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HomeMy WebLinkAbout05-23-2024 PRF Packet PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. I MAY 23 ,2024 I MOUNDS VIEW CITY HALL MEETING AGENDA M UNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Anderson, Arel, Lillemo, Lundberg, Palm, Mills, Wake Wiesner Staff: Peterson I Thomas I Szurek *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES April 25, 2024 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. Parks and Recreation -Andy B. Public Works — Pete 7. UNFINISHED BUSINESS A. Ball Field Improvements — IBL 18x18 Shed Request B. Joint City Council / Park, Recreation/Forestry Commission Meeting, June 3, 2024, City Council Work Session —Topics: Future Funding Options, Community Center Review, last 3-year plan, future Community Center Plans and, Inclusive Playground location. C. Park Tour— Select Park (s) for May Commission Meeting, to include tour of Public Works Facility, Lambert Park, and Hodges Park. 8. NEW BUSINESS A. Community Garden B. Locking of Greenfield Park, Baseball Field Gates C. Selection of 2 Commission Members for the Steering Committee (WSB Park Master Plan) 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 11. Next Regular Commission Meeting: June 27, 2024 12. Special Commission Meeting Monday June 3, 2024, with City Council 6:00pm 13. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I APRIL 25 ,2024 I MOUNDS VIEW CITY HALL MEETING MINUTES MOUNDS VIEW 1. CALL TO ORDER at 6:30 PM 2. ROLL CALL: Commissioners: Anderson, Arel, Lillemo, Lundberg, Palm, Mills, Wake Wiesner Staff: *Peterson I Thomas I Szurek *to be absent 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Lundberg. Motion Passed 6-0 4. APPROVAL OF MINUTES: March 28, 2024: Motion to approve by Lillemo, 2nd by Wake Wiesner. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. NO residents present. 6. STAFF REPORTS A. Parks and Recreation -Andy: See attached report. Hiring seasonal positions and front desk staff as well as a group fitness instructor. Anderson present. Park building rentals, Event Center, Gym/Meeting Rental, and Open Gym rentals are up from last year. B. Public Works — Pete Szurek: See attached report. Full for Seasonal Staff! Invite residents to Groveland Park tomorrow at noon for Tree City USA tree planting for Arbor Day tomorrow! Forestry delay because cities cannot take branches to the Ramsey County Compost sites now. Hopefully they will be back up and accepting branches in May. Clay mound is installed at Greenfield Park and the agreement for maintenance has been signed by IBL. 7. UNFINISHED BUSINESS A. Ball Field Improvements — Shed location Concrete Slab: IBL would like the shed location as soon as possible regardless of the fencing status. City would put in a 14' x 14' concrete slab about $2352, and IBL would put up the wood shed and maintain it. Would need a signed agreement and shared keys. Location as discussed at the last meeting. Motion by Wake Wiesner to move forward with the concrete slab location as discussed as long as IBL signs the building maintenance agreement with the city and necessary permits are pulled for the shed. 2nd by Mills. Motion Passed 7-0 B. Greenfield Park— Pitching Mound — Update on Agreement. All is good with IBL. Needs some consistent tamping and drying out to firm up. 8. NEW BUSINESS A. Ardan Park Storm Water Pond Update — Stantec: Stantec is helping with grant writing from the DNR to help with costs for both Ardan and Silverview storm water pond. B. Literacy Trail — Partnership with Ramsey County Library: They want to do a partnership project, but there are no cost estimates or plans in place. C. Joint City Council / Park, Recreation/Forestry Commission Meeting, June 3, 2024, City Council Work Session —Topics to Cover: A plan of funding going forward and how to address future funding options. Community Center Review over the last 3 years, and what's the future plan? Inclusive Playgrounds. Fine-tune in May. D. Park Tour— Select Park (s) for May Commission Meeting, to include tour of Public Works Facility. Public Works Facility, Lambert Park, Hodges Park. Start at 5:30 PM, Meeting at 7:00 PM 9. COMMISSIONER REPORTS: Look at going out to see parks in other communities, Festival in the Park group did a clean-up in Silverview Park last weekend. Tribute Park meeting May 14, 2024. Girl Scouts will be planting at Hillview Park Building and Sign, and hopefully Groveland soon as well. Naming of"Open Spaces" in our parks (i.e. space across from Oakwood Park near the start of the trail). 10. REQUESTS FOR FUTURE AGENDA ITEMS I OTHER BUSINESS: Dog Park, Community Garden 11. Next Regular Commission Meeting: May 23, 2024 at 7:00 PM, Park tour at 5:30 12. ADJOURNMENT: Motion to adjourn at 8:06 PM by Palm, 2nd by Wake Wiesner. Motion Passed 7-0 Item No. 6A .des MOUNDS ' VIEW PARKS& RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Andy Thomas- Parks & Recreation Superintendent Date: May 23rd, 2024 RE: Parks & Recreation Staff Report The following is a synopsis of recent activities and events of the Parks & Recreation Department. Building & Operations • Seasonal positions - Fully staffed for summer • Group fitness instructor • Community Center Summer Hours begin on Tuesday Programs • Arden Hills partnership o We'll be partnering with Arden Hills on more programing starting in the fall. • Summer Explore More o Registration - 365 weeks registrations YTD o Summer Coordinator- Erin Beer o Activity and Inclusion Specialist hired • Summer Youth Leagues registration closed - 170 registrations (150 in 2023) o Leagues start next week. • 6 baseball teams • 10 Soccer teams • Senior programs o Cinco de ma o lunch -40 attendees 11111k .,,,.. 2,.. \ZILk* ''''' '*' - - — i,j,:.„;: -, -, 4 it • , , . , 5„,,, ,..,5„,0 . 7 ,,,..., , .t:', --*4...,;, _ ..., '. ;limy '-'i-:-.110t, - ' _ 11. "Ilikitir al 1I Parks& Recreation Staff Report o MN Twins game 6/20— 35 attending (still have open sports) • National Parks and Recreation Month - July Rentals • Fields o 3 rainouts so far o Oakwood hit the hardest o Mounds View Irondale Lacrosse moved to Silver View Field Usage 160 140 120 100 80 60 ill ' 1 40 20 0 \,J c\\ te4.g> ra Seaa\F\rtea\F\aQ'a "), \,.?0 \\� � J40S\ \tie>"1.,Fa '. \F \F \ Lo .0te \a \2> a� a\ Se \`o waseawaye \a -14,.a czse, \a ;tee, pe •e •e J J C,`, eek 6\e' •2 a� •••.\\ J`e� J`e� (§ �� S�,e e 5` 5` ■2023 ■ 2024 2023 2024 Facility City Hall Baseball Field 68 67 Greenfield Baseball Field 64 75 Groveland Baseball Field 90 122 Hillview Baseball Field 62 71 Lambert Baseball Field 93 124 Field 1 (U 6) 65 45 Field 2 (U 8) 49 73 Field 3 (U 10) 69 151 Silver View Softball Field 1 95 87 Silver View Softball Field 2 89 94 Silver View U12 Soccer Field 19 51 Silver View Volleyball Courts 2 5 2l . _ Parks & Recreation Staff Report • Gymnasium o Contract with Centennial Basketball for 23-24 season • Event Center o AP testing done this week. o Busy May and June —48 out of 60 days in use. Revenue YTD LY YTD Park Rental $ 16,507.00 $ 15,780.00 Recreation Programs $ 60,456.00 $ 68,953.00 Event Center $ 63,866.00 $ 58,088.00 Gym & Meeting Rental $ 13,968.00 $ 13,303.00 Open Gym $ 28,305.00 $ 26,101.00 Total $ 183,102.00 $ 182,225.00 3I Item No. 6B MEMORANDUM MOUNDS VIEW PUBLIC WORKS To: Parks & Recreation & Forestry Commissioners From: Pete Szurek — Public Works Superintendent Date: May 21, 2024 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Staff worked on the following items since May 1, 2024. Parks Maintenance • Lay out and painting of soccer, lacrosse and ball field lines. • Ordering summer supplies • Fertilizing at all parks (Complete) • Ball field game preparations • Splash pad start up and county inspection. • Tree day leadership training for Parks Lead • Safety training • Seasonal interviews • Arbor Day and Earth Day tree planting • Irrigation system and drinking fountain startups (on going) • In stall sunshades Greenfield • Turf restoration front of Community Center • Leaf removal from tennis courts • Playground parts and 3 trash cans ordered. • Silverview building replacement drinking fountain ordered. • Mowing — Mowing- Mowing • Mower maintenance Forestry Staff worked on the following items this last month: • Resident phone consults and site visits, daily • Contractor meets and calls. • Grinding stumps • Restoration from winter tree removals • Removal of girdling roots City Hall trees • Assisted Lions with removal of plants from Silverview circle garden. • Planting and cleaning of landscapes at the Public Works building • Removed fallen tree Woodcrest. • Red Oak Court planning and bid collection for tree removals. • Protection for Oak at Silverview • Removal of hazard trees off trails, Oakwood and Silverview trails • Transplanting trees from PW shop to Silverview 1iPage Public Works Staff Report The following is the List of Parks and projects / maintenance activities ongoing or planned this year. Current updates are in black text, and updates from the previous two-month period are in grey. Ardan Park • 2nd ditch clean out early winter/fall 2025. City Hall Campus: • New grill installation on the West side of the West pavilion, summer 2024 • Repair the drinking fountain near the old playground site 2024. • Ball field checks and field leveling • Splash Pad controller updates. • Splash pad inspections and tests. Groveland Park: • Tennis net installation • Arbor Day planting Friday April 22nd at noon • Ball field checks and leveling • Girl Scout flower planting 4-28-2024 • Leaf removal tennis court Greenfield Park: • Tennis court leaf removal • Batting cage net installation • New clay pitching mound installation. • Removal of turf mound, currently stored at public works • Ballfield checks and leveling • Water turns on, irrigation turn on • Benches and other play equipment installation June 2024 • Hillview Park: • Litter pick-up often. • Wood chipping and bush removal around building May 2024 • Girl Scout flower planting 4-28-2024 • Ball field checks and field leveling 21 Page Public Works Staff Report Lambert Park • Rubber matting removal and storage • Ballfield checks and leveling Oakwood Park • Trash and litter pickup. • Trash and Litter pick up in the North Parking lot Monday mornings. • Some turf damage to soccer fields Random Park: • Some additional landscaping to be done 2024. • Moving of the basketball hoop to the south side of the court, 2024 Silver View Park • Trash pickup. • Buck thorn removal • Diseased tree removals ongoing • Disc golf trail wood chipping. • Circle garden cleaning with Lions. Woodcrest Park • Trash/ litter pickup. Community Center, Public Works Shop and City Hall Greenspaces • Trash and litter pick up. • Planting snowball hydrangeas Public works building • Planting grass seed at the Community Center front entrance 4-24-2024 f 4 , 4 , 4i , , .. I 4 r' 7 4160 7 " .11,..i...:.. . .. , . .1. . ., . , .., -.-- - V , . -- Earth 1rbuf Da‘ _ . Aad _ :1 -1 1 , �. ate �'().'� t;`°'. 31 Page Public Works Staff Report Latching door will need to be added to Labert and Hillview hockey rinks. , r .. Nic,. • ,a ;' A 'St �. r`. - .•. Of Close off the vehicle entrance with 2x8 lumber Dog waist bags and garbage can Il 'sr 4IPage Item: 8A MouNIDS VIEW PUBLIC WORKS • PARKS&RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Director of Public Works/Parks and Recreation Date: May 25, 2024 RE: Community Gardens Discussion/ Background The Parks and Recreation and Forestry Commission requested staff to investigate the possibility for the City of Mounds View to have community gardens. Staff reached out to several neighboring Cities and received the information on the attached spread sheet. Included on the spread sheet is each City's Parks Operating budget and the number of employees in the parks departments. Staff also reviewed locations in the City that could potentially work for community gardens. Staff reviewed the locations looking for ease of parking and being able to provide water to the locations. Staff is requesting the commission review and provide further direction. Respectfully submitted, Don Peterson Director of Public Works/Parks and Recreation A s o f: 5/2 2/2 0 2 4 Potential Community Garden Locations 3 - r - _ - - - _ _- _ - Y a 35o Soo ` A:+CAN AVE . - t - ,. I.,., I ,e .,, - I + f t l _ __ iir Y - _ _-_ ....PairDR rr - itnER'gCnp vl. - � .. I .. -. I - .r T!r t V, ++I t - .-, _ . e I ' . - .. . , . --_ SNERw00D RC • SNERI5100 3 - - • a -. - - _ _ z' - - a . `_t I_ _ - . f - - _ D.UWCJO RNV _ ... _! .. - - ,0.1RHD..0CR,+ t. OD . ! C0..cY?OO Oa - • , ,, _- • _ IIS CR)1W - c.-5.3i w CJRC W - _ - - 551113 3 -,;•'N� anDnauu�x 3 =g !I .,moi rrs 24. , .-1 - Btu Lk • , u I I,, ,� .r n BR 4501 DR RR tAONp 'n,H Rme .�- 1 _ ,., I - • I ,.r.'• ply ...11, _ i I ,, n - o F pQ , _ ax _ eARrevE4 A • - a GkOEFtT AVE --_ _ '--- • • • ,Me<uaGf tin•'..s.,!id'n , : _ ,. r rc _ .- _ _ . LEAR Iav AVE f__, _ PI:£, AVE :.'Q o`¢ r L 0 i a - 4.0-55.11 DR - __ - VJ6JDACE OR ..50013.4.E.DR 3 '_ 4 _ - e rc _ i - uocaRca�DF - r _ .. - J 3 ' - p 0 r .ew R.a� a 5. A rnuswAv 4 .-_,t g C. 511-.15,141.4 1 Nc5Enr5'_5 • £t nOnsite Water Access&Parking Lot Onsite Water Access&Street Parking =Could Get Water Access&Parking Lot - 1 Le,i_ .No Onsite Water Access&Street Parking , - M IA1AN•D DR Illi No Onsite Water Access&No Parking MOUNDS 14irw PUBLIC WORKS City Plots available Community Gardens Rates-Residents Senior(55+) Non Resident Park Maint Staff Budget 14 includes Public Service 2023 Budget Blaine Unknown 14x20 plot $75 $65 $85 Wokers $2,273,880 Half Plot $50 $40 $60 Raised Bed(8x4x2) $40 $30 $50 15 full time 2023 budget Coon Rapids May 15-Oct 15 all plots 18'x25' first come first served basis 8 seasonal $2,686,623 Raised Garden Beds 2024 budget Spring Lake Park Unknow 4'x 8' $20 fee available for rent March 1 of each year 4 full time $409,630 2023 budget New Brighton Adopt a Park Program-no Community gardens 8 full time $1,890,000 2024 budget Fridley Community&Edible Gardens -completed by City staff for orchards and edible gardens Unkown $1,157,300 Shoreview Did not receive information 2024 budget Lino Lake May 8-Oct? 10'x15'(max of 3) $25.00($50.00 charge for gardens not cleaned up) 5 full time $1,081,779 Lino Lakes is rmoving the gardens-propoerty sold 2 full time 2024 Budget Mounds View No Community Gardens-adopt a Park Program offered 4 seasonal $567,208 Item: 8C Mows VIEW PUBLIC WORKS • PARKS&RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Director of Public Works/Parks and Recreation Date: May 25, 2024 RE: Selection of two Parks and Recreation and Forestry Commission Members to sit on the Steering Committee for the Park Master Plan Discussion/ Background The Parks and Recreation and Forestry Commission was advised the City Council authorized WSB to create a Parks Master Plan As part of the plan WSB recommended a steering committee be created to provide some additional information for WSB. The Steering Committee will be comprised of 7-10 members. The members will come from youth athletic associations, members of the Parks, Recreation and Forestry Commission, Residents who have an interest in the Mounds View Park System, a City Council liaison, and City Staff. The City Council is requesting that the Parks, Recreation and Forestry Commission provide 2 members of recommendation to the Council. Respectfully submitted, Don Peterson Director of Public Works/Parks and Recreation