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HomeMy WebLinkAbout2024 11-19 Approved MinutesMounds View Charter Commission Minutes — APPROVED Tuesday, November 19, 2024 1.Call to Order. Regular meeting came to order at 6:30 PM. 2.Roll Call. Present:B. Amundsen, E. James, M. Meehan, K. Mills, J. Peterson, G. Quick, R. Scholl, A. Urlacher, R. Warren Excused: Absent: Also present: Council Liaison Gary Meehlhause, City Administrator Nyle Zikmund, Council member Julie Clark 3.Approval of Agenda and Minutes . A. Approve Agenda. Chair R. Warren introduced the Preliminary Agenda and asked for any discussion or changes. Hearing none Chair R. Warren asked for the agenda to be adopted. MOTION, by M. Meehan, and seconded, by A. Urlacher, to approve the agenda as presented. Motion Adopted 8-0 B. Approve Minutes. Chair R. Warren asked for review of the Secretary's July 16, 2024, Meeting Minutes. MOTION, by G. Quick, and seconded, by J. Peterson, to approve the Meeting Minutes as amended. Motion Adopted 8-0 4.Citizens Comment from the Floor. None presented. E. James joined the meeting at 6:35 PM. 5.Reports of Chair. Chair R. Warren welcomed new commission members Karen Mills and Amber Urlacher. 6.Reports of Members. Secretary B. Amundsen reported that he has spoken with Barb Bensch about the city website's charter commission information. The website has the 2023 Charter version, which is updated through 2022 amendments. Ms. Bensch is pursuing a response from American Legal of when the additional 2023 amendments will be available for posting on the website. Additionally, the site does not have the methods for amending the charter. City Administrator Zikmund approved the Secretary work directly with Ms. Bensch to pursue both answers. 7.Unfinished Business. A. Status report on Resolution 2024-06 Chapter 4 Nominations and Elections – 4.05 Vacancy appointment allowance . Chair R. Warren requested the secretary provide status on the amendment. B. Amundsen reported the Council had taken the amendment up on 9/3/2024 and 9/23/2024 and had rejected the amendment. B. Amundsen recommended all commission members review the video log for both meetings to understand the reasons the amendment was not approved. There is in the packet this evening a Kennedy and Graven Memorandum of September 19, 2024, from Joe Sathe to the Council answering some questions the Council posed on 9/3. City Administrator Zikmund spoke to the commission that the council was looking for clarity of language, and the council not to vote on the appointment when a vacancy occurs but for it to be more automatic. MOTION, by R. Scholl, and seconded, by E. James, to table further discussion until 2025 since the allotted time for this item is expired. D iscussion occurred. Motion Adopted 9-0 Page 1 of 2 Mounds View Charter Commission Minutes — APPROVED Tuesday, November 19, 2024 8.New Business A. Bylaws Review . Chair R. Warren asked for review of the bylaws by members. Secretary B. Amundsen added that the bylaws are to be reviewed by the commission every two years and this fulfills that duty. He also stated that the bylaws are available on the website, which is the current version and no longer has the charter amendment method summary in the last section. Chair R. Warren asked if there were any member suggestions for changes and not hearing any he would move to the next agenda item. No suggestions were discussed. B. Amundsen added that amendments usually are proposed at one meeting and approved at the next, to allow all members time to consider the change. B. Chairs Annual Report to the Court. Chair R. Warren presented the report for review. J. Peterson identified numerous spelling errors and a date error. Chair R. Warren asked if there were any other content information the commission wished included. Not hearing any and directing the secretary to make the needed amendments the letter will be filed with the court by end of year. C. Resolution 2024-07 Appreciation for Dennis Erickson. Chair R. Warren presented the resolution as an appreciation for Dennis Erickson's service on the commission over the years. B. Amundsen suggested two amendments to properly name the commission in opening paragraph and shorten it in the second paragraph, and change date 2019 to 2020 and asked that they be included in approving the resolution. MOTION, by J. Peterson, and seconded, by G. Quick, to adopt resolution 2024-07 as amended. Not hearing any further discussion. Motion Adopted 9-0 D. Resolution 2024-08 Setting 2025 Meeting Dates. Chair R. Warren asked the commission to review the resolution and discuss the dates. Discussion that the dates were verified as being correct for the third Tuesday of every other month by two commissioners. MOTION, by B. Amundsen, and seconded, by R. Scholl, to adopt 2024-08 setting the 2025 meeting dates as every third Tuesday of every other month. No discussion offered. Motion Adopted 8-0 (G. Quick had stepped out of the meeting.) E. Correction to Commission Member list for terms served. R. Scholl asked to modify the agenda and add a request the Secretary send a correction for terms served to the Court. She believed that B. Amundsen is on his fifth term, although there was a partial. B. Amundsen said J. Peterson believed he also served a partial term starting in April of his appointment year. He also said the document is the Court's document and was unsure how they track partial versus full terms, but would contact the clerk to make any needed corrections. R. Scholl said she just wanted to make sure service time was recognized. 9.Next Regular Meeting. The next regular meeting of the Commission is January 21, 2025, at 6:30 PM. Secretary B. Amundsen said he recorded two items for the next meeting, specifically election of commission officers and discussion of council vacancy appointments. 10.Adjournment: With no other items for the Commission to consider, Motion, by R. Warren, to adjourn. Chair R. Warren adjourned the meeting at 7:50 PM. Respectfully submitted, Brian Amundsen, Secretary, Charter Commission of Mounds View MN Approved by Charter Commission, on November 19, 2024. Attesting, Brian Amundsen, Secretary, Charter Commission of Mounds View, MN Page 2 of 2