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HomeMy WebLinkAboutMinutes - 1992/01/13 CITY OF MOUNDS VIEW CITY COUNCIL JANUARY 13, 1992 7:00 P.M. A G E N D A The City Council is provided background information for agenda items in advance by staff and appointed commissions, carmmittees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have conanents, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. A11 comments are appreciated. A copy of all printed materials relating to the agenda - item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Rickaby, Wuori, Quick, Blanchard, Linke 4. APPROVAL OF MINUTES: ~ December 9, 1991 Regular Meeting COUNCIL ACTION: A T D December 23, 1991 Regular Meeting COUNCIL, ACTION: A / T D • AGENDA PAGE TWO JANUARY 13, 1992 5. SPECIAL ORDER OF BUSINESS: 1. Special Presentation by the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting 2. Presentation by Public Works Foreman, Mike Ulrich 6. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and ma=ntairs this information flow. To preserve and protect this valuable communications Zink, a speaker is limited to three (3) minutes. ------------------------------------------------------------- CITIZENS: BEFORE SPEARING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES ------------------------------------------------------------- 7. PUBLIC HEARINGS: None 8. CONSENT AGENDA: 1. Adopt Resolution No. 4166 Approving Just and Correct Claims Against City Funds 2. Licenses for Approval Used Car Sales - Expires 12/31/92 Mid-American Auto - Renewal 3. Adopt Resolution No. 4164 Reapportionment of Auditor's No. 0431, Division No. DA063570, Rnollwood Park, Lot 97 (Sanitary Sewer) 4. Adopt Resolution No. 4165 Adopting the 1992 Street Light Utility Budget 5. Authorize Purchase of Two 1992 Chevrolets from Thane .Hawkins Polar Chevrlet in the Amount of $25,504.00 COUNCIL ACTION:A T D • AGENDA PAGE THREE JANUARY 13, 1992 9. COUNCIL BUSINESS: 1. Second Reading and Adoption of Ordinance No. 5.00 Amending the Municipal Code of Mounds View By Amending Chapter 60 Entitled, "Building Code and License Fees" COUNCIL ACTION: A T D 2. Second Reading and Adoption of Ordinance No. 501 Amending the Municipal Code of Mounds View By Amending Chapter 70 Entitled, Municipal Water System, to Require Connection to the Municipal Water System for All Buildings Designed for Occupancy in the City COUNCIL ACTION: A T D 3. Consideration of Resolution No. 4160 Appointing Official Newspaper, Acting Mayor and Official Depository for 1992 COUNCIL ACTION: A T D 4. Consideration of Resolution No. 4159 Rescheduling City Council Meetings Falling on Legal Holidays for 1992 COUNCIL ACTION: A T D 5. Consideration of Resolution No. 4162 Appointing City City Councilmembers and City Administrator as Representatives for City Commissions and Other Organizations COUNCIL ACTION: A T D 6. Consideration of Resolution No. 4161 Reappointment of City Commission Members • COUNCIL ACTION: A T D AGENDA , DECEMBER 23, 1991 . PAGE FOUR 7. Consideration of 1992 Department Liaison COUNCIL ACTION: A T D ' S. Consideration of Resolution No. 4167 Approving the Administrative Policy Governing Compensation and Adopting the Administrative Policy Regarding the Same (Staff Report No. 92-142C) COUNCIL ACTION: 9. Consideration of Wage Ranges and Employees (Staff COUNCIL ACTION: 10. Consideration of Works Department A T D Resolution No. 4168 Establishing Insurance Contribution for Non-Union Report No. 92-143C) A T D 1992 Labor Agreement with Public (Staff Report No. 92-144C) COUNCIL ACTION: A T D 11. Consideration of 1992 Agreement with Teamsters and Public and Law Enforcement Employee's Union Local No. 320 (Staff Report No. 92-145C) COUNCIL ACTION: A T D 12. Appointment of Carla Asleson as Recycling Coordinator (Staff Report No. 92-146C) COUNCIL ACTION: A T D 13. Consideration of Resolution No. 4171 Establishing the Reimbursement Rate for Employee's Use of Persana~. Vehicles During the Conduct of City Business COUNCIL ACTION: A T D • • AGENDA DECEMBER 23, 1991 PAGE FIVE 10. REPORTS• 1. Report of Councilmembers: Rickaby, Wuori, Quick, Blanchard 2. Report of Mayor Linke 3. Report of Administrator 4. Report of Staff 5. Report of Attorney 11. ADJOURNMENT• NE%T CODNCIL WORK SESSION: FEBRIIARY 3, 1992 NE%T COIINCIL MEETING: JANIIARY 27, 1992 • PROCEEDINGS OF Tf~ CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 13, 1992 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 CALL TO ORDER The Mounds View City Council was called to order by Mayor Linke at 7s00 p.m. on Monday, January 13, 1992. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was said. ~LL CALL MEMBERS PRESENT: Councilmembers Rickaby, Wuori, Quick, Blanchard and Mayor Linke. MEMBERS ABSENT: None ALSO PRESENT: Mark Barney, City Attorney, Samantha Orduno, City Administrator, Ric Minetor, Public Works Director/City Engineer, Don Brager, Finance Director, and Tim Cruikshank, Management Assistant APPROVAL OF MINUTES: MOTION/SECOND: Blanchard/Wuori to remove December 9, 1991 minutes from the table. 5 ayes 0 nays Motion Carried Counclmember Rickaby indicated she had several corrections to December 9, 1991 minutes. Staff to review tapes of meeting of December 9, 1991. MOTION/SECOND: Quick/Blanchard to table December 9, 1991 minutes. 5 ayes 0 nays Motion Carried ounds View City Council ~:gular Meeting Page Two January 13,.1992 SPECIAL ORDER OF BUSINESS: 1. Mr. Feller, Finance Director of Lakeville, and President of the Minnesota Government Finance Officers Association presented Don Brager, Finance Director for the City of Mounds View, and Mayor Linke a Certificate of Achievement in Financial Reporting which is the highest form of recognition a City can attain. 2. Mike Ulrich, Public Works Foreman, addressed the Council and residents of Mounds View on the issue of why the Public Works Department was scraping the roads last week when the weather was conducive to thawing the ice and snow. Mr. Ulrich explained that roads could be scraped to which helps in the runoff when the snowbanks melt, pavement stress which is caused from water freezing and the asphalt expanding and keeps roads in better as potholes), which decreases repair on vehicles. this was not done in the past, as when the City was with Ramsey County for plowing, was that it was not City to pay Ramsey County to do this scraping. were no residents requests and comments. PUBLIC HEARINGS the asphalt decreases the in the cracks condition (as far One of the reasons under contract affordable for the There were no public hearings scheduled for this meeting. CONSENT AGENDA Samantha Orduno, City Administrator, read the items on the proposed Consent Agenda. Mayor Linke removed Item 2, Licenses for Approval from the Consent Agenda for discussion. MOTION/SECOND: Quick/Wuori to adopt the Consent Agenda minus Item 2 and waive the reading of the resolution. 5 ayes 0 nays Motion Carried Mayor Linke asked Orduno, City Administrator, if Mid-American Auto had met all requirements for licensing. Orduno indicated that Mid-American Auto was in compliance with City licensing requirements. Mayor Linke further inquired as to the status of Mid-American Auto's State license. Orduno indicated that the State had received all the necessary paperwork from Mid- American Auto and that Mid-American Auto, at this time, was operating without a State License. Orduno further explained that Mounds View's ~nicipal Code does not address the fact that the business would have to ~ve a State License before being licensed by the City of Mounds View. ounds View City Council ~gular Meeting Page Three January 13, 1992 Mayor Linke indicated that in the future the City require a State License be in place prior to the issuance of a City license and that the State License be kept in force during the City's licensing period. Mayor Linke further indicated that the City should approve the license contingent upon the fact that Mid-American Auto receive their State License within 14 days of this approval. MOTION/SECOND: LinkelRickaby to approve Mid-American Auto's license contingent upon the fact that Mid-American Auto receive their State License within 14 working days of this approval and that the State License. stay in force for the duration of the City's licensing period which is January 1 through December 31 of each year. 5 ayes 0 nays Motion Carried COUNCIL BUSINESS: 1. Ric Minetor, Director of Public Works/City Engineer, reviewed Ordinance No. 500 Amending the Municipal Code of Mounds View By Amending Chapter 60 Entitled, "Building Code and License Fees". Minetor explained that this ordinance brings the City into conformance with the State regarding the licensing of contractors and provides the Council the opportunity to set a fee administrative detail with regard to the status of the permits. MOTION/SECOND: Quick/Wuori to approve second reading and waive the reading of Ordinance No. 500 Amending the Municipal Code of Mounds View By Amending Chapter 60 Entitled, "Building Code and License Fees". 5 ayes 0 nays Motion Carried A roll call vote is necessary to adopt the Ordinance. Mayor Linke - aye Councilmember Rickaby - aye Councilmember Quick - aye Councilmember Wuori - aye Councilmember Blanchard - aye 2. Ric Minetor, Director of Public Works/City Engineer reviewed Ordinance No. 501 Amending the Municipal Code of Mounds View By Amending Chapter 70 to Require Connection to the Municipal Water System for All Buildings Designed for Occupancy in the City. This ordinance would require all existing and new buildings to connected to the municipal water system for reasons • of public health. ounds View City Council ~sgular Meeting Page Four January 13, 1992 MOTION/SECOND: Wuori/Blanchard to approve second reading and waive the reading of Ordinance No. 501 Amending Chapter 70 of the Municipal Code to Require Connection to the Municipal Water System for All Buildings Designed for Occupancy in the City. A roll call vote is necessary to adopt the ordinance. Mayor Linke - aye Councilmember Blanchard - aye Councilmember Wuori - aye Councilmember Rickaby - aye Councilmember Quick - aye 3. Mayar Linke read Resolution No. 4160 Appointing the Official Newspaper, Acting Mayor and Official Depository for 1992. MOTION/SECOND: Quick/Rickaby to adopt Resolution No. 4160 Appointing the Official Newspaper, Acting Mayor and Official Depository for 1992. 5 ayes 0 nays Motion Carried Mayor Linke read Resolution No. 4159 Rescheduling City Council Meetings Falling on Legal Holidays. MOTION/SECOND: Blanchard/Wuori to adopt Resolution No. 4159 Rescheduling City Council Meetings Falling on Legal Holidays 5 ayes 0 nays Motion Carried 5. Mayor Linke read Resolution No. 4162 Appointing City Councilmembers and City Administrator as Representatives for City Commissions and Other Organizations MOTION/SECOND: Wuori/Quick to adopt Resolution No. 4162 Appointing City Councilmembers and City Administrator as Representatives for City Commissions and Other Organiza- tions 5 ayes 0 nays Motion Carried 6. Mayor Linke read Resolution No. 4161 Reappointment of City Commission Members MOTION/SECOND: Wuori/Quick to adopt Resolution No. 4161 Reappointment of City Commission Members • ounds View City Council ~gular Meeting Page Five January 13, 1992 Samantha Orduno, City Administrator, reported that she had spoken to Gary Jones, whose term had expired on the Planning Commission, just prior to the Council Meeting, and he wished to decline reappointment to the Commission. Mayor Linke instructed that Jerry Blanchard be added to the Police Commission as Mr. Blanchard desired reappointment. Mr. Jerry Peterson, Planning Commission, and Ms. Pamela Starr, Park and Recreation Commission both indicated they would be interested in being reappointed to their respective commissions. 5 ayes 0 nays Motion Carried 7. Mayor Linke explained that the City Charter requires the appointment of a Councilmember as a liaison to each department within the City. This liaison is rotational on a quarterly basis. Mayor Linke read through the proposed 1992 Department Liaison Schedule. • MOTION/SECOND: Quick/Rickaby to approve 1992 Department Liaison Schedule as presented. 5 ayes 0 nays Motion Carried 8. Samantha Orduno, City Administrator, reviewed Staff Report No. 92-142C regarding Resolution No. 4167 Approving the Establish- ment of an Administrative Policy/Compensation Plan. Orduno explained that the goals of the proposed Compensation Policy is to keep all position classes competitive with their professional status, keep the city competitive in the recruitment and retention of quality employees and to remain in compliance with the State's Pay Equity Law. MOTION/SECOND: Wuori/Rickaby to adopt Resolution No. 4167 Approving the Establishment of an Administrative Policy/ Compensation Plan. 5 ayes 0 nays Motion Carried 9. Samantha Orduno, City Administrator, reviewed Staff Report No. 92-143C and Resolution No. 4168 Establishing 1992 Wage Ranges and Insurance Contribution for Non-Union Personnel. Orduno explained that the 1992 Budget provided for a 3~ Annual Compensation Adjustment for non-union employees and a City contribution to family health insurance coverage of $285/month. • Mounds View City Council ~gular Meeting Page Six January 13, 1992 MOTION/SECOND: Wuori/Quick to adopt Resolution No. 4168 Establishing Wage Ranges and Insurance Contribution to Non-Union Personnel. 5 ayes 0 nays Motion Carried 10. Samantha Orduno, City Administrator, reported that a settlement had been reached with the Public Works employees with the the provisions of a 2.9~ wage increase, city contribution of $285.00 to dependent health coverage per month and one additional hour of standby pay from 5 to 6 hours during a seven day period. Orduno stated that this settlement allows the City to better comply with the State's Pay Equity Law and is consistent with degree of percentage wage increases in other metro area municipalities. MOTION/SECOND: Blanchard/Rickaby to approve 1992 Labor Agreement with Public Works Department 5 ayes 0 nays Motion Carried ~.. Samantha Orduno, City Administrator, reported that a settlement had been reached with Teamsters Public and Law Enforcement Local No. 320 with the following provisions of a one year contract from January 1, 1992 to December 31, 1992, wage increase of 2.5$ to base and .05~ lump sum, city contribution to dependent health coverage of $185.00 per month, investigator pay increase from $148 per month to $160 per month, plus 1 hour of straight compensatory time for off duty calls between the hours of 10:00 p.m. and 6:00 p.m. and an increase of $25.00 to uniform allowance from $450 per year to $475 per year. Orduno stated that this settlement represents a serious attempt to comply with the provisions of the Fay Equity Law. Mayor Linke thanked the Public Works employees and the Police Department employees for keeping the good thoughts of the City in mind in that they negotiated with regards to the City's need to be in compliance with Pay Equity. 12. Ric Minetor, Director of Public Works/City Engineer reviewed Staff Report no. 92-146C and Resolution No. 4170 regarding a request to Ramsey County for a SCORE grant and the appointing of Carla Asleson to Recycling Coordinator. Minetor explained this grant was applied for in November to fund recycling promotional and educational activities as well as fund the Recycling Coordinator position for 1992. This SCORE grant was in the amount of $25,729.56. ounds View City Council ~gular Meeting Page Seven January 13, 1992 MOTION/SECOND: Wuori/Quick to adopt Resolution No. 4170 Accepting Recycling Grant from Ramsey County and Appointing Carla Asleson as Recycling Coordinator 5 ayes 0 nays Motion Carried 13. Tim Cruikshank, Management Assistant, reviewed Staff Report No. 92-147C and Resolution No. 4171. regarding mileage reimbursement. Cruikshank stated that the Internal Revenue Service has changed the maximum amount .allowed for employees to claim from $.275 to $.28 per mile. Cruikshank further stated that increasing mileage reimbursements to $.28 per mile would bring Mounds View City policy in line with Federal regulations. MOTION/SECOND: Quick/Blanchard to adopt Resolution No. 4171 Establishing the Reimbursement Rate for Employee's Use of Personal Vehicles During the Conduct of City Business 5 ayes 0 nays Motion Carried PORTS 1. Report of Councilmembers: Councilmember Rickaby - No report. Councilmember Wuori - No report. Councilmember Ouick - No report. Councilmember Blanchard - No report. 2. Report of Mayor Linke: 1) On Wednesday, January 14, 1992 the Ramsey County League of Local Government's Legislative Committee will present its final report back to cities regarding the Ramsey County Study Commission's proposals to the League at Keller Golf Course. The public is welcome.. The legislators will also be there and this will be an opportunity for the elected officials to do some lobbying on issues they are concerned about. 2) Mayor Linke expressed his .thanks to all the Council, Staff and many residents who called, sent letters or stopped by to offer their condolences in the passing of his father. • ounds View Gity Council Page Eight ~gular Meeting January 13, 1992 3. Report of Administrator 1) Samantha Orduno, City Administrator, reviewed the Staff Report and Resolution No. 4172 regarding Golden Gloves' boxing exhibition to be held on January 21, 1992 at the Bel-Rae Ballroom. Orduno stated that prior to this evening's meeting, Tony Jambor, proprietor of the Bel-Rae Ballroom, had called her and asked her to pass on a few things to the Council. The first area of concern to Mr. Jambor was the requirement for two sworn police officers. This was a problem for the boxing promoter because of the extra cost. Mr. Jambor explained that he had a special license to police his own establishment and asked if this requirement could be waived. Orduno stated that there would be classifications of boxers 18 years of age and older. Orduno further stated that this requirement had not been waived past. MOTION~SECOND: Quick/Wuori to adopt Resolution No. 4172 Authorizing Golden Gloves to Conduct a Boxing Match at the Bel-Rae Ballroom on January 21, 1992 Mayor Linke stated that this application was filled out on December 20, 1991 and felt that this did not give the City adequate time to do administrative detail work with regard to their license.. In the future, Mayor Linke, requests that the City should have 30 days in advance of the approval of such licenses for boxing exhibitions. 5 ayes 0 nays Motion Carried 2) Samantha Orduno, City Administrator, reviewed Staff Report No. 92-150C and Resolution No. 4169 Approving Budget Transfers from Contingency to City Hall Accounts. Orduno explained that in September of 1991 Council approved an expenditure of no more than $7,750 to Alliance to update the 1990 City Hall Space Needs Report, however, the report failed to list that the Study update costs were to be taken ,from the Contingency Fund. Orduno also stated that due to the age and structural design of .City Hall, several unanticpated repairs were necessary to maintain a safe environment and maintain building security. Orduno further stated that doors and locks in several areas had to be fixed or, in some cases, replaced. These actions necessitated a transfer from 1991 Contingency to the City Hall Budget. ounds View City Council Page Nine ~gular Meeting January 13, 1992 Orduno also mentioned the fact that the 1991 Budget froze the City Hall office supplies at 1990 levels with the understanding of a budget transfer from Contingency could be utilized to offset cost overruns. Orduno stated that staff had been frugal with expenditures, costs for many materials escalated in 1991, thereby necessitating a fund transfer of $2,000 from the Contingency Fund. MOTION/SECOND: Blanchard/Rickaby to adopt Resolution No. 4169 Approving Budget Transfers from Contingency to City Hall Accounts 5 ayes 0 nays Motion Carried 4. Report of Staff 1) Ric Minetor, Director of Public Works/City Engineer reported that he had received plans from MnDot for realignment of County Road J and new Highway 10 from 35W to 65 and would be setting up an informational meeting in the near future. 2) Minetor also reported that he had received word that the Rice Creek Watershed District had approved our Surface Water Management Plan in November. Minetor stated that he will have to review the Plan with Short-Elliott-Hendrickson and make some minor changes. Minetor felt that the Plan would be on the Agenda for the February Work Session. 3) Minetor reported that a street light request was approved late October for Groveland Road and O'Connell Drive. Several residents don't want the streetlight on their property. Minetor stated that after discussions with NSP, another alternative location was presented that would require underground wiring rather than aerial. If the placement of the streetlight is done in the spring it would cost $700, but if now the cost would be $1100. Minetor stated that on the petition there were only two residences that were in question. 5249 wasn't represented and 5240 signed the petition and then had second thoughts and said no. Discussion followed by the Council regarding the residences that had signed the petition, where the money for installation of the streetlight would come from and if there would be any way the wires could be aerial rather than underground. Mayor Linke stated that it would be best to wait until spring and the Council concurred with this. Staff should reaffirm the fact that this streetlight is actually wanted in that area and if affirmative move forward in the spring. ounds View City Council Page Ten ~:gular Meeting January 13, 1992 Councilmember Blanchard stated that Mr. Minetor should urge the state or county to hold informational meetings on the sound barriers on Long Lake Road so the people could at least voice an opinion. 5. Report of Attorney City Attorney Barney presented a year end report from himself and City Attorney Dick Meyers. Barney stated that hopefully in 1992 there will be no increase in civil litigation, the nuisance suits against the City can be resolved and criminal trials will remain low. This would allow the legal budget to stay well below the projected budget for 1992. ADJOURNMENT: There being no further business before the Council, Mayor Linke adjourned the meeting at 8:04 p.m. Respectfully submitted, • Michele Severson Deputy Clerk c: • To: Mayor and City Council From: Richard Meyer and Mark Rarney Re: Year End Report We have audited the Last three years of legal expenses for the city. The actual amount billed each year for general civil and criminal prosecution were: 1989 $85,662.50 1990 $86,065.75. 1991 $77,960.00 • The legal costs peaked at the highest point in 1989 - 1990 because of the development activity within the city and the increase in criminal prosecution. 1991 represents a more accurate reflection on annual costs and we believe the expenses can be reduced even further in 1992. Assuming there is no increase in civil litigation in 1992 there are a number of factors that could. help reduce legal costs-even further: 1) The overall experience of the City Council members helps reduce litigation. - Z) City staff has been excellent in anticipating problems and discussing them with us before they result in a lawsuit. 3) DWI and Domestic assault claims appear to be declining and the number of defendants requesting trials is diminishing. 4) Computerization of criminal forms. 5) Use of LMCT attorneys to handle extraordinary litigation without the need to hire expensive outside council. Hopefully in 1992 there will be no increase in civil litigation, we can resolve the nuisance suits pending against the. city and criminal trials will remain low. This will allow us to stay well below the projected budget for 1992 of $80,000 Richard Meyer • Mark A. Rarney