HomeMy WebLinkAboutMinutes - 2011/11/14 • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL vED
CITY OF MOUNDS VIEW
RAMSEY COUNTY,MINNESOTA Ali p 1/0
IFRegular Meeting
November 14,2011
Mounds View City Hall
2401 Highway 10,Mounds View,MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull,Mueller, Gunn.
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday,November 14,2011, City Council Agenda.
• City Administrator Ericson requested Items 7C and 7D switch places on the agenda.
MOTION/SECOND: Mueller/Hull. To Approve the Monday, November 14, 2011, agenda as
amended.
Ayes—5 Nays—0 Motion carried.
5. PUBLIC INPUT
None.
6. SPECIAL ORDER OF BUSINESS
None.
7. COUNCIL BUSINESS
A. Public, Hearing 7:C5 p.m., Resolution 7850, a i :±Tolution AdopHr g the 2012
Fee
Assistant City A-Aminictrator Crane .reviewed the Fee Schedule for 2012. The Council. discussed
the . 11_717.1le i`Tovembe work session. =de were t _ to the
Councils attention and staff recommended approval of tale 2012 Fee Schedule.
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Mounds View City Council November 14,2011
Regular Meeting Page 2
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Mayor Flaherty opened the public hearing at 7:01 p.m.
Hearing no public input,Mayor Flaherty closed the public hearing at 7:01 p.m.
Council Member Mueller questioned if the Council needed to wait several minutes to assure
there were no public comments, due to the fact the public hearing was set for 7:05 p.m. City
Administrator Ericson indicated the clocks in the Council Chambers were several minutes slow.
He noted the Council could proceed.
Mayor Flaherty thanked the YMCA committee for reviewing the proposed rates for the
Community Center.
Council Member Mueller was pleased with the rental rates at the Community Center along with
the caterer.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7850, a
Resolution Adopting the 2012 Fee Schedule.
Ayes—5 Nays—0 Motion carried.
D. Resolution 7854,Re-approving the Coventry Senior Living Final Plat.
Planning Associate Heller indicated this item was before the Council for re-approval given the •
fact Coventry Senior Living has not yet begun construction. She indicated the developers have
continued to seek financing and construction was planned to begin early in 2012.
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7854, Re-
approving the Coventry Senior Living Final Plat.
Ayes—5 Nays—0 Motion carried.
B. 7:10 p.m. Public Hearing, First Reading on Ordinance 865, an Ordinance
Regulating the Possession, Sale and Consumption of Tobacco and Tobacco
Related Devices and Products within the City of Mounds View.
City Administrator Ericson stated in May of this year the Council set a moratorium on tobacco
licenses to allow the City time to review its Ordinance. The City worked with the Ramsey
Tobacco Coalition to review the licensing process. The revisions were discussed by the Council
in a session etir.2;in Octobo. .
City P..r;:_ninistrator Ericson reviewed the Ordinance amendments with the Council in detail. He
noted no tobacco e :;l!_shinentr >-oula be allowe::�' �drin 1,0.x: feet of a park, f ci or
_ s C , :cat--- -- piing o tobac
,�_. L�'„,.�,�!_.,� i:,,Ic_L71i t__i�;,tii.y �fG.._ (7_, 3.i_ .... W i�,_i_. .,. r_ 1=__ 5
would continue in existing establishments. After discussing all of the revisions, Staff
recommended the Council introduce Ordinance 865. •
Mounds View City Council November 14,2011
• Regular Meeting Page 3
Mayor Flaherty opened the public hearing at 7:15 p.m.
Hearing no public input,Mayor Flaherty closed the public hearing at 7:15 p.m.
Council Member Gunn questioned Item 3 on Page 6, and asked if a convenience store would
qualify for sampling. City Administrator Ericson stated Walgreens, SuperAmerica or Holiday,
which also have a food license, would not be allowed to sample tobacco onsite.
Council Member Hull asked if Vino & Stogies could sell their business to another tobacco seller.
City Administrator Ericson indicated this would be possible and the same terms within the City's
Ordinance would apply.
Council Member Mueller expressed confusion with how the sampling of tobacco was allowed as
it read in the Ordinance. City Administrator Ericson reviewed the language further stating
sampling was prohibited at all tobacco establishments, except if they meet the four stated
conditions. He explained this language was separate within the Code in case the State was to
change the regulations,the City could easily change this one section.
Mayor Flaherty commented how the proximity regulations would affect current businesses. City
Administrator Ericson stated the proximity language would only affect new tobacco licenses and
4111/ all current tobacco sales would continue in their current establishments.
Mayor Flaherty asked if the hours of sales should be further reviewed. He requested the sales be
allowed from 9:00 a.m. to 10:00 p.m.
Fayez Gieth, Tobacco View, explained he understood the City's new regulations and thanked the
Council for thoroughly reviewing the information.
Council Member Mueller summarized the regulations within the Ordinance, noting tobacco
would not be sold to minors under the age of 18 and reviewed the hours of operation.
MOTION/SECOND: Stigney/Gunn. To Waive the First Reading and Introduce Ordinance 865,
an Ordinance Regulating the Possession, Sale and Consumption of Tobacco and Tobacco
Related Devices and Products within the City of Mounds View.
Ayes—5 Nays—0 Motion carried.
C 7:1 p.m. Pr.,;°'., Her . ead ri? Ord . ; an O'r_dr,.
Amending 'Llo 900 by Dr. 1halytc. : ,_._ of the
t1.'uc Snow anc i:ce Control Pol,c; .:
Public Works Dircotof DeBaz slctcc_ Ca:lin:Inca ,.J_ in .i o ems_._ _ .pU c.
901 regulated Snow and Ice Control. Since that time, Mounds View began snow plowing
11111 operations throughout the City in house. Staff recommends removing the policy from City Code.
Mounds View City Council November 14,2011
Regular Meeting Page 4 •
Mayor Flaherty opened the public hearing at 7:33 p.m.
Hearing no public input,Mayor Flaherty closed the public hearing at 7:33 p.m.
Mayor Flaherty thanked Staff for updating the Code for the City's snow and ice policy.
MOTION/SECOND: Mueller/Hull. To Waive the First Reading and Introduce Ordinance 866,
an Ordinance Amending Title 900 by Deleting Chapter 901 of the City Code Pertaining to the
Snow and Ice Control Policy.
Ayes—5 Nays—0 Motion carried.
E. Resolution 7855, Approving Revisions to the Snow Plowing and Ice Control
Policy.
Public Works Director DeBar explained the Council reviewed an updated Snow Plowing and Ice
Control policy at a work session meeting on November 7`h. He reviewed the revisions to the
policy in detail with the Council stating the policy now had two tables ranking the street,trail and
parking lot operations. Staff recommended approval of the Resolution.
Council Member Mueller asked if the information within this Resolution would be available to •
the residents. Public Works Director DeBar indicated the information would be uploaded to the
City's website for citizen review after Council approval.
Council Member Mueller suggested the information be added to the next Mounds View Matters.
Council Member Mueller questioned how decisions were made by public works to tow vehicles
in snow emergency situations. Public Works Director DeBar indicated the police department
takes action in this area to have roads cleared for plowing.
Mayor Flaherty asked if all priority roads were cleared first. Public Works Director DeBar stated
during typical snow falls, the public works drivers have a route that is followed and the entire
City can be cleared within six hours. However, if the snowfall was extreme or heavy/wet snow,
the route may vary and the snow removal would be delayed.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7855,
Approving Revisions to the Snow Plowing and Ice Control Policy.
Ayes—S Nays--C AOtion carried.
F. Rese 49, ; upk.... °th-g the tic c. ITC 1 _ourar the
Paul Canine Foundation.
4110
Mounds View City Council November 14,2011
. Regular Meeting Page 5
Police Chief Kinney indicated the City was being asked to create a K9 program within the
Mounds View Police Department and to accept a grant from the St. Paul Canine Foundation.
The K9 unit would greatly advance the department while making it more productive. It would
assist with apprehending assailants as well. He felt the K9 unit would also be a great way to
reach out to the community.
Police Chief Kinney estimated the expense to fund the K9 unit to be $18,100 to acquire and train
the dog. This amount has been significantly reduced due to the grant received from the St. Paul
Canine Foundation. The grant would cover$6,000 of the estimated expenses.
Police Chief Kinney stated there would be ongoing expenses for the K9 program which was
estimated to be$2,400-7,100 to cover food, vet expenses and projected overtime expenses for the
handler. He recommended the Council proceed with the K9 program as presented.
Council Member Mueller indicated a resident was interested in assisting with fundraising efforts
for the K9 unit. She questioned where donations could be made. Police Chief Kinney stated he
has been in contact with the gentleman willing to volunteer of his time. The gentleman was
currently gathering information and would continue to assist the Police Department through the
fund raising process. He requested all those interested in making a donation speak with the
Police Department directly.
• Mayor Flaherty questioned if the Police Department's budget was adjusted in 2012 for this
potential expense. Finance Director Beer stated the expense was written into the budget along
with the anticipated$6,000 grant.
Mayor Flaherty encouraged the community to come together to support this initiative as it would
greatly benefit the residents.
Council Member Gunn was in favor of using the additional billboard revenues to support the K9
program to fill in the gaps. She felt the K9 unit was a positive benefit for the entire community.
Mayor Flaherty noted the billboard revenues would be placed in the general fund. Finance
Director Beer stated this was the case and that the Council could designate these funds in
whatever manner necessary.
Council Member Mueller stated there was a strong desire to have a K9 unit within the City. She
said the program should proceed.
Mayor: Flaherty suggested t!-:at the fu,_d,. eing efforts 1, d'owed and if r'ditiona1 re; ^s are
needed, the Council revs;e; the issue at a c date.
MOTION/` ., DND: C.•_,n/I\duelier. Tc .Taive the :leading and Ado,": Pesolut 7849,
.,,.00long th ,�i e ion non
Acceptance of a Grant from the St. Paul Canine Foundation.
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Mounds View City Council November 14,2011
Regular Meeting Page 6
1111
Council Member Stigney felt the overall start-up costs were extensive and cautioned the Council
about assuming the ongoing expenditures this program would place on the City. For these
reasons,he did not support the K9 program.
Ayes—4 Nays— 1 (Stigney) Motion carried.
G. Resolution 7851,Adopting a Fund Balance Policy.
Finance Director Beer stated the Minnesota State Auditor recommends the City adopt a Fund
Balance Policy. He reviewed the State Auditors best practice guide with the Council. It was
recommended the City maintain a 35-50% balance within funds given the fact the County only
makes tax settlements twice a year. The fund balance levels could be higher but could not be
done through the levy. Staff recommended the Council proceed with adopting the fund balance
policy.
Council Member Mueller requested further information on GASB. Finance Director Beer stated
GASB was the Government Accounting Standards Board and was a national rule-making body.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7851,
Adopting a Fund Balance Policy.
Ayes—5 Nays—0 Motion carried. •
H. Resolution 7852, Approving a Capitalization Threshold for Reporting
Purposes.
Finance Director Beer explained the Capitalization Threshold was presently set at $1,000.
Modern guidance suggests that City's should use $5,000 for purchased assets and $25,000 for
constructed assets. Staff recommended approval of the new thresholds.
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7852,
Approving a Capitalization Threshold for Reporting Purposes.
Mayor Flaherty questioned if a capitalization asset greater than $1,000 would come before the
Council. Finance Director Beer stated that anything greater than $5,000 had to come to the
Council.
Ayes—5 Nays—0 Motion carried.
Accei ii i fc 2009I2Gli t and '0,14
y
L. rovemenf !r::°oject (Area L <-And Auti 7zing Final Pa J/:::ent to NerJit
Public Works Director DeBar indicated North Valley, Inc. was the lowest responsible bidder for
Area A of the Street and Utility Improvement Project. He stated this work was completed in the •
Mounds View City Council November 14,2011
Regular Meeting Page 7
summer of 2009. The work was substantially completed by October 29, 2009. A punch list was
completed and given to the contractor. The initial construction was completed in a timely
manner by the contractor, while the punch list took over a year and a half to complete. There was
some difficulty with the landscaping subcontractor, who has since gone out of business.
Public Works Director DeBar explained the work was now fully complete. All punch list items
have been performed. The issues of the punch list have been discussed with Stantec and North
Valley. He indicated Staff and Stantec recommended a $7,500 credit to the City from North
Valley due to the additional costs the City incurred to complete some of the sod work.
Public Works Director DeBar noted the actual work completed came in$339,000 lower than the
initial estimate. He stated Bonestroo's original estimate was $600,000 higher than the final
construction costs. The City has greatly benefited from the depressed economy and the
competitive bidding.
Public Works Director DeBar recommended the Council accept the work for the 2009-2010
Street and Utility Improvement Project for Area A and authorize a final payment to North Valley.
Council Member Mueller requested further information on Stantec. Public Works Director
DeBar stated the City's consulting engineering company, Bonestroo, merged with a large
company and was now called Stantec. He indicated the City was still working with many of the
• same employees even though the company had a new name.
Council Member Mueller questioned if the funds being withheld from the final payment covered
the expense to the City to finish the work. Public Works Director DeBar stated this was the case.
Council Member Mueller asked if the City would consider doing work with North Valley in the
future. Public Works Director DeBar stated this was a fine company to work with. North Valley
completed the work of two years in 10 months. The difficulty was with some of the
subcontractors.
Mayor Flaherty was pleased that the project came in approximately $900,000 less than the
original estimate from Bonestroo. The reduction in the overall expense would mean less of an
impact on the tax payers. Finance Director Beer stated this was the case.
MOTION/SECOND: Stigney/Mueller. To Waive the Reading and Adopt Resolution 7856,
Accepting Work for the 2009/2010 Street and Utility Improvement Project (Area A) and
Authorizing Final Payment to North Valley, Inc.
Ayes—S Nays- (7, IVY::)_. on carri,c.
U_esc.. .lor 7 ' ,Accra- Dcriat _-: frer; _L c..'::_ ._ch
City Administrator Ericson stated the City received a donation from Bethlehem Baptist Church in
• the amount of$17,229. These funds represent the second half donation to the City of Mounds
Mounds View City Council November 14,2011
Regular Meeting Page 8 •
View. The City met with church officials on October 6, 2011 at their facility. Funding
possibilities were discussed in detail keeping the church's mission and the City's needs in mind.
City Administrator Ericson reviewed the items identified for funding and recommended the
Council accept the donation from Bethlehem Baptist Church.
Mayor Flaherty requested further information on the portable dance floor. City Administrator
Ericson stated it would provide an alternative location for dance/fitness space in the Community
Center, creating flexibility and potentially additional revenue for rental of the Community Center
room.
Mayor Flaherty asked for further information on the mobile dental clinic. He felt this was a
wonderful program. City Administrator Ericson discussed the mobile dental clinic in detail.
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7847, Accepting
Donation from Bethlehem Baptist Church.
Ayes—5 Nays—0 Motion carried.
K. Resolution 7853,Authorizing the Purchase of 820 Neptune R900 Meter Read
Devices.
Finance Director Beer indicated this item was discussed at the Council's last work session. Staff 1111
was requesting the Council authorize the purchase of 820 Neptune meter readers. The battery
life for these readers was three times longer than the present meter readers and would save the
City $40,000 over 20 years. This purchase would allow the City to exclusively use Neptune
readers and reduce some software confusion going into the future.
Council Member Stigney questioned if the R900 was the newest model. Finance Director Beer
was uncertain of this, but found that the Neptune readers were far superior to the Sensus models.
Public Works Director DeBar confirmed the R900 was the latest and greatest model available
from Neptune.
Council Member Mueller asked if the meters would be changed out quickly or in phases. Public
Works Director DeBar anticipated the work would be completed in phases over the next six to
nine months.
Mayor Flaherty encouraged Staff to resell the Sensus meters to another community. Finance
Director Beer?t1c7'1catecl the City of Columbia I:7, ilts wcu c_b: :0 ached.
1VMCTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7853,
At?'='_'orizing the _urchose of 820 l\c33tt ne R903 Lletc_•Read Devi,::.
Ayes—5 Nays—0 Motion carried.
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Mounds View City Council November 14,2011
• Regular Meeting Page 9
8. CONSENT AGENDA
Mayor Flaherty asked to remove Item A from the Consent Agenda.
r :. ! • • ' . • • • • •• • • . • • • . • •
B. Schedule a Public Hearing for Monday, November 28, 2011, at 7:05 p.m. to
Consider a Conditional Use Permit for Outside Storage at The Tyson
Companies,4825 Mustang Circle.
MOTION/SECOND: Mueller/Stigney. To Approve the Consent Agenda Item 8B.
Ayes—5 Nays—0 Motion carried.
A. Resolution 7840, Approving the Joint Powers Agreement Renewal of the
Ramsey County GIS User Group.
Mayor Flaherty requested Staff make a correction to the Resolution. City Administrator Ericson
indicated the change would be made.
MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7840,
• Approving the Joint Powers Agreement Renewal of the Ramsey County GIS User Group as
corrected.
Ayes—5 Nays—0 Motion carried.
9. JUST AND CORRECT CLAIMS
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented.
Ayes—5 Nays—0 Motion carried.
10. APPROVAL OF MINUTES
A. October 10,2011, City Council Meeting Minutes.
Cotwcil Member Mueller requested a correction on Page 1, Line 30 and Page 2, Line 36, the
nan a should read'
MC f ON/SECC1,TD: Gunn/Stignay. To Approve the October 10, 2011, City 2:ouncil meeting
as cone,::,.d.
Ayes—5 Nays—0 Motion carried.
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Mounds View City Council November 14,2011
Regular Meeting Page 10
B. October 24,2011, City Council Meeting Minutes.
•
MOTION/SECOND: Mueller/Hull. To Approve the October 24, 2011, City Council meeting
minutes as presented.
Ayes—5 Nays—0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Mueller noted she met with the Mounds View Business Council last week to
discuss some of the economic development opportunities within the community.
Council Member Mueller indicated she and City Administrator Ericson toured the Ramsey
County Dispatch Center last week. She explained she was looking forward to serving as a
commissioner. Her first meeting was in December.
Council Member Mueller stated there would be a Ramsey County League of Local Government
meeting on Wednesday, November 16th in White Bear Lake. The Festival in the Park Committee
was meeting on November 15th at 7:00 p.m. at City Hall and additional volunteers were still
needed to plan next year's event.
Mayor Flaherty stated the Ramsey County Board would be voting on the purchase of the TCAAP •
site on November 15th. This was a milestone for the stadium project and a purchase price has
been agreed upon.
Mayor Flaherty noted residents living in Area E of the Street and Utility Improvement Project
should have received an informational letter of an upcoming meeting that would be held on
November 21St. He encouraged concerned citizens to attend the meeting to gain further
information on next year's project. The Public Works Department could be contacted as well at
763-717-4050.
B. Reports of Staff.
1. Police Department Quarterly Report
Police Chief Kinney reviewed the Police Departments third quarter report with the Council. The
crime statistics were noted and there was an increase over last year. He indicated the school
resource officer ren, 7.>y with school committees and special event..
Police Chief Kinney explained that Officer Keckeisen acted as a camp counselor for a Safety
Camp held at Long Lake : New Brighton. He was popular the kids. Cf_cer
Keckeisei also cc __..oateci tne National Night Cw t events in the City.
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Mounds View City Council November 14,2011
• Regular Meeting Page 11
Police Chief Kinney was pleased with the attendance and community involvement at the Festival
in the Park.
Police Chief Kinney noted there were three different saturation events during the Third Quarter
in Mounds View. He was proud of the officers for the citations and arrests made during these
events. He noted the department was extremely pleased to have a canine unit coming to the City.
Mayor Flaherty questioned where the gun safety training classes were held for Mounds View
youth. Police Chief Kinney indicated the training was held at the New Brighton Police
Department's range in the fall of each year. He stated this was a popular class and another
session may be held in the spring of 2012.
City Administrator Ericson had nothing at this time.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
12. Next Council Work Session: Monday,December 5,2011,at 7:00 p.m.
Next Council Meeting: Monday,November 28,2011,at 7:00 p.m.
13. ADJOURNMENT
The meeting was adjourned at 9:00 p.m.
Transcribed by:
Heidi Guenther
TimeSaver Off Site Secretarial, Inc.
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