HomeMy WebLinkAboutMinutes - 2003/08/251 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
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5 ~- ~=~~ ' Regular Meeting
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6 - ~ ~ - August 25, 2003
7 ~` , ~'~ ~ r ~ Mounds View City Hall
8 - - p o~ (Z 2401 Highway 10, Mounds View, MN 55112
9 7:20 P.M.
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12 1. MEETING IS CALLED TO ORDER
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14 2. PLEDGE OF ALLEGIANCE
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16 3. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn
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18 4. APPROVAL OF AGENDA
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20 A. Monday, August 25, 2003 City Council Agenda.
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2 MOTION/SECOND: Quick/Marly. To Approve the Monday, August 25, 2003 Agenda as
3 Presented.
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25 Ayes - 5 Nays - 0 Motion carried.
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27 5. PUBLIC INPUT
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29 Tom Field of 8409 Knollwood Drive addressed Council and indicated that the manhole in his
3o front yard was buried because the former Public Works Director deemed it unnecessary and there
31 were issues with plowing but now there is talk of digging it up and making it functional for sewer
32 maintenance and he would like Council to consider leaving it as it is because he does not want it
33 in his front yard.
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35 Mayor Linke suggested that Mr. Field meet with Public Works Director Lee to discuss the
36 matter.
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38 Council Member Quick indicated he would like Public Works Director Lee to address the
39 Council on the issue.
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41 Public Works Director Lee indicated that as part of the NPDES permit the City has to clean the
42 storm sewer system and the only way to access some areas is to go through the manholes and as
43 part of the program Staff is finding that several are buried and they will need to be brought up to
~4 grade for future use.
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Mounds View City Council August 25, 2003
Regular Meeting Page 2
1 Mayor Linke asked Staff to look into whether the manhole at Mr. Field's location is necessary.
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3 Council Member Quick indicated that he remembered Council giving direction to have the
4 manhole buried.
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6 Council Member Quick indicated that it is possible that the contractor missed the center of the
7 road when the storm sewer was installed.
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9 David Jahnke of 8428 Eastwood Road asked if Council has heard whether there is going to be a
1 o rezone to get the billboards on the golf course.
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12 Community Development Director Ericson indicated the Planning Commission is looking into
13 the City's public facilities zoning districts and will be presenting a recommendation to Council in
14 the near future.
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16 Mr. Jahnke indicated the reason he is concerned is that the golf course has no choice but to look
17 at other options because they are not making money at that course.
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19 Mr. Jahnke indicated he is concerned with accountability, the budget and the community center
20 because they are all high buck items. He then asked whether the loan to the golf course to
1 purchase the golf carts was the fourth or fifth loan given to keep the course running.
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23 Finance Director Hansen indicated he was not sure how many loans there are to the golf course
24 and would need to look into the matter.
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26 Mr. Jahnke indicated that it seems to him that the course keeps rolling along and the City keeps
27 subsidizing it when it is short of money.
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29 Council Member Quick asked if the City is going as fast as possible on the rezoning.
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31 City Administrator Ulrich indicated the City is pursuing the rezoning as fast as is possible while
32 following normal procedures.
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34 6. SPECIAL ORDER OF BUSINESS
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36 None.
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38 7. JUST AND CORRECT CLAIMS
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40 A. Just and Correct Claims
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42 Council Member Marty asked Staff to put the Kennedy & Graven invoices on the agenda for the
~3 meeting that the City Attorney attends.
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Mounds View City Council August 25, 2003
Regular Meeting Page 3
1 Council Member Stigney asked whether it is necessary to have the golf channel at the golf course
2 at a cost of $462.09 when the course is losing money.
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4 Finance Director Hansen indicated he would ask Golf Course Manager Burg to address that
5 matter.
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7 Mayor Linke asked for a staff report from the Golf Course Manager in response.
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9 Council Member Stigney asked why the $1,250.00 to Orchard Gardens listed golf cart motors
1o and not golf carts. He then asked Staff to determine how many golf carts the City now has.
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12 Finance Director Hansen indicated that course was closing and the Golf Course Manager was
13 able to pick them up at a reduced price.
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15 MOTION/SECOND: Marty/Quick. To Approve Just and Correct Claims as Presented.
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17 Ayes - 5 Nays - 0 Motion carried.
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19 8. CONSENT AGENDA
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21 A. Licenses for Approval
~2 B. Resolution 6071 Approving a Step Increase for Kathi Osmonson, Mounds View's
23 Building Official and Fire Marshal
24 C. Resolution 6074 Renewing Police Training Contract for Century College "Slot"
25 Program
26 D. Resolution 6075 Designating the Mounds View Festival in the Park as the Local
27 Festival to Receive CVB Grant Monies for 2003 for Marketing and Promotion of
28 the Event
29 E. Resolution 6076 Granting the Irondale High School Band Boosters to Conduct
3o Charitable Gambling at the Mermaid; Mounds View, Minnesota on November 7,
31 2003
32 F. Resolution 6077 Approving Business Licenses for Premium Stop
33 G. Set a Public Hearing for 7:10 p.m., Monday, September 22, 2003 to Receive
34 Public Input and Pass Upon a Special Assessment Levy for Diseased Tree
35 Removals
36 H. Resolution Opposing Closure of Suburban Court House
37 I. Resolution 6078 Canceling and Re-establishing a Bid Date for the County Road H
38 Sidewalk Project
39 J. Resolution 6083 Ordering a Street Repair at 7832 Bona Road
4o K. Postpone a Public Hearing to Receive Public Input and Pass Upon a Special
41 Assessment Levy for Delinquent Public Utility Accounts from 7:05 p.m. on
42 Monday, September 8, 2003 to 7:05 p.m. on Monday, September 22, 2003
3 L. Postpone a Public Hearing to Receive Public Input and Pass Upon a Special
~4 Assessment Levy for County Road H2 Street Improvement Project from 7:15 p.m.
45 on Monday, September 8, 2003 to 7: I O p.m. on Monday, September 22, 2003
Mounds View City Council August 25, 2003
Regular Meeting Page 4
1 M. Cancel a Public Hearing Set for 7:10 p.m. on Monday, September 8, 2003 to
2 Receive Public Input and Pass Upon a Special Assessment Levy for Street Repairs
3 at 7832 Bona Road
4 N. Establish an Executive Session Immediately After the Council Meeting to Discuss
5 Current Litigation
7 Council Member Marty requested that Item H be removed for discussion.
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9 Council Member Stigney requested that Item B be removed for discussion.
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Council Member Quick asked if there were litigation cases to be discussed.
City Attorney Riggs indicated that was correct.
MOTION/SECOND: Marty/Quick. To Approve Consent Agenda Items A, C, D, E, F, G, I, J, K,
L, M, and N as Presented.
Ayes - 5 Nays - 0 Motion carried.
Council Member Stigney asked that Resolution 6071 be read. He then asked why the full step
increase after six months and now a full step increase after one year and noted that was an
exception to the City's policy.
Council Member Stigney read Resolution 6071.
26 Council Member Stigney indicated he does not understand how the City hires employees with
27 circumstances that are exceptions to the personnel policy and in the future he would like the
28 policy followed more closely. He then indicated that he would like information on how a
29 satisfactory job performance determination is made because there were questions recently with
30 the performance of this employee on two occasions.
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32 Community Development Director Ericson indicated that generally speaking the evaluation
33 would be less than satisfactory if an employee's performance is less than what is expected from
34 them. He then said that an issue raised by a business owner or one mistake does not warrant an
35 unsatisfactory rating as during the evaluation the big picture should be looked at and this
36 employee was rated satisfactory or higher.
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3s City Administrator Ulrich indicated that this employee has met the satisfactory requirements and
39 if it is a case where an employee has individual issues those issues are addressed but if 90 or 95%
40 of the work is satisfactory or above then they do the majority of the work most of the time to a
41 level that meets or exceeds the city requirements and receive a satisfactory rating.
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3 Council Member Stigney indicated his question was not to this specific employee but in general
~4 how the City establishes the satisfactory or higher rating.
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Mounds View City Council August 25, 2003
Regular Meeting Page 5
1 Community Development Director Ericson indicated there is a performance evaluation with 20
2 different criteria and a majority of those criteria must be met in order to receive the satisfactory
3 rating.
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5 MOTION/SECOND: Marry/Quick. To Approve Resolution No. 6071, a Resolution Approving
6 a Step Increase for Kathi Osmonson, Mounds View's Building Official and Fire Marshal.
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8 Ayes - 5 Nays - 0 Motion carried.
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1o Council Member Marty indicated he had asked that this item be pulled to make residents aware
11 of the County's proposal to close the suburban courthouse. He then asked Staff to explain the
12 difference in the amended Resolution.
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14 Mayor Linke indicated that this issue has been ongoing for at least 18 years and the County is
15 attempting to close the only remaining suburban courthouse and force all court cases to go to St.
16 Paul and that will seriously impact residents and City Staff, particularly officers have to go to
17 court.
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19 City Administrator Ulrich indicated there was a meeting today with Judge Mott and
20 approximately 40 interested individuals and he has admitted that a suburban court does make
21 sense and is willing to look at it although it may not be in Maplewood.
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23 Mayor Linke indicated the City has vacant space that the County could rent.
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25 City Administrator Ulrich indicated the language in the Resolution concerning the judge not
26 being cooperative was removed because it did not suit the purpose of the Resolution.
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28 Council Member Quick commented that the County is proposing this as a money saving option
29 for them.
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31 City Administrator Ulrich indicated that it may save the County money but pushes the costs off
32 to the City.
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34 Council Member Quick indicated he would be willing to pay a little more through a County Levy
35 to keep a suburban courthouse.
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37 MOTION/SECOND: Marty/Gunn. To Approve the Resolution Opposing Closure of Suburban
38 Courthouse.
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4o Ayes - 5 Nays - 0 Motion carried:
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Mounds View City Council August 25, 2003
Regular Meeting Page 6
• 1 9. COUNCIL BUSINESS
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3 A. Resolution 6080 Authorizing the Acceptance of a Grant and the Purchase of
4 Equipment for the Spring Lake Park/Blaine/Mounds View Fire Department
5 and Amending the 2003 General Fund Budget.
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~ Finance Director Hansen indicated that there is a federal and state grant available through
8 Ramsey County and the Fire Department has asked the City to apply for the grant and will be
9 reimbursed from the Fire Department.
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11 MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 6080
12 Authorizing the Acceptance of a Grant and the Purchase of Equipment for the Spring Lake
13 Park/Blaine/Mounds View Fire Department and Amending the 2003 General Fund Budget.
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15 Ayes - 5 Nays - 0 Motion carried.
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17 B. Consideration of Ordinance 718, an Ordinance Amending Ordinance 709, an
18 Emergency Interim Ordinance Regulating the Presence and Siting of
19 Pawnshops and Related Establishments Within the City of Mounds View.
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21 Community Development Director Ericson indicated that this Ordinance would extend the
~2 timeframe of Ordinance 709 and allow Staff the time required to provide a recommendation to
23 Council as to the siting and regulating of pawnshops within the City.
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25 MOTION/SECOND: Quick/Gunn. To Waive the Reading and Approve Ordinance 718, an
26 Ordinance Amending Ordinance 709, an Emergency Interim Ordinance Regulating the Presence
27 and Siting of Pawnshops and Related Establishments Within the City of Mounds View.
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29 Ayes - 5 Nays - 0 Motion carried.
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31 C. Consideration of Resolution 6072, a Resolution Authorizing the Purchase of
32 a Sprinkler Monitor for City Hall.
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34 Ms. Osmonson addressed Council and explained why a sprinkler monitor is necessary at City
35 Hall and recommended Olson Fire Equipment as the lowest bid.
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37 Council Member Stigney indicated that Conway had said the panel was inoperable and that the
38 wiring was compromised. He then asked whether Olson Fire had an issue with that.
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4o Ms. Osmonson indicated that the compromise comes with regard to the smoke protection system
41 and that is not required at this time.
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3 Council Member Quick asked whether the monitor was included in the construction contract
~4 with Ebert.
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Mounds View City Council August 25, 2003
Regular Meeting Page 7
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Ms. Osmonson indicated that she had not reviewed the contract but has the permits and they were
for building only not electrical. She then said she would look into the contract further.
Council Member Quick indicated that if the monitor is in the contract then Council should pursue
Ebert.
City Administrator Ulrich apologized for not thinking of it sooner but suggested Staff look into
having the sprinkler system monitored through the water department with the use of automatic
dialers.
MOTION/SECOND: Quick/Marty. To Postpone Resolution 6072 to the September 8, 2003
Council Meeting.
Ayes - 5 Nays - 0 Motion carried.
City Attorney Riggs indicated that Item 9B requires a roll call vote.
City Administrator Ulrich called the roll.
ROLL CALL: Linke/Quick/Marty/Stigney/Gunn.
Ayes - 5 Nays - 0 Motion carried.
D. Consideration of Resolution 6073, a Resolution Authorizing a Minor
Subdivision of 8450 Knollwood Drive.
Community Development Director Ericson indicated that the applicant has requested a
subdivision of his property and noted that the property could be split into three lots but the
applicant is only requesting two lots. He then indicated that the Planning Commission reviewed
the request and unanimously recommends approval.
Community Development Director Ericson reviewed with Council the stipulations attached to
the approval of the Resolution and indicated that the applicant has paid the park dedication fee
required.
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6073, a
Resolution Authorizing a Minor Subdivision of 8450 Knollwood Drive.
Ayes - 5 Nays - 0 Motion carried.
Council Member Marty thanked the Planning Commission for their work on this matter.
Mounds View City Council August 25, 2003
Regular Meeting Page 8
1 E. Resolution 6079, a Resolution Authorizing Staff to Advertise for the Public
2 Works Maintenance Worker Position in the Streets Division.
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4 Public Works Director Lee indicated that in light of budget restrictions Staff reviewed whether or
5 not it was necessary to fill the position vacated or if another member of the department could
6 take on the responsibilities and determined that the department is running lean already and it is
7 not possible to provide the service to the residents without hiring for this position.
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9 Council Member Stigney indicated that he would like Staff to do .further investigation into
1o whether it is really necessary to hire for this position. He then suggested looking into seasonal
11 workers or a part time position.
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13 MOTION/SECOND: Stigney/Gunn. To Postpone Action on Resolution b079 Until the Budget
14 is Set.
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16 Public Works Director Lee indicated that he looked at ways of absorbing the duties of the
17 position within the department but they are already short staffed due to the requirements of the
18 surface water management plan and the need to pull people off of other responsibilities to
19 complete those. He then said that he has looked at juggling people and assigning more tasks but
20 it is not possible at this time.
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~2 Mayor Linke indicated that all public works employees are doing double duty and there is not
23 time to assign the tasks of another employee to them. He then said that he would have an issue
24 with seasonal employees because there is seasonal work in the summer and the winter.
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26 Council Member Stigney indicated he would like to consider a part time position. He then said
27 that there is a full time person at the Community Center that he feels could be part time. He also
28 suggested the City look into contracting out the work and commented that the City is faced with
29 LGA cuts and needs to closely consider its costs.
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31 Public Works Director Lee indicated that he has not looked at contracting out the work and does
32 not know of any city that does that. He then said that if the position is not filled the City would
33 have no choice but to contract out the work.
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35 Ayes - 1(Stigney) Nays - 4 Motion failed.
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37 MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6079, a
38 Resolution Authorizing Staff to Advertise for the Public Works Maintenance Worker Position in
39 the Streets Division.
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41 Ayes - 4 Nays -1(Stigney) Motion carried.
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Mounds View City Council August 25, 2003
Regular Meeting Page 9
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F. Resolution 6081, a Resolution Authorizing Insurance Policies for the Year
July 2003 through June 2004.
Finance Director Hansen reviewed the insurance policy renewals with Council indicating that the
premiums rose substantially this year as a relatively low claims year dropped off and a higher
claim year was added. He then indicated that despite the increase Staff recommends renewal
with the League of Minnesota Cities as any profit is returned to the City in terms of dividends.
Council Member Stigney asked what the liquor. liability coverage is for.
Finance Director Hansen indicated it was for the sale of beer at the golf course.
Council Member Stigney asked if that is accounted for by the golf course.
Mayor Linke asked what protection the open meeting law coverage provides and whether
Council Members are individually covered.
Finance Director Hansen indicated that it provides for defense of the City in the event that
someone alleged a violation of the open meeting law but he is not sure whether or not it would
provide protection to individual Council Members. He then offered to review the policy and
provide a report to Council
MOTION/SECOND: Many/Stigney. To Waive the Reading and Approve Resolution 6081, a
Resolution Authorizing Insurance Policies for the Year July 2003 through June 2004.
Ayes - 5 Nays - 0 Motion carried.
G. Resolution 6082, a Resolution Setting an Interest Rate and Administrative
Fee for Special Assessments Certified During 2003.
Finance Director Hansen indicated that the City would be doing a number of special assessment
levies this fall and he feels it would be most fair to set certain factors for all assessments. The
first is to set an interest rate and the second is a one time administrative fee for each parcel
included in the levy. He then recommended setting the interest rate at 4.5% and an
administrative fee of $25.00.
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6082, a
Resolution Setting an Interest Rate and Administrative Fee for Special Assessments Certified
During 2003.
Ayes - 5 Nays - 0 Motion carried.
10. APPROVAL OF MINUTES
A. City Council Minutes August 11, 2003
Mounds View City Council August 25, 2003
Regular Meeting Page 10
1
2 Council Member Marty requested the following change: On Page 4, Line 5 insert Chamber after
3 the grant amount.
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5 MOTION/SECOND: Many/Stigney. To Approve the City Council Minutes for August 11, 2003
6 as Amended.
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8 Ayes - 5 Nays - 0 Motion carried.
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10 11. REPORTS
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12 A. Reports of Mayor and Council
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14 Council Member Quick had no report.
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16 Council Member Marty asked Public Works Director Lee for an update on the County Road H2
17 construction.
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19 Public Works Director Lee indicated that he had contacted the contractor to get a schedule to see
20 how soon they could start and explained that there were some issues with the watershed district
21 concerning the grant for the infiltration devices under the pond. He then indicated it is the intent
~2 to move forward with the project and continue working with the watershed district on the issues.
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24 Council Member Marty asked whether there is a watering ban right now.
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26 Public Works Director Lee indicated that the City is on an odd even schedule. He then explained
27 that on one day the reservoir was very low so public works went around and asked people not to
28 water on that day.
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30 Mayor Linke suggested looking at an administrative offense to enforce the watering ban.
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32 Council Member Quick asked if there were hours of the day when you can sprinkle.
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34 Public Works Director Lee indicated the hours are not restricted. He then volunteered to look at
35 ways of enforcing the odd even watering ban.
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37 Council Member Stigney suggested notifying residents of the odd even requirement rather than
38 jumping to an offense right away. He then suggested putting information on the water bill.
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4o Council Member Marty thanked those that participated in the festival in the park and said there
41 were more employees participating this year than ever before. He then thanked the City
42 Administrator for playing in the golf tournament.
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•4 Council Member Gunn thanked everyone for attending the festival and gave an overview of the
45 events and said they were all very successful and will be even better next year. She then thanked
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Mounds View City Council August 25, 2003
Regular Meeting Page 11
Staff for participating and volunteering to make the even a success. She also thanked the
sponsors of the festival for their contributions.
Council Member Gunn indicated the festival committee is looking for more volunteers.
B. Reports of Staff
City Administrator Ulrich commended Sergeant Jerry Johnson for foiling a recent burglary
attempt at the golf course. He then indicated that the Sergeant saw a car parked in the wrong
location and followed up and the suspect was apprehended using a canine unit after fleeing the
clubhouse.
Mayor Linke indicated that Ken Mathis had noticed someone taking special interest in the
building and made the proper notification to the police department who began extra patrol in the
area and the diligence paid off.
Public Works Director Lee indicated that there would be a neighborhood meeting to discuss a
second access for Townsedge Terrace on August 26, 2003 at 6:30 p.m. at the Community Center.
C. Reports of City Attorney
No report.
12. Next Council Work Session:
Next Council Meeting:
13. ADJOURNMENT
Monday, September Z, 2003
Monday, September 8, 2003
Mayor Linke indicated that City offices would be closed on September 1, 2003.
Mayor Linke adjourned the meeting to a closed session at 8:33 p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.
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