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HomeMy WebLinkAboutMinutes - 2012/06/25PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting June 25, 2012 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, June 25, 2012, City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, June 25, 2012, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. PUBLIC INPUT Rosemary Storberg, resident of Lino Lakes, indicated she had an interesting event occur at the Mounds View Theater. On May 17, 2011 at 3:00 p.m. she was leaving the Wynnsong Theater and tripped off the sidewalk. She contacted Carmike Theater regarding the incident. After five months, Carmike claimed they were not responsible. Ms. Storberg then brought her concerns to the City of Mounds View and it was found the sidewalk was in disrepair and a tripping hazard. She encouraged the Council to take action and bring this area into compliance with City Code. She then presented photos to the Council regarding the matter and explained she did take Carmike to court and won her case. City Attorney Riggs thanked Ms. Storberg for her presentation and noted he would review the information to ensure that the City was not at fault. Mayor Flaherty recommended Jeremiah Anderson review this location to ensure that no one else is harmed. He thanked Ms. Storberg for bringing this information to the Council’s attention. Mitch Ford, 8378 Groveland Road, complimented the Council for having the Back to the 50’s registration event and traffic come through the City of Mounds View. He noted the traffic flow was handled very well and he thanked the City for promoting its local businesses. Jeff Brooks, Shoreview resident, also thanked the City for hosting the Back to the 50’s registration event. He indicated the event was well planned, well thought out and the participants felt honored to be in Mounds View. Mayor Flaherty indicated it was nice to hear that things went well for the Back to the 50’s event. 6. SPECIAL ORDER OF BUSINESS A. Introduction and Recognition of Police K9 Niko Police Chief Kinney introduced the newest officer to the Mounds View Police Department K9 Niko. He discussed the training attended by Officer Nick Erickson with K9 Niko, noting both graduated on May 24th of this year. Police Chief Kinney thanked Sergeant Ben Zender for researching and investigating grant opportunities to assist with the K9 program. Police Chief Kinney presented Police K9 Niko with a ceremonial badge on behalf of the Mounds View Police Department. The Council and staff offered Niko a round of applause. Mayor Flaherty thanked the students at Edgewood Middle School for building Niko a dog house. He then questioned how Officer Niko has been doing in the field. Officer Erickson stated Niko has been doing well in the City and is eager to work each day. Mayor Flaherty indicated Niko would be a huge asset for the community and he thanked the Police Department for their efforts to bring a K9 unit to the City of Mounds View. B. Public Information Meeting for Stormwater Pollution Prevention Program Public Works Director DeBar stated at the end of June each year the City was required to hold a public information meeting for the City’s Stormwater Pollution Prevention Program. He reviewed the goals of the meeting with the Council stating the meeting was a requirement based on the City’s MS4 permit. He reviewed the City’s minimum control measures noting the City was working to provide public education, create public participation/involvement, eliminate and detect illicit discharge, control construction site storm water runoff, manage post-construction storm water, in addition to good housekeeping and pollution prevention in the City’s storm water system. Public Works Director DeBar indicated the Wellhead Protection Program Phase II was being worked on at this time. The plan had to be complete by October of 2013. He indicated the Silverview sedimentary pond may have samples taken to see how to better manage the site and to provide the City with information on the viability of dredging. It was noted treatment of this pond would be investigated as well, to assist with improving the water quality. Council Member Mueller asked if the City had to contribute funding to the Rice Creek Watershed Study. Public Works Director DeBar indicated the City was not required to assist with funding this study. The study would be completed by the MPCA. Mayor Flaherty commented Silverview pond sediment was more concentrated on the south side of the pond. He questioned if the study mentioned anything regarding the cause of this issue. Public Works Director DeBar reviewed a topographic map of the pond describing the location of built up sediment. Silverview pond was found to be a healthy pond and Rice Creek would rather have the sediment in this location than in other waterways. Mayor Flaherty thanked Public Works Director DeBar for the report this evening and for his work on the Stormwater Pollution Prevention Program. 7. COUNCIL BUSINESS Resolution 7963, Approving a Lease Agreement with Neopost/Hasler for a Postage Machine. Assistant City Administrator Crane indicated in 2007 the City purchased a postage machine through Minnesota Mailing Solutions. This company has since gone out of business and was purchased by Pitney Bowes. Due to these events, Staff has no maintenance agreement on its current machine and service calls are extremely expensive. Staff has since contacted Pitney Bowes to discuss the possibility of assuming a service contract on its current machine. She has been unsuccessful to date. Assistant City Administrator Crane has recently learned that the City’s current postage machine and meter was obsolete and requested the Council approve a lease agreement with Neopost/Hasler for a new postage machine. The lease was a more cost effective method than purchasing the equipment outright. She indicated the budget had funds available to cover this expense. Council Member Mueller asked if there was any salvage value in the City’s current postage meter. Assistant City Administrator Crane stated the piece of equipment was obsolete and had no value at this time. Mayor Flaherty stated he was disappointed in Pitney Bowes and their inability to assist the City with a service contract. He thanked Staff for pursuing a contract with Neopost/Hasler. Assistant City Administrator Crane stated she was looking forward to working with Neopost/Hasler as they were a local company officed in Eagan, Minnesota. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7963, Approving a Lease Agreement with Neopost/Hasler for a Postage Machine. Ayes – 5 Nays – 0 Motion carried. Resolution 7961, Authorizing Stantec Consulting Services Inc. to Perform Professional Engineering Design Services and Preparing Bidding Documents for Area F of the Street and Utility Improvement Program. Public Works Director DeBar stated the City is beginning its fourth Street and Utility Improvement Project. He explained Area F was primarily single family housing north of County Road I and multi-family housing south of County Road I. It was noted Area F was made up of three miles of roadway with two non-standard streets, Hillview Road and Edgewood Drive. Public Works Director DeBar indicated a fee proposal was solicited from Stantec and was broken down into design, bidding and construction. Stantec has performed all of the engineering work for the City on Areas A through E. The estimated consulting and geotechnical fees were reviewed. Staff requested the Council authorize Stantec to perform professional engineering design services and preparing bidding documents for Area F. Council Member Hull questioned why two bids were not received for this project. Public Works Director DeBar stated two bids were received last year and Stantec was the low bidder. He explained that Stantec has been doing a great job on the street and utility program and he recommended the City continue to use their services. In addition, Staff did not have to re-teach the City’s policies each year to a new vendor. There was a certain level of familiarity between the City and Stantec. MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7961, Authorizing Stantec Consulting Services Inc. to Perform Professional Engineering Design Services and Preparing Bidding Documents for Area F of the Street and Utility Improvement Program. Council Member Hull indicated he would not support this Resolution because Staff did not receive two bids for this contract. Mayor Flaherty thanked Christina Mlejnek and Harlen for their work on Area E. He requested further information on how communications worked between the contractors and the residents. Cristina Mlejnek, Stantec, explained that several days prior to an access closing a handout was given to the residents. She noted the closure information was also available on the City’s website. Cristina thanked the Council for allowing Stantec for continue their services in the City. Ayes – 4 Nays – 1 (Hull) Motion carried. Resolution 7962, Approving the Purchase of a 2012 Ford F350 Pickup Truck from Midway Ford. Public Works Supervisor Peterson stated that the Public Works Department uses a number of trucks and service vehicles for daily work and inspections. He noted Truck 135 was due for replacement as the transmission was beginning to slip. In addition, there was a great deal of rust on the truck body. Public Works Supervisor Peterson solicited a bid from the State cooperative for a 2012 Ford F350 pickup truck and the bid came in at $25,871.38 plus tax and license fees. The truck would have to be outfitted with lights for an additional expense of $1,290 and would be installed by Staff. The truck would also need a front plow and lift gate, which would cost $6,225.49 and $3,286, respectively. Public Works Supervisor Peterson indicated the current five-year plan shows Truck 135 being replaced in 2012 with a replacement fund of $30,000. The cost for the truck and equipment would be $36,712.82 plus tax. He explained the Public Works Department was estimating to receive $4,000-5,000 off the sale of the current Truck 135, which would assist in offsetting the cost of the vehicle. Staff recommended the purchase of the 2012 Ford F350 truck with equipment. Council Member Hull questioned if there were any other mechanical problems with Truck 135. Public Works Supervisor Peterson stated the transmission was the only concern at this time. He explained that the transmission could be rebuilt, but the vehicle only had so much life in it. Council Member Mueller asked if the new truck was proposed to have any rust proofing. Public Works Supervisor Peterson was uncertain, but stated he would look into this with Midway Ford. Council Member Stigney questioned why the City was moving from an F250 to an F350 pickup truck. Public Works Supervisor Peterson stated the F350 was needed for the new lift gate. Council Member Stigney inquired if the City would receive more money for the old pickup truck if it was sold on the League of Minnesota Cities site. Public Works Supervisor Peterson indicated this was option, but the City has had good luck with sale prices at auction. Mayor Flaherty was in favor of Staff looking into additional rust proofing, particularly on the bottom of the vehicle. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7962, Approving the Purchase of a 2012 Ford F350 Pickup Truck from Midway Ford. Council Member Mueller thanked the Public Works Department for assessing the City’s needs, working with Finance Director Beer and for bringing forward a conservative bid. She was pleased with the teamwork between the departments. Mayor Flaherty agreed with this comment and thanked Staff for working together to meet the needs of the City. Ayes – 5 Nays – 0 Motion carried. Resolution 7965, Approving the Purchase of a 2007 Bucket Truck. Public Works Supervisor Peterson stated in 2007 the City installed approximately .67 miles of trail along County Road 10 and another 1.7 miles of trail were added in 2009. This span of trail was then lit with 109 lights, which are maintained by the Public Works Department, in addition to all lights in City parks. In the past, the Public Works Department has borrowed a bucket truck or had to hired electricians to replace light bulbs. Public Works Supervisor Peterson commented the Public Works Department was also responsible for trimming tree limbs along City trails and sidewalks. Recently, the EDA approved banners for the lights along the County Road 10 corridor. Staff was anticipating continued maintenance for these light poles and banners and a bucket truck would assist the Public Works Department with this work. Public Works Supervisor Peterson stated in 2007 Staff proposed budgeting $145,000 for a new bucket truck. At this time, a used model would meet the needs of the City and greatly assist the Public Works Department in completing tree trimming, banner installation, and light maintenance throughout the City. The budget was revised in 2011 to $45,000 for a used bucket truck. Staff has since been searching for a used bucket truck and found a piece of equipment at Aspen Equipment in Bloomington, Minnesota. Public Works Supervisor Peterson described the piece of equipment in detail. He explained he negotiated a purchase price of $45,000 plus tax and license fees. The 2012 budget does include this purchase in the Vehicle Equipment Fund. Staff recommended the Council approve the purchase of the 2007 bucket truck. Council Member Stigney questioned if the piece of equipment could be cost shared with a neighboring community. Public Works Supervisor Peterson stated the City of Blaine has two bucket trucks. It may be difficult to share this piece of equipment because it was needed by the departments at the same time, in most cases. He noted he had not discussed this matter with Spring Lake Park. Council Member Mueller asked if the doors would be repainted. Public Works Supervisor Peterson indicated the City would need to have City decals applied to the doors. Mayor Flaherty commented this item was budgeted in 2011 and was carried over to 2012. Finance Director Beer stated this was the case, that the City had funds set aside for this purchase. Mayor Flaherty supported the purchase of this piece of equipment given the maintenance needs in the City. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7965, Approving the Purchase of a 2007 Bucket Truck. Ayes – 5 Nays – 0 Motion carried. 8. CONSENT AGENDA Council Member Stigney asked to remove Item A. Resolution 7964, Approving the Purchase of Business/Rental License and Dog License Modules for PermitWorks. Schedule a Public Hearing for Monday, July 23, 2012, at 7:05 p.m. to Consider a Temporary On-Sale 3.2 Malt Liquor License to Allow the Anoka/Blaine Jaycees to Sell 3.2 Malt Liquor during the Mounds View Festival in the Park on August 18, 2012. MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda Item 8B. Ayes – 5 Nays – 0 Motion carried. Resolution 7964, Approving the Purchase of Business/Rental License and Dog License Modules for PermitWorks. Council Member Stigney commented the Resolution does not describe the amount of money that would be expended for this purchase. Assistant City Administrator Crane indicated half of the purchase would be taken from two separate funds. She indicated the dollar amount could be added to the Resolution and stated it would not exceed $4,000. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7964, Approving the Purchase of Business/Rental License and Dog License Modules for PermitWorks not to exceed $4,000. Ayes – 5 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Mueller/Gunn. To Approve the Just and Correct Claims as presented. Ayes – 5 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES May 14, 2012, City Council Meeting Minutes. Council Member Mueller requested a correction on Page 8, Line 33 stating the word “Android” should be capitalized. MOTION/SECOND: Mueller/Hull. To Approve the May 14, 2012, City Council meeting minutes as corrected. Ayes – 5 Nays – 0 Motion carried. 11. REPORTS Reports of Mayor and Council. Council Member Gunn indicated she made it to Duluth for the League of Minnesota Cities Conference last Wednesday. She was pleased with the information presented. She requested a report be presented at the next work session meeting. Council Member Mueller stated she was in Duluth on Tuesday, during the flooding, for the League of Minnesota Cities Conference as well. She participated in interviews for Board positions. She then discussed several comments from the City of Duluth Mayor Don Ness. She reiterated that Duluth was open for business. Council Member Mueller commented the City of Duluth was in need, but Floodwood and Moose Lake were also communities in need at this time, due to flooding issues Mayor Flaherty thanked the Mermaid for hosting the Back to the 50’s event. He stated the traffic flow to and from the event went well. He thanked all those involved in planning and participating in this event. Mayor Flaherty provided comment on the recent YMCA Advisory committee meeting. He was pleased that all of the numbers were up, that the site was being rented and classes were being attended. B. Reports of Staff. City Administrator Ericson had nothing to report. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday, July 2, 2012, at 7:00 p.m. Next Council Meeting: Monday, July 9, 2012, at 7:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 8:47 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.