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HomeMy WebLinkAboutMinutes - 2002/11/12PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW ,, RAMSEY COUNTY, MINNESOTA Regular Meeting November 12, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 6:20 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty (arrived at 6:20 p.m.), Stigney (arrived at 6:23 p.in.), and Thomas. 3. APPROVAL OF AGENDA Community Development Director Ericson requested discussion of a temporary position in the Community Development Department be added under special orders of business. City Administrator Miller requested that item 9A under reports be removed from the agenda. She then requested that an item to set a public hearing for December 9, 2002 to consider a rate increase for the storm water utility as well as a hearing to consider a rate increase for street light utility be added under Council Business. A. Tuesday, November 12, 2002 City Council Agenda. MOTION/SECOND: Thomas/Quick. To Approve the November 12, 2002, City Council Agenda as amended. Ayes - 4 Nays - 0 Motion carried. 4. PUBLIC INPUT None. 5. JUST AND CORRECT CLAIMS Council Member Marty asked for further information on Check Number 109610 to IKON Health and Fitness in the amount of $1,995.90. Finance Director Hansen indicated he did not have specific information on the item but said he • assumes it was for the fitness equipment at the Community Center. Mounds View City Council November 12, 2002 Regular Meeting Page 2 Council Member Marty asked for more information on Check Number109613 to American Office Products for a staple remover for $17.81. Finance Director Hansen indicated that more than one item is listed on the invoice and there was not room in the check description for all the items. Council Member Marty asked for further information on Check Number 109615 for repairs to the lights at the Bridges. Finance Director Hansen indicated it was for lights in the parking lot. Council Member Marty asked for more information on Check Number 109822 to DMJ Corporation for asphalt repairs. Finance Director Hansen indicated the City had to repair a number of driveways where there were water or sewer main breaks after digging up the streets to make the repairs. Council Member Marty asked for more information on Check Number109624 for recycling containers. Finance Director Hansen indicated that the expense was coded to the recycling grant fund so it will be reimbursed from Ramsey County. He then indicated that the City needed to refill its supply of containers given to residents. Council Member Marty requested further information on Check Number109642 to the League of Minnesota Cities for $10,000. Finance Director Hansen indicated the claim was for the AFSCME lawsuit as the League handled the defense for the City and there is a $10,0001iability deductible on the City's policy. Council Member Marty asked for more information on Check Number109651 to Miller Tree and Landscape for tree stump removal asking whether this would be reimbursed under the grant. Finance Director Hansen indicated he would need to consult with the forester to determine whether this would be covered under the grant. Council Member Marty asked why the City was issuing a check to itself. Finance Director Hansen indicated that the City charges all City buildings and parks for any water and sewer services that are used and issuing a check provides documentation to allow for tracking costs. Council Member Marty asked for further information on Check Number109670 and asked • whether the tree removal would be covered under the grant. Mounds View City Council November 12, 2002 Regular Meeting Page 3 • Finance Director Hansen indicated he would need to check with the forester. Council Member Marty asked what the check for teledac dialer service for $410.00 was for. Finance Director Hansen indicated it has to do with the water meter reading system that is done over the telephone lines. MOTION/SECOND: Marty/Thomas. To Approve Just and Correct Claims as Presented. Ayes - 5 6. CONSENT AGENDA Nays - 0 Motion carried. A. Resolution 5878 Authorizing Severance to Jim Atkinson B. Resolution 5874 Approving a contract award for a Pilot Plant Study for Well No. 4 C. Resolution 5875 Authorizing Preliminary Survey for the 2003 Street Improvement Project Council Member Marty requested that Item B be removed for discussion. MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Items A and C as Presented. Ayes - 5 Nays - 0 Motion carried. • MOTION/SECOND: Quick/Marty. To Approve Consent Agenda Item B as Presented. Council Member Marty asked if the water from Well Number 4 was being blended with the City's water. Public Works Director Lee indicated the actual blending of water occurs routinely and is sent to the same treatment plant but the City is not doing that with Well Number 4 until the nuclead levels are determined. Council Member Marty asked where the water would go that is pumped during the three-day pilot testing. Public Works Director Lee indicated it would be discharged to the wetland near there and the outlets have been checked to make sure it could handle the capacity. Ayes - 5 Nays - 0 Motion carried. Mounds View City Council November 12, 2002 Regular Meeting Page 4 • 7. COUNCIL BUSINESS A. County Road H2 Street Project -Change Order No. 2 Resolution No. 5876 Authorizing Storm Sewer Improvements on County Road H and Five Miscellaneous Items Not Included in the Original Bid. Public Works Director Lee addressed Council and explained Change Order Number 2 and the other items including adding a catch basin to eliminate ponding at the new entrance to the Mermaid. MOTION/SECOND: Thomas/Stigney. To Waive the Reading and Approve Resolution 5876, a Resolution Authorizing Storm Sewer Improvements on County Road H and Five Miscellaneous Items Not Included in the Original Bid. Ayes - 5 Nays - 0 Motion carried. B. 2002 Well Rehabilitation Project -Resolution No. 5877 Approving the Plans and Specifications and Setting a Bids Date of December 3, 2002 Public Works Director Lee addressed Council and indicated that the plans and specifications were before Council for approval as well as setting a bid date of December 3, 2002. MOTION/SECOND: Thomas/Marty. To Waive the Reading and Approve Resolution 5877, a Resolution Approving the Plans and Specifications and Setting a Bids Date of December 3, 2002. Ayes - 5 Nays - 0 Motion carried C. Set a Public Hearing for December 9, 2002 for Consideration of a Storm Water Utility Increase. MOTION/SECOND: Marty/Thomas. To Set a Public Hearing for December 9, 2002, for Consideration of a Storm Water Utility Increase. Ayes - 5 Nays - 0 Motion carried. D. Set a Public Hearing for December 9, 2002 for Consideration of a Street Light Utility Increase. MOTION/SECOND: Quick/Sonterre. To Set a Public Hearing for December 9, 2002, for Consideration of a Street Light Utility Increase. Ayes - 5 Nays - 0 Motion carried. • Mounds View City Council November 12, 2002 Regular Meeting Page 5 8. SPECIAL ORDER OF BUSINESS A. Temporary Position in the Community Development Department Community Development Director Ericson indicated that his department is in need of temporary assistance due to the resignation of Mr. Atkinson and the medical leave of the administrative assistant. He then asked for authorization for a temporary worker to work 10 to 20 hours per week to provide inspection support services and prepare reports and planning related research as well as to maintain the Permit Works software system. Director Ericson indicated he had someone in mind that could do the job and he is looking for authorization to have the employee in place until the planning associate is replaced or alternative staffing is arranged. The proposed salary would be $12.50 per hour. MOTION/SECOND: Marty/Stigney. To Approve the Hiring of a Temporary Employee as Requested by Staff. Ayes - 5 Nays - 0 Motion carried. 9. REPORTS . Community Development Director Ericson reported that the property on Long Lake Road that he was asked to look into has been sold and the closing is set for this week. He then said that the realtor was asked to notify the City if there were any issues with the closing. He further indicated that the property was listed for sale at $127,000 and sold at or near that price. Director Ericson reported that the Perkins building is slated for demolition at the end of the week or the beginning of the next week and noted that a demolition permit had been pulled. Director Ericson reported that he and Mr. Lee met with Outdoor Promotions to discuss transit shelters in the City at the expense of Outdoor Promotions. He then said that the sign code is being reviewed and a draft agreement worked on which would be provided to Council in the future. Director Ericson indicated the coalition summit meeting was scheduled for November 13, 2002 at 5:00 p.m. at the New Brighton Family Service Center. Director Ericson indicated that he has been working on the issues surrounding the property located at 2402 County Road I. He then said that Staff is doing everything possible to ensure that the development meets the City's expectations and has been providing information to the neighboring property owners to keep them apprised. City Administrator Miller indicated that Mayor-Elect Linke had requested keys for City Hall. • She then said that the request was unusual so she checked with the City Attorney as well as the Mounds View City Council November 12, 2002 Regular Meeting Page 6 League of Minnesota Cities and the City Attorney recommends that keys not be made available until he has taken office. Mr. Linke indicated he had asked for the keys as a way of simplifying picking up the packet at City Hall. He then said he was fine with the City Attorney's recommendation and would wait to obtain his keys. Council Member Marty asked that the property at 2402 County Road I be placed on the agenda under Old Business so that Council receives regular updates until the matter is resolved. Director Ericson indicated that the matter could be added to the agenda but said that the updates would be brief. He then pointed out that the parking issue was raised and he and Mr. Atkinson had been to the site numerous times and have seen no parking overflow issues. He further indicated that he had spoken to the current owner and requested that the handicapped sign as well as the parking lot striping be completed as those are the two items remaining outstanding. Council Member Marty indicated he had no idea there was any problem at all until Mr. Zwirn came forward at the last meeting and he would like to be kept informed. Director Ericson commented that the current property owner would be coming before Council for an amendment to the Resolution to be allowed to keep trash outside rather than inside the . building. Council Member Marty asked whether Mr. Chisholm was paid yet. City Administrator Miller indicated the matter has not been resolved and is being discussed between the attorneys. Mayor Sonterre requested that in the future Council take the time to call Finance Director Hansen before the meeting with any questions on just and correct claims. 10. APPROVAL OF MINUTES A. Minutes for October 28, 2002 Council Member Marty requested the following changes: On Page Three, fourth paragraph from bottom end of the first sentence after approval add "and this was the first actual council meeting in which this had come up." After the fourth word there the question was raised ",". On Page 7, first paragraph add "under City ordinance or permits". On Page 8 correct the spelling of Heilman. On Page 10, at bottom of page before roll call add "Mayor Sonterre said, "that is right and I didn't go." On page 14, second paragraph delete the word "Budgeted". On Page 16, after item G, third paragraph down insert "so quickly". Two paragraphs down, third sentence insert "be given fast track of the project." In the next paragraph, second line insert "the. " Mounds View City Council Regular Meeting November 12, 2002 Page 7 Council Member Stigney requested the following changes: On Page 4, top of the page, second line change "staff' to "Ms. Reed." Then insert after she came back not after they came back. On Page 5, fourth paragraph change "indicated" to "indicate". On page 7, after motion and second insert Council Member Marty. Council Member Thomas requested the following change: On Page 17, middle of the page to the end of sentence add "because the estimates are over a year old." MOTION/SECOND: Marty/Stigney. To Approve the Minutes of the City Council for October 28, 2002 as Amended. Ayes - 5 • 11. Next Council Work Session: Next Council Meeting: 12. ADJOURNMENT Mayor Sonterre adjourned the meeting at 6:58 p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc. Nays - 0 Motion carried. Monday, December 2, 2002 November 25, 2002 •