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HomeMy WebLinkAboutMinutes - 2000/11/27• PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA w T ~ ~ ~~` Regular Meeting '. _ ~ ~,~ ~~ November 27, 2000 " ~ Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. • 1. MEETING IS CALLED TO ORDER Mayor Coughlin asked City Administrator Miller to administer the oath of office to Barbara Thomas, the new Council Member. Mayor Coughlin acknowledged outgoing Council Member Thomason for her service to the City and presented her with a plaque. Ms. Thomason thanked the Council for the acknowledgement and plaque. She told the Council it was a privilege of working with them and said she has really enjoyed her time on the Council. 2. ROLL CALL: Coughlin, Stigney, Marty, Quick, Thomas. 3. APPROVAL OF AGENDA A. Monday, November 27, City Council Agenda. Mayor Coughlin asked the Council if anyone would like to add items to the agenda. City Administrator Miller requested that Resolution 5490, a Resolution approving the best use of the property between Sysco and the existing golf course is an addition of nine additional holes of golf be added under Council Business as Item 10E. Public Works Director Ulrich indicated he had provided corrected documentation for Ordinance 673 and Resolution 5487. No further additions or corrections were noted. Council Member Stigney expressed concern with adding Resolution 5490 to the agenda. MOTION/SECOND: Marty/Quick. To accept the November 27, 2000, City Council Agenda as amended, dispensing with the reading of all ordinances and resolutions unless otherwise requested. Ayes - 5 Nays - 0 Motion carried. ~J Mounds View City Council Regular Meeting 4. APPROVAL OF MINUTES November 27, 2000 Page 2 A. Monday, November 13, 2000, City Council Minutes. Council Member Marty requested Page 6 Item B have the phrase "as presented by Community Development Director Parish" added to indicate who presented the staff information. Council Member Stigney requested the following changes: Page 2, second paragraph from the bottom change "Attorney" to "Council". On Page 4, the correct spelling of "Jenke" is "Jahnke". Mayor Coughlin indicated his motion on Page 8 was two separate motions. One to reconsider and one to remove from consideration. Same motion and second on both. MOTION/SECOND: No Motion/Second made. To approve the November 13, 2000, City Council Minutes with the noted changes. Ayes - 4 Nays - 0 Abstain - 1 Motion carried. • • Council Member Thomas abstained from voting as she was not present at the meeting. 5. SPECIAL ORDER OF BUSINESS: None. 6. REPORTS Council Member Marty reported the Cable Television Commission meeting was held earlier this evening. The Commission has suggested in addition to the conversations with the Mayor they would like to have discussions or interviews with other Council Members. The last interview with the Mayor will be in December. All tapes and equipment at the City are now digital and, as such, the quality should be better. There will also be a VHS backup available. Patrick Toth has compiled an inventory of excess inventory and equipment to send to the Executive Director of CTV. There is a plan in place to provide cable television access in all senior facilities to keep the seniors informed and aware of activities in the community. The Lions Club is conducting a holiday lights contest again this year. The judging will take place on December 17, 2000. Santa will be at City Hall this year, however, the date and time are yet to be determined. The Lions Club will be hosting a cable television program showcasing hearing dogs. The date and time of the program is yet to be determined. Mayor Coughlin reported he had attended the legislative issues forum hosted by the League of Minnesota Cities with City Administrator Miller and Mayor-Elect Sonterre. Mayor Coughlin indicated he has a significant packet of information available should any of the Council Members wish to review it. Mounds View City Council November 27, 2000 Regular Meeting Page 3 Mayor Coughlin reported there is a vacancy on the Planning and Zoning Commission and invited interested residents to apply. The application is available at City Hall or on the website. The deadline to apply is December 11, 2000. City Administrator Miller reminded Council of the invitation from Ramsey County League of Local Government to attend their holiday event. She encouraged anyone on the Council who was interested to let her know as the deadline to respond is November 28, 2000. City Attorney Long reported on the request from last Council Meeting concerning the Police Civil Service Commission. City Attorney Long and Scott Riggs from his office have researched and worked on the matter including reviewing transcripts from the meeting of the Police Civil Service Commission meeting in July. The transcript was a little hard to understand, as some of the tape was inaudible to the transcriptionist, but he was able to determine that there was some miscommunication or differences of opinion on the role of the Police Civil Service Commission in setting up the procedures for new hires. The Police Chief believed the Post Board, which is the licensing board for police officers, governed the procedures for hiring. The Police Civil Service Commission felt they had a role in deciding the procedures. City Attorney Long has determined the Police Civil Service Commission does have the authority to establish procedures for hiring. City Attorney Long has reviewed the current procedures being used by the Police Chief and at the recent meeting of the Police Civil Service Commission these procedures were unanimously approved. Concerning the Council's request for City Attorney Long to draft those procedures he indicated he would prefer that the Police Civil Service Commission work in conjunction with the City Administrator and make sure the procedures are in writing. Once the procedures are written down and approved City Attorney Long will review to make sure of the legality of the procedures. After giving his report City Attorney Long indicated he could provide a written report if Council desired. Council Member Marty indicated he would like to see the report in writing. Council Member Quick indicated he would like to see the report in writing. Mayor Coughlin inquired as to whether there was a recording secretary or tape recorder present at the Police Civil Service Commission meeting to record the minutes. City Administrator Miller indicated minutes were taken and would be presented at the next meeting for approval. City Attorney Long indicated he would do a written summary of his report for Council. Council Member Quick indicated he would like to see an in depth report detailing the entire investigation and result of the investigation. • Mounds View City Council November 27, 2000 Regular Meeting Page 4 Mayor Coughlin indicated he would like to see a document outlining the procedures that could be placed in a file somewhere to be used as a reference document rather than a document outlining the investigation process. Council Member Quick indicated he would still like to see a written report explaining the investigation into the hiring procedures. Council Member Stigney indicated he would be fine with receiving a summary of City Attorney Longs report. He would like the summary report shown to the Police Civil Service Commission, the Police Chief, and Council before determining that a full report is necessary. Council Member Marty agreed with Council Member Stigney's comment. City Attorney Long indicated he would provide a written summary. 7. CONSENT AGENDA A. Approve Just and Correct Claims. B. Licenses for Approval. Mayor Coughlin asked the Council if anyone would like to remove items for discussion. MOTION/SECOND: Stigney/Marty. To Approve the Consent Agenda for Items A and B as presented. Ayes - 5 Nays - 0 Motion carried. S. UNFINISHED BUSINESS None. 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Dan Lamb of 2305 Sherwood Road explained he had been at the last Council meeting where a resident inquired about the contract negotiations for the golf course manager. He provided information to Council concerning a pay study he had obtained from the golf course manager at New Brighton. Mayor Coughlin thanked him for the information. • Mounds View City Council Regular Meeting November 27, 2000 Page 5 10. COUNCIL BUSINESS A. u li in in sider Ordinance No. 673 P b c Hear g and Second Read g to Con , Amending Chapter 906.04, Subd. 4, Entitled "Liability for Repairs" of the Municipal Code (Water Services). Public Works Director Ulrich gave a brief overview of the proposed change to the ordinance. The ordinance is being amended to provide that the City will make repairs to the water service between the water main and the structure. These repairs will be funded by a utility fee of $4.00 per quarter to all residents. Public Works Director Ulrich indicated he had received numerous telephone calls from residents concerning the proposed ordinance change. Some of those calls were in support of and some against the ordinance. One resident had requested participation in the program be voluntary. Public Works Director Ulrich indicated the reason the City is proposing the change to the ordinance is to provide assistance to residents who have expensive water service repairs. The City will contract with several regular contractors who, as part of the contract, will be required to repair the service within five days. In the past, residents who have attempted to contact contractors to schedule repairs have had a less than timely response. It is the opinion of the City that contracting with the City is more enticing to contractors and, as such, residents should receive timely service. • Public Works Director Ulrich read a letter written and submitted by Linda Hemenway of 5211 Sunnyside Road. The letter outlined the repairs she was required to pay for when her service failed twice. Ms. Hemenway made two suggestions in her letter. The first suggestion was for the City to allow those residents who have already had to pay for expensive repairs to their water service to be allowed to participate in the program without having to pay the quarterly fee. Ms. Hemenway indicated she felt asking residents to pay the quarterly fee unduly penalized those residents who have already had to pay to repair their services. The second suggestion is to make the change to the ordinance retroactive and reimburse those residents who have had to pay for repairs. It is Ms. Hemenway's suggestion that the City seriously look at her first recommendation. Public Works Director Ulrich also outlined the contents of a letter received from a resident who had a repair within the last two weeks. He showed Council and others present a section of the pipe that was hand dug from the Fisher residence. The pipe had numerous pinholes and cracks. Mayor Coughlin asked Public Works Director Ulrich to explain to those in attendance the problems with the schedule of copper used. Public Works Director Ulrich explained that there was a stamp on the copper pipe removed from the Fisher residence that indicated the copper was schedule L. Current City Code requires that schedule K copper be used. This indicates to him that there will be further problems with Mounds View City Council November 27, 2000 Regular Meeting Page 6 services in the area that may be traced back to the time the houses were built and services installed. Public Works Direct Ulrich indicated it was Staff's recommendation that the public hearing be continued to December 11, 2000 to allow for more resident input and Staff research into the proposed ordinance change. David Jahnke of 8428 Eastwood Road expressed his concern with allowing residents to opt out of the program. He indicated he believed it would be a nightmare to administrate and keep track of. Mr. Jahnke indicated to him it seemed like purchasing an insurance policy. He then inquired as to how Staff had arrived at the $4.00 per quarter fee per resident. Public Works Director Ulrich indicated there was an actuarial type formula used to determine approximate amounts needed to support the program. The average number of repairs per year, the cost of those repairs and the total number of services in the City were used in determining the fee. Mr. Jahnke expressed concern for having the funds used for other purposes if there were excess funds in the program not used for service repairs. He indicated this has happened to other funds within the City. Steve Begge of 8261 Sunnyside Road indicated he had not had to endure water service problems as others have but said the program seemed to make sense and have a cost benefit to residents. He expressed an interest in having some sort of accommodation made for those that had already made costly repairs. He inquired as to the affect of having some households opt out of the program. Would that make costs go up for those involved in the program? He also asked what would happen if the City determined at some point down the road that the program was too costly to maintain. Public Works Director Ulrich indicted that it is possible that the quarterly fee could be raised in the future if service costs rise. He then indicated the City is trying to do something to relieve the burden on residents for problems with water services. There is nothing a resident can do to maintain the service pipes. They are at the mercy of the soil in the area. There is an area of the City where piping and a valve were newly installed. The soil in the area ate the bolts within 7 years and the valve began to leak. When placing things in the ground there is an unknown. You are not quite sure when it will fail but statistics show it will definitely fail. The City feels it should do something to lessen the burden when services do fail. It may also shorten the duration of the leaks making the repairs less costly and less dangerous to repair personnel if the City controls the repair procedure. Linda Hemenway of 5211 Sunnyside Road told the Council she left work early to attend this meeting as she feels very strongly the City owes something to the residents who have already had to repair their water services. Ms. Hemenway explained she had her service repaired and two weeks later had to have the service inside her house repaired. It is her opinion that her repair was Mounds View City Council November 27, 2000 Regular Meeting Page 7 so extensive that she should not need another repair for as long as she lives in the house. She then referenced the incorrect schedule of copper being used and inquired as to whether there would be some sort of habihty on the part of the contractor who installed the copper or perhaps the City as the City should have inspected the work as part of the permit process. Mayor Coughlin indicated he could not speak to potential liability on the part of the City or the contractor involved in the installation of the pipe. Ms. Hemenway indicated she feels let down by City because she had to pay for the costly repairs and now other residents will not have to. Ms. Hemenway indicated she had other residents who have had to make water service repairs sign the letter in support of her suggestion to have the City provide for them in the program and allow them not to have to pay the fee for participation in the program. Ms. Fisher of 5901 Sunnyside Road indicated that the pipe shown earlier by Public Works Director Ulrich was the pipe from her service. She indicated the pipe was hand dug when the backhoe got closer to the pipe as there was another utility running next to the water pipe. Ms. Fisher indicated this is a type of insurance policy for something you have no control over. For instance, you can do preventive maintenance on other equipment in your home to avoid future problems. There is no way to do preventive maintenance for your water service pipe. She is glad the City is stepping in to help residents with these types of problems. When she and her husband purchased the house in 1994 the seller indicated the pipe had been recently replaced and should not need to be replaced again. It is obvious to her that since she has just replaced the pipe rt will need to be done again in the future and she is glad the City will be there to pick up the costs this time. Russ Anderson of 5159 Edgewood Drive told Council he has lived in his residence for 35 years and has been worrying about when his water service would need to be replaced. When he got the letter indicating the change to the ordinance and explaining the quarterly fee he was "one happy guy." He thanked the City for their willingness to assist residents. David Jahnke of 8428 Eastwood Road indicated he did not see anybody protesting when the ordinance was changed in 1986. He also indicated he is still concerned with how this program will be administered. When does the program start? Is it retroactive to any resident currently having a problem? Marie Carlson of 5080 Eastwood Road indicated she has been at her residence without a water service problem for 44 years and is very happy with the proposal by the City. Rich Sontarre of 5060 Red Oak Drive inquired as to whether there would be apre-existing condition clause for participation in the program. He also inquired as to whether the coverage would be retroactive to cover the period between when the proposed change was first addressed by Council and when the change is finally made. • Mounds View City Council November 27, 2040 Regular Meeting Page 8 Public Works Director Ulrich indicated he does not believe there are currently any leaking water services within the City. He then said that after the adoption of the ordinance and publication the ordinance takes affect. He is expecting it will be sometime in January before the program is started. If there is a leak between now and then it will be up to the discretion of the Council as to whether the leak is covered under the program or not. David Carlstrom of 5297 Edgewood Drive inquired as to whether there were other cities with this type of program. Public Works Director Ulrich indicated he was not aware of any cities with a similar program. New Brighton has been paying for the first $800.00 of the repair but has recently experienced some costly issues. He assumes the City of New Brighton is not taking funds for repair out of the water fund but said he was unsure of the way it was being handled. Mr. Carlstrom indicated he opposed the change in the ordinance as it requires those that have not had any problems to pay for those that do. Mr. Carlstrom said that he is aware he may have a break in the future but indicated the expense to repair that break should be his as it is the responsibility of homeownership. Barrett Fisher of 5901 Sunnyside Road indicated that part of being a member of a community is paying taxes even if you don't receive a direct benefit from the services those taxes pay for. He is not concerned with subsidizing his neighbors as some residents have expressed. His children are home schooled, yet he pays taxes for the school district. He indicated he did not feel $16.00 per year was much to pay to ensure that when his service fails again the City will pay to repair it. Public Works Director Ulrich expressed a desire to continue the public hearing to December 11, 2000. Consent was reached by Council to continue the public hearing to December 11, 2000. Council Member Stigney indicated that he understood the ordinance change before Council to allow for the program to be voluntary if desired by residents. Public Works Director Ulrich indicated he had made that addition to the ordinance after speaking with Ms. Hemenway but said after discussions with Staff believes the program needs to be mandatory in order for it to work. Council Member Stigney indicated it would be his preference to allow for participation in the program to be voluntary. He then inquired if adjacent cities pay for service to the house or to the curb stop. Public Works Director Ulrich indicated he was not aware of any city that pays for service up to the house. He also indicated he is not aware of which cities pay for services to the curb stop. • Mounds View City Council November 27, 2000 Regular Meeting Page 9 Council Member Stigney expressed concern with charging residents for participation in the program citing the four percent franchise fee, water meter fee, streetlight fee, and the fact that taxes are as high this year as he ever remembers them to be m the Crty. He indicated he would like to discuss these issues at the work session. Council Member Thomas requested a written copy of the actuarial formulas used to determine the fee to be charged. B. Public Hearing and Second Reading to Consider Ordinance No. 675, an Ordinance to Rezone the Mermaid Parcels from B-3 Highway Business to PUD Planned Unit Development. Mayor Coughlin opened the public hearing at 8:29 p.m. Community Development Director Ericson welcomed Council Member Thomas and indicated to Council this is an Ordinance to rezone the Mermaid Parcels from B-3 Highway Business to PUD Planned Unit Development. Staff and the Planning and Zoning Commission recommend approval of the ordinance. Mayor Coughlin closed the public hearing at 8:30 p.m. MOTION/SECOND: Marty/Thomas. To Waive the Reading and Approve Ordinance No. 675, an Ordinance to Rezone the Mermaid Parcels from B-3 Highway Business to PUD Planned Unit Development. Ayes - 5 Nays - 0 Motion carried. ROLL CALL: Quick, Marty, Stigney, Thomas, and Coughlin. B. Consideration of Resolution No. 5487, Creating a Water Service Repair Account and Adopting a Fee Schedule. It was the consent of Council to table this matter to the December 11, 2000 City Council Meeting. C. Consideration of Evaluation of Community Development Director Position. Assistant to the Administrator Reed addressed Council and indicated Staff had been directed to conduct an evaluation of the Community Development Director's position to bring the salary and points in line. She presented information to Council concerning three options for the salary of Community Development Director Ericson. They are as follows: 1. Set the maximum annual salary at $63,600. Start Mr. Ericson at step 2 ($54,060), advance him to step 3 after a satisfactory six-month performance evaluation, and Mounds View City Council Regular Meeting November 27, 2000 Page 10 step 4 one year after the start date. The appropriate step and cost of living increases would occur annually thereafter. 2. Set the maximum annual salary for the position at $65,822. Start Mr. Ericson at step 1 ($52,657.60), advance him to step 2 after a satisfactory six-month performance evaluation, and step 3 one year after the start date. The appropriate step and cost of living increases would occur annually thereafter. 3. Set the maximum annual salary for the position at $68,045.40. Start Mr. Ericson at step 1 ($54,436.32), advance him to step 2 after a satisfactory six-month performance evaluation, and step 3 one year after the probationary period ends. The appropriate step and cost of living increases would occur annually thereafter. Council Member Marty indicated he would like to go with the recommendation of Labor Relations Associates, Inc. which is the first option presented by Ms. Reed. Council Member Thomas inquired as to how Option 1 figured into the budget for next year. Assistant to the Administrator Reed indicated that the currently approved salary for the Community Development Director is Option 3 setting the maximum annual salary at $68,045.40, which is included in the budget for next year. So, all three of the options are in line with the budget for next year. Mayor Coughlin noted Community Development Director Encson will be filling the vacancy m the Planner's office until that vacancy is filled. City Administrator Miller indicated that after the study conducted by Labor Relations Associates, Inc., and research within the City it was determined that to put the salary for the Community Development Director in line with the points would put that position at a lower salary than other department heads due to manipulating of the points system that has previously occurred for other positions. MOTION/SECOND: Quick/Marty. To approve Option 3 as presented by Staff approving the maximum annual salary of $68,045.40, as the salary for the Community Development Director Position. Council Member Marty inquired as to how the salaries for the positions could be so far out of alignment since it has only been a few years since the City went through the Hay Study. It was his understanding that the purpose of the Hay Study was to provide fairness and pay people for what they were doing. Assistant to the Administrator Reed indicated the Hay Study was done in 1997 and Community Development Director Jopke was hired in 1998. It is her understanding his salary was raised to • Mounds View City Council November 27, 2000 Regular Meeting Page 11 recognize his economic development experience. Changing the points to bring them in line with the salary has been discussed since Mr. Jopke was hired. Council Member Marty inquired as to whether the other department heads salaries were higher due to their length of service with the City. Assistant to the Administrator Reed indicated that all but one of the department heads is at the top of the pay scale. City Administrator Miller indicated that the points need to be raised to match the salary for the position. There is a disparity in the points assigned for the Community Development Director position as compared to the other positions. Short of authorizing a study for all positions City Administrator Miller recommended approval of Option 3 setting the maximum annual salary at $68,045.40. Council Member Stigney referred to the memo from Staff indicating that Option 1 $63,600.00 was the recommendation of Labor Relations Associates, Inc., and more in line with the internal pay scale. Council Member Stigney indicated Council had authorized a study by Labor Relations Associates, Inc., and he feels Council should approve their recommendation. Council Member Thomas indicated she is uncomfortable with perpetuating a recognized problem. If there has been manipulation with the points why perpetuate that by manipulating the salary despite the points recommended by Labor Relations Associates, Inc. City Administrator Miller indicated the concerns of Council Members Stigney and Thomas are legitimate as Staff did request a study by Labor Relations Associates, Inc., but said it is problematic to look at one position independently of the others. It would bring one salary in line with the points but leave the others out of line with the points. Approval of Option 3 would perpetuate the problem but this is the only fair option outside of approval of a complete study on all positions. Mayor Coughlin inquired as to whether the additional duties of Mr. Ericson were considered during the study. Assistant to the Administrator Reed indicated Mr. Ericson's other duties were not included. She sent the job description used for hiring Mr. Jopke to Labor Relations Associates, Inc. and that is what was used to determine the points. Council Member Marty indicated those duties are not in Mr. Ericson's job description now but he has stepped up and taken on those additional tasks. He also made the point that at the time of the Hay Study it was determined that Mr. Ericson was the most underpaid employee at the City. Council Member Quick indicated the City has been paying Mr. Jopke $68,045.40 to do the same job that will be expected of Mr. Ericson. In fact, Mr. Ericson has additional duties he is Mounds View City Council November 27, 2000 Regular Meeting Page 12 responsible for. He will also be expected to perform the City Planner's duties until that vacancy is filled. It is the opinion of Council Member Quick that any study deteriorates over time and the Crty should be able to make changes to the study as rt sees fit. Council Member Quick indicated he wholeheartedly supports Option 3 setting the maximum annual salary at $68,045.40. Council Member Thomas indicated the reason for authorizing the study for the Community Development Director position was to bring the points in line with the salary. Council Member Quick indicated that the salary for a position is usually reviewed when someone new is hired. Mayor Coughlin indicated the Hay Study is a guideline for cities to follow. Not all salaries need to fall exactly on the line just near the line. Mayor Coughlin indicated he did not put a lot of stock in the Hay Study as it sets an arbitrary line for salaries based on averages not taking into account individual situations. Council Member Stigney indicated the purpose behind the study was to assign points to various positions and the salary is based on those points assigned. Labor Relations Associates, Inc., has recommended 588 points be assigned to the Community Development Director position and Council Member Stigney believes the salary should be based on those points. He then said Mr. Ericson is under a probationary period and the salary could be evaluated at the end of the probationary period if Council desired. Mayor Coughlin indicated he respected the professional judgment of City Administrator Miller when it comes to pay for City employees. Council Member Marty inquired as to whether this issue could be tabled to have a study conducted by Labor Relations Associates, Inc., which would include the additional duties of Mr. Ericson to see if the points total would be higher. Mayor Coughlin suggested a vote on the motion to see where Council stood on the issue. Vote on the Motion to Accept Option 3 setting the maximum annual salary at $68,045.40. Ayes - 2 (Coughlin/Quick) Nays - 3 (Marty/Stigney/Thomas) Motion failed. MOTION/SECOND: Marty/Thomas: To Authorize Labor Relations Associates, Inc., to Conduct a new Study on the Points for the Community Development Director Position to Include the Additional duties of Mr. Ericson. Council Member Quick inquired as to whether this was an entire study for all positions or just for the position of Community Development Director adding the additional responsibilities. • Mounds View City Council November 27, 2000 Regular Meeting Page 13 Council Member Marty indicated he wanted to have Labor Relations Associates, Inc., re-evaluate the points for the position taking into consideration the additional duties of Mr. Ericson. Council Member Quick inquired if this study would be done in house or by Labor Relations Associates, Inc. City Administrator Miller indicated the study would be done by Labor Relations Associates, Inc. Mayor Coughlin noted that there would still be a disparity in points for this position in relation to the other positions. City Administrator Miller indicated that the points may change but the disparity to the other positions would not. Council Member Thomas indicated adding additional duties to the job description at this point would not be in the best interest of the City as Mr. Ericson could leave and the next Community Development Director may not have the ability to take on these additional duties. Council Member Quick inquired as to whether Thomas, as the seconder of the motion on the floor, was now speaking against the motion. Council Member Thomas indicated she was not speaking against the motion but said her position was that it was Council's discretion to add points to the Hay Study point recommendation to reflect additional duties rather than change the job description to raise the points. Council Member Quick inquired as to whether Council had the discretion to add points to the Hay Study recommendation to reflect additional duties. City Attorney Long indicated he had not been presented with this issue before but said the biggest concern with going outside the Hay Study recommendation could open the City up to a legal challenge. Council Member Thomas inquired as to which of the three options presented to Council was in line with the Hay Study. City Attorney indicated that both sides of the issue were right to a point. Council does have the discretion to recognize the particular job and could pay at a higher level but if the City does evaluate a job within the system and the City does not follow the Hay Study process when the City evaluates it that is where the issue arises. The City does have the discretion to say the salary is higher than the points but for certain reasons the City is going to pay it. Mayor Coughlin indicated the City has a contractual obligation with the unions to keep the salaries in line. Not every individual salary needs to be directly on the line but the target is the line. Mounds View City Council November 27, 2000 Regular Meeting Page 14 • Council Member Marty requested he be allowed to withdraw his motion. Consent to allow the motion to be withdrawn. Council Member Thomas withdrew her second. MOTION/SECOND: Marty/Quick. To Reconsider the Motion to Approve Option 3 as Presented by Staff Approving a maximum annual salary of $68,045.40, as the Salary for the Community Development Director Position. Ayes - 3 (Coughlin/Marty/Quick) Nays - 2 (Stigney/Thomas). Motion carried. Council Member Quick moved the question. Ayes - 3 Nays - 2 (Stigney/Thomas) Motion carried. r~ u • Council Member Stigney recommended tabling the matter for further discussion. Mayor Coughlin indicated a motion for approval had passed and a recommendation to table was not in order. E. Consideration of Resolution 5490, a Resolution Approving the Best Use of the Property Between Sysco and the Existing Golf Course, is an Addition of Nine Additional Holes of Golf. City Administrator Miller presented Resolution 5490 to Council and indicated the Resolution had been amended to reflect the addition of a step requiring that an independent examination of the project feasibility be conducted, to verify the numbers presented by the golf course staff; should this analysis fail to support staff's findings the following steps will become null and void. Council Member Stigney took exception to the paragraph of the Resolution stating that Staff had conducted a cost benefit analysis of adding nine additional golf holes, a clubhouse bar and restaurant, an expanded range, and lighting the course at night and had determined that the addition of the above would provide positive cash flow for the golf course. MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5490, a Resolution Approving the Best Use of the Property Between Sysco and the Existing Golf Course, is an Addition of Nine Additional Holes of Golf. Council Member Marty thanked Staff for drafting the Resolution. Council Member Thomas noted she was present at the work session where this item was discussed in an observatory role and inquired as to whether the Resolution was a matter of expediency or if not, perhaps it would be more appropriate to act on step 2 of the Resolution before actually adopting the Resolution. Mounds View City Council November 27, 2000 Regular Meeting Page 15 Mayor Coughlin explained that the Resolution is a requirement of applying for funding through an organization called First Tee which is providing funding at a reduced interest rate to cities building golf courses. The organization will fund 250 golf courses so the City needs to get in line for funding. The purpose behind the addition of step 2 in the Resolution is to provide an out for the City should it be determined expanding the golf course is not in the best interest of the City. Council Member Marty indicated that the City had fallen way down on the list to receive funding due to delays. Council needs to pass Resolution 5490 in order to declare intent to expand the golf course and be eligible to apply for funding. Council Member Thomas inquired as to what a letter of intent would require and asked if there were any guidelines in place. John Hammerschmidt, Golf Course Manager, indicated there is an application process that needs to be followed. The First Tee organization has said it will fund 250 golf courses but there is no guarantee of that number. If the City is interested in receiving funding from First Tee it needs to declare intent and begin the application process. Council Member Thomas inquired as to whether the positive cash flow from the feasibility study included the additional nine holes or the entire course including the existing nine holes. John Hammerschmidt, Golf Course Manager, indicated that the feasibility study showed that the expanded nine holes will help to provide positive cash flow for the entire facility as there will be less overhead to run those holes since the City is currently operating nine holes. Mr. Hammerschmidt indicated expanding the golf course was necessary to provide positive cash flow at the golf course. Council Member Stigney inquired as to whether it had been stated in the past that if the billboards were allowed there would not be a debt problem. Mr. Hammerschmidt indicated that he believed Council Member Stigney's statement to be accurate. Council Member Stigney inquired as to why the City needed to proceed now rather than waiting until the billboard issue is resolved. Mr. Hammerschmidt indicated that passing of the Resolution does not necessarily mean that expansion will take place. It is an expression of intent to research the possibility of expansion of the golf course. Council Member Stigney inquired as to what type of notification First Tee required if the City wished to look to them for funding of an expansion. u Mounds View City Council November 27, 2000 Regular Meeting Page 16 • Mr. Hammerschmidt clarified that the City would need to be approved for funding by First Tee and said there are requirements for the granting of funds. First Tee has said it will fund 250 courses and when they reach that number there will not be any more funds available. If the City is interested it needs to begin the application process. Council Member Stigney stated that as there is no specific deadline for application he would like to move to table the Resolution until the billboard issue is resolved. MOTION/SECOND: Stigney/Thomas. To Table Resolution 5490, a Resolution Approving the Best Use of the Property Between Sysco and the Existing Golf Course, is an Addition of Nine Additional Holes of Golf until the Golf Course billboard issue is Resolved. Ayes - 2 (Stigney/Thomas) Nays - 3 (Coughlin/Marty/Quick) Motion failed. • Council Member Stigney indicated he would like to make a motion to breakdown each of the steps into individual steps that could be voted on. Mayor Coughlin indicated that request would need to be a reconsideration of the motion. The motion is to accept with stipulations as stated in the staff document of all the steps that must be gone through before any possible consideration to move forward. City Attorney Long indicated there is a motion on the floor and an amendment would need to be worded to propose either some of the conditions or all but not to separate them out individually. Council Member Marty moved the question. Vote: Ayes - 3 (Coughlin/Marty/Quick) Nays - 2 (Stigney/Thomas) Motion carried. MOTION/SECOND: Quick/Marty. To Approve Resolution 5490, a Resolution Approving the Best Use of the Property Between Sysco and the Existing Golf Course, is an Addition of Nine Additional Holes of Golf. Ayes - 3 (Coughlin/Marty/Quick) Nays - 2 (Stigney/Thomas) Motion carried. • 11. Next Council Work Session: Next Public Hearing: Truth in Taxation Budget Hearing Next Council Meeting: Monday, December 4, 2000 - 6:00 P.M. Monday, December 4, 2000 Monday, December 11, 2000 - 7:00 P.M. Mounds View City Council Regular Meeting November 27, 2000 Page 17 • 12. ADJOURNMENT Mayor Coughlin adjourned the meeting at 9:29 p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc. t