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HomeMy WebLinkAboutMinutes - 2003/04/14. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA ,~ s*~ ` ~~ Regular Meeting Apri114, 2003 ~. y~ 0~ Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:03 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 4. APPROVAL OF AGENDA A. Monday, Apri114, 2003 City Council Agenda. Mayor Linke indicated Mr. Connelly was attending another City Council meeting and would `~! arrive somewhere between 8:00 p.m. and 8:30 to address Item 9A under Council Business. MOTION/SECOND: Marty/Stigney. To Approve the Monday, April 14, 2003 Agenda as Presented. Ayes - 5 Nays - 0 Motion carried. 5. PUBLIC INPUT David Jahnke of 8428 Eastwood Road indicated he has some Council tapes to catch up on but is very concerned about the budget and the first seven items on this agenda are money items. He then expressed concern of Ms. Haake's comment that she wished she had spent the surplus budget amounts when Council was discussing taking that money away. Mayor Linke clarified that the surplus in the cable fund comes from the franchise fee and is not a budgetary item. Mr. Jahnke commented that the police department has not hired for the two vacant officer positions in an attempt to make cuts but no other departments have done any cutting. He then commented that Staff may be at its minimum level to operate but he would like it reviewed. Mayor Linke indicated that Mr. Ericson is currently serving as three employees. He then said that the City lost four positions last year and Council will be reviewing those positions to Mounds View City Council Apri114, 2003 Regular Meeting Page 2 • determine whether a replacement is warranted and will hire beginning with the City Administrator's position. Mr. Jahnke indicated he also has an issue with the amount of money the Community Center is costing the City and asked if anyone is looking into other options for recreation. Mayor Linke explained that Council started looking into other options including eliminating the YMCA and running a parks and recreation program with City employees. Mr. Jahnke commented that city government is like a family that just keeps growing and growing and he would caution the City to carefully evaluate whether it would actually be cheaper for the City to run the program itself. Mayor Linke indicated Council would be researching and reviewing the options before making a decision. Council Member Marty clarified that the money Ms. Haake was referring to comes from the franchise fee and Council was talking about using those funds elsewhere but it was determined that it is not possible to do so. Council Member Quick asked the City Attorney for an interpretation as to whether the franchise fee could be used for other City purposes. City Attorney Riggs agreed to look into the matter. Doris Heilman of 3034 Ardmore Avenue commented that she is concerned with raises given to City employees because at the last meeting someone got a $2.00 per hour increase and that does not happen in the private sector. She then commented that bonuses are gone as are raises and the City needs to look at the state of the economy and budget constraints when it comes to salary increases. Duane McGarry of 8060 Long Lake Road indicated he was before Council to seek clarification of a matter privately and not as a member of the Police Civil Service Commission. He then indicated that it has been the opinion of the City Attorney as well as Attorney General opinion that Police Civil Service Commission law prevails over the Charter and the clarification he would like to make and request is on the appointments of the clerk typist and administrative assistant in the police department. Mr. McCarty indicated the two individuals were internal candidates and the Commission made an internal promotion. Everyone can apply but the Commission could not see where sworn officers or supervisory staff would be interested in the administrative positions. Mr. McCarty indicated that from his point of view the Police Civil Service Commission acted appropriately and the internal promotions once done by the Commission are a done deal under Mounds View City Council Apri114, 2003 Regular Meeting Page 3 the law and Council does not get into that in order to keep the politics out of public safety. He then indicated the Commission is waiting for authorization to post the CSO position. Mr. McGarry indicated he had done some research and provided the information to the City Attorney concerning the issue of the Commission having funding powers and being able to generate invoices that the Council has no choice but to authorize for payment. He then asked the City to review the matter and provide clarification. Mr. McCarty indicated that the internal promotions are not subject to the requirements of Minnesota Statute 419 in his opinion and he would like clarification. He then said that he is embarrassed to say that he brought this up in October and decided to come to Council on his own as no progress was being made. Council Member Stigney indicated the letter was written but not submitted because there was not a quorum to act on the letter. Mayor Linke asked the City Attorney to research the matter. Council Member Stigney indicated he had raised questions with Staff after the last meeting. City Attorney Riggs indicated he had prepared a memo in response but received further information at this meeting that will change the answer slightly. He then said he would complete the information and provide it for the next meeting. Gary Mielhouse of 7400 Parkview Drive addressed Council and asked the Members to give serious consideration to Mr. Ericson for the City Administrator position. He then explained that he does not know Mr. Ericson personally and has no ulterior motive other than to bring to the attention of Council that they have an excellent employee and excellent candidate for the City Administrator position in Mr. Ericson. Mr. Mielhouse indicated that he has been exposed to Mr. Ericson through watching City meetings and through an experience he and his wife had while wanting to add onto their home. He then said he met with Mr. Ericson twice and found him to be very professional and knowledgeable as a City employee but also found him to be willing to understand the Code requirements and work to find a solution that would reach the goals of the City and the homeowner. He further explained that he had presented a plan for the expansion and Mr. Ericson suggested an alternative solution and he and his wife were grateful for the willingness to spend the time on it. Mr. Ericson's plan and recommendation were adopted and they have been very pleased with it. Mr. Mielhouse indicated that he has observed Mr. Ericson during Council meetings and he has been very impressed as Mr. Ericson has always displayed professionalism and appears knowledgeable and well prepared for the items he is presenting. He then said that another trait he admires in Mr. Ericson is the honesty and integrity he displays when he does not know the Mounds View City Council Apri114, 2003 Regular Meeting Page 4 • answer to a question by stating that he does not know but will find out rather than bluffing his way through an answer. Mr. Mielhouse indicated he could not speak to the follow up of Mr. Ericson but would assume that Mr. Ericson is thorough and does what he says he will do based on how he presents himself and the dealings he has had with him as well as seeing the items brought back to Council as requested. Mr. Mielhouse indicated he was watching the recent Planning Commission meeting and the matter of the house being constructed in the setback was being discussed and he was very impressed with the honesty and integrity of Mr. Ericson when he admitted the mistake was made and expressed that he did not feel the homeowner should have financial responsibility for an error made by the City. Mr. Mielhouse then said that Mr. Ericson made no excuse for the error that he believes was caused because Mr. Ericson has been asked to "wear too many hats." Mr. Mielhouse told Council he is aware that experience is an important criteria for the position but he feels experience with the City is very important and he would not discount the value of someone with so much knowledge about the City and the way the City runs. He then suggested that Council be very careful when reviewing resumes because a resume is meant to impress the reader but all too often the person who looks good on paper talks a good talk but cannot walk the walk. Mr. Mielhouse cautioned Council to carefully consider why a candidate would be leaving another City to come to Mounds View and try to ascertain whether Mounds View would be taking on an employee that has issues in their current position. Mr. Mielhouse said that, in his opinion, the City has an excellent candidate in Mr. Ericson who is a known quality to the City and who has shown that he not only talks the talk he can walk the walk. Mr. Mielhouse indicated that Mr. Ericson would bring instant stability to the City Administrator position and the City would not have that with an unknown candidate and may not get that from an unknown candidate. He then urged Council Members to consider Mr. Ericson as he feels he is the right candidate for the job. 6. SPECIAL ORDER OF BUSINESS A. Resolution No. 5984, Approving a Step Increase for Mike Schnur Interim City Administrator Ericson indicated the step increase is in keeping with the City's personnel policy and the collective bargaining unit. The department head has made a recommendation that the employee be approved for the increase. MOTION/SECOND: Council Member Marty/Council Member Quick. To Approve Resolution 5984, a Resolution Approving a Step Increase for Mike Schnur. Mounds View City Council Apri114, 2003 Regular Meeting Page 5 • Interim City Administrator Ericson read Resolution 5984. Ayes - 5 Nays - 0 Motion carried. B. Resolution 5985, Approving a Step Increase for Pete Szurek Interim City Administrator Ericson indicated the step increase is in keeping with the City's personnel policy and the collective bargaining unit. The department head has made a recommendation that the employee be approved for the increase. Interim City Administrator Ericson read Resolution 5985. MOTION/SECOND: Council Member Quick/Council Member Marry. To Approve Resolution 5985, a Resolution Approving a Step Increase for Pete Szurek. Council Member Many pointed out that Mr. Szurek started employment with City in 1998 but started this full time position in 2000. Ayes - 5 Nays - 0 Motion carried. C. Resolution No. 5986, Approving a Step Increase for John Hughes Interim City Administrator Ericson indicated the step increase is in keeping with the City's personnel policy and the collective bargaining unit. The department head has recommended approval of the increase. Interim City Administrator Ericson read Resolution 5986. Council Member Gunn asked the difference between level twos and threes versus B's and C's. Public Works Director Lee indicated the difference is that Mr. Hughes is a custodial employee at the Community Center and that is a different pay scale. MOTION/SECOND: Quick/Marty. To Approve Resolution 5986, a Resolution Approving a Step Increase for John Hughes. Ayes - 5 Nays - 0 Motion carried D. Resolution No. 5987, Authorizing the Hiring of Jeffrey Hayes as a Sanitary Sewer Maintenance Employee Public Works Director Lee addressed Council and indicated that Jeffrey Hayes is the number one candidate for the sanitary sewer maintenance position. He then indicated that the City received 45 applications and Staff interviewed 14 candidates before making its recommendation. Mounds View City Council Apri114, 2003 Regular Meeting Page 6 MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5987, a Resolution Authorizing the Hiring of Jeffrey Hayes as a Sanitary Sewer Maintenance Employee. Council Member Stigney commented that the City is at least two weeks away from knowing what the legislature is doing with LGA and he feels it is premature to be hiring an employee that the City may not be able to afford. MOTION/SECOND: Stigney. To Table Resolution 5987 Until Such Time as it is Clear what the Legislature Will do with LGA. The Motion failed for lack of a second. Council Member Marty indicated this position was discussed at the work session and the position is necessary due to mandates the City has received and the extra work that those mandates will create. Public Works Director Lee indicated that this item was discussed at the work session on March 17 and it was noted that the salary for this position is funded out of the enterprise fund not the general fund. Council Member Quick asked whether the City gets any money for the mandates and who gives those mandates. Public Works Director Lee said the City does not get money for the mandates and they come from state and federal agencies. Ayes - 4 Nays - 1(Stigney) Motion carried. E. Resolution No. 5988, Authorizing the Hiring of Marla Manypenny as a Storm Sewer/Surface Water Maintenance Employee. Public Works Director Lee reviewed Ms. Manypenny's qualifications for Council and recommended approval. MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5988, a Resolution Authorizing the Hiring of Marla Manypenny as a Storm Sewer/Surface Water Maintenance Employee. Council Member Stigney indicated that he feels this hiring should wait in light of the potential LGA cuts. MOTION/SECOND: Stigney. To Table Approval of Resolution 5988 Until Such Time as the City Knows the Effects of Cuts to LGA. Mounds View City Council Apri114, 2003 Regular Meeting Page 7 • The Motion failed for lack of a second. Council Member Marry clarified that these positions are already budgeted for and are not newly created positions. Public Works Director Lee indicated the positions have been in the budget since 1993 and are paid for out of the enterprise fund. Council Member Marry indicated that Mr. Hayes is also a qualified fireman so hiring him would ensure another full time fireman on duty during the day. He then said that Ms. Manypenny is a state registered EMT and he sees that as an asset to the City. Council Member Stigney commented that he understood where the money comes from and that is fees and those fees come from the same taxpayers' pockets. He then said that regardless of whether these positions are in the budget the money might not be there. Council Member Quick asked if the funds could be commingled into the general fund. Public Works Director Lee indicated they could not. Mr. McCarty asked how Council Member Stigney intended to soften the impact of LGA cuts by using enterprise funds. Council Member Stigney indicated it is his position that the City does not know the impact of LGA cuts and he would prefer to hold off on hiring until such time as the City does know what to expect. He then said it may be necessary to redistribute the required work over the existing staff rather than hire for the position if there is not money to fund it. Mr. McCarty commented that Council Member Stigney does not understand the system. Finance Director Hansen explained that the City set up enterprise funds for the water and sewer and those are funded by fees that the City bills out on a quarterly basis and those are separate from LGA and property tax. Mayor Linke commented that the loss of LGA does not affect this fund. Finance Director Hansen indicated that LGA cuts would not directly affect the fund. He then added that there was a reallocation of Staff last fall to fund a full time person out of the storm water enterprise fund due to the mandates for 2003. Ayes - 4 Nays - 1(Stigney) Motion carried. r~ 1~ F. Resolution No. 5977, Authorizing Additional Compensation for Administrative Assistant Desaree Crane for Working Outside of Job Classification. Mounds View City Council April 14, 2003 Regular Meeting Page 8 Interim City Administrator Ericson indicated this item is before Council because with the two open positions in the Administration department Desaree Crane has been providing unbelievable levels of support working outside of her job classification. He then indicated Staff is seeking approval to provide additional compensation for the work that is outside her job classification and noted that Ms. Crane is handling more than 75% of the duties formerly handled by Ms. Reed. MOTION/SECOND: Quick/Stigney. To Waive the Reading and Approve Resolution 5977, a Resolution Authorizing Additional Compensation for Administrative Assistant Desaree Crane for Working Outside of Job Classification. Council Member Marty said he would like to commend Ms. Crane publicly for helping keep the City running as efficiently as it is. He then said that Mr. Ericson is serving as three employees and Ms. Crane is assisting him. He further commented that he has seen all City employees pitching in to cover duties and pick up the slack from the positions that are open and thanked them for doing so. Interim City Administrator Ericson thanked Council for the comments and thanked all Staff members for the willingness to go above and beyond their job responsibilities to help out. Ayes - 5 Nays - 0 Motion carried. G. Resolution 5982, Authorizing the Expenditure of Funds for Employee Service Award Certificates Consistent with Resolution 5617. Interim City Administrator Ericson indicated that Resolution 5617 was approved in October of 2001 but has not been implemented. He then indicated that implementing the Ordinance as approved would exclude 6 employees from service awards. MOTION/SECOND: Marty/Quick. To Waive the Reading and Approve Resolution 5982, a Resolution Authorizing the Expenditure of Funds for Employee Service Award Certificates Consistent with Resolution 5617 as Amended to Include the 6 Previously Excluded Employees. Council Member Stigney indicated he has an issue with this Resolution as there is no cap on the certificate amount. He then said that one employee will get a certificate for $125.00 and he would prefer that there be a cap of $50.00. Council Member Marty indicated that this Resolution was approved and not implemented. He then said Council could consider setting a cap of $50.00 going forward. Council Member Quick commented that setting a cap of $50.00 would make later years of service not as valuable as the first years. Council Member Stigney indicated he would like to know what other cities are doing. Mounds View City Council Apri114, 2003 Regular Meeting Page 9 Ayes - 4 Nays - 1(Stigney) Motion carried. Council Member Marty indicated he is in favor of rewarding employees for their service to the City and commented that it is not uncommon to f nd employees working after hours and on weekends to ensure that the job gets done. 7. JUST AND CORRECT CLAIMS A. Just and Correct Claims Council Member Marty pointed out Check Number 110647 to Kennedy and Graven for the Hammerschmidt matter for $846.00. He then asked if the $668 for Jakes Cafe was for the parking lot. Interim City Administrator Ericson indicated that the item references the easements the City is trying to acquire for the trailway along County Road H2 in conjunction with the H2 reconstruction. He then indicated that the amounts are not reimbursable from Jake's. Council Member Marty asked if they were donating the land. Interim City Administrator Ericson indicated that Jake's is donating the land for the trailway but the City has some expense in having easement documents prepared. Council Member Marry asked for clarification on Check Number 110679 for $1,200 for the water tank and asked if it was a final payment. Public Works Director Lee indicated this would be the last bill submitted until the City authorizes the project to move forward. Council Member Marty asked what the miscellaneous item was for. Public Works Director Lee indicated that SEH is the City's City Engineer of record and each year conducts an MSA survey for the City. The next item is for the Gustafson development for engineering review of the site. The next item is for wells one and two to ensure that the City is replacing the right parts. The final item is for mileage as the City pays SEH mileage to travel to . the site. Public Works Director Lee indicated he is considering adding himself as the City Engineer so that he can handle some of these issues rather than contracting with SEH. Council Member Marty asked for further information on the County Road H sidewalk for $2,000. Public Works Director Lee indicated that Staff is putting together a feasibility study for that to provide to Council at the next meeting. Mounds View City Council Apri114, 2003 Regular Meeting Page 10 Council Member Marty asked for clarification on the Springsted item for continuing disclosure for $635.00. Finance Director Hansen indicated that the City Council approved retaining Springsted to ensure that the financial information for the City is correct and available as part of the disclosure requirement for any City issuing bonds. Council Member Marty asked whether the paid off items should be removed from the Chart. Finance Director Hansen indicated he would review the Chart to determine what could be removed. MOTION/SECOND: Marty/Gunn. To Approve Just and Correct Claims as Presented. Ayes - 5 Nays - 0 Motion carried. B. Authorization for Expenditures (1) Consideration of NLC Membership Expenditure Interim City Administrator Ericson indicated that Staff brings consideration of the National League of Cities Membership to Council for consideration and determination as to whether it is a necessary expenditure in light of budget constraints. Mayor Linke asked what the benefits of the membership are. Interim City Administrator Ericson indicated the City receives the benefit of information from the NLC as well as a weekly magazine and there is a national convention the City can send a representative to that has many training opportunities. He then said that this national membership may not be necessary provided the City maintains its membership with the Minnesota League of Cities. Council Member Gunn asked if the membership is being used. Interim City Administrator Ericson indicated that use would be difficult to determine. He then indicated that the City has sent representatives to the conferences and they return with valuable information but, in light of budget constraints, it is doubtful that anyone would be sent to the national conference. MOTION/SECOND: Marty/Stigney. To Inform the National League of Cities of Mounds View's Intention to Terminate Membership. Ayes - 5 Nays - 0 Motion carried. Mounds View City Council Apri114, 2003 Regular Meeting Page 11 8. CONSENT AGENDA A. Licenses for Approval B. Resolution No. 5989, Approving the Contract Award for the 2003 Tree Removal Program C. Resolution No. 5978, A Resolution Authorizing a Charitable Gambling Permit for the South East Asian Community Council D. Resolution 5981, Appointing an Alternate Mounds View Representative to the North Suburban Cable Communications Commission E. Resolution No. 5990, Approving Municipal State Aid Street System Additions F. Resolution No. 5991, Requesting the Commissioner of Transportation to Conduct a Speed Study on Edgewood Drive from County Road 10 to County Road H2 G. Resolution No. 5992 Proclaiming April 24, 2003, as Arbor Day H. Resolution 5995, a Resolution Rescinding Resolution 5967 and Re-approving Transfers Between Funds for the Year 2002 I. Resolution 5996, a Resolution Rescinding Resolution 5968 and Re-authorizing Interfund Loans for the Year 2002 and Setting an Interest Rate on Loans J. Set a Public Hearing for Monday, Apri128, 2003 at 7:05 p.m. to Consider the Introduction and First Reading of Ordinance 711, an Ordinance Amending the Mounds View Zoning Code Pertaining to Pawnshops. K. Set a Public Hearing for Monday, Apri128, 2003 at 7:10 p.m. to Consider an Amendment to the Planned Unit Development Agreement Associated with the Property Located at 2442 County Highway 10 Council Member Marty asked that Items D, G, and I be removed for discussion. MOTION/SECOND: Stigney/Marty. To Approve Consent Agenda Items A, B, C, E, F, H, J, and K as Presented. Ayes - 5 Nays - 0 Motion carried. Council Member Marty asked if the blank should be filled prior to approval. Mayor Linke asked for a Council volunteer to take the alternate knowing Ms. Haake does not require coverage very often. Mayor Linke indicated he would like to appoint Peg Meyer to fill the position since no Council Members are interested. Council Member Marty suggested asking her whether she is interested and said he feels she would be an excellent choice. MOTION/SECOND: Many/Gunn. To Table Item D to the Next Council Meeting to Allow Staff Time to Contact Ms. Meyer to Determine her Interest in Serving on the North Suburban Cable Communications Commission as an Alternate. Mounds View City Council Apri114, 2003 Regular Meeting Page 12 • Ayes - 5 Nays - 0 Motion carried. Council Member Marty indicated that Mounds View was recently re-certified as a Tree City USA. Interim City Administrator Ericson indicated the City has been a Tree City USA for 20 plus years and that coincides with the first year the City began partnering with New Brighton for joint forestry services. Council Member Gunn read Resolution 5922. MOTION/SECOND: Marry/Stigney. To Waive the Reading and Approve Resolution 5992, a Resolution Proclaiming April 24, 2003 Arbor Day. Ayes - 5 Nays - 0 Motion carried. Council Member Marty indicated he wanted to point out that they have been coming up with new TIF authorizations to increase the deadlines in TIF districts for some cities due to tax compression but this City is in good enough shape that it will not have to extend deadlines. i Finance Director Hansen indicated that if the extension passes it will not affect Mounds View but the City is at a point where it is time to make some decisions as to where to go with TIF districts. MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5996, a Resolution Rescinding Resolution 5968 and Re-Authorizing Inter-fund Loans for the Year 2002 and Setting an Interest Rate on Loans. Council Member Stigney indicated that this would extend the golf course money from the special projects, vehicle equipment and water funds in an amount a little over $1,000,000 for the year 2003. Ayes - 5 Nays - 0 Motion carried. 9. COUNCIL BUSINESS A. Presentation by John Connelly, Executive Director of Minneapolis Metro North Convention & Visitors Bureau. John Connelly addressed the Council and provided a status report. Mr. Connelly indicated that they are structured to promote tourism within the nine cities and are partnered with the Twin Cities North Metro. _- - - - Mounds View City Council Apri114, 2003 Regular Meeting Page 13 ~ ~ Mr. Conn th her elly indicated at each member City has an appointed representative and t e are members from the inns promoted within the cities. He then indicated that there is a position open for an innkeeper on the board. Mr. Connelly indicated that Mounds View has good representation through the City and Innkeeper positions. He then said that the CVB hit its marketing goals within its budget. Mr. Connelly overviewed the benefits for Mounds View indicating the lodging tax goes to a whole spectrum of internet marketing, special promotions, direct mail, print advertising and sales. He then indicated that the CVB supports the community festival and has a marketing agreement with the National Sports Center in Blaine. Mr. Connelly indicated that Mounds View is in all of the advertising and all of the promotions as well as on the Internet. Council Member Stigney asked if there was anything that could be done to market the golf course. Mr. Connelly indicated that the CVB is a member of Explore Minnesota Golf Alliance and promotes the course through that membership as well as through the Minnesota Office of Tourism website. He then said that there are also initiatives for summer promotions promoting golf. Council Member Marty indicated there were two vacancies on the board and asked why the Days Inn was selected as a representative. Mr. Connelly indicated the general manager of the Days Inn had expressed interest previously but there were no positions and now that there are she is the first in line to serve. Council Member Marty asked whether the funds for the community festival are to be spent on advertising. Mr. Connelly indicated the intent is to spend the money on advertising the event through fliers and radio adds to bring people from outside of the community in for the festival. Finance Director Hansen indicated that $2,000 went directly to the Committee and never passed through the City. Council Member Quick asked if the funds should go to the City. Mr. Connelly indicated that almost all entities that plan the festivals are 501 C3 corporations so the invoice goes directly to the festival committee. • Council Member Gunn indicated their application for 501 C3 is before the IRS right now. Mounds View City Council Apri114, 2003 Regular Meeting Page 14 • Mayor Linke indicated that one of the first things he did as the new Mayor was ask Mr. Backman what he thought about the program and was told that Mr. Backman feels it is a valuable program for the City. Mr. Connelly indicated that it is nice to have the new Mermaid facility to promote. Mayor Linke asked what kind of promotions are being done with the Community Center. Mr. Connelly indicated the Community Center is an area he would like to expand on this year promoting it for wedding showers, day meetings and receptions. He then indicated that updated pictures would be taken prior to the meeting with the meeting planners in the fall. Aaron Backman indicated that the CVB has been very effective in the marketplace and was recently awarded a National Award. Mr. Connelly thanked Mr. Backman for the recognition but said it is an award for all the nine cities not just CVB. Council Member Marty asked if there is intent to expand the number of cities. • Mr. Connelly indicated that Ham Lake has approached them. Mr. Backman indicated that Ham Lake has only one property and it would not warrant hiring additional staff. Mr. Cormelly thanked the City for the support B. Resolution No. 5966, a Resolution Approving the Purchase of a New Police Squad Car. MOTION/SECOND: Quick/Gunn. To Waive the Reading and Approve Resolution 5966, a Resolution Approving the Purchase of a New Police Squad Car. Council Member Marty asked whether the price included the police package, tax and license. He then pointed out that the budgeted amount was $22,000 and the amount for approval is $20,877. Chief Sommer indicated he believes the amounts include tax and the police package. Council Member Marty asked for a status on the unmarked squad. Chief Sommer indicated there are some cars without red lights on top of them. . Council Member Marty asked if the City really needs all the police department staff vehicles because the taxes and insurance for them are costly. Mounds View City Council Apri114, 2003 Regular Meeting Page 15 • Chief Sommer indicated he could look at reducing one of the older cars. Council Member Marry then asked Staff to determine whether any of the other vehicles could be eliminated and report back. Public Works Director Lee indicated that he is conducting a study and the matter will be discussed as part of the 2004 budget discussions. Council Member Gunn asked what happens to the old squad. Chief Sommer indicated it would be traded in or auctioned off. Council Member Stigney asked Staff to look into which vehicle is better the old squad or vehicles out front and keep the better of them. Ayes - 5 Nays - 0 Motion carried. C. Resolution No. 5993, a Resolution Approving Submittal and Execution of the City's General Storm Water Pollution Prevention Program. • Public Works Director Lee reviewed the requirements for the City concerning the general storm water pollution prevention program. MOTION/SECOND: Stigney/Many. To Waive the Reading and Approve Resolution 5993, a Resolution Approving Submittal and Execution of the City's General Storm Water Permit for Small Municipal Separate Storm Sewer Systems (MS4s)/Storm Water Pollution Prevention Program. Council Member Marty commented that it appears that a lot of work was done and thanked Staff. Public Works Director Lee indicated that Bonestroo did a very good job on the project. Ayes - 5 Nays - 0 Motion carried. D. Second Reading and Adoption of Ordinance 710, an Ordinance Amending Chapter 1111 of the Mounds View Zoning Code Pertaining to Permitted Uses within the R-O Zoning District. MOTION/SECOND: Quick/Marty. To Waive the Reading, Approve the Second Reading and Adopt Ordinance 710, an Ordinance Amending Chapter 1111 of the Mounds View Zoning Code Pertaining to Permitted Uses Within the R-O Zoning District. . ROLL CALL: Linke/Quick/Marty/Stigney/Gunn. Ayes - 5 Nays - 0 Motion carried. Mounds View City Council Apri114, 2003 Regular Meeting Page 16 • E. Consideration of Resolution 5980, a Resolution Approving a Development Review Request fora 780 Square Foot Building Expansion at 2865 County Highway 10. Interim City Administrator Ericson indicated that this item is a request for a development review for the property owned by Greg Johnson at 2865 County Highway 10, Johnson's Trailer Hitch. Mr. Johnson would like to expand the business by 780 square feet bringing the building closer to the house. He then indicated that the expansion would not increase any setbacks or encroach into any setbacks and Staff does not feel that any neighbors would even see the expansion based on the depth of the lots in the area. Interim City Administrator Ericson indicated that the Planning Commission reviewed this request and has unanimously recommended approval. He then noted that Mr. Johnson has indicated that he intends to match the current exterior of the building and enhance the front with a brick treatment to make the building more appealing. MOTION/SECOND: Marty/Quick. To Waive the Reading and Approve Resolution 5980, a Resolution Approving a Development Review Request fora 780 Square Foot Building Expansion at 2865 County Highway 10. Ayes - 5 Nays - 0 Motion carried. F. Reconsideration of a Recommendation to Post the East Side of Greenfield Avenue as "No Parking" 350 Feet South from the Corner of County Road I and Greenfield Avenue. Interim City Administrator Ericson indicated the Planning Commission, as requested, had reviewed its recommendation for no parking and, after discussion, has upheld its prior recommendation for no parking. He then indicated that the Commission discussed allowing four parking stalls directly across from the business and posting no parking from that point to the 350 feet and was not necessarily opposed to the suggestion but felt Council could make that determination. He further indicated that Staff has reviewed the parking situation and re-striping the parking lot does not provide enough space to add any parking spaces but it is possible to obtain two spots by expanding the parking lot. Mayor Linke asked if Mr. Farrell had put it in writing that he would add the two additional stalls. Interim City Administrator Ericson indicated that it had not been put in writing but Mr. Farrell has expressed a willingness to add the two additional spots and is waiting for the second layer of asphalt until a determination is made as to the parking. . Mr. Farrell indicated he would be willing to agree to expand the parking lot in writing and said the asphalt company is waiting to hear from him about the expansion. Mounds View City Council Apri114, 2003 Regular Meeting Page 17 Council Member Marty indicated that Mr. Farrell would need to apply for a variance. Mayor Linke indicated that Council is directing him to do this which means the variance would be granted. City Attorney Riggs indicated that contract zoning is illegal in Minnesota so Mr. Farrell would need to go through the process. Mayor Linke indicated he would like to have the stalls across the street but require that the two stalls be added to the parking lot. Council Member Gunn agreed. Interim City Administrator Ericson indicated he had taken the liberty of amending the Resolution from the last meeting to include the reference for the parking in front of the building. Interim City Administrator Ericson indicated he had spoken to Mr. Zwirn who had indicated that the parking in front of the business was not an issue for him. Mayor Linke indicated he wanted to add requirements to the Resolution to require that the two . stalls be added within 90 days and that the applicant go through the variance process. Interim City Administrator Ericson indicated that information could be added as a stipulation of approval. MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5975 as Amended. Council Member Stigney asked how the Planning Commission feels about this. Interim City Administrator Ericson indicated the Commission is not necessarily opposed to the parking but they felt they wanted to maintain the recommendation as originally stated. Council Member Quick indicated there is no parking on the west side of Greenfield and asked why the City would not consider allowing parking in front of the building on the west side of Greenfield. Interim City Administrator Ericson indicated that parking on both sides of Greenfield may pose a safety issue. Council Member Quick commented that there would be nothing to prevent the apartment residents from parking in the four stalls across from the business. • Interim City Administrator Ericson indicated he would ask the Planning Commission to consider parking on the west side of the street when the variance is considered. Mounds View City Council Apri114, 2003 Regular Meeting Page 18 • Ayes - 5 Nays - 0 Motion carried. G. Resolution No. 5983, a Resolution Approving Agreement for Professional Services for Golf Lessons -Manthis Contract. Golf Course Manager Burg indicated the course has a need for golf pros to accomplish the task of offering golf instructions and she has come to Council for permission to fill the position. Council Member Marty asked if this is the same contract as was used for the last couple of years. Golf Course Manager Burg indicated it is the exact same contract. MOTION/SECOND: Many/Gunn. To Waive the Reading and Approve Resolution 5983, a Resolution Approving Agreement for Professional Services for Golf Lessons -Manthis Contract. Ayes - 5 Nays - 0 Motion carried. Council Member Marty asked if Ms. Burg had heard anything from the Chamber on the request for charitable gambling funds. • Golf Course Manager Burg indicated she had received a letter from the Chamber that the Chamber could donate $1,500 and said she would be seeking other funding sources for the remaining amounts. 10. REPORTS Council Member Quick asked Interim City Administrator Ericson to request that the police department provide reports on administrative offenses, moving violations, speeding, license plates expired, overnight parking, etc., on the same time frame that the police reports are provided. Council Member Marty had no report. Council Member Stigney asked for a status on the garage setback on Long Lake Road. Council Member Gunn had no report. Mayor Linke indicated it was his pleasure to go to the rotary function at the Mermaid and indicated the City would not see a bill for that. Interim City Administrator Ericson updated council on the garage setback issue indicating that the Planning Commission would be working to change the zoning code to make it more clear. He then said that the City gave the developer three options, apply for a variance, move the entire structure back, or remove 11 feet from the garage and the developer opted to apply for a variance. Mounds View City Council Apri114, 2003 Regular Meeting Page 19 • Interim City Administrator Ericson indicated that there was input from the community and after a lot of discussion and consideration the Planning Commission approved the variance for the setback. He then said that this same issue will need to be revisited with the two southern lots within that development. Council Member Many commented that he had heard that there was a study that traffic slows down when the houses are setback at varying setbacks. Interim City Administrator Ericson indicated that it is true that the speed at which people travel is directly related to the surroundings and varies depending upon those surroundings. Interim City Administrator Ericson at last meeting at work session talked about purchasing policy and a question was raised about meal allowances. He then indicated that the meal allowance is based on the IRS guidelines and that was $44.00 last year and is $50.00 this year breaking out to 25% for breakfast, 30% for lunch and the remainder for dinner. Interim City Administrator Ericson indicated there was a second meeting of the YMCA Executive Advisory Committee that Council Members Gunn and Marty attended. He then indicated that the Committee is reviewing the agreement and brainstorming as to what could or • should be done to make the programs and operation better. The next meeting is Tuesday, May 27, 2003. Council Member Marty indicated it was discussed at that meeting whether the YMCA should be required to make quarterly reports to Council. Council Member Quick asked if the meeting was televised. Interim City Administrator Ericson indicated it was not. Council Member Quick asked if it should be. Interim City Adminstrator Ericson indicated Council had discussed whether to televise those meetings and had made the determination not to but there is no reason why it could not be. Mayor Linke asked Staff to contact the Cable Committee to determine whether there is time for telecasting that meeting. Interim City Administrator Ericson indicated that Mr. Gammel is limited to 20 hours per week but said he would check with the other two technicians for availability. Council Member Stigney indicated that there was once a Charter Commission meeting at the • Community Center and there was a still camera used to tape it and then it was replayed. Mounds View City Council Apri114, 2003 Regular Meeting Page 20 11. APPROVAL OF MINUTES A. City Council Minutes February 24, 2003 Council Member Marty asked whether the firm that installed the audio at the Community Center was going to come to Council as requested. Interim City Administrator Ericson indicated they have said they did not wish to do so but the City has received the schematics as requested as well as a $200.00 reduction and apologies for how the process was handled. Council Member Stigney asked whether there was an explanation of the antennae cable. Interim City Administrator Ericson indicated that he would need to obtain clarification on that. Council Member Many asked if Chief Sommer was looking into requiring thumbprints. Council Member Marty requested the following change: On Page 15, Line 16 and 17 add Senator Bernardy and Representative Betzold. • Council Member Stigney asked why Staff went ahead and paid them because he thought payment approval would come before Council. Interim City Administrator Ericson indicated the Resolution approved authorized Staff to release payment once the requested information was received. MOTIONlSECOND: Marty/Gunn. To Approve the City Council Minutes of February 24, 2003, as Amended. Ayes - 5 Nays - 0 Motion carried. B. City Council Minutes, Monday, March 24, 2003 Council Member Marty requested the following change: On Page 3, Lines 14 and 15 indicate that he noted that a breakdown in January would have cost far more than the alternative pump by possibly shutting the City down for a week or two. MOTION/SECOND: Marty/Stigney. To Approve the City Council Minutes of March 24, 2003, as Amended. Ayes - 5 Nays - 0 Motion carried. Council Member Marty indicated he would like to commend the recording secretary as the quality of the Minutes has been excellent. Mounds View City Council Apri114, 2003 Regular Meeting Page 21 • 12. Next Council Work Session: Monday, May 5, 2003 Next Council Meeting: Monday, April 28, 2003 13. ADJOURNMENT Mayor Linke adjourned the meeting at 9:26 p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc.