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HomeMy WebLinkAboutMinutes - 2000/04/24PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA ~.r,_, Special Meeting ~~ ~~ ~ ~~ ~:~~ ~' ~ ~~ `~ °~-' ~ ~ Apri124, 2000 M ~ ~ Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 6:06 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Quick, Stigney and Thomason. NOT PRESENT: Marty. 3. APPROVAL OF AGENDA None. 4. APPROVAL OF MINUTES • None . 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS No reports were considered. 7. CONSENT AGENDA None. 8. UNFINISHED BUSINESS None. 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR There were no requests or comments from the floor. 10. COUNCIL BUSINESS A. Discussion of the City Administrator Position Profile. Mounds View City Council Apri124, 2000 Regular Meeting Page 2 Mayor Coughlin stated aim Brimeyer of the Brimeyer Group was present to discuss the City Administrator Profile and the search timetable. Mr. Brimeyer stated this item was a draft of the City Administrator Position profile. He indicated he would go through the profile with the Council to determine if is accurate, in terms of describing the community and the organization, and to determine if it accurately reflects what the City would like to see in a City Administrator. He stated the profile has not been published, nor has it been announced. He explained that the issue of salary range has not been discussed at this point, and he did not wish to proceed prior to obtaining Council approval in this regard. Mr. Brimeyer indicated the first page of the profile would be amended to reflect the correct spelling of the Wynnsong Theater. He pointed out that during the previous search there was no golf course or Community Center in Mounds View. He noted that the number of employees had decreased since the previous search for the City Administrator, and inquired if this was primarily due to the fact that the City had turned over a portion of the operations to the YMCA, and reduced office staff. Mayor Coughlin stated this was one element, however, the City has also experienced some downsizing. Mr. Brimeyer inquired if the number of employees, as indicated in the profile, was accurate. . Mayor Coughlin stated this number did not reflect the Police Department employees. He indicated Assistant to the City Administrator Reed could provide this information. Mr. Brimeyer inquired if there were any corrections to the third page of the document. Interim Administrator Ulrich stated the storage capacity for the water is 1.5, as opposed to 2.95. Mr. Brimeyer stated although this was not the subject of this profile, several individuals had indicated an interest with regard to a Council/Manager form of government. He indicated he was not aware how much time the Council would desire to devote to this matter, if any, however, it had come forward. He indicated the title of the position is City Administrator, however, during the previous search, it was Clerk Administrator. He reiterated that there appears to be some desire to examine the form of government, which he would assume would require an amendment to the City Charter or Ordinance, which are more complicated matters than what they are prepared to discuss at this time. Council Member Stigney advised that the City Charter establishes the title of this position as the Clerk Administrator. He indicated the Charter also specifies that the City does not have a Council/Manager form of government. Mr. Brimeyer stated he was aware of this, and the Council could discuss whether or not they wish to consider this at some point in the future. He indicated each reference to the City • Administrator in the profile would be amended to indicate Clerk Administrator. Mr. Brimeyer stated pages 4, 5 and 6 very much represent the conversations they had with everyone. He pointed out that the third bullet from the bottom of page 5 indicates "Explore Mounds View City Council Apri124, 2000 Regular Meeting Page 3 Adopting City Council/Manager Form of Government. He inquired if the Council desired to leave this statement in. Council Member Stigney stated this was not in keeping with the City Charter, and would require an amendment to proceed. Mr. Brimeyer inquired if the Council would desire to include this in the profile as part of the "per Charter provisions", or possibly make a reference to include a Charter change. Council Member Stigney stated he saw no reason to change the Charter. Council Member Quick stated the Council should examine this. Mr. Brimeyer indicated he brought this matter forward simply to put it out on the table at this time. He stated they would make reference to the fact that this would require a Charter change, if it were to proceed. Mr. Brimeyer stated the Highway 10 Corridor study is still an issue with the City, and street plans are ongoing. He indicated debt load at the golf course was an issue, and the Housing Maintenance Program was ongoing. He stated there was some discussion that they had cut too deeply into the City Administrative offices, and might require some help in this area. He indicated there is a reference to the City's strategic planning process, and the update of the • Comprehensive Plan. He explained that the suggestion of a Grant Officer contracting for grants administration had come forward several times during the discussion, as well as looking at adopting a Council Manager form of government, TIF policies, and expansion of the regional airport in Anoka. He inquired if there were any other issues the Council would like to include in the profile. Council Member Stigney inquired if there was anything in the profile pertaining to the City Administrator's familiarity with Tax Increment Financing. Mr. Brimeyer stated this was referenced under Background Experience, and indicates a familiarity with Economic Development, Redevelopment, and understanding of funding options such as Tax Increment Financing and Community Development block grants. Council Member Stigney stated he noted language pertaining to the hiring of additional administrative staff. Mr. Brimeyer stated this was on Page 5, the sixth bullet from the bottom of the page. Council Member Stigney inquired if this was a generic form of the normal functions this position would perform, or if this represented the hiring of additional staff. Mr. Brimeyer stated this should be reworded, to indicate "Evaluate the need for additional staff, "rather than "Facilitate the need for additional staff" • Mr. Brime er stated he would amend the number of full-time em to ees on Pa e 6 of the rofile. Y p Y g p He indicated he has reviewed the salary ranges provided to him by Assistant to the City Administrator Reed, and specified the lower two-thirds of this range in the profile. Mounds View City Council April 24, 2000 Regular Meeting Page 4 i Council Member Stigney inquired regarding the current salary range. Mr. Brimeyer stated he believed this was as high as $84,000 to $85,000, with City Administrator Whiting earning approximately $82,000 to $83,000. He explained that this could be amended, however, he would advise that the marketplace appears to call for these amounts. Mr. Brimeyer requested the Council review the proposed timetable to determine if the dates were satisfactory. He indicated the application deadline date of May 30th maybe moved back a bit, as the announcement was initially to be made the week of April 17th, and this had not been done, because he did not wish to place an announcement prior to the Council's review. He stated this has set the timetable back a week. He advised that the profile indicates the approval of the profile is to take place on April 24, and this on schedule, however, ordinarily, they attempt to coincide the deadline for applications with the placement of the announcement, therefore, they may move the May 30th date back a week or so. Mr. Brimeyer stated July 3rd is a regular Monday session for the Council, and they hope to be able to deliver 8 to 10 candidates at that time, out of which 4 or 5 would be selected for interviews. He stated the Council should provide sufficient advance notice if they desire to change this meeting date. He added that the interview dates are scheduled for Friday and Saturday, the 28th and 29th of July, and Saturday the 29th should be deleted. He indicated the Council would not be needed that entire Friday, but only during the evening. . Mayor Coughlin stated July 3rd was a Council Work Session, and suggested the Work Session be changed to the third Monday m July. It was the consensus of the Council to post this meeting change. Mayor Coughlin stated the Council was in an official Special City Council meeting, however the Council could reconfirm this change at the regular Council meeting. Mr. Brimeyer inquired regarding the date of the regular Council meeting in July. Mayor Coughlin stated the City Council would meet in July 10th. Mr. Brimeyer indicated he would require approximately 2 weeks to conduct the credit and reference checks. Mayor Coughlin stated the interviews would be held on June 28th, and requested the Council Members review their calendars to determine if July 10th would be an acceptable date for Council consideration. Mr. Brimeyer inquired if the Council found the salary range, as indicated in the profile, to be acceptable. Mayor Coughlin inquired if the City could obtain the candidate they are seeking for this position • at this level. Mr. Brimeyer advised that the city of Hugo, a small town, recently paid $75,000 for their City Administrator, and the city of Maplewood was paying over $100,000, which is an indication of Mounds View City Council April 24, 2000 Regular Meeting Page 5 the current marketplace. He stated he would amend the number of employees, change the title of • the position from City Administrator to Clerk Administrator, and reword the language pertaining to the City Council/Manager form of government, making reference to the necessity to amend the Charter. He stated the timetable would be amended. Mr. Brimeyer commented that they typically prefer to make their presentation with an attractive photograph of a feature of the City, such as City Hall, the golf course, or a park. Interim Administrator Ulrich stated Planning Associate Ericson would attempt to locate a photograph of this nature. Council Member Stigney suggested Interim Administrator Ulrich might wish to contact Council Member Marty, to determine if he had conflicts with regard to the proposed timetable. Mayor Coughlin stated he had spoken with Council Member Marty that date, and he had desired to express that he was in agreement with this proposal. 12. ADJOURNMENT Mayor Coughlin adjourned the meeting at 6:26 p.m. Transcribed and recorded by: Trish Pearson Timesaver Off Site Secretarial, Inc.