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HomeMy WebLinkAboutMinutes - 1993/06/14� • � AMENDED AGENDA CITY OF MOUNDS VIEW CITY COUNCIL JUNE 14, 1993 7:00 P.M. AG EN DA The City Cor�ncil is provided backgroand information for agenda items in advance by staff a»d appointed comrnissions, committees and boards. Decisions are based on this information, as we11 as City policy and practices, input from constituents and a Councilmemher's personal ,judgement. If you have comments, ques�ions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the FZoor" item on the agenda. Please state your name and address for the record. A11 comments are appreciated. A copy of a11 printed materials reZating to the agenda item is available for pubZic inspection at the Recording Secretary's Tab1e. 1. 2. 3. 4. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL - APPROVAL OF MINUTES: lrnke Blanchard Rickaby Wuori Quick May 24, 1993 Regular Meeting COUNCIL ACTION: A T D Comments: AGENDA PAGE TWO JUNE 14, 1993 5. SPECIAL ORDER OF BUSlNESS: A. Prociamation Presented to Jan Quick Selected As Jrondale's Staff Member of the Year° B. Proclamation Presented to irondale High School in Honor of Their Award as a"Blue Ribbon Schooi of Excelfence" 6. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to a11ow individuaZ citizens to address the Coancil, as a whole, on a matter of interest or concern to the c.itizens. The preservation of the Citizens' Comments item on the agenda is important in order to encouraqe and maintain Lhis information f1ow. To preserve and protect this valuable communications Zink, a speaker is Ziarited to three (3) minutes. --=----------------------------------------------------------- CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MCNUTES 7. PUBLIC HEARINGS: There are no public hearings scheduled for this meeting. 8. CONSENT AGENDA: A. Set Public Hearing for 7:11 p.m., Monday, June 28, 1993, to Consider Request for Co�ditiona! Use Permit (Oversized Garage) at 7312 Park View Drive, P{anning Case No. 36493 B. Adopt Resolution No. 4374 Approving Just and Correct Claims Against City Funds C. Licenses for Apprava{ COUNCIL ACTION: A T D � Comments: . • � AGENDA •PAGE THREE JUNE 14, 1993 • 9. COUNCIL BUSlNESS: A. Consideration of Appointment of Gina Hennen as Student Representative to the Environmental Gluality Corrlmission, � Staff Report No. 93-527C, (Staff Presenter.• Carla Asleson, - Staff Liaison to the Enviommental Quality Commission) COUNCIL ACTION: A T D Comments: B. Consideration of Resolution No. 4373 Approving Affirmative Action Plan, Staff Report No. 93-528C, (Staff Presenter. Tim Cruikshank, Assistant to the City Administrator) CDUNCIL ACTION: A T D Comments: C. Consideration of Resolution No. 4376 Authorizing the Execution of the Oakgrove Sanitary Landfill Consent Decree, Amended and Restated Oak Grove Sanitary Landfiil Site Trust Agreement and Authorize Settlement Amounts to be Paid From Undesignated Fund Balance (Staff Report to be distributed Monday.) (Staff Presenter. Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: D. Consideration of Resolution Citizens' Center Task Force (Staff Presenter. Samantha No. 4372 Relating to the Regional Senior Recommendation of March 30, 1993 Orduno, City Administrator) COUNCIL ACTION: A T D � AGENDA PAGE FOUR JUNE 14, 1993 Comments: E. Consideration of Expenditure of $500 for Star of the North Summer � Games, Staff Report No. 93-529C, {Staff Presenter: Tim Cruikshank, Assistant to the City Administrator) . COUNCIL ACTION: A T D Comments: F. Consideration of Approval of the Use of the 1993 Park improvement Fund Budget Monies for Paving Hillview Park Hockey Rink and the Development of City Hall Youth Athletic Field, Staff Report No. 93-530C, (Staff Presenter.• Mary Saarion, Director of Parks, Recreation and Forestry) COUNCIL ACTION: A T D Comments: G. Consideration of Bid Award for Water Treatment Plan Revisions, Staff Report No. 93-531 C, (Staff Presenter: Mike Ulrich, Public Works Supervisor) COUNCIL ACTION: A T D Comments H. Consideration of Resolution No. 4375 Accepting the Resignation of Councilmember Patricia Rickaby and Declaring .the Schedule for a Special Election as Prescribed by the City Charter • • � AGENDA �PAGE FiVE JUNE 74, 1993 C�UNCIL ACTlON: A T D Comments: l. Consideration of Authorizing a Golf Course Development Expenditure COUNCIL ACTION: A T D Comments: 10. REPORTS: 1. Report of Councilmembers: � Bianchard: �uick: _ Wuori: Rickaby: 2. Report of Mayor Linke: 3. Report of Administrator: � AGENDA PAGE SiX JUNE 14, 1993 11 !� �.- Report of Staff: Report of Attomey: NEXT COUNCIL WORK SESSION: NEXT COUNCIL MEETING: ADJOURNMENT: TUESDAY, JULY 6, 1993 JUNE 28, .1993 � � �J � PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting June 14, 1993 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 CALL TO ORDER The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. •on Monday, June 14, 1993. MOTION/SECOND Quick/Wuori to accept the amended agenda. iIOTE: 5 ayes 0 nays Motion Carried PLEDGE OF ALLEGIANCE The Pledge of Allegiance was said. ROLL CALL MEMBERS PRESENT: Mayor Linke, Councilmembers Quick, Wuori, Blanchard and Rickaby. ALSO PRESENT: Samantha Orduno, City Administrator; Tim Cruikshank, Assistant to the City Administrator; Mike Ulrich, Public Works Supervisor; Mary Saarion, Director of Parks, Recreation and Forestry; APPROVAL OF MINUTES: MOTIONL,SECOND: Rickaby/Wuori to approve Minutes from the May 24, 1993 Ragular Council Meeting As Presented • VOTE: 5 ayes 0 nays Motion Carried Mounds View City Council Page Two �egular Meeting June 14, 1993 RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR There were no residents requests or comments pertaining to issues not on the agenda presented at this meeting. PUBLIC HEARINGS There were no public hearings scheduled for this meeting. CONSENT AGENDA Samantha Orduno, City Administrator, read the Consent Agenda. Mayor Linke asked if there were any items the Council desired removed from the Consent Agenda. There were no items removed. MOTION/SECOND: Wuori/Qujick to adopt the Consent Agenda as presented. VOTE: 5 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: �. Mayor Linke read a Proclamation and Presented the Same to David Grothe, Principal of Irondale High School in Honor of Irondale High SchooZ Being Awarded as a"Blue Ribbon School of Excellence" and Declared the Week of June 21, 1993 as "Irondale High School Week" in the City of Mounds View b. Mayor Linke read "Staff Member of the Same to Jan Friday, June 18, COUNCIL BUSINESS: a Proclamation Congratulating Jan Quick on Receiving the Year" Award at Irondale High school and Presented Quick. Mayor Linke, in this Proclamation, declared 1993, as "Jan Quick Day" in the City of Mounds View. A. Samantha Orduno, City Administrator, reviewed Staff Repart No. 93-527C regarding the appointment of Gina Hennen as a student representative to the Environmental Quality Commission. The provisions of the Council allows for an appointment of up to two student representatives per City Commission. These representatives are not given full voting privileges and are not considered members for purposes of determining a quorum. These representatives are allowed full rights of discussion and may cast an advisory vote. Muriel Brainerd, a member of the Commission, actively went out and recruited a student representative. This term for Ms. Hennen would expire October 10, 1994 as it is her 18 birthday. • MOTIONjSECOND: Wuori/Quick to Approve Appointment of Gina Hennen as a Student Representative to the Environmental Quality Commission. �ounds View City Council Page Three egular Meeting June 14, 1993 B. � Councilmember Wuori asked if Ms. Hennen will be a student on October 10, 1994 and, if so, Councilmember Wuori would like to extend the term to end upon Ms. Hennen's graduation. Samantha Orduno, City Administrator, stated that she did not know if Ms. Hennen is still in school. Orduno also indicated that she would have to research and see if there is some reason that would prevent a person from serving past their eighteenth birthday while still in school. Orduno further stated that a caveat could be added to the approval for this appointment stating that if Ms. Hennen is still a student she could stay on until graduation. Okayed by Maker and Seconder of original motion to add that Ms. Hennen could stay on after her eighteenth birthday if still a high school student. VOTE: 5 ayes 0 nays Motion Carried Tim Cruikshank, Assistant to the City Administrator, reviewed Staff Report No. 93-528C regarding consideration of Resolution No. 4373 Approving the Affirmative Action Plan. Cruikshank stated that under the Minnesota Human Rights Act any municipality, as defined in Section 466.01, Subdivision 1, that receives state money for any reason is encouraged to prepare and implement an affirmative action plan for the employment of minarity persons, women and the disabled and submit the Plan to the Commissioner of Human Rights. Cruikshank further stated that every two years an updated plan is to be submitted to the Uepartment of Human Rights for recertification and that Mounds View's certification expires 6/30/93. MOTIONJSECOND: Quick/Blanchard to Adopt Resolution No. 4373 Approving the City's Affirmative Action Plan and Approve Submission of the Same to the Minnesota Department of Human Rights for RecertiFication VOTE: 5 ayes O nays Motion Carried C. Samantha Orduno, City Administrator, reviewed Staff Report No. 93-533C regarding Resolution No. 4376 Authorizing the Execution of the Oakgrove Sanitary Landfill Consent Decree, Amended and Restated Oak Grove Sanitary Landfill Site Trust Agreement and Authorize Settlement Amounts. Orduno stated she had good news and bad news. Orduno reported that the bad news is that the City has remained a responsible party in the potential Superfund litiqation with regard to the Oakgrove Landfill Site. With regards to the settlement with EPA, the City has Senator Durenberger to thank because until he interceded on behalf of the cities, the EPA would not talk to the cities. � Orduno reported that between 1963 and 1987 the City of Mounds View had transported four loads of brush and logs to the Oakgrove Landfill Site. One of the trip tickets to the site did not specify the type of load, �ounds View City Council Page Four egular Meeting June 14, 1993 �� � and, therefore, the City could not prove that the load contained only brush or logs. Orduno also reported that for almost two years the cities have been negotiating with EPA for a de minimis settlement which would essentially provide an opportunity for the units of governments to be treated separately and apart from the larger volume contributors. This is a precedent setting action in that never before has EPA been willing to negotiate directly with cities or acknowledge a de minimis settlement for units of government. A settlement was negotiated which gives the key elements which cities had sought from EPA: 1) a covenant from EPA not to sue the cities for past and future clean up costs; 2) contribution protection from third party suits (other PRP groupsj who might want to seek more money from the cities for the cost of the planned clean-up activities; 3) settlement with the U.S. Fish and Wildlife Service which had threatened to delay or seriously alter the settlement; and 4) a settlement amount which is far less than the original cost for the Remedial Action (clean-up costs). Orduno further reported that the final Consent Decree provides the cities with a settlement package that essentially lays to rest the potential for litigation both from the EPA and other PRPs. Mounds View's share of the cost for clean-up is $26,000 payable 30 days after the Decree is entered into the Court system. The Trust Agreement establishes how the monies will be held and the steps that will be taken for the clean up. The cost for settlement with the Fish and Wildlife Service is $576.14. The City started out two years ago with the potentiality of paying $50,000 and have settled paying $26,000. Orduno further stated that this is not the last landfill site that will affect Mounds View. There are others forthcoming. One fact that helps the City of Mounds View is that the City entered into a de minimis settlement sanctioned by EPA and that the City can no longer be held hostage by the EPA. The group of cities was meeting twice per month and quarterly with EPA officials. This action went through the Justice Department. Orduno stated it was a hard battle and that the City should be proud that a settlement was reached. Orduno further stated that in the Decree the City stated that it did nothing wrong and that the City does not admit guilt. Councilmember Quick asked Ms. Orduno to explain what this action has cost the City of Anoka. The City of Anoka has expended in excess of $50,000 in legal fees. Orduno stated that the City of Mounds View has spent zero in legal fees. New Brighton's dollar amount was $66,000 until the cities bound together and stated to the EPA that a settlement should be settled with the group as a separate government entity. Mayor Linke stated that the PRP group is going after the small businesses. Mayor Linke commented, that while listening to a local radio station, he heard that a small business owner had spent $10,000 plus $8,000 in legal fees to date. MOTION�SECOND: Quick/Blanchard to Adopt Resolution No. 4376 the Execution of the Oakgrove Sanitary Landfill Consent Decree, Amended �ounds View City Council egular Meetinq Page Five June 14, 1993 � � and Restated Oak Gove Sanitary Lanfill Site Trust Agrement and Authorize Settlement Amounts to be Paid From Undesignated Fund Balance VOTE: 5 ayes 0 nays Motion Carried Samantha Orduno, City Administrator, reviewed Resolution No. 4372 Relating to the Regional Senior Citizens' Center Task Force Recommendation of March 30, 1993. Orduno stated that this resolution is a conceptual resolution which moves the process to the_next step which is the creation of a Joint Powers Agreement. Orduno stated that each of the four cities held an informational meeting regarding the Senior Center to hear resident concerns and views with regards to the S�nior Center. This resolution does not commit the City to any expenditure of funds. Once the Joint Powers Agreement would be approved and signed, the City would be committed to build the Senior Center. Orduno read a portion of the resolution which stated that the City Council expresses preliminary interest in pursuinq the construction of a regional senior citizen center and authorizes staff to proceed with the drafting of a Joint Powers Agreement that will spell out in more detail the issues of concern which are: 1) staff salaries and the possibility of contracting for management of the center and, 2) weighted votes on main governing board which means two large cities could carry the vote but a majority would consist of three cities. This resolution also asks that the City of Mounds View be provided information on the site acquisition costs if the Anoka County Park site is not approved by the Metropolitan Council, the breakdown of all equipment costs in 1993/94 dollars and a more precise breakdown on construction and engineering costs in 1993/94 dollars prior to the drafting of the Joint Powers Agreement. The resolution also states that the above stated issues be addressed in order for such a formal decision to occur. Mayor Linke asked if the Park site doesn't become available, would the Task Force be looking at starting over. Orduno stated that the Task Force would have to look at alternate sites and that would be factored into the cost. Julie Trude, 8391 Knollwood, stated that at informational meeting that she attended regarding the Senior Center she suggested that perhaps a survey or poll could be taken to see what the seniors of the City felt about having a senior center which would increase taxes. Ms. Trude was wondering if the Council is considering taking on such an action. Ms. Trude stated she would feel more confident if the people wanted the Senior Center than giving them what we wanted to give them and it wouldn't be used. Mayor Linke stated that at the last Council work session different options and costs were discussed regarding a poll or survey. �ounds View City Council egular Meeting Page Six June 14, 1993 � � Ms. Trude asked if an expiration date could be set because without this the costs go up and she stated this makes her nervous regarding the funding. Ms. Trude also asked if the costs would be too high, could the City opt out at a later date. Mayor Linke stated that this resolution does not commit the City any type of funding. Mayor Linke stated that he was not happy with the proposed second site, and, perhaps the Task Force would to start at square one. i3:7 have Ms. Trude stated that the City of Mounds View has a bigger burden than the other communities because it is a smaller community. Ms. Trude stated that it would be easier for the bigger communities to sell this Center than it would be for the governing body of the City of Mounds View. Ms. Trude stated that there is a big difference per household in Mounds View than in the other cities regarding expenses. If the City goes forward with the Center, Ms. Trude suggested that this be looked at as it is unfair. Mayor Linke stated that part of the Joint Powers Agreement is to figure out how the dollars are set up. Mayor Linke stated that he had discussed with Ms. Orduno the fact that the City may consider not borrowing the funds for the Senior Center from New Brighton or Fridley but try to aome up with the funds by using money irom specific fund balance accounts. Mayor Linke stated that this would bring the dollar amount down for the residents of the City. Ms. Trude asked if the City had to pay $90,000 for construction of the Center. Ms. Orduno stated that the construction costs for the Center are $400,000. Ms. Orduno also explained that New Brighton and Fridley get a break on the pay back because they are supplying the up front money. Ms. Trude stated that she has spoken to seniors in the community and they are not happy paying $20.00 per homeowner for the Senior Center. Mayor Linke stated that the costs he has heard would be $11.00 to $13.00 per homeowner based on an average $84,000 home. Ms. Trude again asked if a survey of the seniors could be taken to see what they want, Ms. Orduno stated that if a survey was to be taken it would have to include more than just the seniors because other residents are also being asked to pay for the Center. Orduno stated a cross section of the City would have to be surveyed. Councilmember Rickaby stated that she had put in her resignation with regards to her Council position and, therefore, a Special Election will Mounds View City Council Page Seven �egular Meeting June 14, 1993 be held in the near future to fiZl the vacancy. Councilmember Rickaby stated that the City could ask the question regarding the Senior Center at the Election rather than spend more money on a survey. Rickaby stated this would be a cost savings. Councilmember Rickaby also stated that she had supported the Senior Center on the supposition that it would not raise the taxes. Rickaby stated that her supposition came �rom the fact that the City raised a lot of money from the franchise fees and that these funds would pay for the Senior Center and other items put into the budget. At the last May Work Session there was a discussion regardinq pTans for staffing for 1994 and fellow Councilpersons' viewpoints on spending. Councilmember Rickaby stated that she cannot support the Senior Center because she no longer believes that the taxes would not be raised or that the budget would not increase if the City does all the things that it wants to accomplish. Councilmember Rickaby stated that she would not be voting for the resolution. Councilmember Rickaby further stated that she is in agreement with a statement made at the last Council Meeting by Bill Frits that there will be no seniors left to go to the Senior Center if the City continues to ask the seniors to pay for the various City items. � Councilmember Blanchard stated that she was really torn with regards to the Senior Center -- sometimes she's for it and sometimes she's against it. Councilmember Blanchard stated that perhaps Mounds View has bit off more than it can chew. Councilmember Blanchard stated she will vote on the resolution as it will give her answers so that she can make a more informed decision. Councilmember Quick asked Samantha Orduno, City Administrator, to explain the budget process. Orduno reviewed the budget process by stating that the staff and Council begin working on the Long Term Financial Plan, which is a 5 year plan regarding resources, staffing and capital equipment in May. The Council and staff begin brainstorming on services and needs for the City trying to plan for the future, but placing a great deal of emphasis on the following year, which in this case is 1994. Some items put in the Long Term Financial Plan do not make it into the budget. The Council and staff then begin to factor items into the budget process in terms of expenses and revenues. Orduno stated that last year five drafts of the budget had been made. There were cuts and additions made. Orduno stated that anyone is welcome to come in and review the budget information. Orduno further stated that things are added and things are eliminated and the end result is a balanced budget in December. Staff is putting together budget information at this time. Next week Ms. Orduno stated that she will be meeting with the Department Heads to go over their budqets. �ounds View City Council Page Eight egular Meeting June 14, 1993 Orduno stated that those persons who attended the last budget hearing should have received a letter and budget calendar. Orduno encouraged everyone to attend the budget meetings. Councilmember Wuori stated that she has supported the Senior Center since the idea was presented to the City. Wuori stated she will continue to support the idea of a Senior Center until a final decision becomes a reality. Wuori stated that many items that need to be done in the City were discussed at the work session but that the Senior Center is an important one to her. Wuori stated that the amount of time and work that has been spent on the Senior Center has moved the Center higher on her list. Councilmember Wuori stated that the Senior Center still has her support. Ruth White, 2917 County Road I, stated that the Senior Center is a pet peeve of hers. Ms. White wanted to know if the governing body could vote tonight on having an advisory referendum placed on the upcoming ballot for the Special Election. Mayor Linke stated that the Council is looking at all options. Mayor Linke stated that he is looking at where he could receive the most � input from the citizens regarding the Senior Center. Mayor Linke stated that there are many options such as a phone survey or including a question mailed out on pastcard to the utility customers and that he is Iooking for the best way to reach more of the citizens. u Ms. White stated that a phone survey doesn't reach all the residents of the City and that all residents should be polled with regard to the Senior Center. Mayor Linke stated that costs have to be taken into consideration also. Ms. White stated that it would not cost any extra to have the question on the ballot. Mayor Linke stated that he would like to get more input than what the average voter turn out at Special Elections is which is approximately 1500 voters. Councilmember Rickaby stated that the City has surveyed only 400 regarding the Center. Councilmember Rickaby stated that if a postcard mailing was used the return would be small, smaller than 1500. Orduno stated that the response would be approximately one-third. Councilmember Rickaby stated that one-third would be a generous estimate, return would not be that large. �ounds View City Council egular Meeting Page Nine June 14, 1993 i E. • '� Ms. Trude asked if there were different levels of design for the Senior Center such as a nice design, mediocre design and a shabby design so that th� project would not have to be thrown out all together if the costs were too high. Mayor Linke stated that the theory he supports is that if the costs are too high, then one has to start paring back and looking at what can be cut. Ms. Trude stated that the meeting room is nice in the Senior Center but does it need to be two stories. Ms. Trude realizes that the seniors need a congregate place, but do they need all the extra rooms. Ms. Trude stated that perhaps the Senior Center would be easier to sell if it were cheaper. Mayor Linke stated that the City is asking the Task Force to come up with the costs in 1993/1994 dollars per the resolution being considered. Orduno read the portion of the resolution that relates to the request by the City that the Task Force provide a breakdown of all equipment costs in 1993/94 dollars and a more precise breakdown on construction and engineering costs in 1993/94 dollars. Orduno stated that some of the figures are in 1991 dollars and that the City would like to see dollar amounts that would be closer to the time that the Senior Center would be built. Councilmember Blanchard emphasized that this resolution does not commit the City to any spending, but will give the City more information. MOTIONfSECOND: Wuori/Quick to adopt Resolution No. 4372 Relating to the Regio�al Senior Citizens' Center Task Force Recommendation of March 30, 1993 VOTE• 4 ayes 1 nay Motion Garried Tim Cruikshank, Assistant to the City Administrator, reviewed Staff Report No. 93-529C regarding the Expenditure of $500 for Star of the North Summer Games. Cruikshank reported that the City of Mounds View will play host to the 1993 Star of the North Summer Games along with several other North Metro communities. More than 10,000 participants from over 300 Minnesota communities are expected to compete in the Olympic-style event held annually for Minnesota amateur athletes. Cruikshank reported that in order for this event to be successful many volunteers make donations of time, services, products, labor and money. To help support the 1993 Summer Games, Ron Fagerstrom, Fire Chief of the Mounds View/Spring Lake Park/Blaine Fire Department and Chair of the Summer Games Finance Committee, has requested a$500 donation from the City of Mounds View to help with the successful production of this event. �ounds View City Council egular Meeting Page Ten June 14, 1993 MOTION/SECOND: Quick/Rickaby to Approve Contribution of $500 to the 1993 Star of the North Summer Games from Account No. 100-4120-303 VOTE• 5 ayes 0 nays Motion Carried F. Mary Saarion, Director of Parks, Recreation and Forestry, reviewed Staff Report No. 93-530C regarding the approval of the use of the 1993 Park improvement fund monies for paving Hillview Park Hockey Rink and the Development of City Hall Youth Athletic Field. Saarion reported that the youth of the community are using the tennis courts for rollerblading and that this takes away from those persons wanting to play tennis. Saarion reported that Hillview rink sets idle all summer. If this rink were blacktopped it could be used for basketball and summer playground activities, i.e., hopscotch, four square and shuffle board. Saarion reported that the Parks and Recreation Commission wishes to use the 1993 Park Improvement Monies at HIllview Park for paving the hockey rink for use by rollerbladers and for City Hall youth ballfield development. Saarion explained that there is no need for transferring of funds. The Park Improvement Fund budget for 1993 is simply being spent for a different park improvement than originally planned. � Councilmember Wuori asked if the project could take advantage of the Long Lake Road improvements as far as the blacktopping. Saarion reported that the same company that is doing the driveways and entries on Long Lake Road would blacktop the rink at a very good price. Councilmember Wuori asked if Lambert could be done the same way and if it were close enough to the project to take advantage of the cost savings for blacktopping. • Saarion reported that this probably could happen if the Council would be willing to go over the amount that is currently available. Councilmember Wuori asked Saarion to look into this item. Councilmember Quick asked Saarion to explain what Park Dedication fees are.and how they are received. Saarion explained that Park Dedication fees are monies donated by the developers in the City to be expended on park improvements only. Councilmember Rickaby asked if this money had been planned for projects that never happened. Saarion explained that this maney had been put aside for grant matches or for completing the trail or bridge at Silver View. Saarion reported that a grant for the bridge is in the works at this time and the City received funds for the trail. Mounds View City Council �:egular Meeting Page Eleven June 14, 1993 G. �� � �' MOTION/SECOND: Quick/Blanchard to Approve the Use of the 1993 Park Improvement Fund Budget Monies for Paving Hillview Park Hockey Rink and the Development of City hall Youth Athletic Field VOTE• 5 ayes 0 nays Motion Carried Mike Ulrich, Public Works Supervisor, stated that four bids were received on June 9, 1993 for the water treatment plan revisions. New Mech was the low bidder. References were checked and there is no reason to deny the bid, however, staff wanted to delay the award until the June 28, 1993 meeting to make sure that the quantities and quality of materials is correct. The Council concurred in delaying the Bid Award for Revisions to Water Treatment Plants 2 and 3 to the June 28, 1993 Council Meeting. Samantha Orduno, City Administrator, reviewed Resolution No. 4375 Accepting the Resignation of Councilmember Patricia Rickaby and Declaring the Schedule for a Special Election as Pr.escribed by the City Charter. Orduno noted that Councilmember Rickaby stated that her Council Legal Name is Pat Rickaby and that the resolution will be changed to reflect the correct name. Orduno reported that Councilmember Pat Rickaby submitted her letter of resignation on June 7, 1993, effective July 1, 1993. Councilmember Rickaby is moving out of the City of Mounds View and therefore must relinquish her seat on the Council. As per City Charter, a resolution formally accepting her resignation must be approved by the Council. The vacancy created must be filled by a special election. Mayor Linke asked Samantha Orduno to read the schedule for the Special Election. Orduno read the resolution regarding the schedule for the upcoming election from Resolution No. 4375 which states that the Special Election would be held August 24, notification would be placed in the City's official newspaper, candidacy filing would open June 22, 1993 and close July 13, 1994, polling place would be Bel-Rae Ballroom and that the polls would be open from 8:00 a.m. to 7:00 p.m. for voters to cast their ballots. MOTION/SECOND: Quick/Blanchard to Adopt Resolution No. 4375 Accepting the Resignation of Councilmember Pat Rickaby and DecZaring the Schedule for a Special Election as Prescribed by the City Charter VOTE:: 4 ayes 0 nays 1 Abstention Motion Carried Samantha Orduno, City Administrator, reviewed Staff Report No. 93-535C regarding the Authorization of a Golf Course Development Expenditure. �ounds View City Council Page Twelve egular Meeting June 14, 1993 u � Orduno reported that Garret Gil, golf course architect, had requested the purchase of updated area maps for the proposed golf course site. The current maps are 1988 photo technology which are topographicals over serials and are grossly inaccurate for the kind of wetland delineation that must be made for the driving range. Orduno further reported that in order for the preliminary plans for the course and the driving range to be as accurate as possible to assure that the wetland delineations are respected, it is important that the architect secure the updated maps. The estimated costs is between $1,500 and $2,000. MOTIONf SECOND: Blanchard/Linke to approve an expenditure not to exceed $2,000 from the Golf Course Development Fund (698-4120-303) for the purchase of updated maps of the proposed golf course and driving range site. � VOTE: 5 ayes 0 nays Motion carried. Duane McCarty, 8060 Long Lake Road, asked if there were concerns regarding a mailing to the residents of the community regardinq the upcoming Special Election. Mayor Linke explained that the discussion evolved around how the Council could receive the most input from the residents regarding the Senior Center. Mr. McCarty stated that every resident should receive notice of �he upcoming Special Election. Mayor Linke stated placing questions everyone. Mr. McGarty asked mailing be done to upcoming election. that the Charter Commission is presently looking at on the ballot and then a mailing wou�d be sent to the Mayor if he would guarantee that a special every household in Mounds View regardinq the Mayor Linke stated that if the Council vacancy is the only item on the ballot, he could not guarantee that a special mailing would be done. Samantha Orduno stated that a newsletter will be going out in two weeks and the newsletter is mailed to every household. Mr. McCarty stated that, if cost is the issue, he assumed that every resident of the community received a list of phone numbers for various City Hall offices, which are readily available in the telephone book, at a cost of $.29 each. Mr. McCarty stated that if the City can spend money with mailings such as these, it certainly can send notification to all residents of the upcoming special election and not bury the election in the City newsletter. Mounds View City Council Page Thirteen �egular Meeting June 14, 1993 Councilmember Rickaby stated that if Mr. McCarty hadn't received the letter and the stamp at a cost of $.29 he would have received a magnet for his refrigerator with the phone numbers. Mr. McCarty stated once again that a special notice needs to be mailed to all residents regarding the Special Election. Orduno stated that the Editorial Board, the group who plans in the City newsletter, planned to pZace an article in the newsletter regarding the Special Election. This newsletter four to eight pages in total and the election would receive `coverage. The City does not intend to bury anything in any REPORTS Report of Councilmembers: Blanchard• No report. uick No report. � Wuori• No report. Rickabv No report, however, the meetings for the Management Utility. � what goes City would be suff icient newsletter. Councilmember Rickaby inquired about the times of Long Term Financial Plan and Storm Water Orduno stated that the Long Term FinanciaZ Plan m�eting was scheduled to run from 5:30 p.m. to approximately 7:00 p.m. and that the Storm Water Management.Utility was scheduled to be held at 7:30 p.m. Report of Mayor• Mayor Linke reporte� that at the League of Minnesota Cities Conference in June, Samantha Orduno, City Administrator, was elected to the League of Minnesota Cities Board. Mayor Linke stated that this is a very prestigious board and that the City of Mounds View would benefit from Orduno's election to the LMC Board. Mayor Linke congratulated Samantha Orduno on her appointment to the Board. Samantha Orduno thanked the Mayor and also reported that Councilmember Wuori was in attendance at the conference at the time of the interview and had some very nice things to say. Orduno thanked the Council for the letter of support. Mounds View City Council Page Fourteen �egular Meeting June 14, 1993 � Report of Administrator a. Announced that the Golf Course Task Force would be meeting Thursday, June 17, 1993 at 6:00 p.m. in the Council Chambers. The purpose of the meeting will be twofold: 1) the market analysis preliminary finds will be presented and, 2) the architect will present the first round preliminary plans. b. Announced that the F��US 2000 public forums would be held July 21 and 22 from 6:00 to 10:00 p.m. at Edgewood Middle School. Mailings will be going out on Friday regarding these forums that will include an RSVP card and a comment card for those who will not be able to attend. Orduno encouraged those who cannot attend the forums to return the comment cards as they will be read and made a part of the forums. c. At this time Orduno asked the Recording Secretary to get a copy of the budget letter, list of whom sent to and the budget calendar for two residents who were in attendance at the meeting. • Report of Staff: No report. Report of Attorney: Attorney was not in attendance at this meeting. Mayor Linke announced the dates for the upcoming Council Work Session and next Council Meeting. ADJOURNMENT There being no further business before this Council, Mayor Linke adjourned the meeting at 8:20 p.m. Respectfully submitted, �J Mich le Severson Reco ding Secretary �