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HomeMy WebLinkAboutMinutes - 2011/10/10 • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW VE RAMSEY COUNTY,MINNESOTA Ap p BO Regular Meeting October 10,2011 Mounds View City Hall 2401 Highway 10,Mounds View,MN 55112 7:01 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull,Mueller, Gunn. NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday,October 10,2011,City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, October 10, 2011, agenda as presented. Ayes—5 Nays—0 Motion carried. 5. PUBLIC INPUT Herb Zwirn, 7660 Greenfield Avenue, indicated he owned the property next to County Road I and Greenfield Avenue. He stated he has a fence around his property and the adjacent property has now placed a privacy fence along their property line. He expressed concern that the area between the fences was not being maintained. Mr.Zwirn requested action be taken by the City. City Administrator Ericson stated he would speak with Jeremiah Anderson regarding the concerns to ensure there is a resolution to the matter. 6. SPECIAL ORDER OF BUSINESS A. Update from Ramsey County Sheriff Matt Bostrom Sheriff Matt Bostrom thanked the Council for the invitation to attend this evening's meeting and provided the Council with an update from the County. He explained in detail the many services and benefits the County was providing to come along side the City of Mounds View and their Police Department. Sheriff Bostrom was pleased with the City's Police Department and stated 11111 he would continue to partner with the agency to develop and reinvest in the community. Mounds View City Council October 10,2011 Regular Meeting Page 2 1111 Sheriff Bostrom indicated he was excited about being the Sheriff and the great things happening within the County. He indicated the County had great leaders within each of its Police Department, which greatly benefited the community and his department. He explained the regional response available to the public was growing through knowledge and training. He again thanked the Council for opportunity to be present this evening and asked for questions or comments. Mayor Flaherty thanked Sheriff Bostrom for being present this evening. He stated the visibility of the County within the City of Mounds View benefited the community. Mayor Flaherty questioned how many canine units Ramsey County had. Sheriff Bostrom indicated the County had eight canine units and each was a tremendous tool for the department. He felt the value added to the City's department would be great through the addition of a canine. The canine unit would serve the community well. Council Member Mueller thanked Sheriff Bostrom for his display at the Festival in the Park. She appreciated the County's support at the event. Council Member Stigney questioned if the new policy manual could be viewed by the general public. Sheriff Bostrom stated this information was available upon request and he could forward • the information to the Council. 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing to Consider Resolution 7832, Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. Finance Director Beer stated delinquent utility accounts are assessed in the fall of each year. He stated letters were sent to property owners in September. A $35.00 fee was added to the assessed expense. He noted several residents had paid their accounts in full last Friday. Any delinquent party could pay their account in full from now until November to avoid the expense being assessed to their property and accruing interest. Mayor Flaherty opened the public hearing at 7:25 p.m. Herb Zwirn, 7660 Greenfield Avenue, objected to the special assessment being levied on his property for delinquent public utilities. He stated the meter reader at his father's property was in need of reinstallation which he tried to arrange with City staff. This installation created a great deal of trouble but he continued to pay his bills on time. Mr. Zwirn explained that after the new meter reader was installed he received a bill for over$400 for past services. He called the City to review the matter and no resolution has been found. He felt the charges were unfounded and requested the Council not assess the amount to his property until the matter could be resolved. 411 Mounds View City Council October 10,2011 • Regular Meeting Page 3 Mayor Flaherty questioned how the matter should proceed. City Administrator Ericson indicated the meter could be read manually to assess if the meter was working properly. He was unaware of the circumstances on this matter and suggested Public Works Director DeBar could speak to the matter further. Public Works Director DeBar commented if there was a malfunction with a meter, no signal was sent for the reading. This would show up on the meter reading report. The battery within the meter would then need to be replaced. Finance Director Beer stated an estimate had been done on the account and it could have been low, which would make for a higher quarterly bill. Mayor Flaherty requested Staff to look further into the matter. Hearing no additional public input,Mayor Flaherty closed the public hearing at 7:36 p.m. Council Member Mueller commented the number of delinquent utility payments had increased as has the number of vacancies and foreclosures within the City. She stated if the properties were sold or acquired, the City had a chance of regaining these expenses. She recommended Mr. • Zwirn's assessment be removed until there was further resolution with City Staff. City Attorney Riggs commented that the City had not received any written objections to date and recommended the Council approve the special assessment levies as presented. Mayor Flaherty agreed with Counsel and requested that Staff resolve the issue with Mr.Zwirn. MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7832, Adoption a Special Assessment Levy for Delinquent Public Utility Accounts. Ayes—5 Nays—0 Motion carried. B. 7:10 p.m. Public Hearing to Consider Resolution 7833, Adopting a Special Assessment Levy for Unpaid Diseased Tree, False Alarm, and Nuisance Abatement Charges. Finance Director Beer explained that Staff was recommending the Council adopt a special assessment levy for unpaid delinquent charges for diseased tree, false alarm and nuisance abatement charges. He noted the diseased tree assessment:; would be spread out over three years while the other assessments would be collected in one year. tviayor Flaherty opener the public hearing at 7:41 p.m. • Hearing no public input,Mayor Flaherty closed the public hearing at 7:41 p.m. Mounds View City Council October 10,2011 Regular Meeting Page 4 II/ City Attorney Riggs noted the City has received no written objections for these special assessments. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7833, Adopting a Special Assessment Levy for Unpaid Diseased Tree, False Alarm, and Nuisance Abatement Charges. Ayes—5 Nays—0 Motion carried. C. 7:15 p.m. Public Hearing to Consider Resolution 7834, Adopting a Special Assessment Levy for Unpaid Water Service Repairs. Mayor Flaherty opened the public hearing at 7:43 p.m. City Attorney Riggs indicated the Council had a letter before them for consideration. Finance Director Beer commented this past summer there was a water leak in the proximity of 2400 County Road H2 near Edgewood. The Public Works Director contacted the property owner to inform them of their responsibility to repair the water leak. No action was taken by the property owner. The Public Works Department had to take action to maintain the integrity of the • road and sidewalk. A contractor was called in, excavated the area, found the leak and determined it to be a pinhole defect in a pipe. The street, sidewalk and sod were then repaired by the City. Finance Director Beer stated the expense for the repairs was $7,536.50 plus a$35.00 assessment fee. He noted the property owner could pay in the next 30 days without being charged interest. The property owner has requested a delay in the assessment to discuss the matter further with the City. City Attorney Riggs reviewed a letter received on October 7th from Alan Lanners, representing Goff Holdings, LLC, which is the property owner. Mr. Lanners has requested a meeting be held on Friday, October 14th at 10:00 a.m. at City Hall. Staff attempted to hold a meeting prior to this evenings meeting. He stated the public hearing and action on this item could be continued to the October 24th City Council meeting to allow Staff time to meet with the property owner. MOTION/SECOND: Mueller/Stigney. To continue the public hearing and postpone action on this item to the October 24th City Council meeting. Ayes--S Nays--0 Motion carrie6. iti' Rest ' io> 7535, A,r. opting a Speciai Assessment Levy Zor Private AiCn D of the S{e_ FITC Finance Director Beer stated the Area D Street and Utility Improvements were certified earlier • Mounds View City Council October 10,2011 • Regular Meeting Page 5 this year through Resolution 7803. He indicated one additional special assessment was needed for a private driveway improvement. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7835, Adopting a Special Assessment Levy for Private Improvements in Area D of the Street and Utility Improvement Program. Ayes—5 Nays—0 Motion carried. E. Resolution 7836, Re-approving the Select Senior Living Final Plat, Development Agreement, Conditional Use Permit and Development Review for the Senior Living Project at County Road 10 and Groveland Road. Associate Planner Heller indicated Joel Larson with Select Senior Living was requesting the Council reapprove the final plat, development agreement, conditional use permit and development review for the proposed development. She indicated Select Senior Living has continued to seek financing for their development and wished to continue within the City. Associate Planner Heller explained the original approval has lapsed and required the Council to reapprove the initial requests. Staff recommended the re-approval of the final plat, development 11111 agreement,conditional use permit and development review. Mayor Flaherty questioned why the Fridley and Arden Hills senior living projects were being financed but the Mounds View senior development was not. Joel Larson, Select Senior Living, indicated Presbyterian Homes in Arden Hills was a non-profit organization, which raised funds differently. He indicated the senior living project in Fridley was much smaller than the one proposed for Mounds View. Council Member Mueller questioned how the operations in Coon Rapids were coming along. Mr. Larson stated every unit in Coon Rapids was occupied at this time. He indicated there was a great demand for senior living. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7836, Re- approving the Select Senior Living Final Plat, Development Agreement, Conditional Use Permit and Development Review for the Senior Living Project at County Road 10 and Groveland Road. Ayes—5 Nays—0 Motion carried. F. E'esolutfo : 7 '37, Au:L:c::12-.L Hl'1SPEC, Enc. to F'eui .::._ Engineering ]Dc,dign and Prepare Bidding Doce;:::ients for the 2012 Reroofiag of Community Center and V ute° Pi�:.T t No 11,2Thject, Public Works Director DeBar explained last year the Council hired INSPEC to complete a Roof • Management Plan for the City of Mounds View. This plan was completed and in 2011, City Hall Mounds View City Council October 10,2011 Regular Meeting Page 6 • was reroofed. He indicated the Roof Management Plan was recommending the Community Center and Water Treatment Plant No. 1 be reroofed in 2012. The expense was estimated to be $546,000 for the Community Center and$43,000 for the Water Treatment Plant No. 1. Public Works Director DeBar noted staff solicited bids from INSPEC for the project and recommended the Council proceed with the engineering design and bid documents be prepared for the aforementioned project by INSPEC for $25,200. He indicated the 2011 budget did not include the design and bid document fees. However, the costs anticipated for the City Hall reroofing were less than expected and a balance of $36,000 was available to cover the preparation of the necessary documents. He anticipated the documents would be back to the City in December for the Council to review. Council Member Stigney questioned the expense to reroof the Community Center. Public Works Director DeBar clarified that the numbers were incorrect in the original bid documents from INSPEC, so his estimate in the report was incorrect. The correct estimate was $546,000. Mayor Flaherty asked why the engineering expenses were so high for this project. Public Works Director DeBar stated the entire structure was being evaluated to ensure that the reroofing would be completed properly. He indicated Staff did not have the knowledge or expertise that INSPEC did in this area. He was impressed with how INSPEC handled the reroofing of the City Hall as there was no standing water at this time. • Mayor Flaherty inquired if engineering documents were necessary to reroof a building. Public Works Director DeBar stated this project was over $100,000 and the City would benefit from professionally prepared engineering documents to ensure that the public bid was completed properly. Council Member Gunn requested further clarification on the items that had been completed to date in the Roof Management Plan. Public Works Director DeBar reviewed the items that had been completed with the Council and the items that were slated for 2012. Council Member Stigney questioned if the original roof on the City Hall was not properly engineered. Public Works Director DeBar indicated the roofing standards have changed over time and the original roof style varied from the new roof. Council Member Stigney asked the timeline of protection the City had from the engineer's errors and omissions and the estimated warranty for the roof. Public Works Director DeBar stated this would vary given the circumstances behind the roof failure. He estimated the roof would be warrantied for 10 years by the manufacturer. He explained this information would be more greatly known after bid documents were received. City Attorney Riggs indicated the Council could request a 10 year warranty in tie specifications, but this may increase the expense. • Mounds View City Council October 10,2011 • Regular Meeting Page 7 Mayor Flaherty suggested Staff seek out the warranty information on the City Hall roof and the projected life expectancy for the Community Center's new roof. Council Member Stigney expressed concern that the new roof had only a ten year warranty considering this was a high quality roof. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7837, Authorizing INSPEC, Inc. to Perform Engineering Design and Prepare Bidding Documents for the 2012 Reroofing of Community Center and Water Treatment Plant No. 1 Project. Council Member Mueller commented the City had $265,000 programmed for the roof replacement in 2012. She questioned if the engineering plans would be good in 2013 or 2014 if the necessary funds were not available in 2012. Finance Director Beer stated the 2012 budget was not set and the amount could be increased to $500,000. He stated$1.2 million was available in the Special Projects Fund to cover the additional expense. Mayor Flaherty thanked the Council for the detailed discussion on this item. Ayes—5 Nays—0 Motion carried. • G. Resolution 7838, Authorizing Barr Engineering Company to Perform a Sediment Survey and Prepare an Evaluation Report for Silver View Pond. Public Works Director DeBar commented Silver View Pond was a key pond in the City's stormwater system. He stated the pond was excavated in 1982 and was 9.3 acres in water surface area. The pond provided stormwater storage for the developments in this area with three bays offering sediment removal. He indicated the pond also provided flood protection. Public Works Director DeBar explained the MPCA requires that stormwater ponds be surveyed when a pond is suspected of reaching 50% of its storage capacity. He explained the last study on this pond was completed in 1989. The report came back stating the pond was functioning fine. However, the pond was now closer to 30 years in age and may need to be dredged. Given the age of the pond, Staff recommended Barr Engineering Company perform a sediment survey and prepare an evaluation report for Silver View Pond. This information would provide the City with an assessment of how the pond was functioning. Council Member Mueller questioned how much the additional core samples may cost the City. Public Works Director DeBar stated after the sediment survey was completed, the PCA has requirements on how core sample were to be taken. He noted dredging estimator would also be included in the evaluation report. Finance Director Peer asked if the City had any other alternatives to dredging the pond. Public Works Director DeBar felt the pond would have to be dredged but snow removal practices and • construction silt fences would assist in keeping the pond more clear going into the future. Mounds View City Council October 10,2011 Regular Meeting Page 8 11111 Council Member Mueller inquired if this stormwater pond would qualify for clean up funding. Public Works Director DeBar was not certain but stated once the evaluation report was reviewed, Staff would investigate this further. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7838, Authoring Barr Engineering Company to Perform a Sediment Survey and Prepare an Evaluation Report for Silver View Pond. Council Member Hull requested the date be corrected on the Resolution. Mayor Flaherty felt the evaluation was much needed as Silver View Pond was not just a holding pond, as it has become an amenity in the City. Ayes—5 Nays—0 Motion carried. H. Resolution 7839, Approving a Limited Use Agreement with Mounds View Estates for On-Street Parking on Jackson Drive. Public Works Director DeBar stated Mounds View Estates was located at the intersection of County Road I and Jackson Drive. He noted there were two on-street bump outs that served the • complex. This on-street parking was first considered by the Council in January of 1983. In June of 1987 the City authorized the requested parking areas along Jackson Drive. Public Works Director DeBar indicated Jackson Drive was completed this summer as part of the Street and Utility Improvement Project. He explained Jackson Drive was a Municipal State-Aid Street and had more strict requirements for width. He noted the parking near Mounds View Estates did not meet current standards which led to a discussion with the property owner. Public Works Director DeBar stated a limited use agreement was drafted for the use of parking along Jackson Drive. The costs were detailed within the agreement and would be the responsibility of Mounds View Estates. The total expense was $8,400 and the fees would be assessed through the private improvement program. Staff explained the City Attorney has reviewed the limited use agreement and recommends approval. Council Member Mueller asked who completed the snow removal for this bump out parking. Public Works Director DeBar indicated the lot would continue to be the responsibility of Mounds View Estates. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7839, Approving n Limited Use Agreement with Mounds View Estates for C_ Street Parking on Jackson Drive. Ayes—5 Nays—0 Motion carried. • Mounds View City Council October 10,2011 • Regular Meeting Page 9 8. CONSENT AGENDA None. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. Ayes—5 Nays—0 Motion carried. 10. APPROVAL OF MINUTES A. August 22,2011, City Council Meeting Minutes. Council Member Mueller requested a correction on Page 5, Line 7, adding the words "some of' before "these districts would be decertified". City Administrator Ericson stated this could be clarified in the minutes. 411 MOTION/SECOND: Gunn/Hull. To Approve the August 22, 2011, City Council meeting minutes as corrected. Ayes—5 Nays—0 Motion carried. B. September 12,2011, City Council Meeting Minutes. Council Member Mueller requested a correction on Page 10, Line 29, to read "Council Member Mueller stated she was proud of the Resolution." In addition, on Page 12, Line 27, several commas were missing. MOTION/SECOND: Mueller/Gunn. To Approve the September 12, 2011, City Council meeting minutes as corrected. Ayes—5 Nays—0 Motion carried. 11. REPORTS A. Rercr±i of Mayo::and Council. Council Member Mueller stated the Ramsey County League of Local Government was meeting on Thursday, October 27`x' at the Maplewood City Hall at 7:00 p.m. This meeting was requested to hold a conversation with Met Coy cil regarding the proposed entertainment center in Arden Hills. • Mounds View City Council October 10,2011 Regular Meeting Page 10 • Council Member Mueller indicated the Mounds View Business Council meeting would be held on October 19th at the Community Center at 7:00. Council Member Gunn reported the YMCA Advisory Committee met on October 3rd. She reviewed the items discussed. She explained the Minneapolis and St. Paul YMCA's were merging. The programs at the Mounds View YMCA were doing well and the event center was booked through November. It was discussed the Chamber of Commerce space was still empty and potential renters were discussed. She noted Nathan Danielson was hired as the new executive director of the YMCA. Mayor Flaherty commented he attended a Five Cities meeting earlier this afternoon. The big discussion was on the I-694/TH10/Snelling Avenue construction. He anticipated there would be a great deal of congestion while this project was underway. Mayor Flaherty explained he spoke with the mayor of Roseville regarding canine units. The group was waiting to hear back on a report from the State regarding the Arden Hills site and the potential development of a Vikings Stadium. B. Reports of Staff. 1. Public Works Project Updates Public Works Director DeBar provided a status update to the Council regarding Area D. He • noted the final wear layer would be put down on Monday and the contractor was finishing up punch list items. Public Works Director DeBar indicated he has spoken with the County regarding County Highway 10 and how the intersections could be funded by grants. Public Works Director DeBar reviewed how the HVAC unit on the Community Center was being addressed. Sidewalk improvements would be completed yet this fall at the Community Center adding a pedestrian ramp with an additional sidewalk to Branson. Public Works Director DeBar explained the City Hall generator would be operational next week. He discussed the work that has been completed on Lambert Park explaining that the footings were now completed. Finance Director Beer stated he has been discussing the City's meter readers with Public Works Director DeBar. He indicated in 2007, 2,400 phone-read meter readers were replaced with Neptune readers. This model has proven highly successful for the City. Finance Director Beer explained the Census model meter readers had a short battery life. The batteries had to be replaced every six to eight years at an expense of 25 plus Staff time. I4e questioned if tie Council was interested ii: 1cptacmg the 800 yens= mete,. with the Neptune model. He indicated the expense would be approximately$80,000. 11111 Mounds View City Council October 10,2011 • Regular Meeting Page 11 Mayor Flaherty suggested Staff provide the Council with further information on the topic before the item was discussed. City Administrator Ericson stated the item could be placed on a future work session meeting. Council Member Mueller questioned if the 800 Census meter readers had any salvage value. Finance Director Beer stated there may be a City interested in purchasing the units. City Administrator Ericson noted he would be attending a quarterly meeting this Wednesday with the Tri-City Fire Department representatives. The information discussed would be brought back to the Council. City Administrator Ericson indicated he met with Bethlehem Baptist last week and discussed potential projects and programs for funding. The canine unit was discussed. A check for the second half of 2011 has been received by the City. City Administrator Ericson commented on the potential billboard revenue stream for Billboard #1. Clear Channel was hoping to change this billboard to a dynamic display. The City currently received $15,000 a year in revenues for this sign. In 2016, this would increase to$20,000. If the sign was converted to a dynamic display this revenue stream would increase to $50,000. He explained that an illuminants meter would be charged to Clear Channel to assist with monitoring • the dynamic sign. The City was waiting on a response from MedTronic as they were the land owner. Further information would be brought to the Council at the October 24th Council meeting. He questioned if the Council would like to proceed with the lease billboard documents. Council Member Stigney stated he would need to see the contract before making any comment. He felt it was premature for the Council to make a decision as the value of the sign was unknown. Mayor Flaherty requested City Attorney Riggs not review any documents until a response was received from MedTronic. Council Member Hull was fine with going forward. Council Member Mueller was concerned about the sign facing 35W at the north end of Program Avenue. City Administrator Ericson indicated this was a separate issue and would be addressed through the City's Ordinance. Council Member Mueller reqrested Staff review the City of Bleine's contract with Clear Chanel to assure the City is receiving the best value. Council Member. Gunn was in favor of proceeding after Staff had time to gather the necessary . r 00, 6th CGO L_r would he'the She ieit the 15C,�.u�;- ,vim c,v===�..,., .,.,_,..__,d_. 4110 Mounds View City Council October 10,2011 Regular Meeting Page 12 III Mayor Flaherty stated the Blaine contract with Clear Channel would be beneficial for the Council to review. Council Member Mueller was in favor of the new revenue stream. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday,November 7,2011,at 7:00 p.m. Next Council Meeting: Monday,October 24,2011,at 7:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 9:50 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. ID •