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HomeMy WebLinkAboutMinutes - 2012/02/13 • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA gi pROV Air Regular Meeting February 13,2012 Mounds View City Hall 2401 Highway 10,Mounds View,MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday,February 13,2012, City Council Agenda. • MOTION/SECOND: Mueller/Gunn. To Approve the Monday, February 13, 2012, agenda as presented. Ayes—5 Nays—0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS A. Resolution of Appreciation to Dale Federer for his Years of Service with the Police Civil Service Commission Mayor Flaherty commented Dale Federer was not able to attend this evening's meeting. He read a Resolution of Appreciation for Dale Federer in full thanking him for his years of service with the Police Civil Service Commission. Police Chief Kinney thanked Mr. Federer for his contributions to the City stating he was a valuable asset to the Civil Service Commission and would be greatly missed. B. Resolution of Appreciation Recognizing Contributions of Barb Renshaw on • the Board of Directors for the Spring Lake Park Fire Department,Inc. Mounds View City Council February 13, 2012 Regular Meeting Page 2 Mayor Flaherty read in full a Resolution of Appreciation recognizing Barb Renshaw for her • contributions on the Board of Directors for the Spring Lake Park Fire Department. Ms. Renshaw was in attendance and the Council offered her a round of applause. Fire Chief Zikmund thanked Ms. Renshaw for the expertise and dedication she brought to the Board of Directors. 7. COUNCIL BUSINESS A. Resolution 7899, Approving Appointment of Tim Hill to be the Mounds View Representative on the Fire Department Board of Directors. City Administrator Ericson recommended the Council appoint Tim Hill to be the Mounds View Representative on the Fire Department Board of Directors. Mr. Hill would be filling the vacant seat left open after Barb Renshaw's term expired. He explained that Tim Hill was a local business owner, owner of C.G.Hill & Sons, and was interested in serving the City on the Board of Directors. Council Member Mueller questioned the length of the term Mr. Hill would be serving. City Administrator Ericson stated the term was three years and no more than two consecutive terms could be served by an individual. Mayor Flaherty requested further information on the responsibilities of the members on the • Board of Directors. Fire Chief Zikmund explained the Board of Directors oversaw the Spring Lake Park/Blaine/Mounds View Fire Department as this was a non-profit organization. The board members were responsible for attending meetings,taking action on agenda items, handling personnel issues and fiscally overseeing the fire department operations. Council Member Stigney questioned the requirements to become a board member. Fire Chief Zikmund stated two board members were elected from within the Fire Department and had to have at least eight years of service. The remaining five members were appointed by each City. He noted Spring Lake Park had one appointment, Mounds View had one appointment and Blaine had three appointments. The qualifications were that the appointment had to be a resident or business owner in the City of Mounds View to ensure the community was being represented. He was very pleased with the makeup of the Board stating there was a wonderful balance. Mayor Flaherty stated he knew Tim Hill personally and indicated he was rooted in the community. He felt Mr. Hill would make a great representative for the City of Mounds View on the Fire Department Board of Directors. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7899, Approving Appointment of Tim Hill to be the Mounds View Representative on the Fire Department Board of Directors. Council Member Hull requested the date be corrected on the Resolution. • Mounds View City Council February 13,2012 Regular Meeting Page 3 • Council Member Stigney objected to the payment being made to the representatives as he felt the amount was not necessary when people were willing to volunteer for the position free of charge. Ayes—5 Nays—0 Motion carried. B. First Reading on Ordinance 868, An Ordinance Creating a New Chapter to Title 900 Regulating Illicit Discharge and Connections to Storm Drainage System. Public Works Director DeBar stated that the City's storm water drainage system was required to have a municipal separate storm sewer system, otherwise known as an MS4 General Permit. This allows the City to discharge storm water runoff to lakes, rivers and streams. This was mandated by the Clean Water Act and administered locally through the Minnesota Pollution Control Agency. Public Works Director DeBar commented illegal discharges were a concern and through the new chapters to Title 900, the City would be addressing this issue. Staff recommends the Council introduce Ordinance 868 and waive the first reading. Council Member Mueller questioned who was responsible for the enforcement of this Ordinance. Public Works Director DeBar indicated this enforcement responsibility would fall on the Public • Works Department. He explained there were several techniques in determining illegal discharges. Council Member Mueller asked if the violations carried a fine. Public Works Director DeBar stated the violations are a misdemeanor and could carry up to a$1,000 fine. Mayor Flaherty thanked Staff for preparing this language as it would assist the City with maintaining its storm water system more effectively. MOTION/SECOND: Stigney/Mueller. To Waive the First Reading and Introduce Ordinance 868, An Ordinance Creating a New Chapter to Title 900 Regulating Illicit Discharge and Connections to Storm Drainage System. Ayes—5 Nays—0 Motion carried. C. Resolution 7897, Accepting Work for 2011 Reroofing of City Hall and Well House No. 5 & 6 Project and Authorizing Final Payment to Rosenquist Construction,Inc. Public Works Director DeBar stated that in 2011 Rosenquist Construction, Inc. reroofed City Hall and Well House No. 5 & 6. He explained all punch list items have been completed. The total expense of the project was $187,535, which is $14,665 below the construction budget and • $52,465 below the $240,000 adopted budget. Mounds View City Council February 13, 2012 Regular Meeting Page 4 Public Works Director DeBar indicated the roof had a five year warranty and all issues or concerns could be brought to Rosenquist Construction. Staff recommended the Council accept the 2011 reroofing of City Hall and Well House No. 5 & 6 and authorize final payment to Rosenquist Construction. Council Member Stigney questioned if the manufacturer offered a warranty on the roof. Public Works Director DeBar stated the quality of the workmanship on this project was more important than the roofing material. He indicated there was no warranty beyond the five years. Council Member Mueller asked if the roof has had any leaks since it was completed. Public Works Director DeBar explained a significant rainfall did take place after the roof was completed and no leaks were found. Mayor Flaherty commented the reroofing work was much needed as there were numerous leaks in the roof at City Hall. MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7897, Accepting Work for 2011 Reroofing of City Hall and Well House No. 5 & 6 Project and Authorizing Final Payment to Rosenquist Construction, Inc. Ayes—5 Nays—0 Motion carried. D. Resolution 7898,Approving a Construction Contract with Keys Well Drilling Company for 2012 Municipal Well No. 3 & 5 Rehabilitation Project. Public Works Director DeBar stated that the City had a seven year cycle maintenance program for well pump and motor rehabilitation. He indicated this involves pulling all column pipe, the pump, and motor out of the well to ensure all was working properly. Municipal Well No. 3 & 5 were last rehabilitated in 2005. Public Works Director DeBar indicated the City has solicited quotes for the needed rehabilitation project and Keys Well Drilling Company out of St. Paul was the low quote at $52,585.00. He noted Keys Well Drilling completed the last well rehabilitation project for the City and was familiar with the City's wells. Staff recommended approval of the construction contract with Keys Well Drilling Company for the 2012 Municipal Well No. 3 & 5 Rehabilitation project. Public Works Director DeBar recommended a 15% contingency on the project to ensure all expenses could be covered, which would bring the total project expense not to exceed $60,500. He explained the 2012 budget had$75,000 to cover the rehabilitation expense. Council Member Stigney questioned why 15% was being requested versus the standard 10%. Public Works Director DeBar indicated the 15% is recommended on this project since there is a higher risk for extra costs since the work was located underground and could not be visually inspected before soliciting quotes. City Administrator Ericson asked if Wells 1 & 2 had any contingency expenses. Public Works • Mounds View City Council February 13, 2012 Regular Meeting Page 5 SDirector DeBar stated that project had a 10% contingency and a large portion of the funds were spent as the project required 100 cubic yards of sand be bailed out of Well No. 1. In addition, a motor for Well No. 2 was added to the project. Council Member Mueller commented these two wells accounted for 50% of the City's water supply. She questioned if there would be any problems with the City's water supply. Public Works Director DeBar stated this was correct and noted the plan was to have the work on the wells done separately. However, the work may overlap. He did not anticipate any interruption in the City's water supply meeting consumption demands. Council Member Mueller thanked Staff for completing the Plans and Specs in house. Public Works Director DeBar estimated this saved the City approximately $12,000-15,000. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7898, Approving a Construction Contract with Keys Well Drilling Company for 2012 Municipal Well No. 3 & 5 Rehabilitation Project. Mayor Flaherty indicated the City was investing into its infrastructure heavily this year through rehabilitating its wells and water tower. Ayes—5 Nays—0 Motion carried. • E. Resolution 7895,Approving Transfers Between Funds for the Year 2011. Finance Director Beer stated the Resolution before the Council would approve several transfers between funds for the year 2011. Council Member Mueller asked for the total reduction in the budget based on the proposed transfers. Finance Director Beer estimated this to be approximately $300,000. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7895, Approving Transfers Between Funds for the Year 2011. Ayes—5 Nays—0 Motion carried. F. Resolution 7896, Approving Purchase of a Police Squad Car and Equipment Setup for 2012. Police Chief Kinney indicated he was seeking approval from the Council to purchase a new police squad car with equipment. This vehicle would replace an older squad and was a 2012 budgeted expense. The City had a five year cycle for marked police squad replacement. However, the vehicle in question was a 2008 model and has been repair prone. It was the recommendation of the department's mechanic that this vehicle be replaced. • Police Chief Kinney explained the Crown Victoria was been discontinued in 2011 and the new Mounds View City Council February 13,2012 Regular Meeting Page 6 vehicle would be a Ford Police Interceptor Sedan. This was a new design and many departments • were making a switch to this vehicle. Other alternative vehicles were available, but were more expensive. He noted the vehicle would be black and white. Staff recommended the purchase of 2013 police squad car. Council Member Mueller asked if the Interceptor was a front-wheel drive vehicle. Police Chief Kinney indicated this was an all-wheel drive vehicle. Mayor Flaherty understood the need for a new vehicle to continue the same level of police patrol service for the Mounds View residents. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7896, Approving Purchase of a Police Squad Car and Equipment Setup for 2012. Ayes—5 Nays—0 Motion carried. 8. CONSENT AGENDA Council Member Hull asked to remove Item B for further discussion. A. Set a Public Hearing for Monday, February 27, 2012, at 7:05 p.m. for the Second Reading and Adoption of Ordinance 867, to Allow Outdoor Vending Kiosks at Retail and Restaurant Businesses. • ' „ C. Resolution 7894, Authorizing Support of Mounds View Community Theatre (MVCT) Consistent with the Adopted Policy in Support of Artistic Organizations. MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda Items 8A and 8C. Ayes—5 Nays—0 Motion carried. B. Resolution 7893,Approving the Purchase of Supplies for Grouped Mailboxes for the 2012 Street and Utility Improvement Project—Area E. Council Member Hull indicated he has received complaints regarding the newspapers thrown between mailboxes and blowing around. He questioned how the City could take action to alleviate this situation. Public Works Director DeBar stated citations for littering could be issued. He indicated this would be the best way to eliminate the nuisance. It was the vendor's • responsibility to remove and replace their box. Mayor Flaherty asked if a homeowner could opt out of receiving the Sun Focus. City Administrator Ericson stated the request could be made, but stated the request may not be • followed. Mounds View City Council February 13, 2012 Regular Meeting Page 7 • Council Member Gunn commented she spoke with several residents that were concerned with the newspapers piled at the base of the grouped mailboxes. A complaint was made to the Sun Focus and no action has been taken to date. Council Member Mueller requested the local papers be invited to an upcoming work session to assist with finding a solution to the matter. Council Member Hull agreed with this suggestion. Council Member Mueller asked if the City had estimated the expense to install the newspaper tubes onto the mailbox posts. Public Works Director DeBar indicated this has not been estimated but could be reviewed for Area E. Mayor Flaherty indicated the Council discussed this issue years ago regarding the need to communicate with residents and the newspaper was a tool for this type of communication. He encouraged the residents to request a newspaper tube from the Sun Focus. Public Works Director DeBar explained another concern at this time was that the mailboxes were grouped and a number of newspapers were sitting in a yard at this time. • Mayor Flaherty encouraged residents to take in their newspapers. The Council consensus was to not proceed with funding newspaper tubes at this time. MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 7893, Approving the Purchase of Supplies for Grouped Mailboxes for the 2012 Street and Utility Improvement Project—Area E. Ayes—5 Nays—0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. Ayes—5 Nays—0 Motion carried. 10. APPROVAL OF MINUTES A. January 9,2012, City Council Meeting Minutes. MOTION/SECOND: Gunn/Stigney. To Approve the January 9, 2012, City Council meeting • minutes as presented. Mounds View City Council February 13,2012 Regular Meeting Page 8 Ayes—5 Nays—0 Motion carried. • B. January 23, 2012 City Council Meeting Minutes Council Member Mueller requested a correction on Page 3, Line 20, stating donations could be made for memorials as well. MOTION/SECOND: Mueller/Hull. To Approve the January 23, 2012. City Council meeting minutes as corrected. Ayes—5 Nays—0 Motion carried. C. January 23, 2012,Executive Session Minutes MOTION/SECOND: Mueller/Flaherty. To Approve the January 23, 2012, Executive Session meeting minutes as presented. Ayes—5 Nays—0 Motion carried. D. February 6,2012,Executive Session Minutes MOTION/SECOND: Gunn/Hull. To Approve the February 6, 2012, Executive Session meeting minutes as presented. Ayes—4 Nays—0 Abstain— 1 (Stigney) Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Stigney questioned if the City approved the antennas on the utility poles. Public Works Director DeBar was not aware of these antennas and requested further information on the location. Council Member Mueller noted the Mounds View Business Council met last Wednesday morning stating Officer Keckeisen attended and spoke to the group regarding public safety in the workplace. B. Reports of Staff. 1. Police Department Quarterly Report Police Chief Kinney presented the 2011 Annual Police Department report to the Council. He highlighted several key areas stating there was a rise in adult arrests in 2011 along with the number of calls for service. He explained several new officers were hired in the past year which increased the traffic enforcement efforts for the City. • Mounds View City Council February 13, 2012 Regular Meeting Page 9 Police Chief Kinney stated a decrease in property crimes was seen in 2011 but there was a rise in the number of medical calls. He anticipated this being a trend that would continue as the population ages in the City of Mounds View. Police Chief Kinney indicated the top crime in the City was theft, which was common throughout the metro area. He reviewed the school resource officers' activity stating he was working to guide tardy students, along with other behavior intervention actions. Mayor Flaherty appreciated the school resource officer. He discussed a recent article in which a Girl Scout Troop recognized Officer Knitter as a Local Hero helping the students to feel safer at school. City Administrator Ericson questioned if 10% of the vehicles stopped in the City resulting with an incarceration was a high percentage. Police Chief Kinney indicated he would have to review the numbers further to provide an accurate figure. Council Member Stigney asked why only one third of the vehicles stopped were cited. Police Chief Kinney indicated the Towards Zero Deaths initiative worked to pull over as many vehicles as possible, to reduce the number of drunk drivers on the roadway. He stated non- moving/equipment violations make up a large portion of stopped vehicles. • Police Chief Kinney noted that 100 fifth graders graduated from the DARE program last spring and an additional 100 students were in the program at this time. He noted the crime prevention officer was completing tobacco and alcohol compliance checks. All tobacco license holders passed their compliance checks. However,there were several alcohol compliance failures. Police Chief Kinney stated the new hires for the department have been very successful for the Police Department. He reviewed the promotions within the department over the past year stating the department was now fully staffed. Police Chief Kinney stated 16 students attended a gun safety course with the department last year. He anticipated another successful class in the spring of 2012. He reviewed other various community events that the department took part in. Police Chief Kinney mentioned the Mounds View K-9 program would begin March 5th. Officer Nick Erickson has been selected as the department's handler and would be attending training in St. Paul. The department was eagerly anticipating the arrival of the K-9. Council Member Mueller questioned if the department would hold a meet the public event for the K-9 unit. Police Chief Kinney stated he would be willing to have a meet and greet with the Council after Officer Erickson graduates from the K-9 program. City Administrator Ericson commented he was putting together a funding request for Bethlehem • Baptist Church. He suggested any thoughts or questions be brought to Staff by the end of the week. Mounds View City Council February 13, 2012 Regular Meeting Page 10 III City Administrator Ericson indicated on the 14th Annual Home and Garden Show was taking place on Saturday, February 25th at the Schwan's Center in Blaine. He encouraged all residents to attend this free event. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday,March 5,2012, at 7:00 p.m. Next Council Meeting: Monday, February 27,2012, at 7:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 8:58 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. S S