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HomeMy WebLinkAboutMinutes - 1993/10/11PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting October 11, 1993 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 CALL TO ORDER The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. on Monday, October 11, 1993. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT: Mayor Linke, Councilmembers Trude, Wuori, Blanchard and Quick. MEMBERS ABSENT: None ALSO PRESENT: Samantha Orduno, City Administrator; Mike Ulrich, Public Works Supervisor; Tim Cruikshank, Assistant to the City Administrator; Jim Thomson, City Attorney APPROVAL OF MINUTES a. MOTION[SECOND: Trude/Wuori to approve minutes of September 20, 1993, Special Joint Council Meeting with Spring Lake Park and the City of Mounds View, as amended. Councilmember Trude asked that the minutes be amended to reflect the City of Mounds View as two words throughout the minutes rather than one word. VOTE• 5 ayes 0 nays b. MOTION/SECOND: Trude/Quick to approve the minutes of the Mounds View City Council As Councilmember Trude asked that the minutes word "fee" in two areas on page five and t: B., include the wording "Not to Exceed" Motion Carried September 27, 1993 Amended be amended by adding the hat the "Motion" on page 8, Mounds View City Council Regular Meeting Page Two October 11, 1993 VOTE: 5 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: There was no special order of business. CONSENT AGENDA Samantha Orduno, City Administrator, read the Consent Agenda. Mayor Linke asked if there were any items the Council desired removed from the Consent Agenda. No items were removed from the Consent Agenda for discussion. MOTION[SECOND: Quick/Wuori to adopt the Consent Agenda as amended. Item E. was amended by changing Resolution No. 4426 to 4429. VOTE: 5 ayes 0 nays Motion Carried RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR There were no requests nor comments from the residents at this meeting concerning any issues not on the agenda. PUBLIC HEARINGS There were no public hearings scheduled for this meeting. COUNCIL BUSINESS: A. Consideration of Resolution No. 4423 Opposing Federal and State Mandates and Declaring October 27,.1993 as "Unfunded Mandates Day" Samantha Orduno, City Administrator, explained that. each year more and more state and federal mandates are placed on cities. This creates a tremendous burden on cities trying to balance service demands with limited resources. Orduno explained that the League of Minnesota Cities in conjunction with the National. League of Cities has declared Wednesday, October 27, "Unfunded Mandates Day" in cities throughout the nation. It is a day in which all cities will help educate citizens and lawmakers about unfunded federal and state mandates that impact cities. Orduno further stated that the Mayors of cities will be sending letters to state and federal legislators asking that no more mandates be placed on cities. Mayor Linke gave an example of an un€unded mandate that appears on the citizens water bill that is collected by the City and given to the State. Mounds View City Council Page Three Regular Meeting October il, 1993 Orduno presented some examples of unfunded mandates and their effect on cities and citizens. Orduno asked for Council consideration of Resolution No. 4423 Opposing Federal and State Mandates and Declaring October 27, 1993 as "Unfunded Mandates Day". MOTIONLSECOND: Quick/Blanchard to adopt Resolution No. 4423 Opposing Federal and State Mandates and Declaring October 27, 1993 as ".Unfunded Mandates Day" VOTE: 5 ayes 0 nays Motion Carried B. Consideration of Bid Award for Construction of City Hall Expansion Tim Cruikshank, Assistant to the City Administrator, reported that on Wednesday, October 6, 1993, at 2:00 p.m. the bid opening for the expansion of Mounds View City Hall took place in the Council Chambers. Three low bids were received. Cruikshank reported that the low bidder was Mikkelson-Wulff in the amount of $386,b79, the second low bidder was Gladstone Construction with a bid of $394,755 and the third low bidder at $404,906. The City Council can either award the bid to Mikkelson-Wulff or to the second lowest bidder, Gladstone Construction. Mikkelson-Wulff, on October 7, 1993, sent a letter asking to withdraw their bid. Mayor Linke stated that the Council had received Resolution No. 4433 (with some minor changes made by the City Attorney) Accepting the Bid for the City Hall Addition and Remodeling Contract. Mayor Linke read the aforementioned resolution. City Attorney Thomson made note that there was one non-compliant bid that was not listed on Exhibit A of Resolution No. 4433. Councilmember Trude asked City Attorney Thomson to explain state law regarding the withdrawal by contractors on government bids. City Attorney Thomson explained that the contractor does not have unilateral right to withdraw the bid for 45 days. A discussion followed regarding the bid bond. City Attorney Thomson. explained that the City could make a claim against the bid bond which would be the difference between what Mikkelson-Wulff bid and the bid of the next lowest bidder. Some discussion followed regarding the performance of the contractor regarding construction. Orduno stated that it would not be in the contractor's best interest not to perform up to par. This contractor received excellent references as far as work performance and C. Mounds View City Council Page Four Regular Meeting October 11, 1993 construction. Cruikshank stated that this company had an excellent reputation and Mayor Linke agreed as he is in the construction business. and also had done some checking. Mayor Linke also explained that Mikkelson-Wulff had fifteen days to back out of the contract at which time the bid can then be let to the next lowest bidder. Councilmember Trude asked the City Attorney if the reason for withdrawal by Mikkelson-Wulff was a valid reason. City Attorney Thomson explained the situation and what is considered valid reason for bid withdrawal. MOTION[SECOND: Blanchard/Wuori to Adopt Resolution No. 4433 Accepting the Bid for City Hall Addition and Remodeling Contract from Mikkelson-Wulff Construction in the Amount of $386,679 for City Hall Expansion to be Funded Out of City Hall Expansion Fund As Amended, Account No. 697-3961-000 VOTE: 5 ayes 0 nays Motion Carried •C. Consideration of Award to Contractor for Construction Management_ Services for City Hall Expansion Tim Cruikshank, Assistant to the City Administrator, reviewed the staff report which was handed out at the meeting regarding the award contract for construction management services. Cruikshank reported that the City received three responses to an RFP which had been sent out. Cruikshank listed the names of the bidders. None of the companies that responded to the RFP have engineers or architects on staff. Cruikshank presented four options to the Council. These options varied: i) award to low bidder, 2) award to low bidder and retain our present architect or authorize SEH to provide architectural and engineering services, 3) do not award to any of the construction management companies and retain our present architectural company to oversee the construction, or 4) do not award to any of the construction management companies and authorize SEH for the oversight of the construction. A discussion evolved around the specifics of a construction manager and that if Bonestroo was chosen to oversee the construction, there would be a designated person from the company who would be responsible. Councilmember Blanchard stated that she would not award the bid to any of the construction management companies, but retain our present architectural company to oversee the construction. L~ Mounds View City Council ~egular Meeting Page Five October 11, 1993 MOTIONLSECOND: Blanchard/Trude to Not Award the Bid to Any of the Construction Management Companies and Retain Bonestroo and Associates at a Not to Exceed Cost of $8,847 to be Charged to Account No. 697- 4121-303 VOTE: 5 ayes 0 nays Motion Carried D. Consideration of Authorization from Council for Ma}~or and City Administrator to Execute Contract with Bonestroo and Associates for Architectural Services Tim Cruikshank, Assistant to the City Administrator, reported that Bonestroo and Associates, the architects for the City Hall expansion project presented to the City a contract for services. Cruikshank listed the services that Bonestroo had provided. City Attorney. Thomson stated, that per the previous motion, there would have to be minor changes made to the contract in Section 12.2.3. MOTION/SECOND Quick/Blanchard to Authorize Mayor and City Administrator to Execute Contract for Architectural Services with Bonestroo and Associates Provided at a Cost Not to Exceed $22,000 • VOTE: 5 ayes 0 nays Motion Carried E. Consideration of Charitable Gambling License for a One-Day, Off-Site Lawful Gambling Permit for the St. Paul Clown Clubj Inc. Michele Severson, Administration Secretary, reviewed the intent of the .Charitable Gambling License for the St. Paul Clown Club to be held on April 22, 1994 at the Bel-Rae Ballroom. Severson stated that this Club has held events in the City for the past three years. MOTIONf SECOND: Quick/Blanchard to Adopt Resolution No. 4427 Approving A Charitable Gambling License for a One-Day, Off-Site Lawful Gambling Permit for the St. Paul Clown Club VOTE: 5 ayes 0 nays Motion Carried F. Consideration of Utility Construction and Use Agreement between Mounds View - Arden Hills - Minnesota Department of Administration - Minnesota Department of Administration Facilities on County Road I Samantha Orduno, City Administrator, outlined the request from the State of Minnesota one year ago to extend public water utilities from a Mounds View water main to the State owned property east of 35W and County Road J. Orduno reported that the City of Mounds View will sell water to the State. Orduno further reported that State law does not. • Mounds View City Council Page Six ~egular Meeting October 11, 1993 require a formal agreement in cases such as this. The. only requirement is that the city providing the water and the main source inform the "jurisdictional" city that the connection will be made. Orduno explained that in order to assure both cities that the State is performing as agreed upon informally, an Agreement was drafted jointly by the attorneys of both cities and addresses the concerns of Arden Hills that in the future, the State (if funding is received) connect to Arden Hills water source. Arden Hills also wants to be notified on a yearly basis as to how much water the State is purchasing from Mounds View. The agreement also protects both cities from construction liabilities and provides for appropriate compliance regulations. The agreement has already been approved by Arden Hills and our attorney has signed off on the Agreement. MOTION/SECOND: Quick/Blanchard to approve Utility Agreement and Authorize the Mayor and City Administrator to Execute Said Agreement on Behalf of the City of Mounds View VOTE: 5 ayes 0 nays Motion Carried G. Consideration of Authorizina Execution of Purchase Aareements_for Golf • Course Properties Samantha Orduno, City Administrator, reviewed Staff Report No. 93-647C regarding the authorization for execution of the purchase agreements for the golf course properties. Orduno stated that these purchase agreements would be finalized within the next couple of days. Orduno reported that the total land acquisition price for Lot 16, Blaine North Star Industrial Park and Doug Watson's property is $561,109.74. Orduno further reported that in addition to the land, the City will pay the pro-rated taxes on Lot 16 from September 20, 1993 to the end of the year and as per State law, the City will be responsible for the taxes on all the properties for 1994. Orduno reported that the land acquisition costs will be funded out of the proposed Revenue Bond, .the taxes will be paid out of the Golf Course Development Fund and proceeds from the Revenue Bond. Orduno added that she had spoken with a representative from Springsted, the City's bond counsel, and that Springsted will bring the bond documents to the first work session in November and hopefully, get them approved at the second meeting in November. After approval bonds can be negotiated and sold and the proceeds could be in the hands of the City by December 1st. Councilmember Trude asked if the City would own the land if the golf course would not go through. • Orduno responded that the City would. Mounds View City Council ,Regular Meeting Page Seven October 11, 1993 Councilmember Trude asked if the City was going to do soil testing. Orduno stated that the City has permission to complete soil testing so that any liability would not be the City's. Orduno further stated that the City will receive copies of soil testing that had been performed approximately three years ago by the Brenk family, who is the present owner of the land. Orduno stated that nothing terrible had been found when doing the clean up activities, but the City will take precaution and have the soil tested to make sure it was not contaminated. Councilmember Trude made suggestions for minor amendments with regard to the purchase agreement draft documents. Orduno stated that Watson would like to replat the properties and this would take place at the time of purchase of the properties from him. Councilmember Trude asked about the Tax Increment Financing regarding the Watson properties. Orduno explained that part of getting the cost down was to agree to • consider perhaps some TIF money at the time of development of those parcels to pay for some of the lateral water and sewer fees and for ponding. This would be in the best interest of the City of Mounds View because it would allow for the development of those parcels and also, the City would have some control over what type of development is done on those parcels. MOTION/SECOND: Trude/Quick to Adopt Resolution No. 4432 As Amended Approving the Acquisition of Land for the Proposed Golf Course and Authorizing Execution of the Purchase Agreements VOTE: 5 ayes 0 nays Motion Carried H. Consideration of Resolution No. 4431 Approving the Amended Joint Powers Agreement for Construction and Operation of the Fire Training Site MOTION/SECOND: Blanchard/Quick to Remove Resolution No. 4431 Approving the Joint Powers Agreement for Construction and Operation of the Fire Training Site from the Table VOTE: 5 ayes 0 nays Motion Carried Samantha Orduno, City Administrator, explained that this item had been tabled at the September 13, 1993 meeting to obtain additional information regarding their training facility. Orduno introduced Fire Chief Ron Fagerstrom who provided up-to-date information on this facility and the reason for the information being slow in coming to the cities involved. Mounds View City Council Page Eight SRegular Meeting October 11, 1993 Orduno explained that Resolution No. 4431 Amends the Joint Powers Agreement removing the City of Columbia Heights from the Agreement, reduce the contributing amount of the remaining cities and provides for a unanimous agreement of all participating cities on any future amendments. Councilmember Trude asked Fire Chief Fagerstrom to explain Section 13 of the Joint Powers Agreement and asked City Attorney Thomson if this would be a problem if not amended. City Attorney Thomson felt that Section 13 would be fine the way it is written. MOTION/SECOND: Trude/Wuori to Adopt Resolution No. 4431 Approving the Amended Joint Powers Agreement for Construction and Operation of the Fire Training Site VOTE: 5 ayes 0 nays Motion Carried Mayor Linke asked Chief Fagerstrom if the process of signing over the assets to the three cities is underway. • Chief Fagerstrom stated that the Fire Board agreed and that the signing over of the assets has been done. Councilmember Trude asked Chief Fagerstrom for his comments regarding the signal light at Pleasantview Drive and if it would benefit the Fire Department. Chief Fagerstrom stated that this light would be a great help to the Fire Department as it is impossible to get the apparatus out onto Highway 10. - Chief Fagerstrom explained the benefits of an Opticom, which changes semaphores from red to green. Mayor Linke stated that he had been on a ride along with a patrolman during a high speed chase and people do not move out of the way for emergency vehicles. Chief Fagerstrom described the same problems even using the air horns. Fire Chief Fagerstrom described the Opticom and a discussion followed amongst the Council and Fire Chief regarding the funding of this item. I. Consideration of Resolution No. 4430 Renaminq_Lakesde Park Mayor Linke explained that this subject was brought up at a joint meeting of the Mounds View and Spring Lake Park City Councils on September 10, 1993. Mayor Linke read the proposed resolution. Mounds View City Council Regular Meeting Page Nine October 11, 1993 Councilmember Trude stated that, in her opinion, the park should retain its current name. Trude stated that her reasons for this was that the park was created, owned and founded by the individuals who lived in the two cities. The cities of Mounds View and Spring Lake Park agreed to maintain the park a This park was given to the two cities. The name of the park should remain as the people who created and founded the park have given a lot more than money. Trude stated that she appreciated what the Lions have done for the park, but that they were given a plaque dedicated to them for that work. Trude also stated that she would like the conditions of the deed reviewed. Trude stated that the City appears to have a policy of naming parks after their locations not after people or organizations. Trude further stated that there have been implications that no more funding will come from the Spring Lake Park Lion's Club if the Park isn't renamed. The City should not bend to extortion. Councilmember Blanchard gave some background on Lakeside Park stating that the park was given to the boosters club in Spring Lake Park by a developer named Bronson-Erickson in 1941. The park was kept going by this committee and the City became involved. The people of the city ' purchased 1/2 lot so that Ramsey County people could participate at the park. The park was then given to the two cities as a park and the Park and Recreation Departments of both cities agreed to maintain the park. Bill Frits, 8072 Long Lake Road, commented that Lakeside Park and Mounds View's involvement with the park goes back to when Mounds View was a Township. The little red building on the park used to be the Ramsey County Library. Mayor Linke stated that there are very few members left in the original boosters club. Councilmember Quick stated that there is a park called Lambert Park. named after a large property owner and a road, Hodges Lane, named after a former Councilmember, Don Hodges and another road was named Grabowski Way or Place which contradicts the policy of not naming sites in the City after people. Mayor Linke stated that some place in the park there should be-some type of recognition of those individuals that actually started the park and turned it over to the two cities. MOTIONjSECOND: Trude/Blanchard to Table Resolution No. 4430 in Support of Renaming of Lakeside Park to Lakeside Lion's. Park VOTE: 3 ayes 2 nays Motion Carried Mounds View City Council Page Ten ~egular Meeting October 11, 1993 REPORTS' 1. Report of Councilmembers: Councilmember Blanchard - No report. Councilmember Wuori - Reminded all that Thursday, October 14, 1993 is "Turn Off the Violence Day". Wuori stated that television has had an impact on the lives of children with so much violence being shown. Wuori encouraged parents to watch television with their children and explain to them how they feel about violence. Councilmember Quick suggested calling the 1-800 number of the sponsors of the violent shows and letting them know how one feels about them sponsoring a program with such a violent nature. Councilmember Ouick - No report. Councilmember Trude- No report. •2. Report of Mayor: Mayor Linke a. Mayor Linke thanked all of the volunteers that showed up to help clean up the golf course site. There was a total of 48 persons. Mayor Linke extended a personal thank you to the City's public works staff. Linke also thanked the City of Lino Lakes for the use of their equipment (front end loader and bobcat) to help with this effort. Mayor Linke commented that another nearby City had turned us down and he would be pursuing that issue in the near future. Bill Frits, 8072 Long Lake Road, commented that now that Long Lake Road is .complete there has been a tremendous amount of rollerbladers, skateboarders and persons walking their dogs, using the middle of Long Lake Road rather than the newly built sidewalk. The problem that arises is there are no speed limit signs posted on the road and, therefore, cars move very fast down the road and Mr. Frits stated that, in his opinion, this is a tragedy waiting to happen. Mr. Frits further stated that semis drive that road at 2:00 a.m. .Mayor Linke responded to Mr. Frits' comment in that he participated as a ride-along with the Police Department last week and witnessed tickets being written for speeding on that road. Mounds View City Council .Regular Meeting Page Eleven October 11, 1993 3. Report of Administrator: Samantha Orduno thanked all the volunteers who helped with the clean up of the golf course site. Orduno stated that it couldn't have been completed without each and everyone's help. Orduno reported that all piles. had been separated in approximately 1 1/2 hours. There was. a great group of people and she was proud to be apart of it. Councilmember Quick noticed that the effort was videotaped and asked if the tape would be shown. Orduno reported that everything that went into the bins was videotaped so the City would have a record of what was hauled to the landfills., 4. Report of Attorney - No report. Mayor Linke announced the dates and times of the next Council Work Session and the next Council Meeting. here being no further business before this Council, Mayor Linke adjourned he meeting at 8:40 p.m. Respectfully submitted, ~7~~= ~~~~~~ Michele Severson Recording Secretary