lions Park Playground
Improvement Project. The playground equipment is planned to be replaced. Plans have been created along with a cost estimate of $90,000. This project proposal was included in the June
28, 2007 Commission reports/updates. The Lions have donated $50,000 towards this project. The Spring Lake Park Parks and Recreation Commission indicated that they would be in favor
of putting $20,000 towards this project. Does the Mounds View Parks and Recreation Commission want to consider providing $20,000 in matching funds? Before acting on this request, the
Commission has requested information pertaining to the availability and projections of the Park Dedication Fund.
8. New Business:
Bethlehem Baptist Church letter thanking them for donations – to be signed by Parks and Recreation Commissioners. Bethlehem Baptist Church has recently donated $6,632.50 to the City
of Mounds View Parks and Recreation Department. These funds will be deposited into to the Park Dedication Fund. The City Council has indicated a desire to return to having a committee
/ informal group meeting with representatives of Bethlehem Baptist Church to discuss possible funds / expenditures for future donations.
Pathway around Silver View Pond – Bicycle and pedestrian conflicts. Resident requested what can be done? City Staff will provide some suggestions
Woodcrest Park - Staff has received a request from citizens to take action to establish the park as it was originally conveyed to the neighborhood then the wetland were created - “with
open waters to attract wildlife”. A request has been made to muck out the wetlands to make them deeper and less conducive to cattail growth. It was also requested that the trees that
boarder the wetland be thinned up to allow for better viewing of the park.
Skate Board Park – The Parks and Recreation Commission received a request during the public input of the August 23, 2007 meeting to look into the possibility of a Skate park in Mounds
View. Background information from when a skate park was reviewed by the Parks Commission has been included in this meeting packet. Staff will also provide operational information pertaining
to Skate Parks in other Communities.
Parks Promotional Video – The City has hired a full time cable coordinator, Vanessa Van Alstine. A suggestion has been made to re-execute the parks video in the summer when there is
activity (softball, baseball, etc) going on. The Commission may want to consider discussing the details of this video at this meeting. Suggestion for the video are:
Showcase each park giving it’s name and location
Include Lions Lakeside Park (fishing pier—hopefully some residents will be using it)
and Arden Park (in the Fall when residents are dumping leaves)
Ms. Van Alstine could take video footage of YMCA park activities this fall at city parks (adult and youth). She should contact Dan Weldon for field use schedule of various events. Also
disc golf at Silverview. This footage could be spliced into the Commissioner “tour” as we showcase each park with dialogue at a later date.
Which park should we save for the winter to showcase the warming house and ice rink?
We could do a shoot during a weekday at Greenfield Park and invite a local daycare or two for kids playing on the playground. Anyone available to do the intro?
Other ideas?????
Other New Business?
9. Commissioner/Staff Reports:
Oakwood Park – Soccer Field / Irrigation Project Update –The tuff on this site has come in quite well. The City will be accepting the seeding part of the contract this fall. The irrigation
system has been tested and has operated, however is not currently connected to a power source and will therefore not be accepted until sometime next year.
Oakwood Playground Equipment Replacement Project Update – The equipment has been delivered. The drainage system and concrete border apron has been installed. The equipment at Oakwood
has been tentatively scheduled to be installed in mid-October.
Hillview Playground Equipment Replacement Project Update – The equipment has been delivered. The drainage system at Oakwood has been installed. The equipment at Oakwood has been tentatively
scheduled to be installed on October 8, 2007.
Random Park - The border curbing around the play equipment has been installed. The basketball court has also been installed. The landscaping was completed last weekend as part of a Boy
Scout – Eagle Scout Merit Badge achievement project.
Park Sign Replacement Program Update – The Commission selected the style and colors for the park sign on August 23, 2007. Four signs have been ordered. These are for: Silver View, Random,
Hillview, and Groveland parks.
Silver View Pond Aerator – quotes to install the electrical for the two aerators, including timers, will be obtained in late winter/early spring. $5,000 has been included in the proposed
2008 Budget to run electrical lines to these aerators.
Spring Lake – several property owners around the lake, including the City, were not able to submit permit applications for weed removal within the lake for 2007. The DNR cited that
the deadline for submittal was August 1, 2007 and informed the City that it was late in the year for this treatment – this type of permit expires on September 1st. This permit was for
“recreational access”. The DNR stated that the area near the fishing was already treated.
Any Other Reports?
10. Request for future agenda items/other business
Possible Items for October 25th Agenda