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HomeMy WebLinkAboutMinutes - 2012/11/13PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW g V RAMSEY COUNTY, MINNESOTA PROV AP Regular Meeting November 13, 2012 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Stigney, Hull, Mueller, Gunn. NOT PRESENT: Flaherty. 4. APPROVAL OF AGENDA A. Monday, November 13, 2012, City Council Agenda. MOTION/SECOND: Gunn/Hull. To Approve the Monday, November 13, 2012, agenda as presented. Ayes — 4 Nays — 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS A. Resolution 8012, Canvassing Results of the 2012 General Election. Assistant City Administrator Crane read Resolution 8012 in full and requested the Council canvass the 2012 general election results. It was noted Mayor Joe Flaherty would remain mayor for the next two years, and Sherry Gunn and Gary Meehlhause would serve the next four years as Council members. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8012, Canvassing Results of the 2012 General Election. Ayes — 4 Nays — 0 Motion carried. 7. COUNCIL BUSINESS Mounds View City Council November 13, 2012 Regular Meeting Page 2 A. 7:00 p.m. Public Hearing, Resolution 8013, a Resolution Adopting the 2013 Fee Schedule. Assistant City Administrator Crane reviewed the proposed 2013 fee schedule. She indicated this matter was discussed by the Council at their November work session. Staff recommended approval of Resolution 8013, Adopting the 2013 Fee Schedule. Mayor Flaherty opened the public hearing at 7:07 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:07 p.m. MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 8013, a Resolution Adopting the 2013 Fee Schedule. Ayes — 4 Nays — 0 Motion carried. B. 7:00 p.m. Public Hearing, Resolution 8009, Consideration of a PUD Amendment for 2442 County Road 10. Planning Associate Heller requested the Council consider a PUD amendment for the property at 2442 County Road 10. She explained the PUD was approved in 1998 and involved the vacant office building (previously Let's Get Graphic) on the O'Neil property. She indicated Apple Tree Dental was interested in the office building to be used for dental and executive offices. Apple Tree Dental has proposed both interior and exterior changes to the building, which would encroach on the Highway 10 setback by 10 feet. She reviewed the trail alignment for this property. Staff had no objections to the request and recommended the Council approve the PUD amendment. Mayor Flaherty opened the public hearing at 7:17 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:17 p.m. Council Member Stigney asked if the shifted sidewalk would create any safety hazards. Planning Associate Heller did not see a concern by shifting the trail several feet. She explained the developer would be paying for the expense of moving the sidewalk. Acting Mayor Mueller questioned if this matter was reviewed by the Planning Commission. Planning Associate Heller explained this was reviewed by the Planning Commission last Wednesday and received unanimous approval. Acting Mayor Mueller requested further information on the landscape plans for the site. Donovan Nelson, HGA Architects & Engineers, stated a landscape architect has been hired for the project to assist with enhancing the site. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8009, approving Mounds View City Council November 13, 2012 Regular Meeting Page 3 an amendment to the O'Neil Property Planned Unit Development to reduce the County Road 10 setback requirement to 20 feet at 2442 County Road 10. Ayes — 4 Nays — 0 Motion carried. C. Resolution 8016, Approving a Contract with Ramsey County for Election Services. Assistant City Administrator Crane explained in August of last year the City approved a one-year contract with Ramsey County to assist the City in providing election services. She indicated the ballot counting machines were aging and were projected to be replaced in 2013 or 2014. She commented the City can terminate the contract by following the necessary provisions. Staff recommended the Council renew the Ramsey County contract for the years 2013 through 2016. Council Member Hull questioned how many ballot counting machines would need to be replaced. Assistant City Administrator Crane indicated the City had four ballot counting machines, one for each precinct. Finance Director Beer asked if Staff had any price estimates for replacing these units. Assistant City Administrator Crane explained the prices ranged from $10,000-20,000. She commented the City may have a Federal grant opportunity to assist with this future expense. Council Member Hull inquired if this expense was budgeted for 2013. Finance Director Beer stated this was not budgeted. Acting Mayor Mueller questioned which fund would be used for this expense. Finance Director Beer noted this would be a General Fund expense. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8016, Approving a Contract with Ramsey County for Election Services for 2013 through 2016. Ayes — 4 Nays — 0 Motion carried. D. Resolution 8017, Authorizing a Longevity Increase for Officer Jeremy Hellpap. Assistant City Administrator Crane stated Officer Hellpap was an employee of the Mounds View Police Department and his supervisor, Police Chief Kinney has reviewed his performance, and found it to be satisfactory. For this reason, Officer Hellpap was due a longevity increase per the labor agreement. Staff recommends approval of the wage adjustment for Officer Jeremy Hellpap effective November 22, 2012. MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Resolution 8017, Authorizing a Longevity Increase for Officer Jeremy Hellpap. Mounds View City Council November 13, 2012 Regular Meeting Page 4 Ayes — 4 Nays — 0 Motion carried. E. Resolution 8018, Authorizing Severance Payment to Marge Norquist, Part Time Account Clerk. Assistant City Administrator Crane stated Marge Norquist has recently retired from the City and was due a severance payment per Section 3.45 and Section 3.47 of the Mounds View Personnel manual. She explained a pay out of accrued sick time totaled $4,233.10 and would be made to Ms. Norquist's retirement health savings plan. An additional payment was to be made for Ms. Norquist's accrued unused vacation time which totaled $923.03. Staff recommended approval of the severance payments. MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 8018, Authorizing Severance Payment to Marge Norquist, Part Time Account Clerk. Acting Mayor Mueller thanked Marge Norquist for her many years of dedicated service to the community. Ayes — 4 Nays — 0 Motion carried. F. Resolution 8010, Reapproving the Final Plat and Developer's Agreement for Coventry Senior Living. Planning Associate Heller stated Coventry Senior Living was requesting reapproval of the Final Plat and Developer's Agreement. She indicated this project was moving forward and would begin ground breaking prior to winter. Staff recommended the reapproval. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8010, Reapproving the Final Plat and Developer's Agreement for Coventry Senior Living. Acting Mayor Mueller reviewed the park dedication fees that would need to be paid to the City by Coventry Senior Living prior to the issuance of building permits. Ayes — 4 Nays — 0 Motion carried. G. Resolution 8020, Authorizing Inspec, Inc. to Perform Preliminary Design Services for Masonry Renovation and Reroofing of the 2MG Ground Reservoir. Public Works Director DeBar explained that the two million gallon ground reservoir was constructed in 1969. He discussed the building materials used noting not improvements have been made since that time. He indicated the roof replacement plan completed in 2010 recommended the ground reservoir be renovated and reroofed. Staff recommended the Council authorize Inspec to perform preliminary design services for this work. He noted the report generated from Inspec would provide the City with an idea of the scope of work and repairs Mounds View City Council Regular Meeting necessary for the reservoir. November 13, 2012 Page 5 Acting Mayor Mueller asked if the engineering could be completed in house. Public Works Director DeBar recommended that a consulting structural engineer and licensed mason assist the City with these plans. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8020, Authorizing Inspec, Inc. to Perform Preliminary Design Services for Masonry Renovation and Reroofing of the 2MG Ground Reservoir. Ayes — 4 Nays — 0 Motion carried. 8. CONSENT AGENDA A. Resolution 8014, Approving the 2013 Recycling Grant. B. Resolution 8008, Electing to Retain the Statutory Tort Limit on Liability for the 2013 Insurance Policies. C. Set a Public Hearing for 7:00 p.m. Monday, November 26, 2012 to Consider a Proposal for Issuance of a Health Care Facility Revenue Note for the Apple Tree Dental Project. D. Resolution 8011, Authorization to Advertise and Create an Eligibility List to Initiate the Police Officer Hiring Process. E. Resolution 8015, Approving Cost of Living Adjustment/Insurance Contribution for Non -Union Employees. F. Resolution 8019, Authorization to Dispose of Property at Auction. MOTION/SECOND: Stigney/Gunn. To Approve the Consent Agenda as presented. Ayes — 4 Nays — 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. Ayes — 4 Nays — 0 Motion carried. 10. APPROVAL OF MINUTES A. October 8, 2012, City Council Meeting Minutes. Council Member Gunn requested a correction on Page 4, Line 32, to read Finance Director Beer was uncertain if a license had been received. Acting Mayor Mueller requested a change on Page 6, Line 24, to read she indicated. Mounds View City Council November 13, 2012 Regular Meeting Page 6 MOTION/SECOND: Stigney/Gunn. To Approve the October 8, 2012, City Council meeting minutes as corrected. Ayes — 4 Nays — 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Acting Mayor Mueller stated on Thursday, November 15, 2012 at 6:00 p.m. the Ramsey League of Local Government would be holding a meeting to recognize outgoing officials. The meeting would be held at the Hilton Garden Inn in Shoreview. Acting Mayor Mueller commented on November 14, 2012 at 7:00 p.m. City Hall in the Conference Room the Festival in the Park committee would be meeting. She encouraged all interested to attend the meeting. City Administrator Ericson indicated the Charter Commission would be meeting November 14, 2012 at 7:15 p.m. in the Council Chambers. He noted the Charter Commission was in need of volunteers. B. Reports of Staff. 1. Third Quarter Finance Department Report. Finance Director Beer reviewed the Third Quarter Finance Department report with the Council in detail. He noted the City received LGA in July of this year and anticipated a second half payment in December. He explained franchise payments were down slightly this year but fines and penalties were up. He discussed revenues and expenses for the community center over the past year. It was noted the four utility funds were operating under budget. He then reviewed the items the Finance Department would be working on during the fourth quarter. 2. Third Quarter Police Department Report. Police Chief Kinney discussed the Third Quarter Police Department Report with the Council in detail. He noted arrests were up significantly from last year due to the great enforcement work by the City's officers. He indicated theft and fraud were again the top two crime classifications for Mounds View. Police Chief Kinney reviewed the recent training events attended by the officers. He explained the Ramsey County Sheriff's Department provided crime scene training to the City's investigators. He discussed the K-9 cases in the last quarter noting there were 21 deployments. He indicated Niko was a huge asset to the department and at this time, were completing narcotics training. Mounds View City Council November 13, 2012 Regular Meeting Page 7 Police Chief Kinney provided comment on the "Towards Zero Deaths" campaign. He indicated the City received a grant to assist with these efforts to ensure motorists are driving safe and sober through Mounds View. Police Chief Kinney stated there were 35 events schedule for National Night Out and Officer Niko made as many stops as possible. He indicated Niko was also able to put on an event at this year's Festival in the Park. Council Member Hull asked how the new Interceptor was working for the officers. Police Chief Kinney indicated the reports were good on the vehicle and the officers were adjusting to the interior. He looked forward to seeing how these vehicles worked this winter. Acting Mayor Mueller explained a committee was being formed to assist in raising funds for the City's K-9 unit. She noted a City-wide Tupperware party would be held in January. Acting Mayor Mueller questioned if this 3rd quarter report would be available to the public. Police Chief Kinney indicated he would have this information available on the City's website. City Administrator Ericson stated he would be attending the League of Minnesota Cities meeting on November 14th. He stated on Saturday, November 17, 2012 there would be an Open House at Lambert Park at 10:00 a.m. He encouraged all to attend as the event will showcase the new amenities available at the park. C. Reports of City Attorney. City Attorney Riggs had nothing to report. 12. Truth in Taxation Hearing: Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT The meeting was adjourned at 8:23 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. Monday, December 3, 2012, at 6:00 p.m. Monday, December 3, 2012, at 7:00 p.m. Monday, November 26, 2012, at 7:00 p.m.