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HomeMy WebLinkAboutAgenda Packets - 2025/01/06SPECIAL CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, January 6, 2025 6:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE: Mayor Lindstrom, Council Members Meehlhause and Smith 4. ROLL CALL: Mayor Lindstrom, Council Members Meehlhause, Gunn, Clark, Smith 5. COUNCIL BUSINESS A. Resolution 10029 Designating Acting Mayor, Treasurer, Official Newspaper and Depositories for 2025 B. Resolution 10031 Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations for 2025 6. NEXT COUNCIL WORK SESSION: Immediately Following This Meeting NEXT COUNCIL MEETING: January 13, 2025 at 6:00 p.m. 7. ADJOURNMENT THIS PAGE LEFT BLANK INTENTIONALLY M07UNDS IVIEW MOUNDS VIEW MAYOR Oath Of Office I, Zach Lindstrom, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as Mayor of the City of Mounds View, to the best of my judgment and ability. Sworn before me this 6`h day of January, 2025. (SEAL) Zach Lindstrom Nyle Zikmund, City Administrator THIS PAGE LEFT BLANK INTENTIONALLY M07UNDS IVIEW MOUNDS VIEW COUNCIL MEMBER Oath Of Office I, Gary Meehlhause, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as Council Member of the City of Mounds View, to the best of my judgment and ability. Sworn before me this 6`' day of January, 2025. (SEAL) Gary Meehlhause Nyle Zikmund, City Administrator THIS PAGE LEFT BLANK INTENTIONALLY S IEW MOUNDS VIEW COUNCIL MEMBER Oath of Office I, Kathryn Smith, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as Council Member of the City of Mounds View, to the best of my judgment and ability. Sworn before me this 6' day of January, 2025. Kathryn Smith (SEAL) Nyle Zikmund, City Administrator THIS PAGE LEFT BLANK INTENTIONALLY Item No: 05A M0L__TNDitSVVtEW Meeting Date: January 6, 2024 Type of Business: CB City Administrator Review: City of Mounds View Starr Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 10029, Approving Acting Mayor, Treasurer, City's Official Newspaper and Official Depositories for 2025 Introduction: Minnesota state law requires the City Council to annually select an official depository for City funds and designate a legal newspaper of general circulation in the City as its official newspaper. Minnesota state law also requires the City Council to select an Acting Mayor from its existing Council Members on an annual basis. In 2024, the Acting Mayor was Council Member Gary Meehlhause. In addition, the Mounds View City Charter, Section 6.04, requires the City Council to appoint a City Treasurer each year. Discussion: The St. Paul Pioneer Press, The Life, and the Shoreview Press have each submitted proposals to be the City's official newspaper for 2025 (proposal letters attached). St. Paul Pioneer $7.70 per Basically, the deadline to submit a standard text notice is 12 pm Press column inch the day prior to the day of publication. However, Friday at 11 ($.055 per line am is the deadline to submit a notice running on Saturday and 4 and there are 14 pm for Monday. Thursday at 4 pm is the deadline for Sunday. If lines per column the notice includes a chart, graph, map, financial report or any inch) special formatting, the deadline is slightly different as it is for ads. The Life, previously $7.75 per Deadline is 10 am Tuesday for the following Friday's weekly the Sun -Focus column inch publication. (320 characters per inch, 9 lines per inch) Press Publications $7.77 per Deadline is every other Wednesday by 5pm for following (Shoreview Press) column inch Tuesday's bi-weekly publication. (They have indicated that they (300 character would do their best to accommodate a notice that is submitted per inch, 9 lines after the deadline). per inch) Item 05A January 6, 2025 Page 2 There is an increase for publication in the Twin Cities Pioneer Press from $7.28 to $7.70 per column, inch and for the Shoreview Press from $7.40 to $7.77 per column inch. There is an increase for publication in The Life from $7.50 to $7.75 per column inch. For 2024 the City Council selected the Pioneer Press as the City's official City Newspaper and the Shoreview Press as the City's secondary newspaper. The attached resolution also appoints the treasurer consistent with Section 6.04 of the City Charter. The resolution lists the city job positions authorized to conduct banking and investment business on behalf of the City. Staff recommends no changes for 2025. In addition, staff also recommends the City's official depositories remain the same for 2025. (See attached resolution). Recommendation: Designate the City's Official Newspapers (primary and secondary), Official Depositories, Treasurer and Deputy Treasurer, and Acting Mayor by adopting Resolution 10029. Respectfully submitted, Nyle Zikmund RESOLUTION NO. 10029 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING THE OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE CITY OF MOUNDS VIEW FOR THE YEAR 2025 WHEREAS, Minnesota state law requires that the City Council annual select and official city newspaper; and WHEREAS, Minnesota state law requires that the City Council annually select an official depository for City funds; and WHEREAS, Minnesota state law requires that the City Council annually elect an Acting Mayor from among existing City Council Members; and WHEREAS, Chapter 6, Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Official City Primary: Newspaper Secondary: Primary American National Bank for checking accounts, savings accounts Depository and investments Secondary Minnesota Municipal Money Market Fund, PMA-4M Fund, Wells Depositories Fargo Advisors, LLC, RBC Dain Rauscher, Inc., Morgan Stanley/Smith Barney, LLC, U.S. Bank Systems Investment Services; Wells Fargo Bank N.A.; US Bank Corporate Trust Services; Federal Reserve Bank of Minneapolis; US Bank N.A. Acting Mayor BE IT FURTHER RESOLVED that the City Administrator, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: Nyle Zikmund, City Administrator Gayle Bauman, Treasurer Amanda Bruzer, Deputy Treasurer BE IT FURTHER RESOLVED that the Finance Director shall be delegated authority to make electronic funds transfers. The Finance Director may delegate certain duties to appropriate staff, but shall remain responsible for the operation of the transfer program. Adopted this 6t" day of January, 2025. Zach Lindstrom, Mayor ATTEST: (SEAL) Nyle Zikmund, City Administrator ..., Mounds View Vision A Thriving Desirable Community TwInCitiecosm PIONEER PRESS 1 Water Street West, Suite 200 St. Paul. MN 55017 Barb Benesch City of Mounds View Dear Barb Benesch, Thank you for the opportunity to bid on the public notice publications for City of Mounds View. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, and Washington Counties and Western Wisconsin. Our Legal Publication rates for all notices for 2025 are as follows: $7.70 per column inch per publication *(this = $0.55 per line, there are 14 lines per column inch) Our circulation number below is for Sunday Full Run, however you can publish a notice any day of the week. Full Run — 124,711, all notices will be published full run. DEADLINE TO SUBMIT LEGAL NOTICES: Deadlines for Liner (text only) ads. Publication Day Deadline to submit materials Monday Friday, 4pm Tuesday Monday, 12pm Wednesday Tuesday, 12pm Thursday Wednesday, 12pm Friday Thursday, 12pm Saturday Friday, llam Sunday Thursday, 4pm Deadlines for Display ads. Notice includes chart, graphics, map, or any special formatting. _ Deadline to submit Publication Day materials Monday Tuesday Wednesday Thursday Friday Saturday Friday, 2pm Monday, 11 am Tuesday, 1lam Wednesday, llam Thursday, 11 am Friday, 9am All legal notices should be emailed to leaalsgpionepMress.com after doing so, you'll be sent an email confirming receipt of your information and you'll be contacted shortly. You will be emailed a proof (which includes the cost). An affidavit will be emailed after the notice publishes. Let me know if you would be considering the Saint Paul Pioneer Press as the official legal newspaper for City of Mounds View. Please let me know if you have any questions, we look forward to partnering with you. Thank you, CJ/� True Lee — Advertising tleegpioneerpress.com Always delivering the best local news. All Ways. • Affirmative Action, Equal Opportunity Employer. Publications 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: (651) 407-1200 • Fax: (651) 429-1242 December 4, 2024 Nyle Zikmund City Administrator City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Dear Nyle: The Shoreview Press wishes to be considered as your official newspaper for 2025. Here is what our subscribers are saying, "Local news." "Local politics." "Political updates." We meet all the legal publication requirements under state statutes. Our circulation is audited by Circulation Verification Council, an independent firm. We prefer submittal of legal notices by mail, or e-mail your notices to legalsapresspubs.com - clearly labeling them as "Legal Notices." Due to increased costs, we are asking for $7.77 per column inch, in 7-point type at 9 lines per inch. The Shoreview Press is an every -other -week newspaper. Our deadline for legal notices for the Shoreview Press is every other Wednesday by 5:00 p.m. for the following Tuesday's publication. We will do our best to accommodate a notice that would be submitted after deadline if we are advised by email and a phone call by the deadline. If we are not chosen, please consider us as a second publication as part of the city's ongoing efforts to inform residents. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sinncc9yely, Usa Graber Legal Notice Coordinator LG:mkk Misc: Mounds View 2025.doc Your Best Source For Community Information www.presspubs.com White Bear Press • Vadnais Heights Press • Quad CommunityPress • Shoreview Press • The Citizen • The Lowdown • North Oaks News ppinfo@presspubs.com news@presspubs.com circ@presspubs.com marketing@presspubs.com artmanager@presspubs.com IV i The ■ W. eEASTCENTRAL MINNE50- 4095 Coon Rapids Blvd., Coon Rapids, MN 55433 November 20, 2024 City of Mounds View 2401 Mounds View Boulevard Mounds View, MN 55112 Dear City Council Members, Per your request, please accept the following bid from The Life for legal newspaper designation for the City of Mounds View. This newspaper is qualified by the State of Minnesota as a legal publication under Minnesota Statutes Section 331 A.02, Subd. 1 and is registered as a legal publication in Ramsey and Anoka Counties. The following rate structure for legal notices is effective January 1, 2025: Per Column Inch Rate: $7.75 Characters per inch: 320 Lines per inch: 9 All published legal notices are posted on abcnews a ers. corn and Minnesota Newspaper Association websites at no additional charge. The notices are free for the public to view on these websites. A notarized affidavit will be provided for each notice published. A $20 charge will be assessed on legal notices that require typing. The Life is published weekly on Fridays. The deadline is 10:00 a.m. on Tuesday for publication the following Friday, early deadlines will apply during holiday weeks. Please email all legal notices to publicnotice@apgectil.com. Thank you for considering The Life as the official newspaper for the City of Mounds View. We appreciate the opportunity to serve the needs of your community. Sincerely, Tonya Orb /k Legal Notice Department Manager ECM Publishers, Inc. /Adams Publishing Group MOUNDtSVV1 EW Item No: 05B Meeting Date: January 6, 2025 Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 10031, Appointing City Council Members and Staff as Representatives for City Committees and Other Organizations for 2025 Introduction: The City Council annually reviews the various Council and Staff appointments to City committees and other organizations. Below are the 2024 Council and Staff appointments for your reference. Ramsey Doan Ly Loaque of Local Ouvernment Mayor Lir,detram Crty AdFninistratcr Z,krnurrrl Leaquo of Minnasata Cities Mayor Lind!3trcn City Administrator Zikrn and Aclirrg MEkY0r, Alternate North Metm Mayom Association Mlayor Lindstrom DitV AdMIMiSleRtUF Zikmund Acting Mayor, Allernale Northeast Youth and Family 5-orwieas Cdy Administrator Zikm rui)d 1-111iman RH:5ource3 Committee Council Mlernber Gunn Council Member Meehihsuse C �y Ad m inistratcr Zikrnund Human RO$au me Diiectcr Ewald Miinnesufta NWro North Tourism Gouncil Member Wahihause Assistant City Adminisual,or Beaman City Adminislral,or Zlkrnund Mounds Vivw BuSinegIL Council Metrd Citi005 All Council Members Mayor Lindslrorn City Administrator Zikmund City Admi n ir.1 rotor Zikmu nd AssistaM City Admin istrato r Beeman Dewlown ent ReaJaw Qomm_ithee Counbl Memk)er Lindstrom Council Meru ter Gunn NSC IN SAC Cgmmippian Council Member Gunn Council Member Undslipm, Alternate Festival In tho EgFk Council Member CeFrnak Airport Commilasinn Council MlarribC-r Gunn Anoka County Fire otection Board Council Member Cermak Council Member Gurwn. Alternate C-Ou ntil Representative to C-OWMISSi-Oft and Cernmitt,ees Council Member Meehlh-auso Council Mernbe r L indatrom, Alternate PEA lea Foundation Council Mlernber Cermak Tribute Park Comrn tbee Deu ri ui I Member Gunn Item 05B January 6, 2025 Page 2 Attached is proposed Resolution 10031 showing the 2025 City committees and organizations that require Council/Staff representation. Appointments are needed from the Council for the items highlighted in yellow. Recommendation: Please make the appointments as necessary and approve attached Resolution 10031. Nyle Zikmund City Administrator RESOLUTION NO. 10031 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMITTEES AND OTHER ORGANIZATIONS FOR 2025 WHEREAS, members of the City Council act as representatives to City Committees and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the City committees and other organizations for the year 2025: Ramsev Countv Leaaue of Local Government Mayor Lindstrom City Administrator Zikmund League of Minnesota Cities Mayor Lindstrom City Administrator Zikmund Council Member , Alternate North Metro Mayors Association Mayor Lindstrom City Administrator Zikmund Council Member , Alternate Northeast Youth and Familv Services Council Member Council Member Alternate Human Resources Committee Council Member Council Member City Administrator Zikmund Human Resource Director Ewald Minnesota Metro North Tourism Council Member Assistant City Administrator Beeman City Administrator Zikmund Mounds View Business Council Metro Cities Council Member Mayor Lindstrom City Administrator Zikmund City Administrator Zikmund Assistant City Administrator Beeman Development Review Committee Council Member Council Member NSCC/NSAC Commission Council Member Finance Director Bauman, Alternate Anoka County Fire Protection Board Council Member Council Member Alternate Council Representative to Commissions and Committees Council Member Council Member , Alternate Festival in the Park of Mounds View Police Foundation Council Member Council Member Tribute Park Committee Council Member Resolution No. 10031 Page Two NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 6t" day of January, 2025. ATTEST: (SEAL) Zach Lindstrom, Mayor Nyle Zikmund, City Administrator