HomeMy WebLinkAboutMinutes - 2011/04/11 (2) • 1 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL I 10
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY,MINNESOTA Ap pli0v
4
5 Regular Meeting
6 April 11,2011
7 Mounds View City Hall
8 2401 Highway 10,Mounds View,MN 55112
9 7:00 P.M.
10
11
12 1. MEETING IS CALLED TO ORDER
13
14 2. PLEDGE OF ALLEGIANCE
15
16 3. ROLL CALL: Flaherty, Stigney, Hull,Mueller, Gunn.
17
18 NOT PRESENT: None.
19
20 4. APPROVAL OF AGENDA
21 A. Monday,April 11,2011, City Council Agenda.
• 22
23 MOTION/SECOND: Mueller/Stigney. To Approve the Monday, April 11, 2011, agenda as
24 presented.
25
26 Ayes—5 Nays—0 Motion carried.
27
28 5. PUBLIC INPUT
29
30 Jerry Hromatka, 3490 Lexington Avenue, invited the Council to attend the Leadership Luncheon
31 taking place on May 3rd at 11:30 a.m. at Midland Hills. The guest speaker would be Matt
32 Kramer. Mr. Hromatka indicated further information was available from Sandra at 651-379-
33 3422.
34
35 6. SPECIAL ORDER OF BUSINESS
36 A. Discussion with Representative Tom Tillberry
37 B. Discussion with Senator Pam Wolf
38
39 Representative Tom Tillberry introduced himself to the Council and thanked them for their time
40 this evening. He reported on recent events taking place at the House of Representatives.
41
42 Representative Tillberry explained that the House majority has shifted this year, which would
43 change the dynamic of both the House and the Senate. At this time, the governor's budget bill
44 was incomplete and actions were slightly delayed for this year. The legislative session was due
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Mounds View City Council April 11,2011
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1 to wrap up May 23rd and all parties involved would be working diligently to close the gaps in II/
g g y g p the
2 State's deficit.
3
4
5 Senator Pam Wolf introduced herself to the Council, thanked them for their time, and stated she
6 appreciated the invitation to speak this evening. It was noted that all Omnibus bills went through
7 the Senate. Senator Wolf explained LGA would be holding for Mounds View at the same level
8 as 2010 and after 2011,LGA levels would be unknown.
9
10 Council Member Gunn questioned what was proposed within the Education Bill. Senator Wolf
11 indicated cuts were proposed, with the goal being to move toward reforms that would emphasize
12 proficiency in the learners. The State would like to see children become proficient readers by
13 Grade Three. Funding for Special Education would be difficult in the short term but better in the
14 long term.
15
16 Council Member Mueller asked if the State was investigating how to reduce unfunded mandates,
17 to reduce the burden being passed along to municipalities. Representative Til'berry indicated a
18 reduction bill was being discussed but there has not been support to date.
19
20 Council Member Mueller requested additional information from the Transportation Committee
21 and the proposed light rail system in St. Paul. Senator Wolf stated the Omnibus bill prioritized
22 the bussing systems and would work towards greater efficiencies before raising fares. The light
23 rail connection between Minneapolis and St. Paul had not been greatly discussed. The focus at
11111
24 this time was the Central Corridor.
25
26 Council Member Stigney questioned how the State was breaking down the budget reductions
27 based on the three R's. Senator Wolf indicated the primary goal of the Senate at this time was
28 for the State to live within its means without raising taxes. There has been discussion on
29 increased sales taxes, but no determination has been made to date.
30
31 Representative Tillberry further reviewed how he would continue to work on LGA to create a
32 more fair system.
33
34 Dan Mueller, 8343 Groveland Road, commented on the sacrifices that would be made to
35 education. He recognized the sacrifices that were also being made by residents throughout the
36 State with lost jobs, decreased wages and high gas prices. Mr. Mueller stated the residents are
37 running out of wealth.
38
39 Mayor Flaherty thanked the representatives for presenting the Council and residents with
40 valuable information this evening. He encouraged Senator Wolf and Representative Tillberry to
41 continue to work towards reform that benefits their constituents. He noted the unfunded
42 mandates that trickle down to the cities have greatly stressed municipalities given the fact LGA
43 has been cut. He suggested the House and Senate work together and find common ground for the
44 benefit of the State and its residents.
45 •
Mounds View City Council April 11,2011
• Regular Meeting Page 3
1 C. Discussion with Ramsey County Sheriff Matt Bostrom
2
3 Ramsey County Sheriff Matt Bostrom introduced himself to the Council and thanked them for
4 their time this evening. He commented on his first 100 days of service and how he has worked to
5 encourage collaboration between law enforcement agencies for the betterment of Ramsey County
6 residents.
7
8 Sheriff Bostrom indicated the City of Mounds View was served well by Police Chief Kinney. He
9 was pleased to serve the community and proud to work with the men and women in Ramsey
10 County.
11
12 Council Member Mueller thanked the Sheriff for inviting all Boy Scouts in the County to an
13 event in March, which was very well attended and a great way to provide outreach and positive
14 leadership to the youth in the area. Sheriff Bostrom agreed this was a great event and stated he
15 would continue to encourage his deputies to come alongside youth through positive interactions.
16
17 Mayor Flaherty thanked Sheriff Bostrom for attending this evening's meeting and welcomed him
18 to the community. He was pleased that his deputies were engaged in the community.
19
20 7. COUNCIL BUSINESS
21 A. Resolution 7768, Adopting a Calendar for the Preparation of the 2012
• 22 Budget.
23
24 Finance Director Beer indicated the 2012 budget calendar was about to commence. He noted the
25 City was mandated to publish a schedule to meet the Charter requirement. Public meeting dates
26 were noted within this calendar. The dates were reviewed in detail and the information has been
27 posted on the City's website. Staff requested the Council approve the 2012 budget calendar.
28
29 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7768, Adopting
30 a Calendar for the Preparation of the 2012 Budget.
31
32 Council Member Stigney noted the long term stability of the budget should also be reviewed
33 through the budgeting process. Finance Director Beer noted the five year Financial Plan would
34 be discussed through the budget process.
35
36 Ayes—5 Nays—0 Motion carried.
37
38 B. Resolution 7767, Approving the Hire of Andrew Olson to the Position of
39 Police Officer.
40
41 Police Chief Kinney requested the Council approve the hire of Andrew Olson to the position of
42 Police Officer. He noted this was a replacement position for a vacancy the department has had
43 for a year and a half. The Police Civil Service Commission did certify an active eligibility list in
44 mid-February. From that list,the top candidate was Andrew Olson. Police Chief Kinney felt Mr.
• 45 Olson would be a great fit with the Police Department. He stressed the importance of public
Mounds View City Council April 11,2011
Regular Meeting Page 4
1 safety given the current budget constraints and pP
encouraged the Council to approve the new hire to •
g
2 allow the department to maintain its proper staffing level.
3
4 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7767,
5 Approving the Hire of Andrew Olson to the Position of Police Officer to the Mounds View
6 Police Department.
7
8 Council Member Stigney noted Andrew Olson appeared to be a great candidate for the Police
9 Officer position. However, he encouraged each department head within the City to further
10 evaluate the structure of their department to create greater staffing efficiencies rather than just
11 rehiring open positions. This would greatly assist given the current budget constraints.
12
13 Ayes—4 Nays— 1 (Stigney) Motion carried.
14
15 C. Resolution 7770, Authorizing the Advertisement for the Engineering/GIS
16 Intern.
17
18 Public Works Director DeBar stated in June of 2006 the Public Works Department hired an
19 engineering intern in lieu of a seasonal position. This hire was in response to the upcoming City
20 capital improvement projects. The position was adjusted last February to include GIS duties to
21 greater assist the City on a part-time basis. He explained the intern was a cost effective way for
22 the City to complete GIS tasks without needing to hire an outside consultant.
23 •
24 Public Works Director DeBar noted the position was fully funded by the Water and Sanitary
25 Sewer Enterprise Fund. He understood there were no guarantees the position would continue
26 beyond the 1-3 year term. He explained the current intern, Kevin Cook, has resigned his
27 position. Staff requested the Council authorize advertisement for another engineering/GIS intern.
28 The position would greatly assist the Public Works Department with the unfunded mandate for a
29 traffic sign inventory,evaluation and plan.
30
31 Mayor Flaherty questioned when the GIS mapping for the City would be complete. Public
32 Works Director DeBar explained this was an ongoing process that allowed the maps to be stored
33 in electronic databases for the City.
34
35 Mayor Flaherty suggested the City collaborate with the City of New Brighton on the sign
36 inventory as they had purchased a new piece of equipment to create signs.
37
38 Council Member Mueller indicated the previous intern did great work on behalf of the City. She
39 questioned if the unfunded mandate allowed the intern to be paid through the Water and Sanitary
40 Sewer Enterprise Fund. Public Works Director DeBar explained this was the case.
41
42 Council Member Mueller asked if the intern was affordable given the fact the City would be
43 refurbishing the water tower and completing Area D this summer. Public Works Director DeBar
44 indicated this was not a new position, but rather filling a current vacancy and was budgeted for
45 2011. •
Mounds View City Council April 11,2011
• Regular Meeting Page 5
1
2 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7770,
3 Authorizing the Advertisement for the Engineering/GIS Intern.
4
5 Mayor Flaherty reiterated that the City was not adding to staff but filling a vacancy.
6
7 Ayes—5 Nays—0 Motion carried.
8
9 D. Resolution 7771,Awarding a Construction Contract with Northwest Asphalt,
10 Inc. and Authorizing Bonestroo to Provide Engineering Services for the
11 Construction Phase of the 2011 Street and Utility Improvement Project —
12 Area D.
13
14 Public Works Director DeBar stated on February 28th the Council approved the plans and
15 specifications for Area D and authorized advertisement of bids. The City received eight bids for
16 the project with the lowest bid being received by Northwest Asphalt from Shakopee. He
17 explained this was the same vendor used for Areas B and C and completed great work on behalf
18 of the City. He indicated that Bonestroo would complete the staking for the project to eliminate
19 any conflict of interest.
20
21 Public Works Director DeBar indicated the bidding environment was still favorable and the City
1111 22 was fortunate to complete work for this improvement project. MnDOT has approved the City's
23 street improvement plans and State funding was available. He then reviewed a letter from the
24 vendor along with a proposal from Bonestroo for engineering services for this project. He
25 anticipated a neighborhood meeting would be held in early May. Staff recommended the Council
26 award the construction contract to Northwest Asphalt and authorize Bonestroo to provide
27 engineering services for the Construction Phase of the 2011 Street and Utility Improvement
28 Project for Area D.
29
30 Council Member Mueller questioned what percentage of project costs is Bonestroo's fee (for
31 construction service). Public Works Director DeBar estimated 11% to 12% of the total
32 construction costs. Fees were lower than in the past as the City has assumed and clarified a
33 portion of the tasks.
34
35 Mayor Flaherty requested that Bonestroo provide a better bid for staking as their bid was quite
36 high in relation to the bids received. Joe Rhein, Bonestroo, explained the price included
37 surveying and staking for the entire project based on City standards. He added that the City
38 would see savings overall due to the efficiencies provided by Bonestroo in completing these
39 services through a reduction in inspection services.
40
41 Council Member Mueller noted the bid being approved this evening was for bid base one without
42 the alternate. Mr. Rhein indicated this was correct.
43
44 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7771,
• 45 Awarding a Construction Contract with Northwest Asphalt, Inc. and Authorizing Bonestroo to
Mounds View City Council April 11,2011
Regular Meeting Page 6
1 Provide Engineering Services for the Construction Phase of the 2011 Street and Utilit •
Y
2 Improvement Project—Area D.
3
4 Council Member Mueller asked how many contractors bid last year for Areas B and C. Public
5 Works Director DeBar noted Areas B and C had 15 bids and some contractors may have gone
6 out of business or did not have the bonding capacity for the Area D project.
7
8 Mayor Flaherty questioned how many subcontractors were anticipated for this project. Public
9 Works Director DeBar indicated very few were used by this vendor. He explained only the
10 concrete work and landscaping would be subbed out. The City had a great working relationship
11 with Northwest Asphalt.
12
13 Ayes—5 Nays—0 Motion carried.
14
15 Public Works Director DeBar asked if the Council would like Staff to advertise for bids for
16 engineering services.
17
18 Council Member Gunn felt the current provider understood the City's overall project and
19 guidelines well and did not feel it was necessary at this time. She felt it would be a mistake to
20 change vendors at this time because she saw the entire street improvement project as a single
21 issue, not individual projects.
22 •23 Council Member Mueller agreed with this comment. She did not want to see the timeliness of
24 the future projects to be jeopardized.
25
26 Council Member Hull questioned if Bonestroo's rates were competitive. Public Works Director
27 DeBar indicated Bonestroo's rates were competitive. For this reason, Council Member Hull
28 requested the City keep the current engineering services provider.
29
30 Council Member Stigney felt the City should not be making a decision on the issue this evening.
31
32 Mayor Flaherty stated the City would be doing its due diligence if it were to seek alternate bids.
33 He favored receiving a recommendation from the Street and Utility Commission as well.
34
35 Public Works Director DeBar commented he this issue was brought up last year to the Street and
36 Utilities Committee and a consensus was not reached. He indicated that most of the Committee
37 members were fine with City staff making the decision of which consultants to recommend
38 hiring.
39
40 Finance Director Beer explained there would be an expense and Staff time needed to create an
41 RFP. He did feel there was time to stay on schedule for Area E if solicitations were sought
42 soon.
43
•
Mounds View City Council April 11,2011
II/ Regular Meeting Page 7
1 Public Works Director DeBar noted there would be a lag if a new provider were brought on. The
2 new provider would have a learning curve as instruction would be needed on how the street
3 improvement program operates.
4
5 Mayor Flaherty did not have a clear definition on what engineering services should be for capital
6 improvement projects. He stated this was the residents' money and he wanted to be sure the City
7 was expending it wisely.
8
9 Council Member Hull recommended the Council remain loyal to a vendor that has provided great
10 service to the City.
11
12 Mayor Flaherty suggested staff request the consulting engineer percentages being charged to
13 neighboring communities for their street improvement projects.
14
15 Council Member Mueller did not feel it was necessary for Staff to draft an RFP at this time.
16 Based on her research of engineering fees, approximately initially 18 months ago she felt the
17 City was receiving a great value from Bonestroo and a change in engineering provider's mid-
18 project would set the City back.
19
20 8. CONSENT AGENDA
21
• 22 Council Member Stigney asked to remove Item A.
23
24 ' • .
25
26 B. Schedule a Public Hearing for Monday, May 23, 2011 at 7:05 p.m., a
27 Resolution to Consider an On-Sale Intoxicating Liquor License Renewal for
28 Moe's located at 2400 County Highway 10.
29 C. Schedule a Public Hearing for Monday, May 23, 2011, at 7:10 pm, a
30 Resolution to Consider an On Sale Intoxicating Liquor License Renewal for
31 Robert's Sports Bar and Entertainment located at 2400 County Road H2.
32 D. Schedule a Public Hearing for Monday, May 23, 2011, at 7:15 pm, a
33 Resolution to Consider an On Sale Wine and 3.2 Malt Liquor License
34 Renewal for Taiko Sushi Bar located at 2394 County Highway 10.
35 E. Schedule a Public Hearing for Monday, May 23, 2011, at 7:20 pm, a
36 Resolution to Consider an On Sale Intoxicating Liquor License Renewal for
37 the Mermaid Acquisition Group, Inc., (doing business as The Mermaid),
38 located at 2200 County Highway 10.
39 F. Schedule a Public Hearing for Monday, May 23, 2011, at 7:25 pm, a
40 Resolution to Consider an OE Sale Intoxicating Liquor License Renewal: for
41 ABC Liquor located at 2840 County Highway 10.
42 G. Schedule a Public Hearing for Monday, May 23, 2011, at 7:30 pm., a
43 Resolution to Consider an Off Sale Intoxicating Liquor License Renewal for
44 Vino & Stogies located at 2345 County Road H2.
fio45 H. Schedule a Public Hearing for Monday, May, 23 2011, at 7:35 pm, a
Mounds View City Council April 11,2011
Regular Meeting Page 8
1 Resolution to Consider an Off Sale Intoxicatin g Liquor Li License Renewal •
q wal for
2 Big Top Liquor located at 2577 County Highway 10.
3 I. Schedule a Public Hearing for Monday, May 23, 2011, at 7:40 pm, a
4 Resolution to Consider an Off-Sale 3.2 Malt Liquor License for
5 SuperAmerica located at 2840 County Road I.
6
7 MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda as Items B through I.
8
9 Ayes—5 Nays—0 Motion carried.
10
11 A. Resolution 7769, Awarding Severance Payment to Kenneth Roberts,
12 Conununity Development Director.
13
14 Council Member Stigney expressed concern with the payment of floating holidays to Mr.
15 Roberts, which went against the regulations within the Personnel Manual. He indicated he would
16 not support the Resolution for that reason. He commended Mr. Roberts on his service and
17 dedication to the community.
18
19 Mayor Flaherty stated the policy was changed minutes before the termination of Mr. Roberts.
20 City Administrator Ericson further explained that the timing of the layoff of Mr. Roberts was
21 such that he was not afforded the opportunity to use the personal floating holiday. He noted this
22 was a special case and would not be the practice going forward.
23 •
24 Council Member Stigney stated that Mr. Roberts has 3 months in which to use his two floating
25 holidays.
26
27 Mayor Flaherty understood that the Council voted on the Personnel Manual but felt the severance
28 payment should be approved as submitted.
29
30 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7769,
31 Awarding Severance Payment to Kenneth Roberts, Community Development Director.
32
33 Ayes—4 Nays— 1 (Stigney) Motion carried.
34
35 9. JUST AND CORRECT CLAIMS
36
37 Finance Director Beer answered the Council's questions related to claims.
38
39 MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented.
40
41 Ayes—5 Nays—0 Motion carried.
42
43 10. APPROVAL OF MINUTES
44 A. March 28,2011,City Council Meeting Minutes.
•
Mounds View City Council April 11,2011
• Regular Meeting Page 9
2 Council Member Mueller requested a correction on Page 14, Line 11, to add the word "have"
3 before the word"all."
4
5 Council Member Mueller noted another correction on Page 15,Line 27 noting Mr. Bauman has
6 been with the event center for"four"years.
7
8 MOTION/SECOND: Gunn/Hull. To Approve the March 28, 2011, City Council meeting
9 minutes as corrected.
10
11 Ayes—5 Nays—0 Motion carried.
12
13 11. REPORTS
14 A. Reports of Mayor and Council.
15
16 Council Member Mueller stated at the last Council Meeting she misspoke. The next Festival in
17 the Park Committee meeting was scheduled for Tuesday, April 12th at 7:00 p.m. at City Hall.
18 She encouraged anyone interested to attend the meeting.
19
20 Council Member Gunn indicated Irondale High School was holding Prom this weekend.
21
• 22 Mayor Flaherty noted Sergeant Ben Zender was commended by Metropolitan State for his fine
23 academic performance while pursuing his degree in criminal justice. The Council thanked him
24 for his great service to the community.
25
26 Mayor Flaherty indicated the Council and Staff held a work session meeting prior to this
27 evening's meeting and discussed the City's emergency preparedness plan. He noted the City was
28 planning for its residents in the case of an emergency situation.
29
30 B. Reports of Staff.
31 1. Town Hall Meeting scheduled for Monday,April 18,2011.
32
33 City Administrator Ericson announced a Town Hall meeting was scheduled for Monday, April
34 18th from 6:00-8:30 p.m. at City Hall. He encouraged all to attend. Formal presentations would
35 begin at 7:00 p.m. with the Mayor giving a brief statement.
36
37 City Administrator Ericson questioned if any Councilmembers were interested in attending the
38 League of Minnesota City's upcoming conference, taking place in Rochester this June. He noted
39 he would be willing to coordinate registration. He would not be attending any sessions this year,
40 but encouraged the Council to attend as great training was planned for this year.
41
42 C. Reports of City Attorney.
43
44 City Attorney Riggs had no report.
• 45
Mounds View City Council April 11,2011
Regular Meeting Page 10
1 12. Next Council Work Session: Monday,May 2,2011,at 7:00 •
Y� Y � , .00 p.m.
2 Next Council Meeting: Monday,April 25,2011,at 7:00 p.m.
3
4 13. ADJOURNMENT
5
6 The meeting was adjourned at 9:42 p.m.
7
8 Transcribed by:
9
10 Heidi Guenther
11 TimeSaver Off Site Secretarial, Inc.
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