HomeMy WebLinkAboutMinutes - 1992/12/28CITY OF MOUNDS VIEW
CITY COUNCIL
DECEMBER 28, 1992
7:00 P.M.
AGENDA
The City Council is provided background information for agenda items a.n
advance by staff and appointed commissions, committees and boards.
Decisions are based on this information, as well as City policy and
practices, input from constituents and a Councilmember's personal
judgement. If you have comments, questions or information regarding an
item on the agenda, please step forward to be recognized by the Mayor
during the ".Residents Requests and Comments From the Floor" item on the
• agenda. Please state your name and address for the record. A11 comments
are appreciated. A copy of aZ1 printed materials relating to the agenda
item is available for public inspection at the Recording Secretary's Table.
1.
2.
3.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL -
Linke
Quick Wuori
Blanchard Rickaby
4.
APPROVAL OF MINUTES:
Comments:
December 9, 1992
Budget Hearing
COUNCIL ACTION: A T D
•
AGENDA
PAGE TWO
DECEMBER 28, 1992
December 14, 1992
Regular Meeting
COUNCIL ACTION: A T D
Comments:
5. SPECIAL ORDER OF BUSINESS:
No special business scheduled for this meeting.
6. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
Citizens' comments are encouraged to allow individvaZ citizens to address
the Council, as a whole, on a matter of interest or concern to the
citizens. The preseswation of the Citizens' Comments item on the agenda is
important ui order to encourage and maintain this information flow. To
preserve and protect this valuable communications link, a speaker is
limited to three (3) minutes.
•
-------------------------------------------------------------
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL •
NAME AND ADDRESS FOR THE MINUTES
------------------------=------------------------------------
?. PUBLIC HEARINGS:
7:05 p.m. To Consider New and Used Car Sales
License for Auto Central, Inc., 2975
Highway 10. Request that the hearing
be rescheduled to January 11, 1993 to
allow proper notification. (Staff Report
No. 92-440C)
COUNCIL ACTION: A T D
Comments:
8. CONSENT AGENDA:
A. Authorize the Purchase of Permanent Easements from
Mounds View Residence Inn in the Amount of $4,650
per Easement (Staff Report No. 92-441C)
B. Adopt Resolution No. 4321 Approving Just and Correct
Claims Against City Funds •
AGENDA
PAGE THREE
• DECEMBER 28, 1992
C. Set a Public Hearing on the 1993 Utility Budgets for
7:10 p.m. (Staff Report No. 92-442C)
D. Licenses for Approval
Gasoline Stations - xpires 12/31j93
Mounds View Amoco - Renewal
Mounds View Phillips 66 - Renewal
Retail Foods of Minnesota (Brooks) - Renewal
Superamerica - Renewal
Fina - Renewal (contingent upon payment of fee)
N_on-Intoxicatina Liquor - Off Sale Ex.,pires
12j31/93
Superamerica - Renewal
Tom Thumb - Renewal
Retail Foods of Minnesota (Brooks) - Renewal
New and Used Auto Sales - Expires 12/31/93
• Saturn of St. Paul, Inc. - Renewal
Amusement Devices - Expires 12J31J 93
American Amusement Arcades - Renewal
Mermaid
Roberts
Aaendas and Minutes - Expires 12/31/93
Paster Enterprises - Renewal
Nielsen and Associates, Inc. - Renewal
Fire Protection - Expires 6 30/93
Design Plus Fire Protection - New
Sian - ExQires 6/30j93
Crosstown Sign,-Inc. - Renewal
Juleen Designs, Inc.- Renewal
Sewer and Water - Expires 6j30/93
Sabby Constracting - New
Heating and Air Conditioning - Expires 6/30/93
Aarons - New
General - Expires 6/30/93
Donahue Construction - New
•
AGENDA
PAGE FOUR
DECEMBER 28, 1992
9. COUNCIL BUSINESS:
A. Consideration of Rejection of Bids for
Telecommunication System for City Hall (Staff Report
No. 92-443C)
COUNCIL ACTION: A T D
Comments:
B. Consideration of Resolution No. 4324 Approving a
Budget Amendment, Staff Report No. 92-444C
COUNCIL ACTION: A T D
•
Comments•
C. Consideration of Resolution No. 4323 Authorizing
City Staff to Enter into a Development Agreement
with Keith Harstad for the Greenfield Estates
Project, Planning Case No. 333-91, Staff Report
No. 92-445C •
COUNCIL ACTION: A T D
Comments:
D. Consideration of Resolution No. 4322 Authorizing
Budget Transfers for 1992 Salary Adjustments,
(Staff Report No. 92-446C)
COUNCIL ACTION: A T D
Comments•
10. REPORTS• '
1. Report of Councilmembers: Rickaby, Quick,
Blanchard, Wuori
2. Report of Mayor Linke
3. Report of Administrator
4. Report of Staff •
AGENDA
PAGE FIVE
DECEMBER 28, 1992
5. Report of Attorney
11. ADJOURNMENT•
NEST COIINCIL WORK SESSION:
NEST COIINCIL MEETING:
JANIIARY 4, 1993
JANIIARY 11, X993 1992
~1
~J
•
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
December 28, 1992
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
CALL TO ORDER
The Mounds View City. Council was called to order by Mayor Linke at 7:00 p.m.
on Monday, December 28, 1992.
LEDGE OF ALLEGIANCE
The Pledge of Allegiance was said.
ROLL CALL
MEMBERS PRESENT:. Councilmembers Quick, Wuori,
Blanchard, Rickaby and Mayor Linke.
MEMBERS ABSENT: None
ALSO PRESENT: Samantha Orduno, City Administrator;
Tim Cruikshank, Management Assistant;
Ric Minetor, Director of Public Works/
City Engineer
APPROVAL OF MINUTES:
MOTION/SECOND: Blanchard/Wuori to approve the minutes of the
December 9, 1992, Budget Hearing, as presented.
VOTE: 4 ayes 0 nays Motion Carried
Councilmember Rickaby abstained from the vote as she was not
present at the Budget Hearing.
•
Mounds View City Council
~egular Meeting
Page Two
December 28, 1992
MOTION/SECOND: Rickaby/Quick to approve the minutes of the
December 14, 1992, Council Meeting, as presented.
VOTE: 5 ayes 0 nays Motion Carried
SPECIAL ORDER OF BUSINESS:
There was no special order of business scheduled for this meeting.
RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR:
Richard Oman, 8205 Groveland Road, stated the he had spoken to the City
Administrator, Samantha Orduno, regarding the receipt of Council Packets.
Mr. Oman stated that he had received four or five packets. After reviewing
the packets and comparing the packets he received to those that the City
Council received he reported that he did not receive all the materials that
the Council received. Mr. Oman questioned why he was being denied
information. Mr. Oman commented that he had been billed for the
packets but had not paid for them because he was upset about not receiving
11 of the information. Mr. Oman further stated that Orduno stated a
~ifferent fee than what he was invoiced.
Mayor Linke explained to Mr. Oman that anyone who requests packets gets
exactly the same information as the Council with the exception to large
books or binders because of the cost of copying them. Linke also pointed
out that many times items are received at the meetings and that those same
items are available to the public and are located in the Public Book on the
Recording Secretary's table.
Samantha Orduno, City Administrator, pointed out to the Mr. Oman what it
costs to process an agenda packet and that the City is charging a very
minimal amount for the information in the packet. Orduno pointed out that
for an average agenda it costs approximately $9.00 per packet. The City
charges $55.00 per year for 36 packets. Orduno asked Mr. Oman what items he
didn't receive that the Council receives.
Mr. Oman reported that he had not received "This Is It", "Staff Stuff", tax
information, some staff reports, and the budget information. Oman stated
that when he spoke to Samantha about receiving a packet she told him it
would be between $25 and $30 for the entire year. Mr. Oman stated that he
understood that the Council determines what information is put into the
packet.
Orduno stated that in order to clear the record she had never quoted $25 or
~30 as a cost for packets for a year.
Mounds View City Council
~egular Meeting
Page Three
December 28, 1992
Mayor Linke stated that in order to cut costs he has his packet reduced by
not including approved minutes. There is a book at City Hall that he can
use for research if he needs to. Linke stated that he does not receive the
"Info Only" material in his packet because it is costly to run all of these
Mayor Linke stated that in order to cut costs he has his packet reduced by
not including approved minutes. There is a book at City Hall that he can
use for research if he needs to. Linke stated that he does not receive the
"Info Only" material in his packet because it is costly to run all of these
items. so there is a ring binder of these items kept for the Councilmembers
to review.
Orduno explained that the items Mr. Oman referred to are internal
informational documents. These documents are not a part of the packet.
These documents inform the Council of what the staff has been working on
during the week and month.
Mr. Oman stated he would compare what he received in his packet to what the
Council receives and bring this item up again at another meeting.
PUBLIC HEARINGS:
Samantha Orduno, City Administrator, requested that the Council reschedule
the public hearing that would consider the New and Used Car Sales License
~or Auto Central, Inc., 2975 Highway 10 to January 11, 1993. The reasons
for these request are 1) time schedule for notification wasn~t adequate and,
2) the City had received calls from residents who would like to attend the
hearing but could not make the December 28 meeting because they would be out
of town for the holidays.
MOTIONJSECOND: Linke/Quick to reschedule public hearing to
consider New and Used Car Sales License for Auto Central, Inc.,
2975 Highway 10 to January 11, 1993 at 7:05 p.m.
VOTE: 5 ayes 0 nays Motion Carried
CONSENT AGENDA•
Samantha Orduno, City Administrator, read the Consent Agenda. Mayor Linke
asked if there were any items the Council would like to remove. Item D was
removed by Mayor Linke.
MOTION/SECOND: Wuori/Rickaby to adopt Consent Agenda minus
Item D., Licenses for Approval
VOTE: 5 ayes 0 nays Motion Carried
Mayor Linke explained that he removed Item D. from the Consent Agenda
because of the contingency regarding payment of the licensing fee for
~ina.
Mounds View City Council
~egular Meeting
Page Four
December 28, 1992
MOTION/SECOND: Linke/Blanchard to adopt gasoline station license
renewals contingent upon the payment of the licensing fee from Fina
VOTE: 5 ayes 0 nays Motion Carried
COUNCIL BUSINESS:
A. Tim Cruikshank, Management Assistant, reviewed Staff Report
No. 92-443C regarding the rejection of bids for telecommunication
system for City Hall. Cruikshank reported that the City received
five bids for telecommunication systems. The two lowest bids did
not meet minimum specifications. The next lowest bid met all
requirements but was $3,522 more than budgeted for this project.
Cruikshank explained that the Council could reject all bids and
reevaluate the bid specifications and rebid.
•
Mayor Linke commented that the City should not have to reevaluate
the bids and change specifications just to have the low bidders
be able to meet the specifications set by the City. Linke stated
that the Council had discussed the specifications approximately
six months ago and the minimum needs were set with these specifica-
tions. Mayor Linke stated that in his opinion rebidding will not
change the numbers at all. The budget amount of $15,000 was set a
year ago and the low bid is $3,000 higher than budgeted, however,
the $15,000 was set with really nothing to go on. Mayor Linke
stated that, in his opinion, the City should accept the lowest bid
that met all the requirements and move forward with the project.
Councilmember Rickaby asked what fund the additional $3,500 would
come from.
Mayor Linke stated this could come out of contingency.
Samantha Orduno, City Administrator, stated that the City had made
several capital purchases that were purchased for prices lower than
expected and that there was $3,522 left in the capital fund.
Orduno explained that because the implementation of the phone system
would be delayed until 1993 it would be necessary to amend the 1993
budget to allow monies set aside in the 1992 budget to be rolled over
to the 1993 budget. Orduno stated that $3,522 could be taken from
contingency and the already budgeted amount of $15,000 could be rolled
over to the 1993 budget for the telecommunications project.
Councilmember Wuori commented that this approach made sense to her as
the project entailed a great deal of staff time and would take more
time to rewrite the specifications. Wuori concurred with Mayor Linke
in that the City should accept the lowest bidder who met
specifications.
Mounds View City Council Page Five
~egular Meeting December 28, 1992
Councilmember Blanchard asked that, for the general public, this
project be briefly reviewed at this time.
Tim Cruikshank stated that this system consists of new phone units
for staff systems and a central system that dispatches phone calls
when they come in. This system will enable City Hall to be a better
communicator. Public Works will have their own phone number as well
as Park, Recreation and Forestry. The groundwork for this project was
performed by a group of city employees approximately one year ago. The
telephone committee surveyed the needs of the staff and had vendors
come in to demonstrate their systems for the group.
Orduno commended the telephone committee for their work commenting
that this was a year long process. Orduno stated that-the
committee did an outstanding job in their research and
recommendation. This project started in July of 1991.
MOTION/SECOND: Wuori/Rickaby to accept the bid of $18,522 from
Executone for a Telecommunication System for City Hall
VOTE: 5 ayes 0 nays Motion Carried
~. Orduno reviewed Staff Report 92-444C in conjunction with in Item A.
above regarding the approval of a budget amendment to carry over budget
capital expenditure for new telecommunication system for City Hall.
MOTION/SECOND: Linke/Wuori to adopt Resolution No. 4324
Approving Budget Amendment to Carryover Budget Capital
Expenditure for New Telecommunication System for City Hall
VOTE: 5 ayes 0 nays Motion Carried
C. Ric Minetor, Director of Public Works/City Engineer, reviewed
Staff Report No. 92-445C regarding Resolution No. 4323 Authorizing
City Staff to Enter into a Development Agreement with Keith Harstad for
the Greenfield Estates Project. Minetor stated that Mr. Harstad made
payment to the City for all outstanding fees remaining from the review
process of the Greenfield Estates development. Minetor stated that
staff had provided a draft copy of the Development Agreement to the
representatives of Mr. Harstad for their review and passed out a draft
copy of this development agreement to the Council at this time.
Minetor further stated that the City Attorney will be reviewing this
document. The development agreement is basically a contract that
protects all of the City's interests with regard to this development.
Councilmember Rickaby stated that she would have liked to have a copy
of the draft in final form to prepare for her vote on the issue.
Mounds View City Council
~egular Meeting
Page Six
December 28, 1992
Minetor stated that the draft he handed out was a "boiler plate"
agreement incorporating the Council's stipulations.
There are still calculations and plans that need to be put
into the document.
Mayor Linke stated that when the final draft was given to the City
Administrator and himself, he would give the other Councilmembers
an opportunity to review it. Resolution No. 4323 is only authorizing
the Mayor and Clerk-Administrator to execute a Development Agreement
on behalf of the City when it reaches its final point.
MOTIONLSECOND: Quick/Linke to adopt Resolution No. 4323 Authorizing
the City of Mounds View to Execute Development Agreement No. 92-97
with Keith Harstad
VOTE: 5 ayes 0 nays Motion Carried
D. Samantha Orduno, City Administrator reviewed Staff Report No. 446C
regarding Resolution No. 4322 Authorizing Budget Transfers for 1992
Salary Adjustments. Orduno stated that this was a housekeeping item
and that as a consequence of 2992 salary adjustments for cost of living
and comp worth it is necessary to make budget transfers from the salary
contingency accounts to the departmental salary and fringe benefit
accounts.
VOTE: 5 ayes 0 nays Motion Carried
REPORTS•
Report of Councilmembers:
Councilmember Rickabv wrote a letter in rebuttal to Mayor Linke's
statements made at the December 9, 1992 Budget Hearing. Council-
member Rickaby read the letter publicly and requested that the letter
and attachment become a permanent part of the meeting minutes.
(Councilmember Rickaby's letter is attached as part of the minutes.)
At the conclusion of Councilmember Rickaby's reading of the letter,
Mayor Linke commented, "So much for not politicking at Council
Meetings."
Councilmember Ouick - No report.
Councilmember Blanchard - No report.
Councilmember Wuori wished everyone a "Happy New Year". Wuori
reported that newsletters were mailed out to all residents and
hoped that everyone had received their copy. Wuori indicated that
some newsletters could be received late because of the holiday mail.
~ounds View City Council
Regular Meeting
Mayor Linke's Report:
Mayor Linke wished everyone a "Happy New Year."
Administrator's Report:
Page Seven
December 28, 1992
* Samantha Orduno reminded everyone of the Regional Senior
Center Informational Meetings. They are as follows:
Fridley January 13 7:00 p.m.
New Brighton January 14 7:00 p.m.
Spring Lake Park Janaury 27 7:00 p.m.
Mounds View Janaury 28 7:00 p.m.
The representatives on the Task Force from Mounds View were:
Jerry Skelly, Sr.
Lulu Cory
Charlynn Robertson
Bill Woods
Orduno stated that Mounds View was well represented and the
members of the Task Force should be commended.
* Also, Orduno took this opportunity to wish everyone a "Happy
New Year". Orduno stated that she has enjoyed working for the
Council and staff of the City this past year. Orduno thanked
her staff and commented that it is the best staff around.
* Orduno reported that the City is advertising for a new police
officer. Approximately 60 people had applied at this time.
* Orduno announced that there would be a meeting of the Golf
Course Task Force on January 14, 1993 at 6:00 p.m. at City
Hall.
Mayor Linke announced that the next Work Session would be held January 4,
1993 and that the next regular Council Meeting would be held January li,
1993. There being no further business before this Council, Mayor Linke
adjourned the meeting at 7:46 p.m.
Respectfully submi ed,
Mic ele Severson
_~ ..
~. Because Mayor Linke has made a public statement in my absence
at the December 9, 1992 council meeting in which he blatantly
misrepresented statements by me and because those
misrepresentations have been recorded in the minutes, I find it
necessary to correct those misrepresentations at this time and
submit those corrections for the minutes of this meeting.
At the December 9 hearing Mayor Linke stated falsely that my
letter to the editor stated "that the information given to the
Council was not correct and, therefore, the Council did not have
correct information when setting the levy." A copy of that letter
to the editor is attached. Any reader can plainly see that no such
statement was made nor is there any statement in that letter to the
editor that could be reasonably interpreted as such. The entire
letter to the editor was clearly in the context of discussions at
the October 13, 1992 council meeting concerning the franchise fee.
There was no reference whatsoever to information given to council
at the time of setting the levy. It only talks about information
given out to the public at the October 13 council meeting.
In addition, Mr. Linke made another misrepresentation of my
statements when he stated that I asked at the December 7, 1992
worksession where the cuts were that had been made by staff. I
asked no such question. I did ask for the proposals or
recommendations concerning cuts that Don Brager told the council on
November 2, 1992 that he would bring to the council on December 7,
1992. At that November 2, 1992 meeting, the night before the
election, Mr. Brager told the council that all budget projections
were made considering the LGA amounts that were promised by the
state. However, since we had experienced cuts in those LGA amounts
in the past, he thought the council might consider cuts in the
budget. The council was asked at that meeting to suggest areas for
proposed cuts. I recommended that Mr. Brager include the cuts
supported by residents who answered the survey when asked to make
a 10~ cut in a budget. Mr. Linke responded that the entire survey
should be considered, not just that portion. I also recommended
that the goal setting session be cut. With that, Mr. Brager
promised to bring recommendations for possible cuts to the December
7, 1992 worksession. It was those recommendations that I was
asking about at the December 7, 1992 worksession.,
Mr. Linke also falsely states that I stated at several
meetings that I had cuts but had none at this meeting. The fact is
that up to the point I walked out of the meeting, I had proposed
cutting the $3,000 fee for an outside facilitator to the goal
setting session. Instead of making that cut, the rest of the
council added another $2,000 to the budget to again have that
goalsetting session off site. In addition, I proposed deleting the
budgeted monies for raises in salary for the mayor and city
councilmembers since the charter did not allow any such raises to
go into effect until after the next election. The council
announced that they had always done it this way. It was concluded
that the city attorney would be consulted on the morning of
December 8, 1992, whether the raises could go into effect for 1993
and if so they would stay in the budget. Therefore, the statement
that I came up with no cuts at that meeting was blatantly false.
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