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Agenda Packets - 2021/06/07
CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW COMMUNITY CENTER Monday, June 7, 2021 6:30 p.m. ROLL CALL: Mueller, Hull, Meehlhause, Bergeron, Cermak Council Workshops are informal gatherings of the council at which no final decisions are made, rather consensus discussion to direct staff on council decision items. PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please share your full name and address. Also, please limit your comments to three minutes. AGENDA ITEMS DISCUSSED BY CONSENSUS 1.Forgivable Loan Program – Kennedy & Graven/Brian 2.Sustainability Ad-Hoc Committee recommendations and Next Steps – Don and Nyle 3.Draft 2022 General Fund Budget - Mark 4.Food Trucks - Nyle NEXT COUNCIL WORK SESSION: Monday, July 5, 2021 at 6:30 pm NEXT COUNCIL MEETING: Monday, June 14, 2021 at 6:30 pm M EMORANDUM to: Mounds View City Council from: Nyle Zikmund, City Administrator re: June 7, 2021 Workshop date: June 2, 2021 1. Forgivable Loan Program – K & G/Brian/Jon This item follows from the numerous discussions on diversity, equity and inclusion with a focus on options to provide local small business support, especially to start-up companies owned/operated by BICOP. Many cities, including Mounds View; provide some forms of public subsidies (TIFF for example) to aid development and economic growth which are often in our case always) very large projects. This discussion will focus on options open to council for aid to small businesses. 2. Sustainability Committee - Committee Attached/included document is the result of several meetings of the ad-hoc exploration committee comprised of Marcie Weinandt, Gary Rundle, Sherry Gunn, Don Peterson, Jon Sevald and myself. This committee met several times and visited with a number of speakers. The attached document details our collective thoughts on what a committee/commission might be tasked with undertaking, the make-up of members, and the pros and cons of forming a formal committee/commission. 3. 2022 General Fund Budget - Mark Update on 2022 budget and further discussion. 4. Food Truck Regulation – Nyle As a result of a resident looking to hire a food truck for a special family event we shared with Council (back in May) concerns over licensing costs – especially as they relate to impact of operation for these small events. Attached is the May 3, 2021 discussion memo which Council direction was further discussion. The memo outlines need for direction on the following; 1. Yearly and daily fee 2. Private party requirements and fee. Sustainability Committee/Commission – June 7 Workshop Discussion What could a Committee/Commission do?: 1. Organize community events – One Off projects 2. Provide Ideas 3. Council can use commission to bounce ideas off of. 4. Support of Green Corps 5. Review and Monitor Green Steps 6. Write a sustainability plan 7. Green Space 8. Spring and Fall Clean Up 9. Arbor Day/Earth Day (Staff and PRF Commission already do) 10. Refuse and Recycling 11. Provides network/conduit for other non-profits, city programs, and community members to give back to their community. 12. Provide feedback on future development sites and impacts on open/green space and wetlands. a. May result in conflict with P & Z and/or delays in processing applications. 13. Look at establishing conservation easements or selecting sites as conservation preserves. 14. Review projects for impacts to the storm water system 15. Make recommendations on ordinance changes as it relates to Environmental – (phosphate free fertilizer etc…), Pollinator Friendly. 16. Review/familiarize themselves with the MS4 permit. If this group in focused on the Environmental this may be a good have a group understand the regulations and be the cheerleader for the City. 17. Review residents request to remove rain gardens, make the determination and make a recommendation to the Council for or not to remove (would set criteria needed in order for the removal). Pros: 1. Measurable focus on sustainability 2. Leverage known and unknown talent in the community 3. Advocacy/Change Agent Group. Cons or Concerns: 1. Staff Support Time (Don, Jon, Nyle, Jenny) 2. Logistics of committee Focus: Sustainability on all City Infrastructure – Water, Sewer, Storm Water, Streets with the focus on the Environmental aspect. Make Up: 4 to 8 members, criteria is passion for environmental sustainability. Use voting precincts as geographical representatives. Consider 5th or 9th person (at large) to address breaking ties. June 7, 2021 – Workshop Agenda Item No. 3. Meeting Date: June 7, 2021 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: 2022 Draft General Fund Budget There is no state levy limit for 2022. The charter will limit any levy increase to between 4 and 5 percent based on estimated inflation. The Department of Labor Statistics will release inflation data around August 18th. City departments have been refining their budgets and more adjustments will occur as more accurate information becomes available. The state has concluded the current legislative session with a special session proposed for June 14th. Local Government Aid (LGA) proposed to increase from $844,418 to $850,317. 90% of LGA was included in the 2022 budget. Ramsey County will hold their annual tax meeting at the end of August, they will release preliminary valuation information at that time and staff will be able to more accurately calculate the preliminary tax rate and the effect on properties. The 2022 is the final year for the current contracts for the three bargaining groups. Health insurance premiums will be provided in October so will be an estimate at this time. The City contribution for 2021 is up to $1,170 per employee per month. General fund Assigned fund balance (levy reduction) will be approximately $4,816,748 at December 31, 2021. The Council has been using a measured draw down of the levy reduction fund balance. The Strategic Plan proposes that to drop to $238,000 for 2022. The preliminary imbalance is $494,653, after considering the planned draw down of $238,000 from the levy reduction fund balance there is an imbalance of $256,653. There are several options that can be used to close this imbalance. (Increase revenues, reduce expenditures, use fund balance, or a combination of all three) A 1% levy increase would generate an additional $58,663. The City needs to certify a preliminary levy and General Fund budget to the County by September 30th. This can be done anytime over the next few months. Once set the levy can go down but not up. The City will hold a truth in taxation meeting on Monday, December 6th, 2021 at 6:00pm with a continuation meeting on Monday, December 13th, 2021 at 6:30 pm if needed. Final levy and budget approval may occur at the December 13th meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer City of Mounds View 2022 Budget Summary 2018 2019 2020 2021 2022 Change from 2020 General Fund:Actual Actual Actual Budget Request Dollar Percent Revenues: Property taxes - Base levy 4,082,924 4,245,901 4,516,708 4,666,859 4,667,234 375 0.01% Special tax levies, Bonds 90,835 165,800 171,190 166,291 165,916 (375) -0.23% Special tax levies, Operations 244,145 349,145 369,145 369,145 409,145 40,000 10.84% Franchise tax 338,919 308,835 301,755 305,000 305,000 - 0.00% Other taxes 23,046 26,477 29,309 26,000 26,000 - 0.00% Hotel/motel tax 77,115 71,957 29,264 50,000 50,000 - 0.00% Licenses and permits 312,047 348,201 269,447 245,872 250,872 5,000 2.03% Intergovernmental 1,229,019 1,303,053 2,419,722 956,075 1,283,151 327,076 34.21% Charges for services 23,736 38,007 60,384 24,625 49,625 25,000 101.52% Fines & forfeitures 35,800 46,098 25,596 33,750 33,750 - 0.00% Interest 157,074 316,381 196,579 60,000 75,000 15,000 25.00% Miscellaneous 304,719 323,497 310,601 298,162 274,621 (23,541) -7.90% Transfers: Water Fund 78,103 80,446 82,859 85,345 87,905 2,560 3.00% Sewer Fund 61,860 80,446 82,859 85,345 87,905 2,560 3.00% Storm Water Fund 8,067 8,309 8,558 8,815 9,079 264 2.99% Street Light Fund 2,771 2,854 2,940 3,028 3,119 91 3.01% Vehicle & Equipment Fund - - - 25,000 26,000 1,000 4.00% Debt proceeds 175,191 - - - - - 0.00% Total revenues 7,245,371 7,715,407 8,876,916 7,409,312 7,804,322 395,010 5.33% Expenditures: Legislative Services: City Council 58,903 58,013 50,168 62,239 61,959 (280) -0.45% Advisory Commissions 15,352 39,379 3,900 26,000 24,850 (1,150) -4.42% Subtotal 74,255 97,392 54,068 88,239 86,809 (1,430) -1.62% Administrative Services: City Administrator 286,882 305,115 307,051 310,722 340,326 29,604 9.53% Elections 33,460 26,954 27,023 36,265 36,265 - 0.00% Finance 268,325 274,866 282,535 294,777 306,737 11,960 4.06% Central Services 261,610 298,124 252,163 312,459 319,056 6,597 2.11% Subtotal 850,277 905,059 868,772 954,223 1,002,384 48,161 5.05% Community Development 435,152 441,676 417,362 477,040 506,702 29,662 6.22% Police 2,969,790 3,325,570 3,258,674 3,442,885 3,631,969 189,084 5.49% Fire 802,223 693,855 685,219 635,221 738,938 103,717 16.33% Public Works Administration 149,353 153,706 118,975 123,606 129,389 5,783 4.68% Parks, Recreation & Forestry: Recreation 123,961 125,940 96,795 - - - 0.00% Parks 286,911 342,429 399,410 467,094 490,689 23,595 5.05% Forestry 36,836 44,185 64,092 54,213 77,940 23,727 43.77% Subtotal 447,708 512,554 560,297 521,307 568,629 47,322 9.08% Fleet Services: Building & Grounds Mtnce 144,415 143,343 171,071 153,709 137,080 (16,629) -10.82% Vehicle & Equipment Mtnce 124,811 113,381 136,106 132,526 144,803 12,277 9.26% Subtotal 269,226 256,724 307,177 286,235 281,883 (4,352) -1.52% Streets: Pavement Management 205,269 234,368 218,179 226,268 237,313 11,045 4.88% Snow & Ice Control 168,529 177,992 161,346 154,884 162,487 7,603 4.91% Sign Maintenance 47,325 47,318 42,676 68,283 70,266 1,983 2.90% Subtotal 421,123 459,678 422,201 449,435 470,066 20,631 4.59% Other Convention & Visitor's Bureau 73,260 65,455 29,314 47,500 47,500 - 0.00% Social Service Coordination 20,748 35,329 57,054 51,656 53,206 1,550 3.00% Miscellaneous/contingency 3,766 3,662 3,574 6,500 6,500 - 0.00% Transfers to other funds 640,000 690,000 1,374,000 774,000 775,000 1,000 0.13% Debt service 24,495 24,495 166,468 - - - 0.00% Subtotal 762,269 818,941 1,630,410 879,656 882,206 2,550 0.29% Total expenditures 7,181,376 7,665,155 8,323,155 7,857,847 8,298,975 441,128 5.61% Net change in fund balance 63,995 50,252 553,761 (448,535) (494,653) (46,118) Beginning Fund Balance 9,476,539 9,445,463 9,476,539 10,030,300 9,581,765 Ending Fund Balance 9,540,534 9,495,715 10,030,300 9,581,765 9,087,112 (46,118) 1 City of Mounds View GENERAL FUND 2022 Budget Summary Community Park Public 2022 2021 Percent Legislative Admin Finance Central Development Police Fire & Rec Works Misc.Total Total Variance Change Current Personnel services 39,173$ 329,756$ 283,289$ -$ 463,924$ 3,124,412$ -$ 365,355$ 539,615$ 6,500$ 5,152,024$ 4,876,077$ 275,947$ 5.66% Materials & supplies 3,450 1,310 1,150 40,090 3,725 85,815 - 63,548 157,862 - 356,950 322,993 33,957 10.51% Contractual services 44,186 45,525 22,298 278,966 39,053 421,742 497,330 139,726 183,861 100,706 1,773,393 1,718,845 54,548 3.17% Contingency - - - - - - - - - - - - - 0.00% Current total 86,809 376,591 306,737 319,056 506,702 3,631,969 497,330 568,629 881,338 107,206 7,282,367 6,917,915 364,452 5.27% Other Principal - - - - - - 148,025 - - - 148,025 144,150 3,875 2.69% Interest - - - - - - 9,991 - - - 9,991 14,222 (4,231) -29.75% Capital outlays - - - - - - 83,592 - - - 83,592 7,560 76,032 1005.71% Transfers to other funds - - - - - - - - - 775,000 775,000 774,000 1,000 0.13% Other total - - - - - - 241,608 - - 775,000 1,016,608 939,932 76,676 8.16% Department Total 86,809$ 376,591$ 306,737$ 319,056$ 506,702$ 3,631,969$ 738,938$ 568,629$ 881,338$ 882,206$ 8,298,975$ 7,857,847$ 441,128$ 5.61% 2021 Budget 88,239 346,987 294,777 312,459 477,040 3,442,885 635,221 521,307 859,276 879,656 7,857,847 Increase (Decrease)(1,430)29,604 11,960 6,597 29,662 189,084 103,717 47,322 22,062 2,550 441,128 Percent change -1.62%8.53%4.06%2.11%6.22%5.49%16.33%9.08%2.57%0.29%5.61% General Fund Revenue Detail - 2019 Budget Y-T-D Acct 2018 2019 2020 2021 11/30/2020 2022 Change from 2020 Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 4,082,924 4,245,901 4,516,708 4,666,859 4,667,234 375 0.01% 3101 Fire bonds 90,835 165,800 171,190 166,291 165,916 (375) -0.23% 3101 PERA rate increase property tax 39,145 39,145 39,145 39,145 39,145 - 0.00% 3101 Police referendum mkt rate tax 205,000 310,000 330,000 330,000 370,000 40,000 12.12% 3111 Manufact home tax - current 16,702 18,767 19,351 18,000 18,000 - 0.00% 3112 Manufact home tax - delinquent 6,344 7,710 9,958 8,000 8,000 - 0.00% 3180 Franchise tax on utilities 338,919 308,835 301,755 305,000 305,000 - 0.00% 3195 Hotel/Motel tax 77,115 71,957 29,264 50,000 50,000 - 0.00% Total taxes 4,856,984 5,168,115 5,417,371 5,583,295 - 5,623,295 40,000 0.72% Licenses and Permits 3211 Liquor on-sale 17,700 17,600 125 17,000 17,000 - 0.00% 3212 Liquor off-sale 1,050 520 260 1,000 1,000 - 0.00% 3214 Sunday liquor sales - 600 - - 0.00% 3216 Malt off-sale 150 200 510 100 100 - 0.00% 3221 Tobacco license 3,300 2,970 1,650 3,300 3,300 - 0.00% 3223 Amusement devices 416 640 - 400 400 - 0.00% 3231 Bowling alley 672 672 - 672 672 - 0.00% 3232 Garbage hauling 4,040 3,770 3,670 3,800 3,800 - 0.00% 3233 Gasoline station 900 900 1,560 850 850 - 0.00% 3234 Used car sales 204 204 225 200 200 - 0.00% 3235 Kennel 575 360 333 200 200 - 0.00% 3236 Restraurant licenses 2,742 2,815 345 3,200 3,200 - 0.00% 3238 Transient & solicitor 3,702 4,284 2,244 2,200 2,200 - 0.00% 3239 Apartment 51,819 54,477 81,953 52,000 54,000 2,000 3.85% 3240 Rental conversion 4,213 6,225 1,325 1,000 1,000 - 0.00% 3241 Dog license 3,087 965 2,987 1,400 1,400 - 0.00% 3242 Massage therapy 407 357 5 - - - 0.00% 3243 Chickens and bees 190 306 390 100 100 - 0.00% 3250 General contractor 1,980 1,140 1,620 1,100 1,100 - 0.00% 3251 HVAC contractor 6,480 2,280 3,180 4,400 4,400 - 0.00% 3252 Cement contractor - - 60 100 - 100 - 0.00% 3253 Asphalt contractor - - - 100 - 100 - 0.00% 3254 Excavating contractor - - - 50 50 - 0.00% 3255 Sign & billboard contractor - - - 100 - 100 - 0.00% 3256 Sewer & water contractor - - 480 - - - - 0.00% 3257 Other contractor 3,600 2,280 2,430 2,000 2,000 - 0.00% 3258 License check 1,265 1,592 1,380 1,800 1,800 - 0.00% 3260 Fire permits 2,150 1,235 1,025 900 900 - 0.00% Subtotal licenses 110,642 106,392 107,757 97,972 - 99,972 2,000 2.04% 3 General Fund Revenue Detail - 2019 Budget Y-T-D Acct 2018 2019 2020 2021 11/30/2020 2022 Change from 2020 Description Actual Actual Actual Budget Actual Request Dollar Percent 3268 Plan check fee 47,222 55,736 23,830 30,000 30,000 - 0.00% 3270 Building permits 109,544 143,735 94,351 90,000 90,000 - 0.00% 3271 Fixed fee - building permits 540 300 550 - - - 0.00% 3272 Wetland buffer permit 30 148 - - - - 0.00% 3273 HVAC permits 25,674 26,635 22,805 15,000 17,000 2,000 13.33% 3274 Plumbing permits 12,658 10,486 14,510 7,500 8,500 1,000 13.33% 3275 Non-building permits 5,030 4,380 4,175 5,000 5,000 - 0.00% 3278 Interim use permits - - - - - - 0.00% 3279 Conditional use permits 200 400 1,000 400 400 - 0.00% 3280 Building surcharge 258 (50) 95 - - - 0.00% 3281 Fixed fee building surcharge 40 (47) (27) - - - 0.00% 3282 Mechanical/commercial surcharg 896 756 802 - - - 0.00% 3283 HVAC surcharge (796) (804) (762) - - - 0.00% 3284 Plumbing surcharge (518) (248) (525) - - - 0.00% 3285 Fire inspection surcharge 59 88 175 - - - 0.00% 3286 Water & sewer surcharge 23 39 143 - - - 0.00% 3287 Commercial plmb surcharge 545 255 568 - - - 0.00% Subtotal permits 201,405 241,809 161,690 147,900 - 150,900 3,000 2.03% Total licenses & permits 312,047 348,201 269,447 245,872 - 250,872 5,000 2.03% Intergovernmental: 3318 Federal grant 1,440 - 14,191 - - - - 0.00% 3319 Other federal - - 1,004,135 - - - 0.00% 3341 Local Government Aid 736,425 739,446 820,801 422,209 765,285 343,076 81.26% 3345 Performance Aid 1,866 1,866 1,892 1,866 - 1,866 - 0.00% 3346 PERA Aid 8,671 8,671 - - - - 0.00% 3351 Street Aid - MSA maintenance 135,526 135,960 147,096 120,000 130,000 10,000 8.33% 3355 Police Aid 160,952 172,505 196,897 148,000 170,000 22,000 14.86% 3356 Police training 19,140 19,883 18,818 12,000 16,000 4,000 33.33% 3357 State police grant 514 3,793 - - - - 0.00% 3359 Other state grants 22,205 33,686 22,285 77,000 25,000 (52,000) -67.53% 3370 Other local government revenue 15,577 20,563 36,137 10,000 10,000 - 0.00% 3371 IDS # 621 - SRO's 126,703 166,680 157,470 165,000 165,000 - 0.00% Total intergovernmental 1,229,019 1,303,053 2,419,722 956,075 - 1,283,151 327,076 34.21% Charges for services 3410 Advertising revenue - - - 500 - 500 - 0.00% 3414 Fire inspections 150 - 431 - - - - 0.00% 3415 Housing inspections - 63 822 100 100 - 0.00% 3418 HRA inspections - 63 - 200 200 - 0.00% 3419 Investigations 100 - - 200 200 - 0.00% 3420 DHS fire inspections - 150 100 - - - 0.00% 3421 Police reports 1,940 1,578 1,088 1,200 1,200 - 0.00% 3422 Documents / copies 8 - - 150 150 - 0.00% 3423 Customer service 275 55 10 500 500 - 0.00% 3425 Book sales - various 35 48 30 - - - 0.00% 3426 Reimbursed staff time - - 2,145 100 - 100 - 0.00% 3430 Right-of-way 8,601 10,776 7,380 9,000 9,000 - 0.00% 3431 Street opening fee - 600 800 - - - 0.00% 3432 Tree removal charges 10,652 18,350 44,778 10,000 35,000 25,000 250.00% 3433 Overload permits 75 - - - - - - 0.00% 3458 Zoning letter 450 300 200 75 75 - 0.00% 3461 Subdivision 350 700 - 1,000 1,000 - 0.00% 3462 Variance 300 900 1,200 1,000 1,000 - 0.00% 3463 Rezoning - 1,250 - 200 200 - 0.00% 3464 Development - non refund 800 2,774 1,000 200 200 - 0.00% 3465 Code appeal - 400 - - - - 0.00% 3467 PUD amendment - - 400 200 - 200 - 0.00% Total charges for services 23,736 38,007 60,384 24,625 - 49,625 25,000 101.52% 4 THIS PAGE LEFT BLANK INTENTIONALLY 5 General Fund Revenue Detail - 2019 Budget Y-T-D Acct 2018 2019 2020 2021 11/30/2020 2022 Change from 2020 Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 32,060 42,640 23,916 32,000 32,000 - 0.00% 3520 Administrative offenses 3,040 2,633 1,230 1,000 1,000 - 0.00% 3525 False alarm charges 700 825 450 750 750 - 0.00% Total fines & forfeitures 35,800 46,098 25,596 33,750 - 33,750 - 0.00% Other Revenue 3550 Special assessments 2,123 5,788 5,141 3,000 3,000 - 0.00% 3610 Investment income (charge)157,074 316,381 196,579 60,000 75,000 15,000 25.00% 3630 Billboard Lease 122,286 124,754 127,297 129,916 132,613 2,697 2.08% 3631 Water tower rental 90,808 94,440 98,218 102,146 76,908 (25,238) -24.71% 3634 Equipment and space rental - - 1,344 - - - - 0.00% 3639 Security 4,266 380 784 - - - 0.00% 3650 Donations 12,253 50 1,400 - - - 0.00% 3651 Donations - K9 1,270 1,425 1,625 1,000 1,000 - 0.00% 3652 Donations - parks 230 - - - - - 0.00% 3654 COPS events 100 4,540 4,550 5,000 5,000 - 0.00% 3665 Park site permit 26,099 22,864 5,624 15,000 15,000 - 0.00% 3679 Vending machine commissions - - - 100 - 100 - 0.00% 3680 Other revenue 29,276 31,695 6,131 15,000 15,000 - 0.00% 3685 Insurance reimbursements 5,654 35,078 35,792 20,000 20,000 - 0.00% 3911 Sale of assets 9,548 1,182 22,462 5,000 5,000 - 0.00% 3912 Resale of materials 806 1,301 233 2,000 1,000 (1,000) -50.00% Total other revenue 461,793 639,878 507,180 358,162 - 349,621 (8,541) -2.38% Transfers & Debt proceeds 3972 Transfers: Vehicle & Equip replacemen - - - 25,000 - 26,000 1,000 4.00% Water 78,103 80,446 82,859 85,345 - 87,905 2,560 3.00% Sewer 61,860 80,446 82,859 85,345 - 87,905 2,560 3.00% Storm Water 8,067 8,309 8,558 8,815 - 9,079 264 2.99% Street light 2,771 2,854 2,940 3,028 - 3,119 91 3.01% 3993 Debt proceeds 175,191 - - - - - - 0.00% Total Transfers & Debt 325,992 172,055 177,216 207,533 - 214,008 6,475 3.12% Total 7,245,371 7,715,407 8,876,916 7,409,312 - 7,804,322 395,010 5.33% 6 Y-T-D 2018 2019 2020 2021 11/30/2020 2022 Change from 2020 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 34,596 34,596 34,596 34,596 34,596 - 0.00% 0300 Social Security 1,338 1,338 1,338 2,647 2,647 - 0.00% 0321 PERA 1,050 1,050 1,050 1,730 1,730 - 0.00% 0500 Workers compensation 114 178 160 200 200 - 0.00% Total personnel services 37,098 37,162 37,144 39,173 - 39,173 - 0.00% Materials & supplies 1600 Supplies, operating 3,629 1,857 1,654 3,300 3,300 - 0.00% Total materials & supplies 3,629 1,857 1,654 3,300 - 3,300 - 0.00% Contractual services 3030 Other professional services 5,847 6,336 5,222 6,400 6,400 - 0.00% 3610 Memberships 5,716 5,716 5,602 5,716 5,436 (280) -4.90% 3630 Training & conferences 6,165 6,466 - 7,000 7,000 - 0.00% 4800 Bonding & insurance 448 476 546 650 650 - 0.00% Total contractual services 18,176 18,994 11,370 19,766 - 19,486 (280) -1.42% 0.00% Total City Council 58,903 58,013 50,168 62,239 - 61,959 (280) -0.45% 21,805 20,851 13,024 23,066 22,786 Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating 14 23 64 200 100 (100) -50.00% 2100 Books & periodicals - - - 100 - 50 (50) -50.00% Total materials & supplies 14 23 64 300 - 150 (150) -50.00% Contractual services 3030 Other professional services 3,448 21,906 3,836 10,000 9,000 (1,000) -10.00% 3630 Training & conferences 107 - - 200 - 200 - 0.00% 3900 Festivities Commission 11,783 17,450 - 15,500 15,500 - 0.00% Total contractual services 15,338 39,356 3,836 25,700 - 24,700 (1,000) -3.89% 0.00% Total Advisory Commissions 15,352 39,379 3,900 26,000 - 24,850 (1,150) -4.42% 2022 Budget Summary 7 Fund: 100 Department: 4100 City Council Account Description 2019 2020 2021 2022 Description 1600 Supplies, operating 1,200 1,200 1,200 1,200 Employee awards luncheon (R9275) 1,300 1,300 1,100 1,100 Strategic planning sessions 1,000 1,000 1,000 1,000 Plaques and gift certificates for employee length-of-service awards 3,500 3,500 3,300 3,300 3030 Other professional services - - - - Strategic planning session(s) facilitator 6,200 6,200 6,400 6,400 Contractual minutes for Council mtgs ( $225 x 24 reg, + 3 special) 6,200 6,200 6,400 6,400 3610 Memberships 30 30 30 30 Mn Mayor's Association 5,686 5,686 5,686 5,406 North Metro Mayors 5,716 5,716 5,716 5,436 3630 Conferences 5,500 7,000 7,000 7,000 Council training, LMC conference, LMC meetings/training, RCLLG, Other 5,500 7,000 7,000 7,000 4800 Bonds & insurance 650 650 650 650 General property & liability 650 650 650 650 21,566 23,066 23,066 22,786 0.92%6.96%6.96%-1.21% 10 yr avg 10 yr avg 10 yr avg 18,288 18,288 18,881 Fund: 100 Department: 4110 Advisory Commissions Account Description 2019 2020 2021 2022 Description 1600 Supplies, operating 60 60 60 40 Misc supplies for various commissions. 140 140 140 60 Copies for Charter Commission 200 200 200 100 2100 Books & periodicals 100 100 100 50 Misc periodicals - Comp plan review, Ordinance revisions. 100 100 100 50 3030 Other professional services 500 500 500 500 Misc. consultant services. 1,750 7,000 6,000 5,000 Charter commission legal fees 2,250 3,500 3,500 3,500 Planning Commission and charter meeting minutes 4,500 11,000 10,000 9,000 3630 Training 75 75 75 75 Misc training & conferences. 125 125 125 125 Planning Commissioner training & conferences 200 200 200 200 3900 Festival in the Park 5,500 7,500 7,500 7,500 City Festival in the Park (personnel, supplies, restrooms, stage, tables) 4,000 3,000 3,000 3,000 Music in the Park (statutory limit is $3,000) 5,000 5,000 5,000 5,000 Fireworks 14,500 15,500 15,500 15,500 19,500 27,000 26,000 24,850 14.71%38.46%33.33%-7.96% 10 yr avg 10 yr avg 10 yr avg 13,620 13,620 15,130 8 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 198,144 207,990 200,604 206,345 224,593 18,248 8.84% 0110 Salaries, over-time - - - 1,004 1,087 83 8.27% 0150 Salaries, part-time 30,293 34,587 49,643 32,458 34,268 1,810 5.58% 0300 Social Security 16,194 16,746 17,440 17,512 19,052 1,540 8.79% 0321 PERA 7,404 6,558 5,398 14,733 16,109 1,376 9.34% 0400 Group insurance 26,171 30,398 26,922 27,729 32,760 5,031 18.14% 0500 Workers compensation 1,082 1,445 1,305 1,771 1,887 116 6.55% Total personnel services 279,288 297,724 301,312 301,552 329,756 28,204 9.35% Materials & supplies 1230 Supplies, equipment 1,413 1,081 156 1,200 1,200 - 0.00% 1600 Supplies, operating - - 68 75 75 - 0.00% 2100 Books & periodicals 118 - - 35 35 - 0.00% Total materials & supplies 1,531 1,081 224 1,310 1,310 - 0.00% Contractual services 3030 Other professional services - 290 585 - - - 0.00% 3100 Communications 891 400 1,069 1,300 1,300 - 0.00% 3610 Memberships 1,468 956 359 1,610 1,610 - 0.00% 3630 Training & conferences 3,212 4,329 3,502 4,650 6,050 1,400 30.11% 3800 Mileage 492 335 - 300 300 - 0.00% Total contractual services 6,063 6,310 5,515 7,860 9,260 1,400 17.81% Total City Administrator 286,882 305,115 307,051 310,722 340,326 29,604 9.53% 7,594 7,391 5,739 9,170 10,570 Elections (100 - 4140): Contractual services 3030 Other professional services 33,460 26,954 27,023 36,265 36,265 - 0.00% Total contractual services 33,460 26,954 27,023 36,265 36,265 - 0.00% 7030 Capital outlays - - - - - - 0.00% Total Elections 33,460 26,954 27,023 36,265 36,265 - 0.00% 2022 Budget Summary 9 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2019 2020 2021 2022 Description 1230 Supplies, equipment < $5000 1,200 1,200 1,200 1,200 Equipment and phones under the $5,000 capitalization threshold 1,200 1,200 1,200 1,200 1600 Supplies, Operating 75 75 75 75 Miscellaneous supplies 75 75 75 75 2100 Books & Periodicals 35 35 35 35 Miscellaneous reference books 35 35 35 35 3100 Communications 1,300 1,300 1,300 1,300 Cell phone service (2) employees 1,300 1,300 1,300 1,300 3610 Memberships 50 50 50 50 MAMA - (Administrator) Metro Area Manager's Association 1,100 - - - ICMA - International City Manager's Association 150 150 150 150 Mn City County Managers Association 210 210 Society for Human Resource Managers (SHRM) 110 110 International Institute of Municipal Clerks (IIMC) 1,000 1,000 1,000 1,000 New Brighton/Mounds View Rotary Club dues (administrator) 40 40 90 90 Municipal Clerks & Finance Officers Association (MCFOA)(2) 2,340 1,240 1,610 1,610 3630 Training & conferences 100 100 100 100 MAMA meetings 500 650 650 650 LMC / miscellaneous training 100 100 100 100 Chamber lunches 1,400 Compass Peer Group/Craig Rapp - Administrator 1,000 1,000 1,000 1,000 LMC annual conference 900 1,800 2,700 MN Clerks and Finance Officers Annual Conference (MCFOA)(3) 850 900 900 - Mn City County Managers Assoc conference 100 100 100 100 Mn Clerks and Finance Officers Association (MCFOA) institute training 2,650 3,750 4,650 6,050 3800 Mileage 300 300 300 300 Miscellaneous mileage @ IRS rate. 300 300 300 300 7,900 7,900 9,170 10,570 13.26%0.00%16.08%15.27% 10 yr avg 10 yr avg 10 yr avg 6,697 6,697 7,191 Fund: 100 Department: 4140 Elections Account Description 2019 2020 2021 2022 Description 3030 Other professional services 22,332 23,004 31,265 31,265 Ramsey County elections contract ($7,816.20 per quarter) 9,000 - - Special election (2020 state primary election) 4,500 4,500 5,000 5,000 Voting equip. maint. Costs (2020, 2019 - $4,479) 26,832 36,504 36,265 36,265 26,832 36,504 36,265 36,265 9.52%36.05%35.16%0.00% 10 yr avg 10 yr avg 10 yr avg 31,901 31,901 38,550 10 2022 Budget Summary 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 195,824 195,513 202,758 209,018 215,276 6,258 2.99% 0300 Social Security 13,161 13,411 13,742 15,749 16,221 472 3.00% 0321 PERA 14,081 14,466 15,288 15,440 15,902 462 2.99% 0400 Group insurance 23,636 28,202 28,923 29,404 34,152 4,748 16.15% 0500 Workers compensation 1,098 1,317 1,355 1,718 1,738 20 1.16% Subtotal 247,800 252,909 262,066 271,329 283,289 11,960 4.41% Materials & supplies 1230 Supplies, equipment 98 750 - 900 900 - 0.00% 1600 Supplies, operating - 11 - 50 50 - 0.00% 2100 Books & periodicals 144 112 116 200 200 - 0.00% Subtotal 242 873 116 1,150 1,150 - 0.00% Contractual services 3030 Other professional 9,842 10,048 9,604 9,835 9,835 - 0.00% 3100 Communications 480 600 600 600 600 - 0.00% 3430 Printing 1,108 732 942 700 700 - 0.00% 3610 Memberships 1,015 1,035 1,010 1,180 1,180 - 0.00% 3630 Training 2,511 3,076 2,324 3,400 3,400 - 0.00% 5130 Repairs & maint., equipment 5,327 5,593 5,873 6,583 6,583 - 0.00% Subtotal 20,283 21,084 20,353 22,298 22,298 - 0.00% Total Financial Services 268,325 274,866 282,535 294,777 306,737 11,960 4.06% 20,525 21,957 20,469 23,448 23,448 11 Fund: 100 Department: 4150 Finance Account Description 2019 2020 2021 2022 Description 1230 Supplies, equitpment < $5000 900 1,000 900 900 equip. under the $5,000 capitalization threshold (phone) 900 1,000 900 900 1600 Supplies, operating 50 50 50 50 Misc supplies - planners, plaques, folders, files, etc. 50 50 50 50 2100 Books & periodicals 300 300 200 200 Misc computer & finance books & periodicals 300 300 200 200 3030 Other professional services 9,368 9,034 9,215 9,215 26% of audit (22-35,440, 23-36,145, 24-36,870, 25-37,605, 26-38,360) 435 460 460 460 GFOA financial reporting fee 60 60 60 60 Safety deposit box rental 100 100 100 100 Ramsey County overlapping debt, principal taxpayer reports 9,963 9,654 9,835 9,835 3100 Communications 600 600 600 600 cell phone ($50 month) 600 600 600 600 3430 Printing 350 350 350 350 Accts Payable & payroll checks & envelopes 350 350 350 350 Invoices, receipts, & bank deposit slips 700 700 700 700 3610 Memberships 370 400 400 400 Government Finance Officer's Association (GFOA) 120 120 140 140 Mn GFOA (2) 270 300 300 300 AICPA Am. Institute of Certified Public Accts 310 340 340 340 MNCPA Mn Society of Certified Public Accountants 1,070 1,160 1,180 1,180 3630 Training & conferences 50 50 50 50 Mn GFOA monthly meetings 2,000 2,000 2,000 2,000 Seminars & training GFOA National conference (Defer)($2800) 700 1,000 1,000 1,000 Accounting and software training 300 350 350 350 Mileage 3,050 3,400 3,400 3,400 5130 Equipment repairs 5,970 6,269 6,583 6,583 40% software support chgs. (30% each in Water, Sewer)(5% increase) 5,970 6,269 6,583 6,583 22,603 23,133 23,448 23,448 5.94%2.34%3.74%0.00% 10 yr avg 10 yr avg 10 yr avg 19,736.90 20,329.60 20,930.60 12 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Central Services (100 - 4160): Materials & supplies 1110 Stationery 4,349 1,122 849 750 750 - 0.00% 1120 Copy materials 831 880 726 1,500 1,500 - 0.00% 1230 Supplies, equipment 23,319 18,160 15,279 25,000 26,000 1,000 4.00% 1600 Supplies, operating 7,769 10,240 7,146 12,500 11,500 (1,000) -8.00% 2100 Books & periodicals 169 169 182 340 340 - 0.00% Total materials & supplies 36,437 30,571 24,182 40,090 40,090 - 0.00% Contractual services 3010 General legal 49,492 65,124 37,818 50,000 48,000 (2,000) -4.00% 3030 Other professional services 31,704 20,956 25,855 23,260 23,860 600 2.58% 3100 Telephone 1,902 2,021 1,774 2,200 660 (1,540) -70.00% 3300 Postage 4,218 5,166 7,194 6,500 6,500 - 0.00% 3410 Legal notices 1,938 2,738 2,916 2,600 2,600 - 0.00% 3420 Advertising 1,482 191 227 2,500 2,500 - 0.00% 3430 Printing 10,164 11,018 11,717 12,600 12,600 - 0.00% 3610 Memberships 19,776 19,344 19,564 18,353 18,828 475 2.59% 3630 Training & conferences 2,368 27,732 2,750 17,500 17,500 - 0.00% 3800 Mileage - - 84 - - - 0.00% 4010 Rental, equipment 2,453 1,820 1,820 2,050 2,050 - 0.00% 4800 Insurance & bonds 12,644 13,314 15,114 18,000 18,000 - 0.00% 5100 Repairs & maint, computers 87,032 98,029 100,060 116,306 125,368 9,062 7.79% 5110 Rep, bldg & grounds - - 1,088 - - 0.00% 5130 Repairs, equipment - 100 - 500 500 - 0.00% Total contractual services 225,173 267,553 227,981 272,369 278,966 6,597 2.42% Total central services 261,610 298,124 252,163 312,459 319,056 6,597 2.11% 2022 Budget Summary 13 Fund: 100 Department: 4160 Central Services Account Description 2019 2020 2021 2022 Description 1110 Stationery 750 750 750 1,250 Envelopes, labels, letterhead, etc. 750 750 750 1,250 1120 Copy materials 1,500 1,500 1,500 1,000 Copy paper 1,500 1,500 1,500 1,000 1230 Supplies, equipment < $5000 23,000 24,000 25,000 26,000 Comp & security equip under $5,000, pc's, software, switches, cameras.... 23,000 24,000 25,000 26,000 Replace pc's @ $800 4 yr replacement cycle 1600 Supplies, operating 14,000 12,000 12,000 11,000 Toner, rug service, paper, pens, staples, desk supplies, etc. 500 500 500 500 Misc operating supplies 14,500 12,500 12,500 11,500 2100 Books & periodicals 150 150 150 150 Employment handbooks/publications 190 190 190 190 Star Tribune - $190 340 340 340 340 3010 General legal 24,000 24,000 24,000 24,000 Retainer for legal services 20,000 26,000 26,000 24,000 Legal fees outside scope of retainer. 44,000 50,000 50,000 48,000 3030 Other professional services 6,000 6,000 6,000 6,000 General labor assistance 4,500 - Federal Single Audit CARES Act Grant (2021 only) 3,000 1,500 1,500 Laserfiche assistance 3,100 3,100 3,000 3,000 Western Bank monthly fees 400 400 400 400 US Bank positive pay service 1,200 1,200 1,800 1,800 Section 125 (flex spending plan) & COBRA administration 4,000 - 4,500 Actuary services for GASB 45/78 (every 2 years) 1,800 400 1,000 Codification service 2,000 2,000 2,000 2,000 Human resources items 2,520 2,520 3,660 3,660 Web hosting (Revize) (5% annual increase)($2760 + $900 forms) 15,220 24,020 23,260 23,860 3100 Telephone 2,200 2,200 2,200 660 Basic telephone (analog for alarms) 2,200 2,200 2,200 660 3300 Postage 300 200 200 200 Courier charges (delivery services) 7,500 6,300 6,300 6,300 General postage includes PW mailings for street projects. 7,800 6,500 6,500 6,500 3410 Legal notices 900 900 900 900 Truth in taxation notices and Ramsey County fees. 2,100 1,700 1,700 1,700 Legal notices and legal publications. 3,000 2,600 2,600 2,600 3420 Advertising 2,500 2,500 2,500 2,500 Job opening advertisements for vacant positions 2,500 2,500 2,500 2,500 3430 Printing 12,000 12,000 12,000 12,000 4 newsletters and postage, YMCA in Comm Ctr Fund. 200 200 200 200 Miscellaneous printing 400 400 400 400 City guides, directories & miscellaneous 12,600 12,600 12,600 12,600 3610 Memberships 625 625 625 625 Ramsey County League of Local Governments (RCLLG) 2,850 - - - I-35W Corridor Coalition 475 Twin Cities North Chamber of Commerce 5,115 5,243 5,243 5,243 Metro Cities (0.35% increase for 2019) 12,180 12,485 12,485 12,485 League of Mn Cities (No increase 2018, 2019) 20,770 18,353 18,353 18,828 3630 Training & conferences 1,000 1,000 1,000 1,000 League training & seminars 1,500 1,500 1,500 Laserfiche training and certification 1,500 1,500 Gallup Team Grid Software (annual) 3,525 Gallup Annual Summit (out-of-state)(annual) 5,300 1,775 Gallup Training 2,600 - Strength Finder assessment 14,000 10,000 1,600 5,200 Staff development training 4,000 3,000 2,000 Administrator 360 review 800 800 800 800 OSHA and blood borne pathogen training 200 200 200 200 Information technology training 16,000 17,500 17,500 17,500 4010 Rental, equipment 150 150 150 150 Misc 1,900 1,900 1,900 1,900 Postage machine and scale rental (lease thru 9/22) 2,050 2,050 2,050 2,050 4800 Bonding & insurance 15,000 15,000 15,000 15,000 Insurance policy premiums 3,000 3,000 3,000 3,000 Allowance for insurance policy deductibles 18,000 18,000 18,000 18,000 5100 Repairs, computer 80,305 88,691 93,126 111,538 Computer, phone, network & technology assistance - Metro I-Net 2,755 4,611 5,999 7,710 Laserfiche annual maintenance and storage 1,280 1,410 1,410 1,120 Adobe annual license (15@$67) 1,603 1,771 1,771 - Denial of Service protection (moved to Metro I-Net line) 6,000 8,000 9,000 - Computer, printer, and networks repairs. (moved to Metro I-Net line) 4,000 5,000 5,000 5,000 Copier maintenance + overages 95,943 109,483 116,306 125,368 5130 Repairs, equipment 600 600 500 500 Postage meter, copy machine, fax, misc. 600 600 500 500 280,773 305,496 312,459 319,056 0.60%8.81%2.28%2.11% 10 yr avg 10 yr avg 10 yr avg 246,286 253,027 260,381 14 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 287,739 313,634 305,246 329,375 347,802 18,427 5.59% 0110 Overtime, regular 375 - - 768 791 23 2.99% 0300 Social Security 21,237 23,226 20,496 21,202 22,302 1,100 5.19% 0321 PERA 21,112 22,996 26,523 31,431 33,326 1,895 6.03% 0400 Group insurance 30,106 29,224 28,347 49,020 57,180 8,160 16.65% 0500 Workers comp 1,311 1,924 1,956 2,446 2,523 77 3.15% 0600 Unemployment 1,666 - 693 - - - 0.00% Total personnel services 363,546 391,004 383,261 434,242 463,924 29,682 6.84% Materials & supplies 1230 Supplies, equipment 1,269 355 249 500 1,000 500 100.00% 1600 Supplies, operating 578 246 89 700 200 (500) -71.43% 1700 Motor fuels & lubricants 1,421 1,093 717 1,380 1,375 (5) -0.36% 2100 Books & periodicals 112 - 754 800 700 (100) -12.50% 2400 Uniforms 215 89 19 450 450 - 0.00% Total materials & supplies 3,595 1,783 1,828 3,830 3,725 (105) -2.74% Contractual services 3030 Other professional 60,076 38,466 26,973 23,930 26,435 2,505 10.47% 3040 Consultants, development review 435 1,794 210 3,000 3,000 - 0.00% 3100 Telephone 1,956 2,393 2,332 2,568 2,568 - 0.00% 3430 Printing 1,183 - - 900 500 (400) -44.44% 3610 Memberships 857 1,169 1,681 1,500 1,500 - 0.00% 3630 Training and conferences 3,504 5,058 855 6,970 4,950 (2,020) -28.98% 3800 Mileage - 9 222 100 100 - 0.00% Total contractual services 68,011 48,889 32,273 38,968 39,053 85 0.22% Total Community Development 435,152 441,676 417,362 477,040 506,702 29,662 6.22% 71,606 50,672 34,101 42,798 42,778 2022 Budget Summary 15 Fund: 100 Department: 4180 Community Development Account Description 2019 2020 2021 2022 Description 1230 Supplies, equipment < $5000 500 500 500 1,000 Miscellaneous equipment & computer peripherals 500 500 500 1,000 1600 Supplies, operating 600 600 500 - Presentation supplies 600 600 - - ARC GIS License 200 200 200 200 Office supplies 1,400 1,400 700 200 1700 Motor fuels & lubs 1,560 1,650 1,380 1,375 Unleaded fuel: 500 gallons @ $2.75 (Gas for Comm Devlopment) 1,560 1,650 1,380 1,375 2100 Books & periodicals 450 450 500 200 Reference materials 100 100 300 500 Intl. Code Council Manuals and Code Updates 175 175 - - Manuals, pamphlets, etc. 725 725 800 700 2400 Uniforms 300 450 450 450 Clothing for inspections staff 300 450 450 450 3030 Other professional 1,300 1,300 1,300 1,300 Ramsey County JPA (geographic information system) 5,080 5,080 5,235 5,235 Permit Works system annual software support (includes busi. lic. mod) 4,995 4,995 - - Permit Works code enf. module (one-time) 1,495 1,495 1,540 1,540 Permit Works code enforcement module software support 1,990 1,990 1,855 1,860 Permit works mobile inspector (2) 1,500 - - - Permit works implementation and training 500 500 500 500 Filing fees (Ramsey County increased fees from $29 to $48) 500 500 500 - GIS assistance 1,000 Consulting Planning Services 1,000 1,000 1,000 1,000 Consulting Building Official services 8,000 8,000 10,000 Consulting Code Enforcement SBM employee (2 days wk x 10 months) 20,000 - - - Comp plan assistance (carryover) 4,000 4,000 4,000 4,000 Abatements of nuisance properties 42,360 28,860 23,930 26,435 3040 Consulting - Development 750 750 750 750 Environmental reviews Review (reimbursable)750 750 750 750 City attorney services 750 750 750 750 Development case reviews 750 750 750 750 Engineering services 3,000 3,000 3,000 3,000 3100 Telephone 1,823 1,608 1,608 1,608 Verizon Cell Accounts (2) for inspectors, Reimb. Director $50/mo 841 960 960 960 network cards for blding. Insp. and code enforcement (2 cards @ $40) 2,664 2,568 2,568 2,568 3430 Printing 900 900 900 500 Forms, flyers, etc. 900 900 900 500 3610 Memberships 320 320 320 400 American Planning Association (APA) - National (1) 50 50 50 100 American Planning Association (APA-MN) - State (1) 155 155 155 200 American Institute of Certified Planners (AICP) 200 200 200 250 Assoc. of MN Building Officials (2) 40 40 80 80 Fire Marshal's Assoc. of MN 140 140 140 145 International Code Council (ICC) 100 100 100 100 10K Lakes Chapter of ICC 125 MN Assoc. Housing Code Officials (MAHCO) 105 105 105 100 MN Building Permit Technicians Association (MBPTA) 1,110 1,110 1,150 1,500 3630 Training & conferences 850 850 850 850 APA state conference (one attendee) 350 350 350 350 Sensible Land Use Coalition (monthly lunches (6 @ $58) 400 400 400 500 ICC code seminars 100 ICC Ed of Code Administration 1,200 1,200 - - Tuition reimbursement 600 600 600 600 Leadership Growth 400 400 400 400 Other software training 550 1,550 Fire Inspector I & II training 3,000 - Building Inspection Technology Certificate 600 Crime Prevention through Environmental Design 1,170 1,170 1,170 - Other staff training & seminars 4,970 4,970 7,320 4,950 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 59,589 46,233 42,798 42,778 23.63%-22.41%-7.43%-0.05% 10 yr avg 10 yr avg 10 yr avg 36,688 38,440 40,348 16 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,771,402 1,955,445 1,926,211 1,997,152 2,098,026 100,874 5.05% 0110 Overtime 122,299 116,105 121,184 95,816 99,683 3,867 4.04% 0150 Salaries, part-time 1,007 - - - - - 0.00% 0300 Social Security 32,650 32,805 33,849 36,743 38,807 2,064 5.62% 0321 PERA 290,392 330,848 352,162 359,931 377,581 17,650 4.90% 0400 Group insurance 276,573 287,279 291,574 312,060 354,000 41,940 13.44% 0500 Workers compensation 60,414 89,376 96,319 159,476 156,315 (3,161) -1.98% 0600 Unemployment - - 656 - - - 0.00% Total personnel services 2,554,737 2,811,858 2,821,955 2,961,178 3,124,412 163,234 5.51% Materials & Supplies 1230 Supplies, equipment 14,785 7,083 4,872 6,100 6,100 - 0.00% 1600 Supplies, operating 11,556 10,976 11,577 10,700 12,200 1,500 14.02% 1700 Motor, fuels & lubricants 40,987 33,828 34,496 37,030 44,275 7,245 19.57% 2100 Books & periodicals 70 185 143 300 300 - 0.00% 2400 Uniforms & clothing 23,534 22,140 23,486 22,940 22,940 - 0.00% Total materials & supplies 90,932 74,212 74,574 77,070 85,815 8,745 11.35% Contractual services 3020 Legal, prosecuting attorney 73,500 73,500 73,500 75,000 75,000 - 0.00% 3030 Other professional services 7,150 4,263 5,461 4,850 9,850 5,000 103.09% 3050 Dispatching 106,714 94,793 96,808 102,053 106,135 4,082 4.00% 3055 Information systems fees 2,550 2,830 1,795 4,955 4,955 - 0.00% 3070 COPS events 5,243 9,332 5,260 6,000 6,000 - 0.00% 3080 Veternarian services 2,179 2,685 906 2,000 2,000 - 0.00% 3100 Telephone 10,653 12,373 15,885 18,590 18,590 - 0.00% 3210 Electricity 422 436 434 450 450 - 0.00% 3430 Printing - 108 - 400 400 - 0.00% 3610 Memberships 887 2,045 2,551 1,656 1,656 - 0.00% 3630 Training 14,391 20,574 22,843 31,870 31,870 - 0.00% 4800 Insurance & bonds 40,297 147,549 57,482 59,500 59,500 - 0.00% 5100 Technology maintenance 55,109 64,339 76,267 89,473 95,496 6,023 6.73% 5130 Maintenance, equipment 5,026 4,673 2,953 7,840 9,840 2,000 25.51% Total contractual services 324,121 439,500 362,145 404,637 421,742 17,105 4.23% Total police 2,969,790 3,325,570 3,258,674 3,442,885 3,631,969 189,084 5.49% 415,053 513,712 436,719 481,707 507,557 2022 Budget Summary 17 Fund: 100 Department: 4200 Police Account Description 2019 2020 2021 2022 Description 1230 Supplies, equipment < $5000 3,000 3,000 3,000 3,000 Miscellaneous office equipment 800 800 800 800 Alco-sensor portable breath test (PBT's) ($800 each) 2,300 2,300 2,300 2,300 light bar $2,300 6,100 6,100 6,100 6,100 1600 Supplies, operating 3,000 3,000 3,000 3,000 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. 1,200 1,200 1,200 1,200 K9 Food 500 500 500 500 Portable radio batteries (10) @ $50 6,000 6,000 6,000 7,500 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, simulation ammo ammunition, crime scene tape, emergency blankets, etc. 10,700 10,700 10,700 12,200 1700 Motor, fuels, & lubs -36,660 41,600 35,650 42,625 Unleaded gas 15,500 gallons @ $2.75/gal. 1,560 1,650 1,380 1,650 K9 take home car gas 600 gallons @ $2.75 38,220 43,250 37,030 44,275 2100 Books & periodicals 300 300 300 300 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 300 300 300 300 2400 Uniforms & clothing 775 800 820 820 Chief 775 800 820 820 Deputy Chief 4,000 4,000 4,000 4,000 Initial officer set-ups replacing up to two retiring officers 14,800 15,200 15,580 15,580 16 officers @ $820, 3 sgts @ $820 - 2020 ($840-2021, $860-2022) 720 720 720 720 Admin. assistant, Records tech, 2@$360 1,000 1,000 1,000 1,000 Traffic vests, Taser holsters, & misc items 22,070 22,520 22,940 22,940 3020 Legal, prosecuting attorney 75,000 75,000 75,000 75,000 Retainer ($6,125 per month)(misc charges $1,500) 75,000 75,000 75,000 75,000 3030 Other professional services 900 900 900 900 Tobacco compliance project 150 150 150 150 Hazardous material disposal fee 1,400 1,400 1,400 1,400 Lab fees, blood tests, physical tests, video, misc. 5,000 Mental Health Service (annual) 240 240 1,400 1,400 Automated Pawn service 1,000 1,000 1,000 1,000 Civil Service and medical testing for new officers 3,690 3,690 4,850 9,850 3050 Dispatching 94,793 96,808 102,053 106,135 Ramsey County dispatching (5% estimated increase) 94,793 96,808 102,053 106,135 3055 Informational systems fees 2,080 2,080 2,080 2,080 State service fee - CJDN ($510 per quarter) 2,350 2,350 2,350 2,350 BCA connectivity charge thru Ramsey Cty for CAD 525 525 525 525 IACP.net ($525 annual) 4,955 4,955 4,955 4,955 3070 COPS events 6,000 6,000 6,000 6,000 NNO, town hall meeting, child ID, stickers, shop, bowl, other outreach 6,000 6,000 6,000 6,000 3080 Veterinarian services 1,000 1,000 1,000 1,000 Veterinary impound services 1,000 1,000 1,000 1,000 K9 vet services 2,000 2,000 2,000 2,000 3100 Telephone 5,875 12,348 12,348 12,348 Cell phones (increase from 14 to 21 phones$49 per)(all smart) 4,202 6,242 6,242 6,242 Air cards for squads CAD (13) at $40.01 per month 10,077 18,590 18,590 18,590 3210 Electricity 320 320 450 450 Civil defense siren's electricity 320 320 450 450 18 THIS PAGE LEFT BLANK INTENTIONALLY 19 Fund: 100 Department: 4200 Police Account Description 2019 2020 2021 2022 Description 3430 Printing 400 400 400 400 Dept manual, Emergency management manual, business cards, 400 400 400 400 3610 Memberships 75 75 75 75 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 420 420 420 420 Mn Police chiefs 150 150 150 150 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 200 200 200 200 K9 memberships Notary commission (3 year due in 2021)($120+$20) 630 630 630 630 POST license reimbursement 7 @ $90 35 35 35 35 Prof. Law Enforcement Admin. Assoc. 35 35 35 35 National Association of Town Watch 1,656 1,656 1,656 1,656 3630 Training 710 710 710 710 MN Chief's conference 2@$355 400 400 400 400 BCA/CJDN training (new records tech) 450 450 450 450 Intox certification (6@$75) 1,000 1,000 1,500 1,500 Range Rental 400 400 400 400 MN Sex Crimes Investigators Assoc Conference 2,000 2,000 2,000 2,000 Tuition reimbursement 3,000 3,000 3,000 3,000 Supervisor training 9,400 9,400 New K9 (If the foundation does not fund) 2,800 2,800 2,000 2,000 K9 training 600 600 600 600 Emergency Management training 5,000 5,000 5,000 5,000 Employee development courses 4,000 4,000 4,000 4,000 Ramsey County SWAT Training and Equipment (New for 2019) 1,615 1,615 1,615 1,615 Patrol on-line program 795 795 795 795 Post training for officers at Century College (1 officers) 22,770 22,770 31,870 31,870 4800 Insurance & bonds 25,000 25,000 25,000 25,000 Liability and automotive insurance 14,500 14,500 14,500 14,500 Insurance per MN Statute 299A.465 (disability pension eligible employees) 20,000 20,000 20,000 20,000 Allowance for insurance policy deductibles 59,500 59,500 59,500 59,500 5100 Technology - maintenance - - - - Computer network & technology assistance - Roseville (consolidated below) agreements & support 1,000 1,000 1,000 1,000 Copier maintenance + overages 4,000 4,000 2,000 2,000 Automatic License plate reader maintenance 2,500 2,500 2,500 2,500 Taser Maintenance 2,500 5,000 5,000 5,000 Watch Guard body camera maintenance 2,000 2,500 2,500 2,500 Body Camera Server maintenance 7,345 7,396 9,582 10,378 Milestone video maintenance and licenses 3,777 5,552 5,253 6,340 NetMotion 2 factor authentication 313 362 380 399 CAD interface (Zuercher)(5%)($344 - 2019) 30,044 33,598 35,278 38,100 IT support for squad computers and other technology (Roseville) 23,564 24,742 25,980 27,279 Operating costs of police records mgt system and ticket writer (5%) 77,043 86,650 89,473 95,496 5130 Repairs, equipment 2,579 2,579 2,579 2,579 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 2,000 Rockwall replacement cables 800 800 800 800 Fire extinguisher recharging and inspection 1,000 1,000 1,000 1,000 Civil Defense siren repair & maint. (all 3 have been upgraded 17, 18) 2,000 2,000 2,000 2,000 Radio repair (one-time reprogramming fee $50) 1,461 1,461 1,461 1,461 800 MHZ radio licenses fees 39 @ 3.12 per month 7,840 7,840 7,840 9,840 443,434 469,049 481,707 507,557 1.63%5.78%2.70%5.37% 20 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Fire (100 - 4210): Contractual services 3030 Fire inspection services 6,725 6,175 2,050 2,000 2,000 - 0.00% 3032 Contractual fire services 420,148 451,352 463,476 461,824 489,534 27,710 6.00% 3050 Dispatching 5,000 10,455 5,463 5,465 5,796 331 6.06% Total contractual services 431,873 467,982 470,989 469,289 497,330 28,041 5.98% Capital outlays: 7040 Vehicles & equipment 240,227 59,761 51,194 7,560 83,592 76,032 1005.71% Total capital outlays 240,227 59,761 51,194 7,560 83,592 76,032 1005.71% Debt Service: 8010 Principal 91,054 133,793 144,782 144,150 148,025 3,875 2.69% 8020 Interest 39,069 32,319 18,254 14,222 9,991 (4,231) -29.75% Total debt service 130,123 166,112 163,036 158,372 158,016 (356) -0.22% Total Fire 802,223 693,855 685,219 635,221 738,938 103,717 16.33% 2013 Fire Improvement Refunding Bonds will be retired in 2025 2017 Equipment Certificates will be retired in 2022 2018 Equipment Certificates will be retired in 2023 2022 Budget Summary 21 Fund: 100 Department: 4210 Fire Account Description 2019 2020 2021 2022 Description 3030 Fire inspection services 2,000 2,000 2,000 2,000 Contractual fee for Fire Marshalling services (SBM) 2,000 2,000 2,000 2,000 3032 Contractual fire services 451,351 464,451 461,824 461,824 Share joint fire dept. costs (fixed @ 15.50%) 451,351 464,451 461,824 461,824 3050 Dispatching 5,150 5,305 5,465 5,629 Anoka County dispatching fee R8810 annual 3% increases 5,150 5,305 5,465 5,629 7040 Capital, vehicles & equipment 59,761 77,430 7,560 Share of joint fire department's capital costs 59,761 77,430 7,560 - 8010 Principal - Fire bond - Blaine 76,954 76,791 75,950 77,500 15.500% of prin pymt on 2013 refunding Fire bonds Principal - Equip Certs - SLP 34,384 35,196 34,875 35,650 15.500% of prin pymt on 2017 Equip Certs Principal - Equip Certs - Blaine 31,928 32,796 33,325 34,875 15.500% of prin pymt on 2018 Equip Certs 8020 Interest - Fire bond - Blaine 11,527 9,759 7,967 6,448 15.500% of int pymt on 2013 refunding Fire bonds Interest - Equip Certs - SLP 4,348 3,240 2,116 1,070 15.500% of int pymt on 2017 Equip Certs Interest - Equip Certs - Blaine 6,975 5,256 4,139 2,473 15.500% of int pymt on 2018 Equip Certs 166,116 163,038 158,372 158,016 Using 15.500% 684,378 712,224 635,221 627,469 13.42%4.07%-10.81%-1.22% 22 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Recreation (100 - 4350): Materials & supplies: 1600 Supplies, operating - - 266 - - - #DIV/0! Total materials & supplies - - 266 - - - #DIV/0! Contractual services: 3036 Contractual recreation 122,927 124,843 95,269 - - - 0.00% 4800 Bonding & insurance 1,034 1,097 1,260 - - - 0.00% Total contractual services 123,961 125,940 96,529 - - - 0.00% Total Recreation 123,961 125,940 96,795 - - - 0.00% 2022 Budget Summary 23 Fund: 100 Department: 4350 Recreation Account Description 2019 2020 2021 2022 Description 3036 Contractual recreation 114,542 127,271 - - YMCA Mgt contract (42% of $311,512)*(est. inflation + 1.3%)(use 2.8%) 6,000 6,000 - - Ice Skating supervision 120,542 133,271 - - 4800 Bonding & insurance 1,500 1,500 - - Insurance & bonding cost. 1,500 1,500 - - 122,042 134,771 - - 2.69%10.43%-100.00%#DIV/0! 10 yr avg 10 yr avg 10 yr avg 114,019 114,936 103,976 24 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Parks Maintenance (100 - 4360): Personnel services 0100 Salaries, regular 109,413 130,553 161,400 207,675 217,131 9,456 4.55% 0110 Overtime, regular 10,213 14,277 9,475 8,820 9,308 488 5.53% 0150 Salaries, part-time 18,353 25,933 32,265 33,180 35,392 2,212 6.67% 0300 Social Security 10,386 12,943 15,349 19,100 20,029 929 4.86% 0321 PERA 8,550 10,627 12,224 16,237 16,983 746 4.59% 0400 Group insurance 16,732 21,992 21,933 37,524 40,002 2,478 6.60% 0500 Workers compensation 6,642 9,261 12,354 16,284 16,670 386 2.37% Total personnel services 180,289 225,586 265,000 338,820 355,515 16,695 4.93% Materials & supplies: 1210 Supplies, bldgs & grnds 9,626 12,955 12,252 12,600 12,600 - 0.00% 1220 Supplies, vehicles & mowers 2,324 4,611 7,224 6,500 6,500 - 0.00% 1230 Supplies, equipment 3,019 13,572 14,042 6,850 13,250 6,400 93.43% 1600 Supplies, operating 11,269 6,774 8,074 11,000 11,000 - 0.00% 1700 Motor fuels & lubs 9,391 6,761 7,794 7,670 9,020 1,350 17.60% 2400 Uniforms & clothing 1,405 1,238 2,637 1,050 1,050 - 0.00% 2410 Mats & towels 610 608 629 728 728 - 0.00% Total materials & supplies 37,644 46,519 52,652 46,398 54,148 7,750 16.70% Contractual services: 3030 Other professional services 9,367 10,001 9,845 10,260 10,260 - 0.00% 3100 Telephone 1,443 1,409 1,636 2,056 1,206 (850) -41.34% 3200 Water & sewer 5,913 7,734 9,307 6,500 6,500 - 0.00% 3210 Electricity 9,077 9,849 9,657 12,000 10,500 (1,500) -12.50% 3220 Natural gas 5,531 6,144 4,904 4,800 5,200 400 8.33% 3610 Memberships 10 - - 50 50 - 0.00% 3630 Training & conferences 1,351 2,395 220 2,520 3,120 600 23.81% 3900 Grants & subsidies 11,500 11,500 11,573 11,500 11,500 - 0.00% 4010 Rental, equipment - 1,195 2,628 2,000 2,000 - 0.00% 4030 Portable restrooms 5,178 5,354 5,256 5,500 6,000 500 9.09% 4800 Bonding & insurance 10,346 10,974 14,118 15,000 15,000 - 0.00% 5110 Repairs, bldg & grounds 9,262 3,769 12,270 9,690 9,690 - 0.00% 5130 Repairs, equipment - - 344 - - - 0.00% Total contractual services 68,978 70,324 81,758 81,876 81,026 (850) -1.04% Total Parks 286,911 342,429 399,410 467,094 490,689 23,595 5.05% 106,622 116,843 134,410 128,274 135,174 25 Fund: 100 Department: 4360 Parks Account Description 2019 2020 2021 2022 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 200 200 200 200 Repair hockey boards, gates 300 300 300 300 Sod 2,000 2,000 2,000 2,000 County 10 trailway landscaping mulch, shrubs, and plants 500 500 500 500 Janitorial supplies 150 150 150 150 Snow shovels 200 200 200 200 Ice melt 500 500 500 500 Round up 500 500 500 500 Perennial flowers for park signs 1,500 1,500 1,500 1,500 Damaged building components (windows, locks, etc.) 300 300 300 300 Graffiti remover 250 250 250 250 Goose repellent 2,000 2,000 2,000 2,000 Replace irrigation heads 2,000 2,000 2,000 2,000 City Hall Park sign (estimate) 2,000 2,000 2,000 2,000 Seed, fertilizer 12,600 12,600 12,600 12,600 1220 Supplies, vehicles 3,500 3,500 3,500 3,500 Oil filters, mower blades, tires, vehicle registration fees, 3,000 3,000 3,000 3,000 Miscellaneous repairs 6,500 6,500 6,500 6,500 1230 Supplies, equipment < $5000 250 250 250 250 Drinking fountain parts 250 250 250 250 Field Lights 250 250 250 250 Park signage 1,000 1,000 1,000 1,000 Bases, jox boxes, etc. 600 700 700 Chain saw (emergency only)(every 2 years)(weed whip) 2,000 Replace trash cans ($397 each) 4,400 Grills (CH, Silver View) Ash recepticles (Groveland, Hillview, CH, Random) 4,500 4,500 4,400 4,400 Replace park equipment, fixtures and misc parts 6,250 6,850 6,850 13,250 1600 Supplies, operating 2,500 3,000 2,800 2,800 Fiber fill for play lots & courts 200 200 300 300 Herbicide 2,000 2,000 1,800 1,800 Wood chips for trees 500 500 700 700 Ag-lime, black dirt, seed, and surface drying compound for fields 300 300 500 500 Surface drying compound 800 800 800 800 Nets 3,100 3,100 2,900 2,900 Field paint & chalk (partially reimb by school district) 700 700 700 700 Landscaping materials 400 400 500 500 Hand tools (batteries for hand tools) 10,500 11,000 11,000 11,000 1700 Motor fuels & lubes 5,720 6,050 5,060 6,050 2,200 gallons of unleaded gas @ $2.75 2,790 2,925 2,610 2,970 900 gallons of diesel fuel @ $3.30 8,510 8,975 7,670 9,020 2400 Uniforms & clothing 350 350 350 350 Clothing allowance 2.0 FTE 820 500 500 500 Uniforms 18.2% of $4,500 200 200 200 200 Safety glasses, masks, ear protection, etc. 1,370 1,050 1,050 1,050 2410 Mats & towels 728 728 728 728 Share of floor mats and shop towels 18.2% of $4,000 728 728 728 728 3030 Other professional services 240 240 240 240 Fire extinguisher inspection/maint. (2@ $120) 600 - - - HVAC maintenance (in Buildings & Grounds) 960 1,400 1,400 1,400 Fire sprinkler testing 120 120 240 240 Backflow prevention testing (3@ $80) 8,380 8,380 8,380 8,380 Broadleaf control 10,300 10,140 10,260 10,260 26 THIS PAGE LEFT BLANK INTENTIONALLY 27 Fund: 100 Department: 4360 Parks (continued) Account Description 2019 2020 2021 2022 Description 3100 Telephone 1,206 1,206 1,206 1,206 Cellular phones (13.1% of $9,200) 850 850 850 - GPS units for mowers (split with dept 4472) 2,056 2,056 2,056 1,206 3200 Water & wastewater 6,500 6,500 6,500 6,500 Parkland irrigation & park bathrooms 6,500 6,500 6,500 6,500 3210 Electricity 10,000 12,000 12,000 10,500 Est. 5 park buildings, park sec. lighting, court & field lighting & splash pad 10,000 12,000 12,000 10,500 3220 Natural gas 4,800 4,800 4,800 5,200 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 4,800 4,800 4,800 5,200 3610 Memberships - - - - Minnesota Safety Council 50 50 50 100 Playground inspector license (2) 50 50 50 100 3630 Training & conferences 75 75 75 75 Computer classes 100 100 100 100 Hearing tests/RTN training (2@$50) 60 60 60 60 Maintenance EXPO 110 110 110 110 Loss control workshops 1,600 1,600 1,600 1,900 Playground inspection training (Certified Playground Safety Inspector CPSI) 375 375 375 375 Equipment training (18.2% of $2,050) 600 Green Expo 200 200 200 200 Pesticide application class (every 2 years) 2,520 2,520 2,520 3,420 3900 Grants & subsidies 11,500 11,500 11,500 11,500 Lakeside Park share of operating costs 11,500 11,500 11,500 11,500 4010 Rental, equipment 2,000 2,000 2,000 2,000 Tools and equipment (sod cutter, chipper, concrete mixer, etc...) 2,000 2,000 2,000 2,000 4030 Portable restrooms 5,000 5,500 5,500 6,000 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 5,000 5,500 5,500 6,000 4800 Bonding & insurance 11,000 11,000 11,000 11,000 Insurance policy premiums 4,000 4,000 4,000 4,000 Allowance for insurance policy deductibles 15,000 15,000 15,000 15,000 5110 Repairs, bldgs & grounds 750 750 750 750 Windows, doors, & lock repairs 1,000 1,000 1,000 1,000 Building exterior repairs 1,500 1,500 1,500 1,500 Irrigation system repairs 1,000 1,000 750 750 Field light repairs 2,500 2,500 3,000 3,000 Repairs to playground equipment 2,500 1,500 1,250 1,250 Repairs to furnaces, plumbing, phones, electrical, etc 1,440 1,440 1,440 HVAC preventive maintenance agreement (4 park buildings) 9,250 9,690 9,690 9,690 125,434 129,459 128,274 135,524 2.22%3.21%-0.92%5.65% 10 yr avg 10 yr avg 10 yr avg 115,597 118,510 121,786 28 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Forestry (100 - 4380): Personnel services 0100 Salaries, regular 1,781 2,773 3,647 6,448 6,985 537 8.33% 0110 Overtime, regular 47 202 135 - - - 0.00% 0300 Social Security 138 225 286 493 534 41 8.32% 0321 PERA 128 226 289 484 524 40 8.26% 0400 Group insurance 293 561 516 1,272 1,356 84 6.60% 0500 Workers compensation 112 151 315 416 441 25 6.01% Total personnel services 2,499 4,138 5,188 9,113 9,840 727 7.98% 0.00% Materials & supplies 1200 Supplies, landscaping 2,588 5,287 5,488 9,400 9,400 - 0.00% 1210 Supplies, bldgs & grnds 1,489 - - - - - 0.00% Total materials & supplies 4,077 5,287 5,488 9,400 9,400 - 0.00% Contractual services 3030 Professional services 10,458 6,476 5,000 9,000 9,000 - 0.00% 3520 Tree removal (offset by charges)19,312 28,284 48,216 25,000 48,000 23,000 92.00% 3630 Training & conferences 490 - 200 1,700 1,700 - Total contractual services 30,260 34,760 53,416 35,700 58,700 23,000 64.43% Total Forestry 36,836 44,185 64,092 54,213 77,940 23,727 43.77% 34,337 40,047 58,904 45,100 68,100 29 Fund: 100 Department: 4380 Forestry Account Description 2019 2020 2021 2022 Description 1200 Supplies, landscaping 400 400 400 400 Landscaping materials 1,500 1,500 1,500 1,500 Small trees to replace damaged trees 2,500 2,500 2,500 2,500 Large trees - storm damage replacement 800 800 800 Forestry equipment (saw, chaps, chains) 5,000 4,200 4,200 4,200 Ash tree replacement trees (EAB) 9,400 9,400 9,400 9,400 3030 Professional services 5,000 5,000 5,000 5,000 Tree trimming 500 500 500 500 Asset mgt. software 1,500 1,500 1,500 1,500 Forestry consulting/testing 2,000 2,000 2,000 2,000 Tree injections (Ash every 2 years) 9,000 9,000 9,000 9,000 3520 Tree removal 25,000 25,000 25,000 48,000 Remove or treat diseased trees (offset by charges) 25,000 25,000 25,000 48,000 3630 Training & memberships 800 800 800 800 Tree Inspector training 120 ISA membership 600 600 600 600 Arborist Test 300 300 300 300 Tree Inspector license 1,700 1,700 1,700 1,820 45,100 45,100 45,100 68,220 17.75%0.00%0.00%51.26% 10 yr avg 10 yr avg 10 yr avg 62,075 60,440 59,450 30 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 108,326 118,944 89,909 92,558 95,331 2,773 3.00% 0110 Salaries, overtime 2,861 2,577 1,110 - - - 0.00% 0300 Social Security 7,773 8,684 6,769 6,853 7,060 207 3.02% 0321 PERA 8,107 8,845 6,816 6,719 6,920 201 2.99% 0400 Group insurance 9,305 9,800 11,059 12,516 14,163 1,647 13.16% 0500 Workers compensation 974 1,456 802 682 687 5 0.73% Total personnel services 137,346 150,306 116,465 119,328 124,161 4,833 4.05% Materials & supplies: 1600 Operating supplies 1,052 176 262 800 800 - 0.00% 2400 Uniforms & clothing - 134 105 150 150 - 0.00% 2410 Mats & towels - 46 48 - - - 0.00% Total materials and supplies 1,052 356 415 950 950 - 0.00% Contractual services: 3030 Other professional services 9,083 805 976 900 900 - 0.00% 3100 Telephone 847 719 579 773 773 - 0.00% 3610 Memberships 410 550 400 660 1,610 950 143.94% 3630 Training & conferences 615 970 140 895 895 - 0.00% 3800 Mileage reimbursement - - - 100 100 - 0.00% Total contractual services 10,955 3,044 2,095 3,328 4,278 950 28.55% Total public works administration 149,353 153,706 118,975 123,606 129,389 5,783 4.68% 12,007 3,400 2,510 4,278 5,228 2022 Budget Summary 31 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2019 2020 2021 2022 Description 1600 Operating Supplies 230 600 800 800 Office supplies 230 600 800 800 2400 Uniforms & clothing 200 150 150 150 33% of Supervisor's uniform cost. 200 150 150 150 3030 Other professional services 100 100 100 100 Physicals & drug testing - new employee 500 500 500 500 Asset mgt software 300 300 300 300 Drug & alcohol testing - federal mandate 900 900 900 900 3100 Telephone 773 773 773 773 Cellphone (8.4% of $9,200) 773 773 773 773 3610 Memberships/license fee 400 400 400 400 American Public Works Association memb. (APWA) (1/2 of $800) 60 60 60 60 City Engineer's Association of MN (CEAM) 200 200 200 Safe Assure 500 Minnesota Parks & Recreation Association (MPRA) 450 National Rereations &Parks Association (NRPA) 265 - - - MN Board of AELSLAGID (PE Renewal even years) 725 660 660 1,610 3630 Training & conferences 500 500 500 500 CEAM / APWA conferences 50 50 50 50 Computer classes/Web training 15 15 15 15 Hearing tests/RTN training (.34 FTE@$50) 30 30 30 30 Maintenance Expo 200 200 200 200 Required continuing education seminars 100 100 100 100 Supervisor training 895 895 895 895 3800 Mileage reimbursement 150 150 100 100 vehicle mileage reimbursement 150 150 100 100 3,873 4,128 4,278 5,228 0.77%6.58%3.63%22.21% 10 yr avg 10 yr avg 10 yr avg 3,925 3,927 4,049 32 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 10,222 9,931 11,882 13,338 13,528 190 1.42% 0110 Salaries, overtime 1,512 1,145 880 842 846 4 0.48% 0300 Social Security 881 826 966 1,084 1,100 16 1.48% 0321 PERA 831 818 921 1,064 1,078 14 1.32% 0400 Group insurance 435 1,893 174 2,862 3,051 189 6.60% 0500 Workers compensation 504 843 847 766 752 (14) -1.83% Total personnel services 14,385 15,456 15,670 19,956 20,355 399 2.00% Materials & supplies: 1210 Supplies, building & grounds 2,970 5,950 2,551 3,400 11,172 7,772 228.59% 1220 Supplies, vehicles 118 - - - - - 0.00% 1230 Supplies, equipment 617 1,114 784 2,000 2,000 - 0.00% 1600 Supplies, operating 9,907 7,513 11,621 5,300 5,300 - 0.00% 1700 Motor fuels & lubricants 379 356 - - - - 0.00% 2400 Uniforms & clothing 72 509 36 117 117 - 0.00% 2410 Mats & towels 60 75 16 1,000 1,000 - 0.00% Total materials & supplies 14,123 15,517 15,008 11,817 19,589 7,772 65.77% Contractual services: 3030 Other professional services 28,019 29,634 44,297 40,772 15,972 (24,800) -60.83% 3100 Telephone 159 202 1,294 129 129 - 0.00% 3200 Water & sewer 722 416 1,091 1,000 1,000 - 0.00% 3210 Electricity 29,889 29,325 30,422 23,500 23,500 - 0.00% 3220 Natural gas 21,348 19,818 19,501 17,000 17,000 - 0.00% 3530 Refuse collection 11,169 10,867 10,181 8,880 8,880 - 0.00% 4010 Rental, equipment 130 237 - 200 200 - 0.00% 4800 Insurance 4,828 5,121 5,878 7,000 7,000 - 0.00% 5110 Repairs, bldgs & grounds 11,172 6,742 21,476 17,455 17,455 - 0.00% 5130 Repairs, equipment 8,471 10,008 6,253 6,000 6,000 - 0.00% Total contractual services 115,907 112,370 140,393 121,936 97,136 (24,800) -20.34% 130,030 127,887 155,401 133,753 116,725 Capital outlays 7030 Equipment - - - - - - 0.00% Total capital outlays - - - - - - 0.00% Total buildings & grounds 144,415 143,343 171,071 153,709 137,080 (16,629) -10.82% 33 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2019 2020 2021 2022 Description 1210 Supplies, bldgs & grounds 3,400 3,400 3,400 3,400 Bldg repairs, cleaning/heating supplies, batteries 7,772 Genesis Air bulbs (HVAC) 3,400 3,400 3,400 11,172 1230 Supplies, equipment < $5000 1,000 2,000 2,000 2,000 Repair parts, filters, hoses, etc., office furniture 1,000 2,000 2,000 2,000 1600 Supplies, operating 1,700 1,700 1,700 1,700 Cleaning supplies 150 150 150 150 Lumber & fasteners 300 300 300 300 Repair items & hardware 300 300 300 300 First aid supplies 200 200 200 200 Light bulbs & ballasts 950 950 950 950 Paper supplies 600 600 600 600 Mechanical items, fans, motors, etc 400 400 400 400 Office supplies 700 700 700 700 Paint & supplies - parking lot & building 5,300 5,300 5,300 5,300 2400 Uniforms & clothing 81 81 81 81 Uniforms (1.8% of $4,500) 36 36 36 36 Clothing & boot allowance (.20 @$175) 117 117 117 117 2410 Mats & towels 90 90 90 90 Share of floor mats and shop towels (1.8% of $5,000) 910 910 910 910 Floor mats at CH ($45/month) 1,000 1,000 1,000 1,000 3030 Other professional services 180 180 400 400 Backflow prevention testing (5@$80) 60 60 60 60 Boiler & pressure vessel registration program 10,165 6,212 6,212 6,212 HVAC maintenance (City Hall & PW facilities) 19,900 20,400 20,400 - City Hall cleaning contract (renews in 2019)(moved in house) 4,400 4,400 - PW cleaning contract (new)(moved in house) 3,000 3,500 3,500 3,500 Carpet cleaning, floor striping & waxing (2 times) 1,800 1,800 1,800 1,800 Alarm testing and monitoring 1,200 1,200 1,200 1,200 Pest control (12@$100) 1,800 1,800 Service contract for generator 600 600 1,000 1,000 Fire extingiusher inspection/service (30@$20) Toxalet testing 36,905 38,352 40,772 15,972 3100 Telephone 129 129 129 129 Cellphone (1.6% of $7,500)($9,200) 129 129 129 129 3200 Water & Sewer 1,000 1,000 1,000 1,000 Service at City Hall and Public Works buildings 1,000 1,000 1,000 1,000 3210 Electricity 22,000 23,500 23,500 23,500 Electricity at City Hall and Public Works buildings 22,000 23,500 23,500 23,500 3220 Natural gas 17,000 17,000 17,000 17,000 Natural gas at City Hall and Public Works buildings 17,000 17,000 17,000 17,000 3530 Refuse collection 196 196 196 196 Hazardous waste disposal, Lamps $100, batteries $30 264 264 264 264 Hazardous waste annual fee (State of MN PCA) 90 470 470 470 Hazardous waste generator license fee (Ramsey County) 150 150 150 150 Used oil filters ($100 in vehicle maint.) 7,800 7,800 7,800 7,800 Facility dumpsters, city hall, public works 8,500 8,880 8,880 8,880 4010 Rental, equipment 200 200 200 200 Misc. rentals 200 200 200 200 4800 Bonding & insurance 5,500 5,500 5,500 5,500 Insurance policy premiums 1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles 7,000 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 1,500 1,500 1,500 1,500 Door & gate opener repairs 2,500 4,755 4,755 4,755 Building repairs 750 750 750 750 Elevator maintenance & repairs 100 100 100 100 MN DOL operating permit - elevator 350 350 350 350 Fire sprinklers & alarm repairs 5,000 10,000 10,000 10,000 General building & ground maintenance 10,200 17,455 17,455 17,455 5130 Repairs, equipment 5,000 6,000 6,000 6,000 HVAC, plumbing & electrical repairs 5,000 6,000 6,000 6,000 118,751 131,333 133,753 116,725 4.81%10.60%1.84%-12.73% 10 yr avg 10 yr avg 10 yr avg 114,433 115,651 117,372 34 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 38,359 42,045 43,851 44,447 45,779 1,332 3.00% 0110 Salaries, overtime 2,918 1,903 2,140 664 684 20 3.01% 0300 Social Security 2,822 2,994 3,043 3,451 3,554 103 2.98% 0321 PERA 3,083 3,278 3,478 3,384 3,484 100 2.96% 0400 Group insurance 9,011 7,847 8,183 8,850 10,419 1,569 17.73% 0500 Workers compensation 1,279 1,820 1,875 2,048 2,061 13 0.63% Total personnel services 57,472 59,887 62,570 62,844 65,981 3,137 4.99% Materials & supplies: 1220 Supplies, vehicles 33,268 14,535 31,027 22,950 27,450 4,500 19.61% 1230 Supplies, equipment 9,487 5,739 4,798 7,500 11,000 3,500 46.67% 1600 Supplies, operating 6,302 7,133 7,818 7,400 7,500 100 1.35% 1700 Motor fuels & lubricants - unleade 4,529 3,649 3,431 3,260 3,300 40 1.23% 1701 Motor fuels & lubricants - diesel - - - - - - 0.00% 2400 Uniforms & clothing 220 584 711 305 305 - 0.00% 2410 Mats & towels 184 198 205 220 220 - 0.00% Total materials & supplies 53,990 31,838 47,990 41,635 49,775 8,140 19.55% Contractual services: 3030 Other professional services - - 71 - 0.00% 3100 Telephone 406 407 416 387 387 - 0.00% 3530 Refuse collection 50 - 50 100 100 - 0.00% 3610 Memberships 20 1,728 16 100 100 - 0.00% 3630 Training 1,278 50 130 810 1,810 1,000 123.46% 4010 Rental, equipment 422 - - 100 100 - 0.00% 5120 Repairs, vehicles 10,042 17,016 21,330 17,050 17,050 - 0.00% 5130 Repairs, equipment 1,131 2,455 3,533 9,500 9,500 - 0.00% Total contractual services 13,349 21,656 25,546 28,047 29,047 1,000 3.57% Total vehicle & equipment maintenance 124,811 113,381 136,106 132,526 144,803 12,277 9.26% 67,339 53,494 73,536 69,682 78,822 35 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2019 2020 2021 2022 Description 1220 Supplies, vehicles 200 200 200 200 Brake fluid 700 700 700 1,300 Misc parts, fastners 500 500 500 500 Anti freeze 300 300 300 300 Air conditioning gas 500 500 500 1,100 Headlamps, spots, & bulbs 1,000 1,000 1,000 1,600 Tune up items 500 500 500 500 Wiper blades & fluid 2,250 2,250 2,250 2,850 Minor repairs, rebuilds 2,000 2,000 2,000 2,600 Automotive parts 2,500 2,500 2,500 2,900 Filters: oil, air, fuel, transmission 2,500 2,500 2,500 3,100 Brake pads & shoes 10,000 10,000 10,000 10,500 Tires & batteries 22,950 22,950 22,950 27,450 1230 Supplies, equipment < $5000 3,000 3,000 3,000 3,000 Small equipment tune up items, hand tools 1,000 1,000 1,000 1,000 Filters belts & hoses 1,000 1,000 1,000 1,000 Hydraulic system repairs 3,500 Band saw 2,500 2,500 2,500 2,500 Vehicle Asset Management software 7,500 7,500 7,500 11,000 1600 Supplies, operating 1,000 2,000 2,000 2,000 Battery charger, Load tester 550 550 550 600 Welding supplies 750 750 750 800 Chains, clevises, & hitch pins 900 900 900 900 Equipment & vehicle cleaning supplies 700 700 700 700 Steel for repairs & fabrication 550 550 550 550 License tabs 950 950 950 950 Solvents & degreasers 600 1,000 1,000 1,000 Fastners & electrical supplies 6,000 7,400 7,400 7,500 1700 Motor fuels & lubricants 60 60 60 100 Gear lube 200 200 200 200 ATF - 7 cases 500 500 500 500 Aftermarket additives 2,500 2,500 2,500 2,500 Engine oil: 280 gallons (synthetic) 3,260 3,260 3,260 3,300 2400 Uniforms & clothing 270 200 200 200 Uniforms 6% of $4,500) 105 105 105 105 Clothing and boot allowance (.6@$175) 375 305 305 305 2410 Mats & towels 220 220 220 220 Share of floor mats and shop towels (5.5% of $4,000) 220 220 220 220 3100 Communications 387 387 387 387 Cellular telephone (4.1% of $9,200) 387 387 387 387 3530 Refuse collection 100 100 100 100 Oil filter recycling ($150 in 4460-3530) 100 100 100 100 3610 Memberships 100 100 100 100 Vehicle inspection license renewal (DOT required) Minnesota Safety Council (6% of $465) 100 100 100 100 3630 Training 30 30 30 30 Hearing test/RTN training (.6@$50) 30 30 30 30 Maintenance Expo 200 300 300 300 Misc training 200 200 200 1,200 ASE certifications 190 250 250 250 Vehicle inspection recertification (DOT required) 650 810 810 1,810 4010 Rental, equipment 100 100 100 100 Specialty tool & equipment rental 100 100 100 100 5120 Repairs, vehicles 8,000 8,000 8,000 8,000 Accident repairs 750 750 750 750 Alignments 1,000 1,000 1,000 1,000 Glass replacement 400 400 400 400 Radiator repairs, replacement 1,960 1,960 1,960 1,960 Tire repairs 950 1,200 1,200 1,200 Ignition scanner software update 1,740 1,740 1,740 1,740 Mitchell On Demand Software 2,000 2,000 2,000 2,000 Transmission repairs 16,800 17,050 17,050 17,050 5130 Repairs, equipment 500 500 500 500 Accident repairs 4,000 4,000 4,000 Oil testing 3,000 3,000 3,000 3,000 Mechanical repairs 2,000 2,000 2,000 2,000 Motor repairs 5,500 9,500 9,500 9,500 63,942 69,682 69,682 78,822 11.11%8.98%0.00%13.12% 10 yr avg 10 yr avg 10 yr avg 52,830.40 55,477.10 57,952.30 36 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 111,253 125,650 121,924 118,148 124,493 6,345 5.37% 0110 Salaries, overtime 4,552 5,222 6,128 3,414 3,657 243 7.12% 0150 Salaries, part-time 7,012 7,451 4,560 9,360 9,984 624 6.67% 0300 Social Security 8,982 10,195 9,488 9,979 10,531 552 5.53% 0321 PERA 8,687 9,220 9,170 9,081 9,574 493 5.43% 0400 Group insurance 11,123 12,980 13,933 16,854 17,967 1,113 6.60% 0500 Workers compensation 7,264 8,020 8,622 9,639 9,909 270 2.80% 0600 Unemployment 2,470 - - - - - 0.00% Total personnel services 161,343 178,738 173,825 176,475 186,115 9,640 5.46% Materials & supplies: 1230 Supplies, equipment 2,408 6,205 1,242 1,650 1,950 300 18.18% 1240 Supplies, streets 2,431 4,840 5,627 6,500 6,500 - 0.00% 1260 Supplies, traffic control 868 992 - 900 900 - 0.00% 1600 Supplies, operating 4,212 1,103 559 2,000 2,000 - 0.00% 1700 Motor fuels & lubricants 13,771 9,465 8,003 6,760 7,865 1,105 16.35% 2400 Uniforms & clothing 556 1,765 1,627 1,211 1,211 - 0.00% 2410 Mats & towels 359 364 376 436 436 - 0.00% Total materials & supplies 24,605 24,734 17,434 19,457 20,862 1,405 7.22% Contractual services: 3030 Other professional services 11,137 19,225 13,405 16,450 16,450 - 0.00% 3100 Telephone 1,115 1,128 1,353 966 966 - 0.00% 3610 Memberships 250 210 200 215 215 - 0.00% 3630 Training & conferences 865 170 285 1,005 1,005 - 0.00% 4010 Rental, equipment 422 3,981 2,046 5,000 5,000 - 0.00% 4800 Insurance 5,532 4,536 5,206 6,200 6,200 - 0.00% 5130 Repairs, equipment - 1,646 4,425 500 500 - 0.00% Total contractual supplies 19,321 30,896 26,920 30,336 30,336 - 0.00% Total street pavement management 205,269 234,368 218,179 226,268 237,313 11,045 4.88% 43,926 55,630 44,354 49,793 51,198 37 Fund: 100 Department: 4470 Pavement Management Account Description 2019 2020 2021 2022 Description 1230 Supplies, equipment < $5000 750 750 750 750 Safety vests and other safety equipment 1,000 1,000 500 - Radio/hearing protection 800 Chainsaw 750 - 400 400 Backpack blower 2,500 1,750 1,650 1,950 1240 Supplies, street repair 4,000 4,000 4,000 4,000 Asphalt & concrete for street patching & curb repair 1,000 1,000 1,000 1,000 Disposal 1,500 1,500 1,500 1,500 Bituminous tack coat/crack fill material 6,500 6,500 6,500 6,500 1260 Supplies, traffic control 400 400 400 400 Traffic cones/baracades 500 500 500 500 portable signs (traffic control) 900 900 900 900 1600 Supplies, operating 1,350 1,350 1,350 1,350 Asphalt hand tools, rakes, etc. 650 650 650 650 Batteries, shop supplies, etc. 2,000 2,000 2,000 2,000 1700 Motor fuels & lubricants 4,030 4,225 3,770 4,290 Diesel fuel: 1300 gallons @ $3.30 3,380 3,575 2,990 3,575 Unleaded fuel: 1300 gallons @ $2.75 7,410 7,800 6,760 7,865 2400 Uniforms & clothing 491 1,001 1,001 1,001 Uniforms (10.9% of $4,500) 210 210 210 210 Clothing and boot allowance (1.2@$175) 701 1,211 1,211 1,211 2410 Mats & towels 436 436 436 436 Share of floor mats and shop towels (10.9% of $4,000) 436 436 436 436 3030 Other professional services 1,800 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 5,000 5,000 5,000 5,000 Engineering services. 500 500 500 500 Asset management software annual maintenance 650 650 650 650 ROW weed control 2,500 2,500 2,500 2,500 Sidewalk joint corrections 6,000 6,000 6,000 6,000 CSAH 10 Planter Maintenance 16,450 16,450 16,450 16,450 3100 Communications 966 966 966 966 Cellular telephones (10.5% of $9,200) 966 966 966 966 3610 Memberships 200 200 200 200 American Public Works Association memb. (APWA) (1/4 of $800) 15 15 15 15 Pesticide license renewal (TF) 215 215 215 215 3630 Training & conferences 50 50 50 50 Computer classes 150 150 150 150 Electronics updates, other classes 60 60 60 60 Hearing test/RTN training (1.16@$50) 60 60 60 60 Maintenance Expo 150 150 150 150 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. 150 150 150 150 Equipment operator training 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 1,005 1,005 1,005 1,005 4010 Rentals, equipment 2,500 2,500 2,500 2,500 Annual trade-in of skidsteer loaders (no trade-in during 2017) 2,500 2,500 2,500 2,500 Specialized equip rental (chipper, crack sealing,) 5,000 5,000 5,000 5,000 4800 Bonding & insurance 4,800 4,800 4,800 4,800 Insurance policy premiums 1,400 1,400 1,400 1,400 Allowance for insurnace policy deductibles 6,200 6,200 6,200 6,200 5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs 500 500 500 500 50,783 50,933 49,793 51,198 6.94%0.30%-2.24%2.82% 10 yr avg 10 yr avg 10 yr avg 59,995 58,978 58,319 38 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 65,692 72,027 67,450 66,544 70,288 3,744 5.63% 0110 Salaries, overtime 23,455 24,759 18,155 7,726 7,958 232 3.00% 0300 Social Security 6,386 7,025 6,169 5,664 5,955 291 5.14% 0321 PERA 6,222 7,320 6,243 5,553 5,839 286 5.15% 0400 Group insurance 10,532 11,077 8,551 10,494 11,187 693 6.60% 0500 Workers compensation 5,125 6,178 6,507 6,898 7,105 207 3.00% Total personnel services 117,412 128,386 113,075 102,879 108,332 5,453 5.30% Materials & supplies: 1230 Supplies, equipment 11,043 8,536 9,597 7,900 7,900 - 0.00% 1600 Supplies, operating 31,128 30,405 30,830 31,175 31,175 - 0.00% 1700 Motor fuels & lubricants 3,482 5,104 3,295 3,080 3,480 400 12.99% 2400 Uniforms & clothing 338 573 540 458 458 - 0.00% 2410 Mats & towels 281 302 316 328 328 - 0.00% Total materials & supplies 46,272 44,920 44,578 42,941 43,341 400 0.93% Contractual services: 3030 Other professional services 1,225 1,277 1,464 1,450 1,450 - 0.00% 3100 Telephone and data cards 1,538 1,459 882 1,329 3,079 1,750 131.68% 3610 Memberships 70 - - - - - 0.00% 3630 Training & conferences 85 - 85 285 285 - 0.00% 5130 Repairs, equipment 1,927 1,950 1,262 6,000 6,000 - 0.00% Total contractual supplies 4,845 4,686 3,693 9,064 10,814 1,750 19.31% Capital outlays 7030 Equipment - - - - - - 0.00% Total capital outlays - - - - - - 0.00% Total streets snow & ice control 168,529 177,992 161,346 154,884 162,487 7,603 4.91% 51,117 49,606 48,271 52,005 54,155 39 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2019 2020 2021 2022 Description 1230 Supplies, equipment < $5000 500 500 500 500 Filters 5,000 5,000 5,000 Skidsteer broom 400 400 400 400 Chloride Tank 2,000 2,000 2,000 2,000 Cutting edges, plow shoes 2,900 7,900 7,900 7,900 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. 2,250 2,250 2,250 2,250 Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 28,125 28,125 28,125 28,125 Salt: 375 tons @ $75 per ton. 31,175 31,175 31,175 31,175 1700 Motor fuels & lubricants 180 180 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 3,100 3,250 2,900 3,300 Diesel fuel: 1,000 gallons @ $3.30 per gallon. 3,280 3,430 3,080 3,480 2400 Uniforms & clothing 370 300 300 300 Uniforms (8.2% of $4,500) 158 158 158 158 Clothes & boots allowance (.9@$175) 528 458 458 458 2410 Mats & towels 328 328 328 328 Cost share of mats & towels (8.2% of $4,000) 328 328 328 328 3030 Other professional services 1,450 1,450 1,450 1,450 Weather service reports 1,450 1,450 1,450 1,450 3100 Telephone 579 579 579 579 Cellphone (6.3% of $7,500)($9,200) 600 750 750 2,500 GPS data cards (Precise) 1,179 1,329 1,329 3,079 3630 Training 85 85 85 85 Hearing tests/RTN training (1.1@$XX) 200 200 200 200 Defensive Driving class (2 staff) 285 285 285 285 5130 Repairs, equipment 5,500 6,000 6,000 6,000 Plow, blower, salt spreader repairs, paint plow assemblies 5,500 6,000 6,000 6,000 46,625 52,355 52,005 54,155 2.91%12.29%-0.67%4.13% 10 yr avg 10 yr avg 10 yr avg 45,108.20 45,705.40 46,887.60 40 2018 2019 2020 2021 2022 Change from 2020 Actual Actual Actual Budget Request Dollar Percent 2022 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 17,528 19,773 20,766 20,234 21,470 1,236 6.11% 0110 Salaries, overtime 781 983 1,003 854 914 60 7.03% 0150 Salaries, part-time - - - 3,120 3,328 208 6.67% 0300 Social Security 1,331 1,523 1,554 1,852 1,968 116 6.26% 0321 PERA 1,330 1,526 1,555 1,582 1,679 97 6.13% 0400 Group insurance 2,058 2,642 2,739 3,180 3,390 210 6.60% 0500 Workers compensation 1,205 1,431 1,539 1,866 1,922 56 3.00% Total personnel services 24,233 27,878 29,156 32,688 34,671 1,983 6.07% Materials & supplies: 1600 Supplies, operating 19,602 8,800 4,059 22,750 22,750 - 0.00% 2400 Uniforms & clothing 74 211 255 435 435 - 0.00% 2410 Mats & towels 60 61 63 160 160 - 0.00% Total materials & supplies 19,736 9,072 4,377 23,345 23,345 - 0.00% Contractual services: 3030 Other professional services 328 6,822 6,050 8,500 8,500 - 0.00% 3100 Telephone 209 120 - 230 230 - 0.00% 3250 Electricity - traffic signals 2,799 2,884 3,073 3,000 3,000 - 0.00% 3630 Training & conferences 20 - 20 20 20 - 0.00% 5130 Repairs, equipment - 542 - 500 500 - 0.00% Total contractual supplies 3,356 10,368 9,143 12,250 12,250 - 0.00% Total street sign maintenance 47,325 47,318 42,676 68,283 70,266 1,983 2.90% 23,092 19,440 13,520 35,595 35,595 327,511 309,457 337,592 345,106 341,723 41 Fund: 100 Department: 4475 Street Sign Maintenance Account Description 2019 2020 2021 2022 Description 1600 Supplies, operating 15,000 15,000 15,000 15,000 Signs, posts, sign hardware, and supplies, mail boxes & posts 5,000 5,000 5,000 5,000 Street name sign panels, posts, hardware 1,750 1,750 1,750 1,750 Pavement marking paint (moved from 4470) 500 500 500 500 Shop supplies - fastners, degreasers, etc 500 500 500 500 Graffitti remover 3) Traffic counters 22,750 22,750 22,750 22,750 2400 Uniforms & clothing 81 81 81 81 Uniforms (1.8% of $4,500) 354 354 354 354 Clothes and boot allowance (.2@$175) 435 435 435 435 2410 Mats & towels 160 160 160 160 Cost share of mats & towels (4% of $4,000) 160 160 160 160 3030 Other professional services 8,000 8,000 8,000 8,000 Contract pavement marking (Ramsey Co)(moved from 4470) 500 500 500 500 Asset management software annual maintenance 8,500 8,500 8,500 8,500 3100 Telephone 230 230 230 230 Cellphone (2.5% of $8,000)($9,200) 230 230 230 230 3250 Electricity - traffic signals 3,000 3,000 3,000 3,000 Electricity for traffic signals 3,000 3,000 3,000 3,000 3630 Training & conferences - - - - Equipment operator training 20 20 20 20 Hearing test/RTN trainging (.4@$50) 20 20 20 20 5130 Repairs, equipment 500 500 500 500 Traffic signal repairs & maintenance 500 500 500 500 35,595 35,595 35,595 35,595 4.69%0.00%0.00%0.00% 10 yr avg 10 yr avg 10 yr avg 22,390 25,128 27,891 Grand Total all PW Departments 319,569 344,026 345,106 341,723 1.55%7.65%0.31%-0.98% 42 Y-T-D 2018 2019 2020 2021 11/30/2020 2022 Change from 2020 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 73,260 65,455 29,314 47,500 47,500 - 0.00% Total contractual services 73,260 65,455 29,314 47,500 - 47,500 - 0.00% Total Convention & Visitor's Bureau 73,260 65,455 29,314 47,500 - 47,500 - 0.00% Miscellaneous (100 - 4700): Personnel services 0300 Social security 158 144 74 - - - 0.00% 0321 PERA 280 287 395 - - - 0.00% 0400 Group insurance 408 377 383 - - - 0.00% 0750 Fitness program 2,920 2,854 2,722 6,500 6,500 - 0.00% Total personnel services 3,766 3,662 3,574 6,500 - 6,500 - 0.00% Contractual services 3065 Family & youth social services 20,748 35,329 22,054 51,656 53,206 1,550 3.00% 3900 Family & youth social services - - 35,000 - - - 0.00% Total contractual services 20,748 35,329 57,054 51,656 - 53,206 1,550 3.00% Miscellaneous 9900 Transfers - EDA 50,000 50,000 50,000 50,000 - 50,000 - 0.00% 9900 Transfers - Vehicle & Equip. Fund 300,000 325,000 299,000 299,000 - 300,000 1,000 0.33% 9900 Transfers - Special Projects 100,000 125,000 475,000 75,000 - 75,000 - 0.00% 9900 Community Center 190,000 190,000 550,000 350,000 - 350,000 - 0.00% Total miscellaneous 640,000 690,000 1,374,000 774,000 - 775,000 1,000 0.13% 0.00% Total miscellaneous 664,514 728,991 1,434,628 832,156 - 834,706 2,550 0.31% Debt Service (100 - 4750): Debt Service ESP 8011 Lease payable 18,886 19,459 157,885 - - - 0.00% 8021 Interest 5,609 5,036 8,583 - - - 0.00% Total debt service 24,495 24,495 166,468 - - - - 0.00% 2022 Budget Summary 43 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2019 2020 2021 2022 Description 3045 N Metro Convention Bureau 61,750 64,600 47,500 47,500 Payment of 95% of hotel/motel tax collections to (3% tax on gross receipts) support the promotion of tourism. (City retains 5% for administration) 61,750 64,600 47,500 47,500 Fund: 100 Department: 4700 Miscellaneous Account Description 2019 2020 2021 2022 Description 0750 Fitness program 6,500 6,500 6,500 6,500 Fitness program (maximum $55/month paid with employee sick leave time). 6,500 6,500 6,500 6,500 3065 Family & youth social services 21,329 22,779 26,656 26,656 Northeast Youth and Family Services (NYFS)(2.8% - 2019)(6.8% for 2020) 5,000 14,000 25,000 25,000 NYFS Mental health case management (assist police) 26,329 36,779 51,656 51,656 9900 Transfers - miscellaneous 50,000 50,000 50,000 50,000 Transfer to Economic Development Authority (EDA) 75,000 75,000 75,000 75,000 Transfer to Special Projects fund 125,000 125,000 125,000 125,000 9900 Transfers - miscellaneous 286,000 299,000 299,000 299,000 Transfer to Vehicle & Equipment Fund 286,000 299,000 299,000 299,000 9990 Community Center 190,000 200,000 350,000 350,000 Subsidy for Community Center operating costs 190,000 200,000 350,000 350,000 Total Transfers 601,000 624,000 774,000 774,000 633,829 667,279 832,156 832,156 Fund: 100 Department: 4750 Debt Service Account Description 2019 2020 2021 2022 Description 8011 Lease payable 19,459 20,049 - - Lease payable Energy Savings Program (matures 2-23-27) 8021 Interest 5,036 4,446 - - Interest 24,495 24,495 - - 44 THIS PAGE LEFT BLANK INTENTIONALLY 45 Item No. 4 Meeting Date: May 3, 2021 Type of Business: Discussion City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Licensing of Mobile Food Units (MFU)/Street Vending Staff normally starts receiving inquiries regarding food truck in early spring. This year, we have received more inquires than usual. Currently, our City Code does not address food trucks specifically and they are handled using our transient merchant portion of the Code. Mounds View’s Code definition: TRANSIENT MERCHANT. Includes any person, firm or corporation, whether as owner, agent, consignee or employee, whether a resident of the city or not, who engages in a temporary business of selling and delivering goods, wares or merchandise within the city, and who, in furtherance of such purposes, hires, leases, uses or occupies any building, parking lot, structure, motor vehicle, trailer, tent, railroad boxcar, boat, public room in hotels, lodging houses, apartments, for the exhibition and sale of the goods, wares and merchandise, either privately or at public auction; provided that, the definition does not include any person, firm or corporation who, while occupying the temporary location, does not sell from stock, but exhibits samples for the purpose of securing orders for future delivery only. The person, firm or corporation so engaged is relieved from complying with the provisions of this subchapter merely by reason of associating temporarily with any local dealer, trader, merchant or auctioneer or by conducting such transient business in connection with, as a part of or in the name of any local dealer, trader, merchant or auctioneer. At present, Mounds View Transient merchant fee options are $510/year, $201/month, $61/day or 122/two days. A background check is required at $18.25/person and ID badge $5/person. A copy of a county/state license is required for any food-related sales, including food trucks. Of the six other cities surveyed, one other City uses the transient merchant guidelines to license food trucks. Handling of street vending (ice cream trucks) varies amongst the cities surveyed. It appears that some of the cities that are less restrictive are thinking of making requirements more restrictive. One of the cities allows food trucks only in industrial zones but next month their City Council will be discussing allowing them in all/other zoning districts. Mobile Food Truck Staff Report City Council Work Session May 3, 2021 - Page 2 of 3 With current social distancing guidelines still in place, people are having more celebrations outside and in parks. One questions that has come up is, if a private party is having some type of celebration and renting out a park shelter, would we allow them to bring a food truck into the park. If so, how would we address that? We have also had inquires about having food trucks at private graduation parties for a few hours. Would we allow them to park in the street or would they have to park in a driveway or yard? Would we treat these private party food trucks the same as a public food truck? Staff recommends revising the City Code to include verbiage regarding mobile food units and street vending (ice cream trucks). Staff can provide the recommended Code revisions at a future meeting. Staff also recommends that a different application be used for MFU’s and street vending/ice cream trucks versus the City’s peddlers/solicitors and transient merchant license application. (A brief definition of street vending is a vehicle going from street-to-street stopping only to vend their product and then continuing). Staff also recommends fees for MFU’s at $200/year and either $30/day or something similar. Staff also recommends that each person in the truck should still have a background check and ID badge, but not Mobile Food Truck Staff Report City Council Work Session May 3, 2021 - Page 3 of 3 charged a separate fee. Ice cream trucks should also have a background check and ID badge with a license fee of $100/year or something similar. A yearly license would be valid for one year from the date issued. For MFU’s at private parties, I think we should require the county/state license with a $20 permit fee per event with no background check. Staff and Council can discuss this piece further along with the idea of allowing food trucks at private parties in our City Parks. Mounds View has two food trucks licensed at this time: Loulou Sweet & Savory (2345 County Road H2, Expires 08/01/2021) and Tacos Nacho (2701 Mounds View Blvd, Expires 04/22/2022). We do have another long-standing applicant, Fabian Seafood (2840 Mounds View Blvd.) whose application has not yet been processed). If Council needs further information or research, just let me know.