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HomeMy WebLinkAboutMinutes - 2024/10/28APPROVED PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting October 28, 2024 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 6:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Cermak, Clark, Gunn, Lindstrom, and Meehlhause NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, October 28, 2024, City Council Agenda. MOTION/SECOND: Clark/Meehlhause. To Approve the Monday, October 28, 2024, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. CONSENT AGENDA A. Approval of Minutes: October 15, 2024. B. Just and Correct Claims. C. Financial Report for the Quarter Ended September 30, 2024. MOTION/SECOND: Gunn/Clark. To Approve the Consent Agenda as presented. Ayes – 5 Nays – 0 Motion carried. 6. SPECIAL ORDER OF BUSINESS A. Filipino-American History Month Proclamation. Mayor Lindstrom read a proclamation in full for the record declaring November to be Filipino- American History Month in the City of Mounds View. B. 2025 Mounds View Police Department Quarter 3 Report – Chief Zender. Mounds View City Council October 28, 2024 Regular Meeting Page 2 Police Chief Zender provided the Council with a presentation on the third quarter report from the Mounds View Police Department. He explained the third quarter was very busy this year. He commented on the New Americans Academy that he would like to pursue. He stated Night to Unite was very successful in August, noting the City had 32 block parties and over 400 pounds of food was collected. He discussed how the police department was involved in Festival in the Park by providing a K-9 demonstration, crash reconstruction, the rock wall and security for the event. He reported Popsicle in the Park was a big hit, along with Coffee with a Cop. He commented on the annual softball game that was held between the police and fire departments. He explained the pink patch campaign was now underway, as was the coat drive. He stated the department was currently coordinating Heros and Helpers which would be held on December 12 and the Santa Parade would be held on December 3. He reviewed current staffing information with the City Council and commented on the great work being done by the departments K-9 and VCET units. He commented on how calls for service were up and discussed how FLOCK was a great tool for the department. Lastly, he reviewed the training his officers had received in recent months. Council Member Clark asked if the department would consider having a Facebook page. Police Chief Zender stated he would take this under consideration. Council Member Meehlhause questioned how many officers were in the reserve group. Police Chief Zender explained he had two reserve officers (Mark and Don) serving the department at this time, and one more was being onboarded. Council Member Meehlhause thanked Police Chief Zender, Deputy Chief Hellpap and his Sergeants for their tremendous leadership in the community. Mayor Lindstrom inquired if drug calls were down because marijuana had been decriminalized. Police Chief Zender stated this may be the case, but noted drug cases do take a great deal of time to prosecute. Mayor Lindstrom thanked Police Chief Zender for his presentation to the City Council. 7. PUBLIC COMMENT Mayor Lindstrom encouraged the public to speak with kindness and respect when addressing the City Council during Public Comment. Vince Meyer, 8380 Spring Lake Road, explained the stop signs were installed on Spring Lake Road. He asked that the crooked sign be straightened. He stated he recently visited the weight room at the Community Center and noted he was appalled by the condition of the workout equipment. He encouraged the City Council to invest in this equipment. He discussed how the LRS regular drivers were not union. Murwo Mohamed, 2657 Mounds View Boulevard – Apartment 103, explained she needs new weight equipment at the Community Center. She commented on how lifting weights helps people maintain their mental health while also reducing stress. She indicated she has a degree for coaching and noted she has been using the Community Center since 2018. She reported she visited both the Mounds View City Council October 28, 2024 Regular Meeting Page 3 Shoreview and New Brighton Community Centers and noted these facilities have state of the art work out equipment. She encouraged the City Council to invest in the work out equipment at the Community Center or reduce their monthly fees for residents. Sharon Kirscher, 8406 Red Oak Drive, reminded people to pay attention to what their house numbers look like at night. She encouraged residents to have their house numbers lit. In addition, she asked that residents trim their trees or shrubs around street signs. 8. COUNCIL BUSINESS A. PUBLIC HEARING: Second Reading and Adoption of Ordinance No. 1019, an Ordinance Adopting the 2025 Fee Schedule ROLL CALL VOTE. City Administrator Zikmund requested the Council hold the second reading and adopt the 2025 Fee Schedule. Mayor Lindstrom opened the public hearing at 6:30 p.m. Sharon Kirscher, 8406 Red Oak Drive, asked for further information on what the fee schedule was. City Administrator Zikmund explained the fee schedule listed all City fees, such as the fee for inspections, permits, planning fees, copies, park and recreation fees, rental fees, and licenses. Hearing no further public input, Mayor Lindstrom closed the public hearing at 6:31 p.m. MOTION/SECOND: Gunn/Clark. To Waive the Second Reading and Adopt Ordinance No. 1019, an Ordinance Adopting the 2025 Fee Schedule. ROLL CALL: Cermak/Clark/Gunn/Meehlhause/Lindstrom. Ayes – 5 Nays – 0 Motion carried. B. Resolution 9995, Accepting Bids and Awarding Contract to Winberg Companies LLC for the Ardan Park Pond Project. Public Works/Parks and Recreation Director Peterson requested the Council accept bids and award a contract to Winberg Companies for the Ardan Park Pond project. He described the work that would be completed at Ardan Park in order to improve the stormwater ponds and upland vegetation. He reported this project was put out for public bid on October 16 and the City received 11 bids. It was noted the bid did include an alternate for the trail around the two storm ponds. He explained the low bid was submitted by Winberg Companies. Staff commented on the project further, noting how grant funds would be applied to the project and recommended approval of the bid submitted by Winberg for the Ardan Park Pond. Council Member Clark asked how the high value trees around Ardan Park Pond would be impacted by this plan. Public Works/Parks and Recreation Director Peterson explained staff would visit the pond with the contractor and reported snow fencing would be installed around the high value trees. He commented further on how all of the honeysuckle and buckthorn in this area would be removed. Mounds View City Council October 28, 2024 Regular Meeting Page 4 Mayor Lindstrom stated he appreciated how a majority of the trees around the pond would be saved. Public Works/Parks and Recreation Director Peterson reported this was the case. Mayor Lindstrom questioned if the area surrounding the culvert would be redone. Public Works/Parks and Recreation Director Peterson stated this work would be done. He commented further on how the dredging work on the pond would have to wait until the area freezes. Council Member Meehlhause requested further information on how the dysfunction of the ponds was impacting the stormwater system. Public Works/Parks and Recreation Director Peterson explained once the ponds were cleared out and the sediment was removed, the ponds would have proper storage capacity and water would flow properly. City Administrator Zikmund reviewed the project costs for this project noting the City has been accumulating funds for this project over the past 10 years. Further discussion ensued regarding the work that would be done at Ardan Park versus Silver View Park. City Administrator Zikmund reported the City’s Stormwater Intern has an undergrad in environmental science which would assist with all of the restoration and stormwater rain gardens, which staff would be utilizing. Public Works/Parks and Recreation Director Peterson reported the BWSR grant was for two years and the City would be receiving all funding up front. He commented after two years, the City would be applying to the legacy partner grant to extend the work for another two to four years to assist with offsetting the upland vegetation management plan. Mayor Lindstrom questioned if the trail bid could be negotiated further. He noted there was a big variance on the pricing. Public Works/Parks and Recreation Director Peterson stated he understood the Mayor’s concerns and noted he could speak with the contractor regarding this. Council Member Meehlhause reported the Council could accept the bid for Winberg without the alternate. Public Works/Parks and Recreation Director Peterson reported this was the case and then the City Council would have to find another contractor to complete the trail. Mayor Lindstrom asked if staff believed the City could receive a better bid for the trail. Public Works/Parks and Recreation Director Peterson stated he was uncertain on this. He indicated the other option would be to see if the wetland banking came through. He reported the City should know more about the wetland banking in December. Mayor Lindstrom explained he supported accepting the bid from Winberg for the project, but rejecting the alternate bid for the trail. He was of the opinion the City could receive a better bid for the trail work if rebid. City Administrator Zikmund indicated he believed the City could receive a better bid for the trail. Mounds View City Council October 28, 2024 Regular Meeting Page 5 Council Member Clark asked if grants were available for trails in wetlands. Public Works/Parks and Recreation Director Peterson stated it was his understanding grant funding was not available for ag lime or gravel trails, only for asphalt trails. Mayor Lindstrom indicated an asphalt trail would be exponentially more expensive than an ag lime trail. Council Member Clark supported waiting on the trail and recommended the Council only approve the base bid from Winberg at this time. MOTION/SECOND: Clark/Meehlhause. To Waive the Reading and Adopt Resolution 9995, Accepting Bids and Awarding Contract to Winberg Companies LLC for the Ardan Park Pond Project for the base bid only. Council Member Meehlhause indicated he was hesitant to move forward with the trail. He indicated the City didn’t always have a path around Silver View Park Pond and noted the neighbors were not supportive of having a path behind their homes. He explained the proposed path around Ardan Park could raise the same concerns. He recommended the Council hold off on the trail at this time, until further information is available regarding the wetland banking. Mayor Lindstrom stated there were no homes that backed up to this pond and for this reason he could support the trail moving forward at some point. He indicated he supported an ag lime path being installed around Ardan Park. Ayes – 5 Nays – 0 Motion carried. C. Resolution 9996, Accepting Bids and Awarding Contract to ACM LLC for Silver View Park Pond Project. Public Works/Parks and Recreation Director Peterson requested the Council accept bids and award a contract to ACM LLC for the Silver View Park Pond project. He explained Silver View was a water quality project. He reported the pond needs to be dredged in several areas and to get to these areas, the City would have to go through wetlands, which was frowned upon. He stated staff has met with residents to discuss this project. He indicated Stantec found that the storm drains leading into the pond have no infiltration basins, nor were there any rain gardens in place. He further reviewed the improvements that would be completed through this project and recommended the Council award the contract. Council Member Clark stated she supported this project moving forward. Mayor Lindstrom asked if the alum treatments were part of this project. Public Works/Parks and Recreation Director Peterson indicated the alum dosing treatments were not included. Mayor Lindstrom requested further comment on what the impact would be for the proposed improvements. Public Works/Parks and Recreation Director Peterson explained the infiltration basins and culverts on Lake Court and Parkview would have sediment traps in order to remove the Mounds View City Council October 28, 2024 Regular Meeting Page 6 sediment before it enters the pond. He commented the alum dosing would break down the organics in the pond, which would lower the height of the sediment within the pond. He reported Stantec would be determining if these treatments were worthwhile. Council Member Meehlhause asked if the aerators would remain in place. Public Works/Parks and Recreation Director Peterson reported this was the case. MOTION/SECOND: Meehlhause/Cermak. To Waive the Reading and Adopt Resolution 9996, Accepting Bids and Awarding Contract to ACM LLC for Silver View Park Pond Project. Ayes – 5 Nays – 0 Motion carried. 9. REPORTS A. Reports of Mayor and Council. Council Member Gunn stated the Tribute Park Committee met and this group was in the final stages of its planning. Council Member Gunn indicated she also attended a Cable Commission meeting where the 2025 budget was discussed. Council Member Gunn reported she attended the fall festival and explained there was a great turnout for this event. Council Member Clark explained she also attended the fall festival. She thanked the public for turning out for this event. Council Member Clark indicated she would be attending the Community Engagement meeting on Wednesday, October 30. Council Member Clark stated the Festival in the Park Committee met last Tuesday and noted this organization would be holding a fundraiser on November 22 at Crisp N Green in Blaine from 5:00 p.m. to 7:00 p.m. She reported this group would meet next on Tuesday, November 19 at 6:30 p.m. at the Public Works Facility. Council Member Clark encouraged all veterans and their families to attend the Veterans Honors Day event on Saturday, November 9 at the Community Center where breakfast will be served. Council Member Cermak stated she attended coffee time at Caribou on Sunday. Council Member Cermak reported the Mounds View Police Foundation would meet next on Tuesday, November 19 at 5:30 p.m. Mayor Lindstrom stated he would be attending the Community Engagement Committee meeting on Wednesday, October 30. Mounds View City Council October 28, 2024 Regular Meeting Page 7 Mayor Lindstrom thanked the residents who were able to attend the State of the City event that was held last Monday. He thanked the residents in Mounds View who have proactively participated in getting their racial covenants discharged. Mayor Lindstrom explained he participated in a prayer breakfast at the State Fairgrounds last Tuesday. Mayor Lindstrom thanked all of the candidates that have participated in his coffee talks. Mayor Lindstrom wished everyone a Happy Halloween. B. Reports of Staff. Finance Director Bauman reported she was working on the 2025 budget for the upcoming work session meeting. She indicated the levy amount was lower than what was previously approved. Finance Director Bauman commented the conduit debt that received preliminary approval from the Council earlier this year was moving forward. Public Works/Parks and Recreation Director Peterson thanked the park and rec staff for their efforts on the fall festival. Public Works/Parks and Recreation Director Peterson provided the Council with information on the lead service survey the City had to conduct and explained staff had located an Ordinance that required all service lines in the City to be copper, which meant the City would not have to complete the lead survey. Public Works/Parks and Recreation Director Peterson provided the Council with an update on the water meter project. Public Works/Parks and Recreation Director Peterson stated staff was looking into installing a rapid flashing beacon at County Road H and Edgewood after an accident with injuries occurred at this intersection, but noted the County feels this was not warranted at this time. He stated the school district was willing to pay for a portion of the costs for the rapid flashing beacon at this intersection. He indicated he would be reaching out to the County let them know the school district was willing to assist with cost sharing for this crosswalk beacon. Public Works/Parks and Recreation Director Peterson requested direction from the Council on the 2025 street improvement project. He stated the project for next year includes Bronson from Long Lake Road to Edgewood with a sidewalk on the north side and a mill and overlay on Pinewood Circle and south of Hillview on Edgewood. In addition, the project would include a mill and overlay of Bronson from Edgewood to Quincy. He asked if a parking lot should be included north of the water tower in order to provide more parking in front of the splash pad. He also asked the Council for feedback on the assessments along Bronson for Sunrise Church and Tommy Car Wash. Mounds View City Council October 28, 2024 Regular Meeting Page 8 Mayor Lindstrom stated his biggest concern was getting people off of Edgewood. He asked if the proposed parking lot would accommodate this. Public Works/Parks and Recreation Director Peterson stated his proposal would still have parallel parking on Edgewood. Mayor Lindstrom expressed concern that even if the additional parking were added, people would still park the shortest distance from the splash pad, which would place additional cars on Edgewood. He stated he could support the additional parking within the parking lot if parking were eliminated on Edgewood. The Council was in agreement. Public Works/Parks and Recreation Director Peterson asked how the Council wanted to proceed with the assessments for the two commercial properties on Bronson. The Council supported assessing these two properties. City Administrator Zikmund stated the Parks, Recreation and Forestry Commission would be holding a joint work session meeting with the City Council on Monday, November 18. City Administrator Zikmund explained correspondence has been sent to Schifsky advising there was final retainage left. City Administrator Zikmund reported Mounds View Matters would be sent to the printer yet this week and should be in mailboxes next week. Police Chief Zender stated he attended an NYFS Governance meeting last week. Police Chief Zender explained the police department would be handing out candy and glow sticks in the area of Bronson and Adams. Police Chief Zender reported the police department would be attending the veteran’s event on Saturday, November 9. Police Chief Zender stated the person who was hit at County Road H and Edgewood has passed away. He indicated he reached out to the school regarding his concerns at this intersection. He reported SRO officers have been watching kids at this crosswalk during arrival and dismissal times. Police Chief Zender commented further on the two solar speed signs that would be deployed in the community. C. Reports of City Attorney. City Attorney Riggs commented on his monthly status report. 10. Next Council Work Session: Monday, November 4, 2024, at 6:00 p.m. Next Council Meeting: Tuesday, November 12, 2024, at 6:00 p.m. Mounds View City Council October 28, 2024 Regular Meeting Page 9 11. ADJOURNMENT The meeting was adjourned at 8:12 p.m. Transcribed by: Heidi Guenther Minute Maker Secretarial