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HomeMy WebLinkAboutMinutes - 2011/03/28 • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA Ap p 1/0 Regular Meeting March 28,2011 Mounds View City Hall 2401 Highway 10,Mounds View,MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull,Mueller, Gunn. NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday,March 28,2011,City Council Agenda. • MOTION/SECOND: Mueller/Hull. To Approve the Monday, March 28, 2011, agenda as presented. Ayes—5 Nays—0 Motion carried. 5. PUBLIC INPUT Mike Read, 2208 Lois Drive, understood the City was making cuts due to budget constraints. He encouraged the Council to consider spending more wisely and re-evaluate expenses like the Community Center to assure there was a return on the City's investment. Mayor Flaherty explained that at the next Council work session meeting the Council would be reviewing every department within the City and placing a value on each entity. After this information was thoroughly reviewed, additional changes could be made by the Council regarding the Community Center. He noted the City has lost a great deal of State Aid with a loss of LGA and market value homestead credits. Dan Mueller, 8343 Groveland Road, thanked City staff for keeping the streets clear this past winter as it was a difficult storm season. 6. SPECIAL ORDER OF BUSINESS None. • Mounds View City Council March 28,2011 Regular Meeting Page 2 • 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing to Consider Resolution 7758, Interim Use Permit for a Temporary Tent at the Mermaid Entertainment Center, 2200 County Road 10. Planning Associate Heller stated the City received an application for an Interim Use Permit from the Mermaid for a Temporary Tent at the Mermaid Entertainment Center at 2200 County Road 10. The Mermaid had received a five year permit for their temporary tent in 2010, but a recent change in ownership has led to this new application. Staff had no objections to the request and recommended the Council approve of the Resolution. Mayor Flaherty opened the public hearing at 7:10 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:10 p.m. Council Member Mueller questioned how the tent has been used in the past and the intent of how the tent will be used going into the future. Mike Anderson, new owner of The Mermaid, stated the tent plans have not changed and it would be used from April through October for wedding receptions or other corporate events. Council Member Mueller asked how many people could be seated in the tent area. Dan Hall, representative from The Mermaid explained the tent had the capacity to seat 500 people. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7758, an • Interim Use Permit for a Temporary Tent at the Mermaid Entertainment Center, 2200 County Road 10. Mayor Flaherty commented the tent would need to meet all fire codes and be in compliance with all City codes. Ayes—5 Nays—0 Motion carried. B. 7:10 p.m. Public Hearing for the Introduction and First Reading of Ordinance 858, Vacating Easements on 2320 County Road 10 and 5260 O'Connell Drive(as part of the Coventry Senior Living Development). Planning Associate Heller indicated Coventry Senior Living was proceeding with a 95 unit senior housing building on County Road 10 south of County Road H2. The site was being replatted to combine the three lots into one. Because of this, the current easements were being vacated and replaced with one easement to streamline the plat. Staff had no objections to the request and recommended the Council hold the first reading and introduce the Ordinance. Mayor Flaherty opened the public hearing at 7:17 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:17 p.m. • Mounds View City Council March 28,2011 • Regular Meeting Page 3 Mayor Flaherty questioned if the easements had to be vacated at this time. Planning Associate Heller explained Coventry Senior Living applied for the vacation of the easements apart of the plat process. The City was on the 60 day clock and the easement vacation was one step in the process. Mayor Flaherty encouraged the City to hold an additional neighborhood meetings regarding the development. Planning Associate Heller indicated this would be up to the developer, as two meetings required were held last summer. City Administrator Ericson explained the City has completed all public input sessions necessary throughout the approval process. Mayor Flaherty stated he would be in favor of the City holding one additional neighborhood meeting to gain additional feedback on the final plans, and let neighbors know the project was moving forward. MOTION/SECOND: Mueller/Stigney. To Waive the First Reading and Introduce Ordinance 858, Vacating Easements on 2320 County Road 10 and 5260 O'Connell Drive (as part of the Coventry Senior Living Development). Ayes—5 Nays—0 Motion carried. C. 7:15 p.m. Public Hearing to Consider Resolution 7761, Adopting a Special • Assessment Levy for Delinquent Public Utility Accounts and Unpaid False Alarm Charges. Finance Director Beer indicated a property within the City has become delinquent on both their public utility account and false alarm charges. The property owner was notified of the public hearing this evening. He explained the site was now for sale and to protect the City he recommended the Council approve a special assessment against the property to assure future payment. Mayor Flaherty opened the public hearing at 7:25 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:25 p.m. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7761, Adopting a Special Assessment Levy for Delinquent Public Utility Accounts and Unpaid False Alarm Charges. Mayor Flaherty verified that the property owner was notified of the public hearing this evening. Council Member Mueller noted the property owner could pay the assessment and avoid any further interest charges if paid by April 28th. Ayes—5 Nays—0 Motion carried. II/ Mounds View City Council March 28,2011 Regular Meeting Page 4 11111 D. Resolution 7757, Approving the Coventry Senior Living of Mounds View Final Plat&Developers Agreement. Planning Associate Heller indicated Coventry Senior Living presented the City with a Final Plat. She reviewed the plans in detail with the Council and recommended approval of the Final Plat and developer's agreement. Mayor Flaherty questioned the timeline for the development and asked if Rice Creek Watershed District had been contacted. Greg Johnson, Coventry Senior Living, stated Rice Creek Watershed District has been contacted along with the County. He noted minor issues were being handled and is hoping the banking crisis was now resolved. Mr. Johnson indicated local lenders were being contacted and a positive response has been received for the development. Council Member Mueller asked if the development would be managed by Coventry Senior Living or sold to another entity. Mr. Johnson explained his intent was to stay involved in the development and retain ownership. Council Member Mueller inquired the number of jobs that would be brought to the community. Mr. Johnson estimated three nurses, several chefs, several maintenance staff and 20-30 aids would be needed to run the facility. Council Member Mueller requested Mr. Johnson review the flow of traffic through the site. Mr. 1111 Johnson reviewed the flow of traffic on the plat with the Council, confirming traffic would be in the County Highway 10 side of the property. Council Member Mueller asked if there would be any fencing or landscaping to the rear of the property. Mr. Johnson stated there would be fencing around the memory care portion of the building. There would not be fencing along O'Connell Drive but the grounds would be nicely landscaped. Mayor Flaherty questioned if the City was assuming any risk through the Developer's Agreement. City Attorney Riggs noted he had reviewed the Developer's Agreement and had no concerns of risk for the City at this time. Council Member Gunn inquired if the developer has paid their $20,000 guarantee. Planning Associate Heller explained this money would be paid prior to issuance of any building permits. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7757, Approving the Coventry Senior Living of Mounds View Final Plat and Developers Agreement. Ayes—5 Nays—0 Motion carried. • Mounds View City Council March 28,2011 • Regular Meeting Page 5 E. Resolution 7763, Approving Contracts with 4 Seasons Tree Care, Inc. and Upper Cut Tree Services to Perform 2011 Tree Removals. Public Works Director DeBar stated as part of the City's forestry activities, the City removes trees in City parks and along rights-of-way. These trees could pose a hazard to sight lines or could be diseased. The City has contracted the tree removal work in the past. Quotes have been solicited. He noted the City had $28,000 for tree removal within the 2011 budget. Staff recommends the Council approve tree removal contracts with 4 Seasons Tree Care and Upper Cut Tree Service. Council Member Stigney questioned if tree trimming was handled through this contract. Public Works Director DeBar noted tree trimming was solicited under a separate bid and 4 Seasons Tree Care would be the vendor providing these services for the City. Council Member Stigney requested a copy of the tree trimming agreement. Council Member Mueller asked if the contract included stump removal. Public Works Director DeBar indicated stumps were ground down in front yards and this service was included in the price of the contract. MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7763, • Approving Contracts with 4 Seasons Tree Care, Inc. and Upper Cut Tree Services to Perform 2011 Tree Removals. Ayes—5 Nays—0 Motion carried. F. Resolution 7756, Approving a Memorandum of Understanding between the City and LELS 232 about a Training Stipend. City Administrator Ericson indicated this item was brought before the Council at the March 14th meeting and was postponed to this evening. He explained the training stipend was not currently in the Sergeant's contract, but was included in the Patrol Officer's contract, LELS 204. As a result of recent promotions to Sergeant, training recently conducted by the department was completed by Sergeants. City Administrator Ericson stated a representative of LELS recommended the Council approve a memorandum of understanding allowing for a training stipend to compensate the Sergeants for their training efforts in the amount of$154.50 per month. This stipend would only be paid on months when training was completed. The memorandum of understanding was reviewed by the City Attorney and he had no objections. He requested the Council discuss the item and make a recommendation. Council Member Stigney questioned where the City was with the LELS contract at this time. City Administrator Ericson noted negotiations were on hold at this time pending the outcome of • the legislative session. Mounds View City Council March 28,2011 Regular Meeting Page 6 • Council Member Stigney recommended the memorandum of understanding also be put on hold. Mayor Flaherty did not understand the need for the stipend and felt the officer's knowledge and experience should be passed along to new officers as part of the job description as a Sergeant. Council Member Hull questioned how the training was completed in the past. City Administrator Ericson stated in the past, an additional stipend was offered to field training officers,but they were Police Officers and not Sergeants. Council Member Mueller asked if training was included within the Sergeant's job description. City Administrator Ericson stated he reviewed the job description and it did not list training for junior officers as one of its directives. However, this was up to interpretation and there was an item that stated, "all other duties as assigned." Mayor Flaherty understood a stipend should be paid to field training officers but did not understand the need for an additional stipend to those promoted to a higher position within the department. He recommended the item be placed on hold with the contract. Council Member Hull indicated the field training could be over and above the regular training conducted by Sergeants. For this reason,he would support the item as presented. Council Member Gunn questioned if the Sergeants were certified to complete the field training. 1111 City Administrator Ericson was uncertain if certification was necessary. Council Member Gunn felt the stipend should be paid to the officers that are certified to complete the field training within the department whether a patrol officer or a Sergeant. Council Member Mueller commented that in the past, Sergeants completed the training of new officers. However, as of late, Patrol Officers have completed this task, providing them additional income and experience for future promotions. She felt the issue should be put on hold until the LELS contract was decided. MOTION/SECOND: Stigney/Hull. To Postpone Resolution 7756, the Memorandum of Understanding between the City and LELS 232 about a Training Stipend, until further information was available from the Legislature. Council Member Hull indicated the recent officers hired would need to be trained. He did not want to see this training hindered based on Council action taken this evening. Finance Director Beer stated the training would be completed by the Police Department regardless. However, he cautioned the Council on this issue stating additional duties would have to be assumed by the officers and the Council may have to consider additional compensation. Because of this, precedence could be set for all workers within the City any time additional duties are added to a job description. Council Member Gunn explained this could create a problem if the Sergeants were asked to go above and beyond their duties without proper pay. She recommended the Council hear from the 1111 Mounds View City Council March 28,2011 • Regular Meeting Page 7 Chief on this matter. Mayor Flaherty agreed and recommended this issue be resolved within the contract negotiation. City Administrator Ericson explained that in the past the field training was completed by the Patrol Officers and the Sergeants were to oversee the program. Council Member Gunn recommended the department's Patrol Officers become certified to complete the field training. City Administrator Ericson stated this would address the current concerns. Ayes—5 Nays—0 Motion carried. G. Resolution 7759, Revising Section Three of the Personnel Manual Regarding Compensation and Benefits. City Administrator Ericson stated the Council was revising and updating the Personnel Manual. Issues from Section Three were reviewed and discussed at the March work session meeting. The City acknowledged it would review the pay equity compliance but would not make this an annual review. He further reviewed the changes made to the section and recommended Council approve the revisions in the language. • Council Member Stigney questioned Section 3.4 regarding severance as it seemed to apply only to employees that resigned their position. City Administrator Ericson stated that in any separation of a position certain benefits were due an employee, whether City initiated or employee initiated. He noted he would clarify the language within the personnel manual regarding this issue. Council Member Mueller questioned what the sick leave benefit was per year. Finance Director Beer noted employees accrued 96 hours of sick leave per year. Brian Amundson, 3048 Wooddale Drive, asked if pay equity compliances were conducted between public and private sector job positions. City Attorney Riggs indicated pay equity compliances were subject to State Statute and were conducted among public entities to assure there is pay equity among genders. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7759, Revising Section Three of the Personnel Manual Regarding Compensation and Benefits, revising the Severance Section per Council Member Stigney's comment. Mayor Flaherty thanked Staff for providing Council with revisions on this section. Ayes—5 Nays—0 Motion carried. • Mounds View City Council March 28,2011 Regular Meeting Page 8 H. Resolution 7760, Authorizing Layoff of Kenneth Roberts, Community • Development Director,and Issuance of Severance. City Administrator Ericson stated it was with great sadness the Council was asked to consider the layoff of Kenneth Roberts the City's Community Development Director due to tight budget constraints, the loss of LGA, and market value homestead credits. In addition, the City has experienced a severe reduction in building activity, building permits, and license fees which has led to reduced revenues and staffing needs. In order to reach a sustainable budget going into the future, Staff recommended the Council layoff Mr. Roberts, effective March 28th and issue a severance. He explained that in no way was the layoff a reflection of Mr. Roberts' performance. Mayor Flaherty indicated he spoke with Mr. Roberts today as this was a tremendously difficult issue. He thanked Mr.Roberts for his professionalism and service to the community. Gary Meehlhause, 7400 Parkview Drive, thanked the Council for the opportunity to speak this evening. He commented he understood the budget concerns the Council was facing and respected the Council for being fiscally responsible. However, he encouraged the Council to look at the position from a strategic standpoint and consider how the City would be affected in the future especially with potential opportunities with the neighboring TCAAP property Mayor Flaherty explained the decision was not being made lightly. He noted the position was not being eliminated but temporarily vacated. If in the future the City had a need for additional Staff support in the Planning Department, the Council could hire for this position. • Resident, Brian Amundson of 3048 Woodale Drive, thanked Mr. Roberts for his work in the community over the past two years. He also acknowledged the Council for making tough decisions on behalf of the City, given the current state of the economy. Mr. Amundson encouraged the Council to review the essential staffing structure of the City to assure that it was properly staffed going into the future. Council Member Stigney questioned if the City was part of the State unemployment program. Finance Director Beer explained the City was not a contributing employer and therefore paid the entire amount of the employment benefit. Council Member Stigney asked the current liability per month for unemployment and questioned the length of this liability. Finance Director Beer indicated the State/City was responsible for 26 weeks with a 13 week extension. The Federal government would assume the expense after those 39 weeks. The maximum amount of benefit paid to Mr. Roberts would be$585 per week. Council Member Mueller noted Mr. Roberts would be dearly missed. MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7760, Authorizing Layoff of Kenneth Roberts, Community Development Director, and Issuance of Severance. • Mounds View City Council March 28,2011 • Regular Meeting Page 9 Council Member Stigney requested that the one floating holiday not be paid out to Mr. Roberts within his severance as this was contrary to the revisions made to the Personnel Manual. Mayor Flaherty indicated he was in favor with Staffs recommendation. Council Member Mueller agreed stating it was unfortunate timing of the events on the agenda. She supported the motion as recommended. Council Member Gunn agreed. Council Member Stigney indicated that non-payment of floating holidays was a "black and white" issue and he did not want to see a precedence set on the issue. Ayes—4 Nays— 1 (Stigney) Motion carried. I. Resolution 7764, Approving Purchase of a Used Trailer-Mounted Crack Filling Machine from the City of New Brighton. Public Works Director DeBar explained that one of the primary functions of the Public Works Department is to pave and preserve the streets. The streets were built to last 50-60 years and throughout this lifetime the City patches, seals, and overlays the roadways. He indicated the • City does not currently have a crack filling machine. The City of New Brighton has a unit for sale that is in excellent condition, for $4,275. The Public Works Department was familiar with this piece of equipment, as it has been borrowed from New Brighton in the past. The purchase of this equipment was not in the 2011 budget, but would assist with the street preservation program. He indicated the stump grinder proposed to be purchased for$5,000 this year could be deferred. Staff recommended the Council approve the purchase of the used crack filling machine. Council Member Mueller questioned how the City would grind stumps this year, if the purchase is delayed. Public Works Director DeBar indicated that piece of equipment could be borrowed from a neighboring community, if needed. He confirmed that the tree removal contract included stump grinding. Council Member Stigney asked if the City already owned a crack filler. Public Works Director DeBar noted the City had recently purchased a hot-box,which was used for filling pot holes. Council Member Stigney indicated this was a very good price for the piece of equipment. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7764, Approving Purchase of a Used Trailer-Mounted Crack Filling Machine from the City of New Brighton, at a price not to exceed$4,275. Ayes—5 Nays—0 Motion carried. • Mounds View City Council March 28,2011 Regular Meeting Page 10 J. Resolution 7765, Approving the Purchase of a Metrotech Utility Line • Locator from Ferguson Waterworks. Public Works Director DeBar explained the Public Works Department had a need for a utility line locator. State law mandates that any digging completed on public or private property had to contact Gopher State One. Each year the City had over 900 utility line location requests. Public Works Director DeBar indicated the City's current piece of equipment was a 21+ year used demo that was recently tested and found to be no longer reliable. The Metrotech utility line locator would greatly assist the City with locating City lines for residents throughout the community. Staff received quotes for the new piece of equipment and the low bid was submitted by Ferguson Waterworks, which was a local company. He noted this purchase was not a budgeted for 2011 and recommended the$3,730 be taken from the Water Enterprise Fund. Council Member Mueller questioned if there were enough funds within the Water Enterprise Fund to accommodate this purchase. Public Works Director DeBar stated the fund balance would support this purchase. He indicated a plate compactor budgeted for purchase in 2011 could be deferred, if necessary. Mayor Flaherty commented this equipment was mandated by State law and if the current piece was unreliable,the City needed to replace the utility line locator. MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7765, • Approving the Purchase of a Metrotech Utility Line Locator from Ferguson Waterworks. Ayes—5 Nays—0 Motion carried. K. Resolution 7766, Approving the Purchase of a Set of Wheel Loader Tires from GCR Tire Center. Public Works Director DeBar stated the City owns a K621B wheel loader that was purchased in 2003. This piece of equipment assists the Public Works Department with snow removal, street sweeping, stock pile removals, as well as utility and street repairs. The tires on the unit are original and are beginning to show wear. Chains have been used on the tires in the past, but with the new street improvements being completed, City Staff did not want to damage the new roadways. Staff recommends the Council approve the purchase of a set of wheel loader tires from GCR Tire Center in Lakeville, for an amount not to exceed$9,636.60 plus tax. Public Works Director DeBar stated the item was being brought forward at this time as the tire price was set to increase before summer. The old tires would be used over the summer months and the new tires would be mounted later in the year. He explained this again was not a budgeted item for 2011, but there would be a surplus of$10,000 in the budget from funds not used in the new vehicle purchase. • a Mounds View City Council March 28,2011 110 Regular Meeting Page 11 Council Member Mueller asked if there was any value left in the old set of tires. Public Works Director DeBar was uncertain of the value. He indicated the old tires would be taken away and not stored on site. Mayor Flaherty stated this was a safety factor for the Public Works Department employees. He appreciated that the Public Works Department had a surplus from the vehicle purchase to cover this expense. Council Member Stigney questioned if these tires were ever retreaded. Public Works Director DeBar was not aware that this was possible and felt long term this could present problems. He stated he would check into this further. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7766, Approving the Purchase of a Set of Wheel Loader Tires from GCR Tire Center. Council Member Stigney commented the new tires were not guaranteed to handle better than the current tires. He felt the purchase could be deferred until there was a real need. Council Member Mueller indicated because of the price increase expected it would benefit the City to purchase the tires at this time. • Ayes—4 Nays— 1 (Stigney) Motion carried. 8. CONSENT AGENDA Council Member Mueller asked to remove Item A. B. Set a Public Hearing for 7:05 p.m. on Monday, April 25, 2011, a Resolution to Approve a Temporary On-Sale 3.2 Malt Liquor License for the Blaine Jaycees to Serve Liquor during the Mounds View Festival in the Park on August 20,2011. MOTION/SECOND: Gunn/Mueller. To Approve Consent Agenda Item 8B. Ayes—5 Nays—0 Motion carried. A. Resolution 7762, Authorizing Insurance Policies for the year January 2Q]I through December 2011. Council Member Mueller requested Finance Director Beer review the third paragraph in his staff report with the Council for the record. Finance Director Beer indicated the property and liability policy reduced by $24. In addition, the worker's compensation premium decreased by over • $11,000. This was a result of a lower experience modifer with rates reducing as well. Mounds View City Council March 28,2011 Regular Meeting Page 12 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7762 • p 7762, Authorizing Insurance Policies for the year January 2011 through December 2011. Ayes—5 Nays—0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. Ayes—5 Nays—0 Motion carried. 10. APPROVAL OF MINUTES A. March 14,2011,City Council Meeting Minutes. Council Member Gunn requested a correction on Page 3, Line 37,to read Club Mid. Council Member Stigney requested a correction on Page 6, Line 28, which should read: "It would have been better to not fill open positions than be in the predicament to layoff an employee." MOTION/SECOND: Mueller/Stigney. To Approve the March 14, 2011, City Council meeting • minutes as corrected. Ayes—5 Nays—0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. 1. Reminder of the Town Hall Meeting on April 18,2011. Council Member Mueller attended the March 24th Ramsey County league of Local Government meeting, which was held at Irondale High School. She noted two excellent presentations of 9th grade students participating in the Project Citizen program and a presentation of Minnetonka's Citizen Academy program. Council Member Mueller noted all council members should have received a Ramsey County League of Local Government Directory. She noted the information within this directory included all City and County elected personnel and school board members within Ramsey County. Council Member Mueller indicated the next Festival in the Park meeting was scheduled for Monday, April 18t1i and would be held at City Hall in the Conference Room. She encouraged all residents interested to call her for further information. The parade needed additional volunteers or may not happen this year. • Mounds View City Council March 28,2011 • Regular Meeting Page 13 Mayor Flaherty reminded the public there would be a Town Hall meeting on Monday, April 18th from 6:30 to 8:00 p.m. He encouraged all to attend. Mayor Flaherty stated he attended a Five Cities Meeting last Monday. Those in attendance were representatives from New Brighton, Roseville, Shoreview, Arden Hills, and Mounds View. The new mayors of Roseville and Arden Hills were present and introduced themselves to the group. The hot topic was TCAAP,but no additional information was available at this time. Mayor Flaherty reported a member of the Mounds View Police Department was recently recognized for outstanding performance. He read the letter aloud to the Council and thanked Investigator Erickson for his service to the community. Mayor Flaherty noted he has had conversations with the Street and Utility Committee members. Concerns have been raised and there was perhaps a miscommunication between the group and Council. He recommended the Committee meet with the three new members to present them with the purpose of the Committee along with proper expectations. At that time, all questions could be addressed and a timeline for Area D presented. Council Member Mueller questioned a proposed date for the Committee meeting. Public Works Director DeBar reviewed the Area D timeline in detail and recommended the meeting take place after the neighborhood meeting, which was tentatively scheduled for April 11th. • Mayor Flaherty agreed with this recommendation that the Committee meet after April 11th to assist with further orienting the new members with the charge of the Committee. He noted the timeline for Area D should be discussed as well. Council Member Hull asked if the group was meeting in April. Public Works Director DeBar stated the group was scheduled to meet in all odd numbered months and was not scheduled to meet in April. He noted the March meeting was cancelled. He further reviewed the Committee meeting process in years past explaining what would take place in the coming months. Council Member Hull cautioned Staff from spending too much time on Committee meetings. Mayor Flaherty indicated he did not want to bog down staff either, but felt further orienting the Street and Utility Committee members would greatly benefit the City. Public Works Director DeBar indicated he would plan for a Streets and Utility Committee meeting prior to the April 1 1th neighborhood meeting to provide them with additional information on the Area D timeline along with expectations for the coming year. City Administrator Ericson suggested the Council review the Streets and Utility Committee's purpose further at a future work session meeting. Mayor Flaherty agreed with this recommendation stating he would be in favor of reviewing the • Resolution. He requested this be a joint meeting with the Streets and Utility Committee members being present. Mounds View City Council March 28,2011 Regular Meeting Page 14 • Council Member Stigney agreed, stating he would also like an opinion from staff and the committee at the work session meeting. Brian Amundson of 3048 Woodale Drive, asked if the Work Session Meeting would be a joint meeting with the Streets and Utility Committee members. Mayor Flaherty stated that it would be appropriate to have all Street and Utility Committee members present. B. Reports of Staff. Public Works Director DeBar noted the Park, Recreation and Forestry Commission was recommending improvements to the Lambert Park building. Funds were set aside within the budget for these improvements. He questioned if the Council was onboard with the replacement of this building as he did not want to proceed with architecture if the Council did not support the improvements. Council Stigney asked what fund would pay for the improvements. Public Works Director DeBar noted park dedication funds would cover the expenses. Mayor Flaherty requested further information on the proposed improvements. Public Works Director DeBar reviewed the proposed improvements, noting a concrete slab would be poured and an awning added to the building, to create an outdoor a picnic area. • The Council was supportive of the improvements to Lambert Park. MOTION/SECOND: Stigney/Gunn. To Extend the Council meeting for 10 minutes. Ayes—5 Nays—0 Motion carried. Public Works Director DeBar stated Mustang Drive was in great need of repair and funds were available to cover the improvements. The roadway was originally paved in 1979. He noted the street could be improved through a mill and overlay. Staff would need to address water runoff along this roadway through the improvement process. Public Works Director DeBar questioned if the Council would support geotechnical services along this roadway. After the geotechnical work was completed, Staff would have additional information on how to proceed. Mayor Flaherty stated he would support staff's recommendation to improve this roadway as it had a great deal of truck traffic. He suggested Staff review the assessment policy for commercial properties. Public Works Director DeBar indicated he would report back to Council with geotechnical bids for Mustang Drive. • Mounds View City Council March 28,2011 • Regular Meeting Page 15 1. Administrator Report. City Administrator Ericson reported the Council had a desire to meet with the City of Blaine and City of Spring Lake Park Councils. He proposed this meeting be held on May 25th, at the City of Mounds View Council Chambers. He then requested the Council provide him with potential agenda items. Mayor Flaherty suggested the shared Fire Department be discussed jointly between the cities. He added that each City could provide a brief update on recent events as well. Council Member Mueller stated common property could also be discussed. City Administrator Ericson noted there was a water service break with a commercial property in the City and was repaired last Friday. All fire code issues were resolved with the business. City Administrator Ericson indicated Representative Tillberry and Senator Wolf were extended an invitation to attend a City Council meeting. Both hope to attend on April 11th to provide the Council with an update on legislative issues. Council Member Mueller requested that Ramsey County Sheriff Bostrom be invited to the April 11th meeting as well. • City Administrator Ericson explained the Event Center Coordinator, Matt Bauman,has given the YMCA his letter of resignation. Mr. Bauman has been with the event center four years and was moving onto another opportunity so his last day of employment was April 15th. City Administrator Ericson reviewed the proposed agenda for the April work session meeting. C. Reports of City Attorney. City Attorney Riggs presented Council with a written report. 12. Next Council Work Session: Monday,April 4,2011,at 7:00 p.m. Next Council Meeting: Monday,April 11,2011,at 7:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 10:17 p.m. Transcribed by: Heidi Guenther 7imeSaver Off Site Secretarial, Inc. •