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HomeMy WebLinkAboutMinutes - 2012/01/12 • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA A.p RO Regular Meeting January 23,2012 Mounds View City Hall 2401 Highway 10,Mounds View,MN 55112 7:01 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Stigney, Hull, Mueller, Gunn. NOT PRESENT: Flaherty. 4. APPROVAL OF AGENDA A. Monday,January 23,2012, City Council Agenda. • MOTION/SECOND: Gunn/Hull. To Approve the Monday, January 23, 2012, agenda as presented. Ayes—4 Nays—0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS A. Resolution 7886, Approving the 2012 Public Works and Parks Seasonal Positions. Public Works Director DeBar stated that the City has a procedure for hiring seasonal parks employees which requires Council approval six weeks prior to any hiring. He indicated the seasonal staff needs had been reduced over the past two years, while maintaining the same level of service in the City parks. Staff anticipated one seasonal employee for parks and one seasonal • employee for public works would be hired in April. The additional seasonal employees would join the City in late May, or early June. Mounds View City Council January 23, 2012 Regular Meeting Page 2 Public Works Director DeBar indicated the hourly pay for new seasonal employees would be • $11.00 per hour and $11.75 for returning seasonal employees. He explained a seasonal employee would not be employed by the City for more than six months. Staff recommended the Council approve the 2012 public works and parks seasonal positions. MOTION/SECOND: Stigney/Hull. To Waive the Reading and Adopt Resolution 7886, Approving the 2012 Public Works and Parks Seasonal Positions. Ayes—4 Nays—0 Motion carried. B. Introduction and First Reading of Ordinance 867,to Allow Outdoor Vending Kiosks (ex. Redbox) at Retail and Restaurant Businesses. Planning Associate Heller explained that as technology continues to evolve and change the City Code would be in need of amendments to address these new products and services available. She indicated current code does not address outdoor vending kiosks and therefore this was not an allowed use. However, the City has been approached by a local business wishing to have an outdoor Redbox kiosk. Planning Associate Heller commented all cities surrounding Mounds View allow Redbox kiosks and the Planning Commission supported the outdoor vending kiosks. She indicated the Council could proceed making outdoor vending kiosks a conditional use as recommended by the Planning 110 Commission, or an accessory use as recommended by Staff. Staff suggested the kiosks be allowed in the B-1 zoning district along with PUD's. Council was then asked to review Ordinance 867 and provide comment. Council Member Stigney recommended only one kiosk be allowed at the mall area. Planning Associate Heller indicated this was the intent of the Ordinance amendment. Acting Mayor Mueller questioned if there would be a permit fee for the outdoor vending kiosks. Planning Associate Heller noted if this were a conditional use the applicant would need to pay a $400 planning fee. She stated an accessory use would not require a permit fee. Acting Mayor Mueller asked if the kiosks would need to be monitored by staff. Planning Associate Heller did not anticipate a large number of kiosks and stated staff could monitor the units when driving throughout the City. Council Member Gunn was pleased the City would be receiving a Redbox. She questioned which businesses were allowed to have a Redbox. Melissa White, manager at Walgreens, explained that McDonald's, grocery stores, gas stations and Walgreens were the most common business types at this time. Acting Mayor Mueller asked if there was a fee to place the kiosk on site. Ms. White indicated Redbox paid for the electrical connection fees and Walgreens simply needed to provide the 1111 outdoor space. Mounds View City Council January 23, 2012 Regular Meeting Page 3 1111 MOTION/SECOND: Gunn/Hull. To Waive the First Reading and Introduce Ordinance 867, an Ordinance amending Title 1100, Chapters 1102 and 1112 of the Mounds View Zoning Code adding Outdoor Rental Vending Kiosks at Retail and Restaurant Businesses as an accessory use. Ayes—4 Nays—0 Motion carried. C. Resolution 7888, Accepting Miscellaneous Cash Donations for 2011. Finance Director Beer stated by Statute the City has to accept donations. The City receives donations throughout the year for various reasons and in varying amounts. Donations without a specified purpose were placed into the general fund. All others were put into the requested accounts. Staff was bringing the donations before the Council this evening for approval by Resolution. MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7888, Accepting Miscellaneous Cash Donations for 2011. Acting Mayor Mueller explained residents were able to make donations to the City for memorials, Festival in the Park, or for the new K9 unit. She thanked all those who made donations to the City of Mounds View in 2011. • Ayes—4 Nays—0 Motion carried. D. Resolution 7889, Approving Bidding Documents and Authorizing Advertisement for Bids for 2012 Reroofing of Community Center and Water Treatment Plant No. 1 Project. Public Works Director DeBar stated that in 2010 the City had a roof management program completed. This program had detailed inspections and established a schedule for repairs for the 16 City owned buildings. The program suggested the Community Center and water treatment plant No. 1 be reroofed in 2012. He noted Inspec completed the design services and prepared plans and specifications for the public bidding process. Public Works Director DeBar indicated the Community Center had a $45 million roof and was completed in 1997. Inspec found the current insulation to be in good condition but additional material would be added to create a proper slope for drainage. He explained the water treatment plant would be a built-up roof, similar to City Hall with an expected life of 20 years. Public Works Director DeBar stated $250,000 had been budgeted for 2012 to complete the reroofing of the Community Center and water treatment plant. Inspec estimates the cost for the water treatment plant to be $45,000 and $370,000 for the Community Center. He noted there was a calculation error with the original estimate. He discussed the bidding timeline with the • Council in detail. Staff recommended the Council approve the bidding documents and authorize advertisement for bids. Mounds View City Council January 23, 2012 Regular Meeting Page 4 • Acting Mayor Mueller questioned how the additional expense for the Community Center would be covered. Public Works Director DeBar indicated the budget would have to be amended. Finance Director Beer stated a fund balance would have to be used to cover the expense. MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 7889, Approving Bidding Documents and Authorizing Advertisement for Bids for 2012 Reroofing of Community Center and Water Treatment Plant No. 1 Project. Ayes—4 Nays—0 Motion carried. E. Resolution 7890, Approving Bidding Documents and Authorizing Advertisements for Bids for 2012 Water Tower Reconditioning Project. Public Works Director DeBar explained the City's 500,000 gallon elevated water tower was constructed in 1992. He stated spot repairs were made to the water tower in 2003, of which were still visible to this day. He indicated a properly applied coat of paint would provide 15-20 years of protection for the water tower. Public Works Director DeBar commented in 2009, the City hired KLM to inspect the water tower. A number of structural modifications were needed to bring the tower into compliance with OSHA, while providing safer access to and from the tower. These improvements were • recommended to be completed in the next 1-3 years. The estimated project costs in 2010 were $523,500. Additional expenses may be incurred to cover the antenna expenses. Public Works Director DeBar explained that the City has been working with KLM to create the necessary bidding documents. Due to inclement weather last summer, the tower reconditioning was postponed to 2012. He reviewed the projected timeline for the project in detail. Staff recommended the Council approve the bidding documents and authorize advertisement for bids for the 2012 water tower reconditioning project. An alternate bid schedule was proposed to allow a bidder to complete by July 30th or October deadline, to assure the City receives the best bid results. Council Member Hull questioned the estimated expense for the entire project. Public Works Director DeBar stated the expense may be less than anticipated in 2010 as the antennas would have to be uninstalled and reinstalled by the telecomm companies. A rough estimate at this time would be $575,000 which would cover the water tower reconditioning and KLM engineering fees. Finance Director Beer stated the water enterprise fund had enough of a balance to allow for contingencies if necessary. Council Member Gunn asked if the telecomm companies have been notified of the upcoming reconditioning and questioned if service would be interrupted for Mound View residents. Public Works Director DeBar stated there has been great cooperation with the telecomm companies. He did not anticipate any interruption in service as a temporary tower would be erected for the 1111 telecomm equipment. Mounds View City Council January 23, 2012 Regular Meeting Page 5 • MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7890, Approving Bidding Documents and Authorizing Advertisements for Bids for 2012 Water Tower Reconditioning Project. Ayes—4 Nays—0 Motion carried. F. Resolution 7891, Approving Maintenance Method for Traffic Sign Retroreflectivity Standards. Public Works Director DeBar stated that the City was facing a new unfunded mandate from the Federal Government for traffic sign retroreflectivity. He reviewed the traffic control standards concerning retroreflectivity for signs. He explained Minnesota State Statute 169.06 does empower local road authorities to place and maintain traffic control devices within our jurisdiction. Public Works Director DeBar indicated the new regulations have a compliance date of January 2015. He reviewed the maintenance methods available for the City to test the retroreflectivity of the City's traffic signs. It was noted the City was using the blanket method to replace signs. He commented that Areas A through D received all new street signs through the Street Improvement Project and this would continue to Area E. He reviewed the expected life of the newly replaced 410 signs as being 12 years. Public Works Director DeBar requested the Council adopt a Resolution which would assist the City in bringing the traffic signs into compliance with the federal requirements. Council Member Stigney questioned if any grants were available to assist with this unfunded mandate. Public Works Director DeBar stated 3M had grants available for sheathing. He noted a federal grant was being created as well to provide assistance to cities in need. He indicated additional information would be brought back to the Council as the process continues. Acting Mayor Mueller inquired if the blanket sign replacement program was in place at this time. Public Works Director DeBar stated this was the case, and has coincided with the street improvement projects. MOTION/SECOND: Stigney/Hull. To Waive the Reading and Adopt Resolution 7891, Approving Maintenance Method for Traffic Sign Retroreflectivity Standards. Ayes—4 Nays—0 Motion carried. G. Resolution 7892, Authorizing LHB, Inc. to Perform a Retrocommissioning Study for the Community Center. 110 Public Works Director DeBar stated the Community Center was constructed in three phases between 1997 and 1998. The construction utilized the existing Bel Rae Ballroom, which Mounds View City Council January 23,2012 Regular Meeting Page 6 occupied the site at the time. This led to some design and construction issues. The main concern 1111 since completion of the site has been the HVAC system. Public Works Director DeBar indicated contractors have made recommendations providing a long-term fix to the system. Some of the recommendations are similar while vary. The City contacted an engineering firm, LHB, Inc. for comment and the Staff was told about a retrocommissioning program provided by Xcel Energy. He described the program in detail stating it would provide for energy savings and greater equipment efficiencies. Public Works Director DeBar explained a study would be needed before the work could be completed and requested Council authorize LHB to perform a retrocommissioning study on the Community Center. The expense for the study was estimated to be $15,000. Funds were set aside within the 2012 budget under Special Projects for this study. Council Member Stigney questioned what the $15,000 expense for the study would provide in benefits to the City. He felt the City had spent far too much already on trying to correct the problems with the HVAC unit at the Community Center. He indicated if Xcel Energy were involved in the study the recommendations would be swayed. Public Works Director DeBar indicated the study would provide the City with recommendations on how to properly modify the system to save money while increasing efficiencies. He stated the City was looking for a professional engineer to come in at this time to provide much needed assistance on the issues with the HVAC system. • City Administrator Ericson added that the City received several bids and recommendations from local contractors last summer. Each had different comments and suggestions, with bid prices varying from $10,000 to $1,000,000. He indicated the study would allow the City to have a thorough inspection and examination of the system while creating the proper solution. Acting Mayor Mueller commented it was Staff's opinion that the study would be money well spent. Public Works Director DeBar stated this was the case as it would provide much needed guidance with the system. He indicated the lighting would also be addressed to assure the site was as energy efficient as possible. Council Member Hull asked the age and expected life of the current HVAC units. Public Works Director DeBar stated an 8 ton unit was replaced last year. The others were installed in 1997- 1998. He estimated the life of the existing units to be 20 years. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7892, Authorizing LHB, Inc. to Perform a Retrocommissioning Study for the Community Center. Council Member Stigney expressed concern in proceeding with the study and questioned the value that would be added to the City. Acting Mayor Mueller asked how the study expense would be funded. Public Works Director • DeBar stated the Special Projects Fund had a balance of $65,000 which addressed energy Mounds View City Council January 23, 2012 Regular Meeting Page 7 • improvements at the Community Center. He noted Xcel Energy was offering 60% grants to assist with improvements. Acting Mayor Mueller inquired if the study would have specific requirements or cost saving estimates to assure there would be value added to the Community Center. Public Works Director DeBar noted cost savings ratios would be written into the study. He stated at this time, the building was not functioning well, and Staff was working to improve the situation. Council Member Stigney suggested that Xcel Energy make assurances on their promises of energy savings or cost reductions. This would assure the City sees the benefits promised. Council Member Gunn questioned if the study was similar to an energy audit. Public Works Director DeBar stated this was similar except on a much larger more complex scale. Ayes—3 Nays— 1 (Stigney) Motion carried. 8. CONSENT AGENDA A. Resolution 7887, a Resolution Appointing Representatives to the Anoka County Blaine Airport Advisory Commission. Council Member Gunn read the Resolution in full for the record. • MOTION/SECOND: Gunn/Hull. To Approve the Consent Agenda as presented. Ayes—4 Nays—0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Mueller. To Approve the Just and Correct Claims as presented. Ayes—4 Nays—0 Motion carried. 10. APPROVAL OF MINUTES None. 11. REPORTS A. Reports of Mayor and Council. Council Member Gunn reported the City lost a long time resident, Jerry Skelly, and explained he would be dearly missed. She indicated Mr. Skelly was very active in the community with the • local cable station. She noted the details for his funeral would be in the paper on January 24`h She expressed her deepest sympathies to the Skelly family. Mounds View City Council January 23, 2012 Regular Meeting Page 8 1111 Acting Mayor Mueller stated Jerry Skelly would be dearly missed by all. Acting Mayor Mueller announced the Council would be meeting in an Executive Session following the conclusion of the regular meeting for purposes of discussing Labor Negotiations. The Council will adjourn the meeting from within the Closed Session. Acting Mayor Mueller indicated there was a Beyond the Yellow Ribbon function at the Arden Hills Readiness Center last Saturday. She indicated volunteers went to the new armory dining area and held a Christmas party for troops and their families. Acting Mayor Mueller explained Ed Paster, owner and founder of the Mounds View Square Shopping Center, passed away last Friday. She indicated Mr. Paster was a great business member of this community and will be greatly missed. She extended her sympathies to his family and friends. Acting Mayor Mueller stated on Wednesday, January 26th, the Council would be meeting with local legislators to become more familiar with the broad range of issues facing the legislature this session. This meeting would be held at the League of Minnesota Cities location. Acting Mayor Mueller commented Mayor Flaherty spoke to the business community at the Mounds View Business Council last Wednesday at 7:30 a.m. The event was well attended and • the message well received. She reviewed the benefits of the Mounds View Business newsletter. Acting Mayor Mueller indicated a number of elected officials attended the Grand Opening Gala at the Zero Gravity last Wednesday, January l8th. She stated the business has been doing quite well since opening in December. Acting Mayor Mueller noted she would be attending a League of Minnesota Cities Conference this Friday and Saturday. The event would cover roles of City leaders, connection to citizens, reaching community goals and leadership skills for the new normal. B. Reports of Staff. City Administrator Ericson reported last Friday, January 20th, the Irondale High School hosted a Town Hall meeting on education. The high school now offered an early college program that would allow students to receive a 2-year degree. He indicated the event was very well attended. The State was looking at doing things differently while maintaining a high level of education for students. Minnesota wanted to maintain a competitive edge going into the future and an educated workforce would keep attracting companies and jobs to the State. City Administrator Ericson stated the North Metro Mayor's Association met last week. The City was being asked by the Mayor's Association to adopt a Resolution supporting fiscal disparity. This would be discussed in further detail at the February work session meeting. • Mounds View City Council January 23,2012 Regular Meeting Page 9 • City Administrator Ericson indicated he attended a Fire Department quarterly meeting. The year- end budget was discussed and looks very good. He commented the fire safety educator was injured. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday,February 6,2012,at 7:00 p.m. Next Council Meeting: Monday,February 13,2012,at 7:00 p.m. 13. RECESS TO EXECUTIVE SESSION MOTION/SECOND: Gunn/Hull. To Recess to Executive Session to Conduct an Evaluation of an Individual Subject to the Council's Authority. Ayes—4 Nays—0 Motion carried. The meeting recessed to Executive Session at 8:42 p.m. The meeting adjourned at 9:03p.m. • Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. •